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2009

Earthware Optimum Ltd Vaibhav S Dalvi

[ADMINISTRATIVE AND GENERAL PURPOSE LETTERS VOL. 6]

Heres a mega collection of office letters and general purpose letters and templates. Now theres no need to worry about writing letters.

Index 501. Second Request for Payment (10 Day Demand) 502. Letter Notice of Job Opening 503. Request for Transfer of Insurance to New Location 504. Job Applicant Employment Verification Form 505. Notice of Resale 506. Letter of Resignation 507. Discreet Letter of Resignation 508. Acknowledged Resignation 509. Resignation 510. Reply Notice of Reshipment 511. Reply Notice of Shipment Being Traced 512. Reply to Notice of Item Missing from Carton 513. Acknowledgment of Cancellation of Backorder 514. Resubmission of Proposal 515. Return of Late Payment and Denial of Discount 516. Return of Product on Free Trial 517. Request for Full Refund 518. Notice to Disregard Letter Indicating Inability to Ship 519. Notice on Receipt of Unacceptable Merchandise 520. Revocation of Guaranty 521. Notice of Revocation of Authority 522. Reply to Request about Credit Rejection 523. Notice of Return of Goods Sold on Approval 524. Sale on Approval Acknowledgment 525. Sale on Consignment Acknowledgment 526. Memorandum on Sales Seminar 527. Appointment for Employment Interview and Testing 528. Security Agreement 529. Lapsed Subscription Renewal Offer 530. Recommendation Regarding Repaired Product 531. Thank You for Uniform Design 532. Denial of Request for Quarterly Billing 533. Denial of Request for Additional Discount 534. Specific Guaranty 535. Notice to Stop Goods In Transit 536. Notice of Impending Litigation After Unproductive Arrangements 537. Final Notice of Impending Litigation 538. Subordination Agreement to Secured Debt 539. Subordination to Stated Amount
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540. Termination of Employment 541. Thanksgiving Letter to Customers 542. Acknowledgment of Request for Bid, Confirmation of Deadline 543. Request for Additional Information Not in Brochure 544. Acknowledgment from Publisher, Comments Referred to Author 545. Thank You for Your Confidence, Service Business 546. Thank You for Product, Unacceptable, Summary Attached 547. Thank You for Evaluation Product, Product Unacceptable 548. Thank You for Evaluation Product, Product Similar, Declined 549. Thank You for Product, Impressed, Declined 550. Thank You for Support During Illness 551. Thank You for Offer to Help, Accepted 552. Thank You for Your Inquiry 1, Price List Enclosed 553. Thank You for Your Inquiry 2, Price List Enclosed 554. Thank You for Your Inquiry Into Software 555. Thank You for Interview 556. Thank You for Hiring 557. Thank You for Your Kind Comments 558. Thank You for Payment After Phone Call 559. Thank You for Substitute Check After Denial of Discount 560. Shipment Schedule Acknowledgment of Purchase Order 561. Thank You for Broadcast of Unsolicited Endorsement 562. Thank You for Customer Referral 563. Thank You from Restaurant Following Luncheon 564. Thank You for Favorable Product Review 565. Thank You for The Opportunity, Service Business 566. Thank You for Offer to Help Us Campaign 567. Thanksgiving Turkey Distribution to Employees 568. Thank You for Tour 569. Thank You for Submission and Request for Revision 570. Time Note 571. Referral of Account to Collection Agency 572. Transmittal for Collection 573. Trade Show Exhibit Questionnaire 574. Request for Payment of Unearned Discounts 575. Unlimited Guaranty 576. Notice of Unsatisfactory Performance 577. Acknowledgment of Unsolicited Idea 578. Request for Account Verification During Audit 579. Job Applicant Education Verification Cover Letter 580. Verification of Employment and Letter of Recommendation
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581. Verification of Employment, Without Reference 582. Request for Verification of Receivable During Audit 583. Notice of Violation of Warranty Exclusion 584. Welcome to Our Family of Customers and Friends 585. Welcome New Customer 586. New Employee Welcome 587. Acknowledgment of Notification of Lease Transfer 588. Notice of Withheld Delivery 589. Xmas Bonus Letter 590. Xmas Credit Extension Announcement 591. Xmas Best Wishes to Customers 592. Xmas Employee Discount Offer 593. Merry Xmas in Many Languages 594. Xmas Letter, Legend of Saint Nicholas 495. Apology and Replacement of Damaged Goods

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501. Second Request for Payment (10 Day Demand)


SECOND REQUEST FOR PAYMENT

Date: _

To: _ (Customer)

On _, 20_ we notified you of your overdue account in the amount of $_. To date we still have not received payment. Demand is made for payment within the next ten days.

Very truly,

_____________________________

502. Letter Notice of Job Opening


Dear Our firm has an opening in our (specify) department for a (position)

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This will be a permanent position and the applicant must have the following qualifications: Starting salary is (amount or dependent on applicant's qualifications) and the working hours are from (time) to (time) , Monday through Friday. Thank you for your assistance. If you require any additional information please contact (individual) We are an equal opportunity employer.

503. Request for Transfer of Insurance to New Location


Dear Pursuant to your recent correspondence dated May 19, 2006, please be advised that we have moved our office to 433 North Sunset Drive, Suite 1401, St. Petersburg, Florida 33705. Our telephone is 813 650-5501. Please amend your records to show that our office location has changed and transfer said insurance pursuant to this request. As of this date, your insurance inspection representative went through our office. As I informed you, we are in the Chambers National Bank Building and do not anticipate any problems in transferring this policy. Please advise, at your earliest convenience, that these matters as noted in this correspondence have been attended to by your agency.

504. Job Applicant Employment Verification Form


Dear The person identified below is being considered for employment and has signed a statement authorizing this verification and investigation. We shall appreciate a statement of your opinions and experiences as outlined below. Your reply will be considered confidential. ___________________________________ Name of Applicant ___________________________________ Social Security Number

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___________________________________ Dates of Claimed Employment ___________________________________ Position Last Held ___________________________________ Final Rate of Pay Is the above information correct? Yes______ No________ If not please make corrections. What is your opinion as to this person's Ability________________________Effort_________________________ Conduct________________________Attendance_____________________ Reason for leaving your employ________________________________ ______________________________________________________________ Eligible for rehire? Yes_____No_____If not, why?_____________ ______________________________________________________________ Your further comments on any personal or professional strength and weaknesses will be appreciated.___________________________ ______________________________________________________________ ______________________________________________________________ Date__________Signed_____________________Title________________

505. Notice of Resale


NOTICE OF RESALE

Date: _

To: _ (Customer)

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Notice is hereby given that due to your breach of your contract dated _, 20_; the undersigned shall sell the goods ordered by you at our place of business on _, 20_. Said goods shall be sold for the best possible price. You shall be held liable for any deficiency together with costs of sale.

Very truly,

______________________________ a

506. Letter of Resignation


Dear This is to inform you that an opportunity has presented itself that will enable me to work in the area of my stated preference, which is (designate) I am therefore tendering my resignation from your company and wish to advise you that (date) will be my last day of employment. I would like to thank you for the experience of having worked for (name of firm) , a truly outstanding organization.

507. Discreet Letter of Resignation


Dear It is with great sorrow that I am hereby tendering my resignation to you.

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Although there is much to say, I believe the reasons leading to this decision are known by you, and I will therefore leave them unsaid at this time. I appreciate having had the opportunity of being a member of (name of firm) for so many years and offer my best wishes for your continued success.

508. Acknowledged Resignation


ACKNOWLEDGED RESIGNATION

Date: _

To: _

_: Please be advised that the undersigned hereby resigns as _, of the corporation effective upon acceptance. Please acknowledge acceptance of said resignation on behalf of the corporation.

Very truly,

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_______________________________

The foregoing has been accepted pursuant to vote of the directors/stockholders of the corporation effective _, 20_.

_______________________________ For the corporation

509. Resignation
RESIGNATION

Date: _

To: _ (Employer)

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I hereby tender my resignation from the firm effective _, 20_. At that time I shall deliver all property of the firm in my possession.

Very truly,

_______________________________ Employee

510. Reply Notice of Reshipment


Dear Thank you for your letter of (date) informing us that the (item) you ordered had not arrived. We are sorry for the inconvenience this has caused and have arranged to have another one sent to you today. In the event that the original order is delivered to you, please call the toll-free number listed on our letterhead. We have notified our shipping agent in an attempt to discover why this problem occurred. Please accept our apology and thanks for placing your order with us.

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511. Reply Notice of Shipment Being Traced


Dear Your lighter was repaired on April 19th and was shipped via UPS on April 20th. We can only assume that the lighter was lost in transit. Upon receipt of your letter, we reported the loss immediately to the carrier and they are attempting to locate the parcel. We should have a report back within two weeks. If ABC is successful in locating your lighter, then it will be forwarded to you promptly. If, after two weeks, they have been unsuccessful, we will forward a check to you for the value of the lighter. We are sorry for the inconvenience this has caused you.

512. Reply to Notice of Item Missing from Carton


Dear Your letter informing us that the (missing item) for your new (product) was not included in the carton has been brought to my attention. There is a package on its way to you now that includes the item and a little something extra. This is our way of saying how sorry we are for having slipped up, and thanking you for choosing the (name of product). If I can be of assistance to you in any way in the future, please call us at any time.

513. Acknowledgment of Cancellation of Backorder


Dear We have received your letter acknowledging receipt of the items we mailed to you and noticing us to cancel shipment of your order for those items which are back ordered. We will be issuing you a refund as soon as we have completed the necessary paperwork for your account.

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We would like to take this opportunity to thank you for shopping through (name) Our new (specify) catalog should be arriving at your home shortly, and I believe you will be pleased by some of the beautiful choices our buyers have made this season. Thank you for your patience and understanding and for providing us with the opportunity to be of service to you.

514. Resubmission of Proposal


Dear Our proposal to (proposed service) was submitted to you some time ago. Since we haven't heard from you, we wanted to be sure that it was brought to your attention. We are enclosing a copy of our original proposal for your review. As you will note, the price quoted is good for 30 days following the submission of our bid. Therefore, we thought it would be wise to check with you at this time to see if you are interested in having us (service to be performed) We will be looking forward to your reply and hope that we will have the opportunity to be of service to you in the near future.

515. Return of Late Payment and Denial of Discount


Dear Your check in the amount of $_________is being returned to you because it has been made out for the wrong amount. As we have explained previously, the 2% discount we offer can only be applied when your payment is mailed within 10 days of delivery. By waiting beyond that period, you forego the opportunity to deduct the discount from the amount of your invoice. Since your payment of the above referenced invoice was not made within the specified time period, you are not entitled to a discount on this order. We are appreciative of your business and are most willing to accommodate you in any way possible. Our policy, however, in regard to open account terms, is strict, and in fairness to

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all of our customers, must be even handed. Please remit your check for the full amount of the invoice. Your cooperation in this matter is appreciated. Thank you for your understanding.

516. Return of Product on Free Trial


Dear Thank you for the opportunity to sample your (product) on the 10 day free trial offer. While I found the (product) to be satisfactory, (reason for not purchasing item). As you will note, I am returning the product to you in its original carton, per your request. Thank you, again.

517. Request for Full Refund


Dear The ( Name of Product ) I purchased from you on May 15, 2006 turned out to be quite a disappointment. While it looked the same as the one I saw in your commercial, it did not perform in the same way. Following the instructions, I placed an onion in its proper position and pushed down on the mincer, which immediately bent out of shape. I experienced the same problem when I attempted to dice a carrot. Therefore, I am returning the ( Name of Product ) to you and ask that you issue me a full refund. I am not interested in receiving a replacement.

518. Notice to Disregard Letter Indicating Inability to Ship


Dear Please disregard the letter I wrote to you on (date) wherein I informed you that we would be unable to make any further deliveries to you as called for in our contract dated (date of contract) . The circumstances which prompted me to write the above

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mentioned letter have changed whereas (state circumstances permitting retraction) , and we expect to be able to resume deliveries on (date) . Thank you for your understanding and cooperation in this matter.

519. Notice on Receipt of Unacceptable Merchandise


Dear This is to acknowledge receipt of the above referenced order and to inform you that the merchandise does not meet my specifications. Whereas I ordered: you sent me: Inasmuch as this item was intended as a gift, I must cancel my order and request a refund for the merchandise. If you will provide me with your instructions for returning this merchandise to your firm, I will arrange for its speedy delivery.

520. Revocation of Guaranty


REVOCATION OF GUARANTY

Date: _

To: _ (Creditor)

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Reference is made to a certain guaranty issued to you by the undersigned guarantying the continued credit of _, (Company). Please be advised that effective upon receipt of this letter of guaranty revocation, the undersigned shall not be obligated on the guaranty for any future or further credit extended by you to the company.

Very truly,

___________________________

521. Notice of Revocation of Authority


Dear (name of former employee) is no longer an employee of this corporation and is therefore no longer authorized to act, in any form whatsoever, on our behalf. I am requesting that this information be relayed to all of your department heads.

522. Reply to Request about Credit Rejection


REPLY TO REQUEST ABOUT CREDIT REJECTION

Date: _

To: _ (Credit Applicant)

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In response to your request for a statement of our reasons for turning down your recent application for credit, our records reveal that your application was not approved because: (Describe) _ We appreciate your patronage and invite you to shop with us on a cash basis.

Very truly,

______________________________

523. Notice of Return of Goods Sold on Approval


NOTICE OF RETURN OF GOODS SOLD ON APPROVAL

Date: _

To: _ (Supplier)

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The undersigned hereby returns to you the goods purchased from you on approval on _, 20_; said goods consisting of: (Describe) _

Very truly,

________________________________

524. Sale on Approval Acknowledgement


SALE ON APPROVAL ACKNOWLEDGEMENT

Date: _

To: _ (Customer)

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We are pleased to ship the goods delivered on the attached invoice or order on a sale on approval basis. In the event you are not satisfied with the goods, you have the right to return the goods at our expense within (_) days of receipt for full credit or refund if prepaid. Goods not returned within that time shall be deemed accepted. We thank you for your patronage and trust the goods will meet with your approval.

Very truly.

________________________________

525. Sale on Consignment Acknowledgment


SALE ON CONSIGNMENT ACKNOWLEDGEMENT

Date: _

To: _ (Customer)

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This letter shall acknowledge that the goods described on the attached invoice or order are shipped on a consignment basis. In the event you shall be unable to sell said goods, any unsold goods may be returned to us at your expense for full credit. We reserve the right to reclaim any unsold goods at any time. You further agree to execute any financing statements as we may from time to time require to perfect our ownership claim to said goods. Goods sold by you shall be paid on the terms stated in our invoice.

Very truly,

______________________________

Acknowledged:

_______________________________ Customer

526. Memorandum on Sales Seminar


TO: Bill Meredith FROM: Mr. Chambers SUBJECT: Seminar Dear Bill:

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A seminar is being held at the Bolten Hotel on June 15, 2006 at 1:00 P.M. on Selling Computerized High Technology. It is being conducted by ABC Corporation and should be extremely informative. We are strongly recommending that every member of the sales force attend this seminar and we will, of course, pay the entrance fees for all those attending. I would appreciate it if you would encourage everyone to go, and provide me with the names of those who will be attending no later than June 1st.

527. Appointment for Employment Interview and Testing


Dear Thank you for your recent application for employment with ( Name of Company ) . An interview has been scheduled for you on Monday, June 7, 2006, at 10:00, with Mr. Phil Menot, Head of Personnel. Mr. Menot's office is located on the 10th floor, Room 1009. A test will be administered to you immediately following your interview, which will take approximately one hour. If you are unable to keep this appointment or if you have any questions, please call me at (813) 555-4000.

528. Security Agreement


SECURITY AGREEMENT

Date: _

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BE IT ACKNOWLEDGED that:

____________________________________________ Name

____________________________________________ Address

____________________________________________ (Debtor) grants to _, and its successors and assigns (Secured Party) a security interest in the following property (collateral) as herein described: _ This security interest is granted to secure payment and performance on the following obligations owed Secured Party from Debtor: (Describe obligation) _ Debtor hereby acknowledges to Secured Party, each of the following: 1. The collateral shall also include any after acquired property of a like nature and description and all appurtenances, proceeds or products thereto. 2. The collateral shall be kept at the Debtor's above address, and adequately insured at the request of Secured Party. 3. The Debtor owns the collateral and it is free from any other lien, encumbrance and security interest and the Debtor has full authority to grant this security interest. 4. Debtor agrees to execute such financing statements as are reasonably required by Secured Party. 5. Upon default in payment or performance of any obligation for which this security interest is granted, or breach of any provision of this agreement, then in such instance secured party may declare all

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obligations immediately due and payable and shall have all remedies of a secured party under the Uniform Commercial Code. Signed in duplicate:

________________________________ Debtor

_________________________________ Secured Party

Record this security agreement in appropriate filing office.

529. Lapsed Subscription Renewal Offer


Dear Having had the pleasure of mailing you (name of magazine) every month for the past three years, we were wondering if perhaps you haven't realized that your subscription ran out in (month) We mailed you our (month) issue and have not yet removed your name from our subscriber's list inasmuch as we felt that you may be unaware that it is time for your renewal. We have enclosed our renewal subscription card for you which provides for 12 issues of (name of magazine) at the low price of $ per issue, or $ less than the newsstand price. As you can see, this represents

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a substantial savings. We are looking forward to hearing from you soon.

530. Recommendation Regarding Repaired Product


Dear The repairs to your (product) have been completed and you should be receiving your (product) within the next few days. We would like to recommend that you (recommendation) to ensure the long life of this product. By following this simple procedure, you will eliminate the chance of this problem happening again. We would like to take this opportunity to thank you for choosing our product. We will look forward to being able to be of service to you in the future and hope that you will keep our company in mind when you are selecting a new (product). Thank you again for your patronage.

531. Thank You for Uniform Design


Dear All of the female flight attendants with Chambers International Airlines have asked that I write this letter to thank you for their new, Bill Blass designed uniforms. They all agree that this new design allows freer movement, is more comfortable, and is absolutely "smashing". Therefore, on behalf of all of your flight attendants, thank you for having such good taste!

532. Denial of Request for Quarterly Billing


Dear Your letter requesting that we bill you quarterly rather than monthly, presents us with somewhat of a problem. Inasmuch as we would like to welcome you as a new customer of our firm, we would like to accommodate you in any way

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possible. Your request, however, would result in your receiving preferential treatment for your account and would be unfair to all of our customers who must settle their accounts within 30 days. If we were to offer the terms you have requested to all of our customers, we would soon be out of business entirely. I am sure you can understand our position in this matter. We would welcome your account on our regular open account basis and hope that we will have the opportunity to provide you with our fine line of products as well as service.

533. Denial of Request for Additional Discount


Dear This letter is in response to your inquiry regarding our flexibility in the discount rate we offer for early settlement of accounts. Our established discount is 2% of the total invoiced amount when payment is received within 10 days of delivery. This figure is not one that has been arbitrarily chosen, but is based on cost, overhead and profit. To increase this discount rate for all of our accounts would seriously jeopardize our firm and to increase the rate for an individual account would be both unfair and unethical. I believe that you will find that the 2% discount rate we offer our customers is standard in the industry. We consider you a most valued customer and hope that you can appreciate our position in this matter. If we are able to accommodate you in any way that is within our company policy, we will be most happy to do so.

534. Specific Guaranty


SPECIFIC GUARANTY

FOR GOOD AND VALUABLE CONSIDERATION, and as an inducement for (company) to extend credit to (borrower); the undersigned jointly and severally and unconditionally guaranty to Company the prompt and full payment of the following debt owed to Company from Borrower: (description of debt)

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And the undersigned agree to remain bound on this guaranty notwithstanding any extension, forbearance or waiver, or release, discharge or substitution of any collateral or security for the debt. In the event of default, the company may seek payment directly from the undersigned without need to proceed first against Borrower. This guaranty shall be binding upon and inure to the benefit of the parties, their successors, assigns and personal representatives. Signed under seal this (day) day of (month), 20(06).

________________________________

535. Notice to Stop Goods In Transit


NOTICE TO STOP GOODS IN TRANSIT

Date: _

To: _ (Common Carrier)

You are in receipt of certain goods in transit shipped by us and scheduled for delivery to: _ A copy of our shipping documents is enclosed. You are hereby instructed to stop transit of said goods,

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not make delivery to the consignee, and return said goods to us. We agree to pay return freight charges. No negotiable bill of lading or document of title has been delivered to our customer (consignee).

Very truly,

_______________________________

Copy to: _ (Customer)

536. Notice of Impending Litigation After Unproductive Arrangements


Dear Productivity is an important guideline in any business. When we find that our productivity suffers we naturally become concerned. Well, we are concerned about our productivity in collecting the amount owed on your account. We have invested much time in attempting to work out arrangements for the payment of your account and it seems that each agreement is met with a lack of productivity. Therefore, we must insist that payment be received within ten days of this notice. Otherwise, we will have no alternative other than to forward your account to our attorney,

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537. Final Notice of Impending Litigation


Dear The postmark of this letter is registered with our office. Unless you contact us at (telephone), you will run the risk of your local Sheriff serving you with a Summons and Complaint to appear in Court without further notice to you. Filing of suit will initiate a series of events that will cause you considerable inconvenience and expense. In addition to the above mentioned balance, you may be liable for court costs and interest. In the event you should fail to contact us immediately, we will assume that this debt is valid. Should you have any reason to dispute the validity of the debt or any portion thereof, this office will obtain verification of the debt or obtain a copy of the Judgment and mail you a copy of same. This office will also provide you with the name and address of the original creditor if different from the current creditor. PLEASE GOVERN YOURSELF ACCORDINGLY.

538. Subordination Agreement to Secured Debt


SUBORDINATION AGREEMENT TO SECURED DEBT

FOR VALUE RECEIVED, the undersigned having or acquiring a security interest in the following collateral of _, (Debtor), hereby agrees that said security interest shall be subordinate to security interest or lien of _, dated _, 20_, in the following collateral of the security agreement: (Describe) _

Signed under seal this _ day of _, 20_.

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____________________________

Assented to:

________________________________ Debtor

539. Subordination to Stated Amount


SUBORDINATION TO STATED AMOUNT

FOR VALUE RECEIVED, the undersigned hereby subordinates all of our claims (secured or unsecured) against _, (Debtor) to a claim owed _, in an amount not to exceed $_, and notwithstanding whether said claim is secured or unsecured. Signed under seal this _ day of _, 20_.

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_______________________________

Assented to;

_________________________________ Debtor

540. Termination of Employment


TERMINATION OF EMPLOYMENT

Date: _

To: _ (Employee)

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We regret to inform you that your employment with the firm shall be terminated on _, 20_, for the following reason(s): _ Severance payments shall be made in accordance with company policy. We advise you to plan for your future insurance needs as the firm shall not maintain insurance coverage for you beyond the date of termination. Please arrange for the return of any company property in your possession. Again, we regret this action is necessary.

Very truly,

_______________________________

541. Thanksgiving Letter to Customers


Dear We are always happy when Thanksgiving is approaching, because this wonderful holiday affords us the opportunity to thank all of our friends. This past year has been good to us, and we thank you for your patronage and for allowing us to be of service to you. HAPPY THANKSGIVING!

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542. Acknowledgment of Request for Bid, Confirmation of Deadline


Dear Thank you for your request for our bid on (project) This letter is to acknowledge our receipt of said request and to advise you that we will be submitting our proposal on or before (confirmation of deadline)

543. Request for Additional Information Not in Brochure


Dear On (date) , I requested information on your new software package, and your brochure was delivered to my office on (date) . Thank you for the manner in which you expedited this information to me. You are to be commended. I do have one question regarding your new program. (?) I will be looking forward to your response.

544. Acknowledgment from Publisher, Comments Referred to Author


Dear Thank you for your comments. A copy of your letter has been forwarded to the author for his response. I am sure you will be hearing from him in the near future. I am pleased that you found our article informative and hope that you will continue to read our publication. Should you have any comments or questions in the future, please do not hesitate to write to this office. We value our readership and are proud to have you as a member of our family of subscribers.

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545. Thank You for Your Confidence, Service Business


Dear Thank you for your confidence in our ability to serve you. We welcome the opportunity to assist you in your business and look forward to a continuing relationship which will be profitable to all concerned. Our staff is available to you. Should the need arise, please give us a call.

546. Thank You for Product, Unacceptable, Summary Attached


Dear Thank you for submitting (insert name of product) to (firm) for review and evaluation. Based on the results of our technical evaluation, our marketing review committee has made the decision not to accept your product for distribution at this time. A copy of our (firm) Evaluation Summary Sheet is attached for your information. Should you develop or wish to submit other products in the future that you feel may be of interest to us, please feel free to contact us. Again, thank you for considering (firm) as a potential distributor.

547. Thank You for Evaluation Product, Product Unacceptable


Dear Thank you for submitting the following product to (firm) for evaluation: Based on the results of our technical evaluation, our review committee has made the decision not to accept your product for distribution at this time. Should you have any questions about the evaluation process, please submit them, in writing, attention Product Services Department. Unfortunately, because of our current workload, we are unable to respond to requests for information on the telephone.

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Should you develop or wish to submit other products in the future that you feel may be of interest to us, please feel free to contact us. Again, thank you for considering (firm) as a potential distributor.

548. Thank You for Evaluation Product, Product Similar, Declined


Dear Thank you for submitting (insert name of product) to (firm) for review and evaluation. Currently, we are distributing several products of a similar type, and in order to best serve our markets we don't feel that it is appropriate to make further additions at this time. Should our policies change in the future, we will consider your product as a candidate for distribution. Should you develop or wish to submit other products in the future that you feel may be of interest to us, please feel free to contact us. Again, thank you for considering (firm) as a potential distributor.

549. Thank You for Product, Impressed, Declined


Dear Thank you for submitting (insert name of product) to (firm) for review and evaluation. Though we were impressed with the quality of your product, our marketing review committee has made the decision not to distribute products of this type at the present time. Should our policies change in the future, we will consider your product as a candidate for distribution. Should you develop or wish to submit other products in the future that you feel may be of interest to us, please feel free to contact us. Again, thank you for considering (firm) as a potential distributor.

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550. Thank You for Support During Illness


Dear Heart attacks are something that happen to the next fellow, and it was therefore rather surprising to wake up in County General Hospital and be informed that I had just had one. I have learned of the generous support you lent to my family during my illness, and would like to sincerely thank you for the kindness and assistance you provided during my immobility. Individuals like you are few and far between. I am looking forward to returning to work as soon as I get my clean bill of health. Thank you again.

551. Thank You for Offer to Help, Accepted


Dear Your offer of help is truly appreciated at this time. I believe if we can get our cost estimates down, we should be able to have this proposal ready to submit by the June 1st deadline. I know that by taking you up on your kind offer, we will both be burning the midnight oil for the next week and a half, but I really doubt that I will be able to complete this within the time limit without your help. Thank you very much.

552. Thank You for Your Inquiry 1, Price List Enclosed


Dear Your letter of inquiry regarding our product line has been brought to my attention and I would like to thank you for your interest in (name of firm's products) I have enclosed a price list and data sheets which describe our full line of products that serve the (specify) industry. This should help to familiarize you with our family of products and the high quality of our equipment. If you have any further questions about (name of firm's

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products) , please call us at our toll-free number, (800) 000-0000. Thank you again for your interest.

553. Thank You for Your Inquiry 2, Price List Enclosed


Dear Your letter of inquiry regarding our product line has been brought to my attention and I would like to thank you for your interest in (name of firm's products) I have enclosed a price list and data sheets which describe our full line of products that serve the (specify) industry. This should help to familiarize you with our family of products and the high quality of our equipment. If you have any further questions about (name of firm's products) , please call us at our toll-free number, (800) 000-0000. Thank you again for your interest.

554. Thank You for Your Inquiry Into Software


Dear Thank you for your recent inquiry into the software packages we currently have on the market. We are enclosing our brochure for your review and would like to point our that our software is compatible with practically all of the major computers available in the United States. We are also preparing a new software package that will be introduced on (date) Although I am not at liberty to discuss this product at this time, I have notified our staff to alert you as soon we make the news public. After reviewing our brochure, if you have any specific questions please call us at (telephone) or just drop us a line. If the question is highly technical in nature, I suggest asking for (name)

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555. Thank You for Interview


Dear Thank you for the time and consideration you extended to me during my interview with you yesterday. I appreciate having had the opportunity to speak with you about my experience in related fields and my future goals. I shall look forward to hearing from you and wish to thank you again for your courtesy.

556. Thank You for Hiring


Dear Thank you for giving me the opportunity to prove my capabilities with your firm. I want to thank you for the expression of faith in my abilities that you have exhibited by this gesture and will certainly do my very best not to disappoint you.

557. Thank You for Your Kind Comments


Dear Thank you for your kind comments on the performance of our product. As you may know, so few people take the time to let a manufacturer know when they are satisfied with a product. Your letter has been sent to Japan where one of my colleagues will post it with a Japanese translation on the employee bulletin board. Don't be surprised if you get a few thank you letters from the employees, as they pride themselves in the quality of their work and love to hear from our family of customers.

558. Thank You for Payment After Phone Call


Dear Your letter of (date) in which you enclosed

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your payment of $ has been received and I would like to thank you for your prompt remittance following our telephone call of the same date. Thank you for the kind words contained in your letter. We look forward to many years of mutual prosperity.

559. Thank You for Substitute Check After Denial of Discount


Dear Thank you for your check in the amount of $ which was in payment of the discount you had inadvertently taken in paying our invoice # We are sorry that there was a misunderstanding regarding the period of time allowed in which to take advantage of our discount incentive and appreciate having had the opportunity to clarify our policy with you. If you have any other questions regarding our credit policy, please contact me and I will be happy to provide you with any information you require. Thank you very much for your recent order.

560. Shipment Schedule Acknowledgement of Purchase Order


Dear Thank you for your Purchase Order Number (number), dated (date) for the following described merchandise: We expect to ship your order on (date of shipment) via (method of shipment). It should be reasonable to expect receipt of your order not later than (date). Should we experience any delays in processing or shipping your order, you will be promptly notified. Thank you for your order. As always, we look forward to the next opportunity to be of assistance. Please don't hesitate to call upon us any time.

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561. Thank You for Broadcast of Unsolicited Endorsement


Gentlemen: Thank you for allowing the favorable comment about our product to be broadcast during the airing of (name of program) We know this unsolicited endorsement could have easily been deleted from the telecast and we just wanted you to know that it was awfully nice to hear. I guess I will just have to stay tuned to CBS from now on!

562. Thank You for Customer Referral


Dear (name of client) has retained me to represent him. During our initial conference, he informed me that he had chosen our firm based upon your recommendation. I want to thank you for this referral and inform you that I believe we will be able to assist (name of client) in this matter. I am pleased that everything has worked out so well for you.

563. Thank You from Restaurant Following Luncheon


Dear It was our pleasure to serve you and your guests for the luncheon you held at our restaurant on (date) We hope that our cuisine and service was satisfactory and that you were pleased with having selected the (name of restaurant) for this event. We are always anxious to improve our high standards and would appreciate your comments or suggestions about the service we provided. Thank you for giving us the opportunity to serve you.

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564. Thank You for Favorable Product Review


Dear Thank you for the favorable review you gave our new product, (name of product) We are pleased that you found our product ( ) We certainly enjoyed reading your review and would like to thank you once again for your kind words.

565. Thank You for The Opportunity, Service Business


Dear Thank you for providing (name of company) with the opportunity to be of service to you. It is my sincere hope that you are completely satisfied with the service which was provided to you and will avail yourself of our expertise again in the future. We are always interested in suggestions that would allow us to improve upon our already high standards and encourage you to submit your thoughts. Again, thank you.

566. Thank You for Offer to Help Us Campaign


Dear Your offer to help us in our campaign to (objective) is greatly appreciated. If everyone were to commit themselves with the same level of enthusiasm you expressed in your letter, we would undoubtedly have this problem licked in no time at all. We are sending you one hundred of our pamphlets to be distributed to your personnel. This will help us to spread the word while keeping our costs down to a minimum. Thank you again for your willingness to assist.

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567. Thanksgiving Turkey Distribution to Employees


Dear In keeping with our tradition of thanking our employees at Thanksgiving time, we will once again be providing a turkey to all of our employees for the holiday. These turkeys will be distributed on (date) We wish you all a Happy Thanksgiving.

568. Thank You for Tour


Dear Having been guided on a tour of your St. Petersburg plant by Mr. Kingsley, I must say that I am thoroughly impressed with your operations and personnel. I don't believe I have ever viewed a more efficient, smooth running, and cost efficient program such as yours. I was particularly impressed with the procedure you have implemented to monitor quality control. All of your employees were extremely courteous and went out of their way to explain various functions and answer my inquiries. I would be most appreciative if you would extend a special thank you from me to Mr. Kingsley, for showing me every courtesy, including a delightful lunch at the Boar's Club. I shall be presenting my findings to my associates on the 30th, and will let you know what develops.

569. Thank You for Submission and Request for Revision


Dear The speech that you submitted to me for presentation at John Franklin's retirement party is excellent with one minor exception. Inasmuch as John is somewhat sensitive about his age, I feel that it would be inappropriate to make any reference to this fact. I would appreciate it if you would delete those sections in Paragraphs 6 and 7 which specifically comment about his age and/or employ the words "golden years", and find a suitable substitution.

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Once again, the speech is very well written. Thank you.

570. Time Note


TIME NOTE

FOR VALUE RECEIVED, the undersigned jointly and severally promise to pay to the order of _, the sum of _ ($_) Dollars, payable with interest thereon at the rate of _% per annum on the unpaid balance. The entire sum of principal and accrued interest shall be fully payable on _, 20_. In the event of default, the undersigned agree to pay all reasonable attorney fees and costs of collection. Signed under seal this _ day of _, 20_.

__________________________________

__________________________________

571. Referral of Account to Collection Agency


Gentlemen: This debtor has not responded to our requests for payment.

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Our only alternative now is the actual placing of the account for collection. As a final courtesy to this firm, we ask that you take no drastic steps toward collection until (date) If we do receive payment in full by this date, we will notify you to cancel the claim. Otherwise, you are to proceed in any manner you deem advisable to collect our money. A statement of account is attached and a copy of this letter is being sent to the debtor so that they will have ample time to pay before the expiration of the above mentioned date.

572. Transmittal for Collection


TRANSMITTAL FOR COLLECTION

Date: _

To: _ (Attorney or Collection Agency)

We are enclosing our records on the following unpaid accounts and requesting your collection of same: Account Name(s) Balance Owed _ _ Please provide us with interim reports on activity.

Very truly,

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_______________________________

573. Trade Show Exhibit Questionnaire


QUESTIONNAIRE 1. Did you see any products in our exhibit in which you are interested? Yes___________ No___________ 2. What impressed you most favorably about the exhibit? ______________________________________________________ 3. Is there something you would have liked to have seen displayed? ______________________________________________________ 4. Did you see any product you would like to purchase? Yes____________ No___________ 5. What was least interesting to you? ______________________________________________________ 6. Do you have any suggestions that would improve our exhibit? ______________________________________________________ 7. Do you feel our products are practical for your family? Yes____________ No____________ Thank you for taking the time to fill out this questionnaire. Position of Visitor___________ Type of Concern__________

574. Request for Payment of Unearned Discounts


Dear If you remember, we wrote to you about our terms on open account and are wondering if perhaps the personnel in your accounts payable department are unaware of these terms. If this is the case, we would appreciate it if you would bring this letter to their attention so that we may clear up any misunderstanding in regards to your account. The 2% discount we offer our customers is only applicable when the merchandise received is paid for within 10 days of

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delivery. We have been receiving your payments more than 10 after delivery. While you are under no obligation to pay sooner, this does not entitle you to take advantage of the discount. Presently, the 2% discount is being deducted from the face of the invoice and our charges for your earlier unearned discount, which we have added to your statements, are being disregarded. The total amount due us at this time for unearned discounts is $ We must ask that you remit your check in that amount to us as soon as possible. We do appreciate your business and hope that this letter will help to clarify any misunderstanding.

575. Unlimited Guaranty


UNLIMITED GUARANTY

FOR GOOD AND VALUABLE CONSIDERATION, and as an inducement for _ (Company), to extend credit to _ (Borrower), the undersigned jointly and severally and unconditionally guaranty to Company the prompt and full payment of all sums now or hereinafter due Company from Borrower. And the undersigned agree to remain fully bound on this guaranty notwithstanding any extension, forbearance, or waiver, or release, discharge or substitution of any collateral or security for the debt. In the event of default, the Company may seek payment directly from the undersigned without need to proceed first against the Borrower. This guaranty shall be binding upon and inure to the benefit of the parties, their successors, assigns and personal representatives. Signed under seal this _ day of _, 20_.

_________________________________

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576. Notice of Unsatisfactory Performance


NOTICE OF UNSATISFACTORY PERFORMANCE

Date: _

To: _ (Employee)

Confirming our meeting relative to certain unsatisfactory aspects of your performance, we expect that in the future you shall improve your performance by: _ We have every confidence the problem will not be repeated.

______________________________

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577. Acknowledgment of Unsolicited Idea


ACKNOWLEDGEMENT OF UNSOLICITED IDEAS

Dear _: We appreciate your interest in submitting to us an idea or proposal relative to: _ Our firm receives many ideas, suggestions and proposals, and has many of its own projects under development. Therefore, it is possible the idea or proposal you plan to submit to us has been considered and/or may already be in the planning stages. Nevertheless, we would be pleased to accept your idea or proposal for review, provided it is accompanied by this acknowledgement letter signed by you. It is understood that: 1. Samples or other submissions will be returned to the submitter only if return postage or freight is prepaid. 2. The company accepts no responsibility for casualty or loss to samples in our possession. 3. The company can accept no responsibility for holding any information in confidence. 4. The company shall pay compensation only in the event it, a) accepts the idea, b) has received the idea only from the submitter, and c) reaches agreement with the submitter as to terms and conditions. If these terms are acceptable to you, please sign where indicated below and return together with your idea or proposal.

Very truly,

The foregoing terms and conditions are understood and acknowledged.

_______________________________ Submitter

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578. Request for Account Verification During Audit


Dear In connection with an examination of our financial statements by (name of accounting firm), Certified Public Accountants, (address)(city)(state)(zip) we will appreciate it if you will indicate the correctness of the following information. Our records indicate that, at the close of business on (date) , the amount payable on your account was $ . Please sign the confirmation form in the space provided below if this amount agrees with your records. If it does not agree, do not sign below but explain and sign on the reverse side. Please return this form directly to our accountants in the enclosed envelope.

579. Job Applicant Education Verification Cover Letter


Dear Robin William is being considered for employment and has signed the attached statement authorizing your school to release the information requested below. Please complete the form and return it to us in the enclosed envelope. We sincerely appreciate your cooperation.

580. Verification of Employment and Letter of Recommendation


TO WHOM IT MAY CONCERN: This will confirm that Jonathan Deering has been employed by Electro Corp. for approximately four years. During his tenure of employment, he has displayed a unique ability to identify and solve problems. He has been instrumental in the streamlining our accounting department. His experience in the accounting and finance area has been a valuable asset, one which can be of great value to any company utilizing his services. He is loyal and always places the welfare of the company above all else. His long hours and his patience with employees under him and with management make him an ideal employee. If available, he can certainly count on re-employment with our firm, should the opportunity arise.

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Any company considering this individual for employment has my most enthusiastic recommendation. If his performance here is any indication, he is destined to achieve new heights in his career, and set new records for his future employer, as he did here. _____________________ (Signature) (position)

581. Verification of Employment, Without Reference


Dear In response to your request for verification of employment for (name of applicant) , our records indicate that (s)he worked for us from (date) to (date) The position that (name of applicant) held with our firm was (position) This is all of the information I am able to provide to you inasmuch as it is against our company policy to offer comments in regard to a previous employee's quality of work during employment with our firm.

582. Request for Verification of Receivable During Audit


Dear In connection with an examination of our financial statements by (name of accounting firm), Certified Public Accountants, (address)(city)(state)(zip) we will appreciate it if you will indicate the correctness of the following information. Our records indicate that, at the close of business on (date) , the amount payable on your account was $ . Please sign the confirmation form in the space provided below if this amount agrees with your records. If it does not agree, do not sign below but explain and sign on the reverse side. Please return this form directly to our accountants in the enclosed envelope.

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583. Notice of Violation of Warranty Exclusion


Dear The (product) which you sent us for repair has been modified in the following manner: (specify) . This modification is a violation of the terms of our warranty. I am forwarding a copy of our written warranty in case you have misplaced yours. You will note that the warranty does not cover "A defect caused by the modification or repair other than through (specify) or its Authorized Agent." We will make the necessary repair for you, if you wish, at our flat charge rate of $ . We have enclosed a card for your convenience with pre-printed instructions. Simply check off the appropriate box and we will act accordingly. We must ask that you remit the cost for repairs with your instructions, if you would like us to service the product. I trust you will understand why we are unable to provide this service free to you at this time. Thank you for purchasing one of (name of firm's) products. We hope that we can be of service to you in the near future.

584. Welcome to Our Family of Customers and Friends


Dear Welcome to our valued family of customers and friends. I noted that you recently placed your first order with our company, and wanted to take this opportunity to extend a warm thank you. I look forward to hearing more about your account and offer the availability of my office should you require any assistance. Please accept my best wishes for your continued prosperity and good health.

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585. Welcome New Customer


Dear Thank you for your new account and your first order of (description) We are pleased in being able to provide you with this sample of our quality products and look forward to our relationship growing and flourishing. We value the comments of our customers and upon receipt of this order we hope you will share your thoughts with us.

586. New Employee Welcome


Dear It is with great pleasure that I welcome you as a new employee to (name of firm) I am very pleased that you have chosen to accept our offer of employment and know that this is the beginning of a mutually beneficial association. We encourage our personnel to take advantage of selected courses that are available in this vicinity, in order to improve their skills and learn new skills in related areas. The courses and their corresponding registration dates are listed on the employee bulletin board for your review. If you decide to attend one of these courses, please advise your office manager and he will make the necessary arrangements. Once again, welcome to (name of firm)

587. Acknowledgment of Notification of Lease Transfer


Gentlemen: (name of leasing company) has received a notification that the equipment we are leasing to (name of previous lessee) will be transferred to and/or used by the (transferee.) We have modified our records to direct future invoices to: (new lessee) (address)

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(city,state,zip) Schedule # 000000 commenced on (date) and rental payments in the amount of $ plus applicable taxes are due on the (date) of each month during the (number) month initial lease term. In consenting to this change, it is understood that (name of transferee) agrees to pay the rent and perform all other obligations required to be performed by the lessee in the lease. Should you have occasion to correspond with us regarding this lease, please include the complete lessee number and direct your inquiry to our Customer Service Department. This will ensure a prompt reply. Thank you and we look forward to your continued interest in our services.

588. Notice of Withheld Delivery


NOTICE OF WITHHELD DELIVERY

Date: _

To: _ (Customer)

Reference is made to your order for certain goods under date of _, 20_. We are withholding delivery for the reason(s) checked: __ Required payment has not been made. __ You repudiated or withdrew your contract to buy. __ You failed to furnish requested shipping instructions. __ Certain goods are back ordered and shipment will be made in single lot.

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__ Other (Describe) _

Very truly,

_______________________________

589. Xmas Bonus Letter


Dear Please accept the enclosed Christmas Bonus with our very best wishes for a happy holiday season. We wish to thank you for your role in making 2006 the most successful year in the history of our firm, and we are all looking forward to a prosperous new year. To your wife and family, we extend our very best wishes for a Merry Christmas and a Happy New Year.

590. Xmas Credit Extension Announcement


Dear Wouldn't it be nice to be able to buy all of your gifts this holiday season without having to worry about paying for them until March? We thought it would, and decided this would be a perfect way to say thank you to our customers for having shopped with us throughout the year.

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Starting today, any purchases that you charge to your account will not appear on your statement until March 1, 2006! This offer is available to you until Christmas Eve, 2006. We hope that you will take advantage of our holiday offering and come see our Christmas season selections. While you are here, please come up to the fourth floor for a complimentary glass of eggnog.

591. Xmas Best Wishes to Customers


Dear The holiday season offers us a special opportunity to extend our personal thanks to our friends, and our very best wishes for the future. And so it is that we now gather together and wish to you a very Merry Christmas and a Happy New Year. We consider you a good friend and extend our wishes for good health and good cheer. It is people like you who make being in business such a pleasure all year long. Our business is a source of pride to us, and with customers like you, we find going to work each day a rewarding experience. We tip our glasses to you. Thanks again for a wonderful year. HAPPY HOLIDAYS!

592. Xmas Employee Discount Offer


TO: All employees FROM: Management ( Name of Company ) has offered our employees a 15% discount on all merchandise purchased during the Christmas season as their way of wishing you all a Merry Christmas. In order to receive this discount, you must present your employee identification card at the time of purchase. They have also requested that you limit the use of this discount privilege to purchases made in your own behalf. Your cooperation in this matter will be appreciated.

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593. Merry Xmas in Many Languages

To our friends all over the world, (name of firm) extends to you and your loved ones our best wishes for a

Vrolijke Kersttmis Sarbatori Felicite Joyeux Noel Tin Hao Nian Froeliche Weihnachten Felice Natale Kinga Shinnen Glad Julen Ichok Yilara Boas Festas Chrustovjna Wesloych Swiat Glaedelig Jul Veselele Vanoche Felice Pascuas Sretan Bozic Boldog Karacsonyi Unnepeket Merry Christmas and a Happy New Year!

594. Xmas Letter, Legend of Saint Nicholas


Dear We were searching for some special way to express our good wishes to you for Christmas and the coming year, but we discovered that there are some things in life that cannot be improved upon. So, please accept our very best wishes to you, your family, and your employees for a Merry Christmas and a Happy New Year from all of us here at Information Retrieval Service. From our search, we did learn some facts that we hadn't known before, and hope you find them interesting. Saint Nicholas was a bishop of the Christian church of Myra, in Lycia, Anatolia. He enjoyed a reputation for great generosity and compassion. Legend has it that he saved the three daughters of a poor nobleman from a life of prostitution, by tossing a bag of gold through an open

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window of their home on three, separate occasions. This provided the young women with a dowry with which to procure an honorable marriage. The custom of giving gifts at Christmas is attributed to this legend. In keeping with this legend, we hope that Santa brings you and yours all that you want for Christmas.

595. Apology and Replacement of Damaged Goods


Dear It was distressing to learn that the chocolate we shipped to your firm last week arrived in bits and pieces. Per your request, a new shipment for 30 lbs. left our dock this morning and is scheduled for afternoon delivery to you on May 26th. Please turn over the damaged goods to the driver at the time of deliver. I am sorry that this unfortunate incident occurred and sincerely appreciate your continued patronage.

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