THE GOOD HOUSEKEEPING GUIDELINES

EO: 1314-03 1. PRE-PLANNING or GENERAL ASSEMBLY MEETING - The Discussion of the Projects objectives, purpose and deliverables (See ECOSOC Strategic Plan 1314). Every First Saturday of the Month, 4:00PM-7:00PM

2. OFFICIAL PLANNING 2-3 Weeks before the Implementation Date FOR PROJECT PROPOSAL 1. Creation 2. For the Signatures of the -Director of Finance & Marketing

- Where the team will decide its plan of actions. PERSONS IN CHARGE The Project Head

DAYS ELAPSE Maximum of 2 days after the Official Planning Maximum of 5 hours (except on Wednesdays) DFM and President are not present on Wednesdays.

Ms Janice Leslie B Lomongo (If emergency/ absent but upon consent: Mr Jeff Russell L Praga) Mr Jhon Louie B Sabal (If emergency/ absent but upon consent: Mr Emmanuel B Embate Jr)

-President

3. For the Signature of the Moderator

Maximum of 1 day

4. Pass to SACDEV

Approval will be granted the day after. 1 day. The Project Proposal will take you: 5 Days before SACDEV approval.

Mrs Caroline Laarni R Serenas (If emergency/ absent: Any faculty member except the Department Chairperson) Mr Ernest Tim D Rivera

3. CASH ADVANCE FORM - Upon the approval of the Project Proposal, the Project Head shall then give the Project Proposal to the Director of Budget & Management, Ms Ivy Jill R Subrabas for the Cash Advance Form/ Budget. Maximum of 3 days processing. 1-2 Weeks before the project implementation 4. PREPARATION & IMPLEMENTATION 5. EVALUATION be conducted by the team and the Justice of Peace. Not later than 3 days after the project. - After the Project, an evaluation must

A. After evaluation the Project Head must make a Liquidation Reports, Collection Reports (See New SACDEV 2013 Forms Zip Folder) Not later than 5 days after the evaluation B. After making a Liquidation Report, deposit the remaining excess money at any Finance Windows by asking ECOSOCs account number to the Director of Budget & Management. FOR LIQUIDATION REPORS & Other SACDEV Forms 1. For the Signature of the Director of Budget & Management 2. For the Signature of the Chief Auditor 3. For the Signature of the President 4. For the Signature of the Moderator DAYS ELAPSE REQUIREMENTS PERSONS IN CHARGE

Half Day. No Wednesdays

Deposit Slip

Ms Ivy Jill R Subrabas (No substitute signature)

Half Day

The receipts

Half Day. No Wednesdays 1 Day

The evaluation forms

The signatures of the aforementioned

Mr Jan Emmanuel C Casinillo (No substitute signature) Mr Jhon Louie B Sabal (If absent: Mr Jan Emmanuel C Casinillo) Mrs Caroline Laarni R Serenas (If emergency/ absent: Any faculty member except the Department Chairperson)

5. For SACDEV Approval (Liquidation Report) 6. For SACDEV Approval (Liquidation Report)

1 week after

Immediately upon submission

Will take you: 3 Days before the Moderators approval and Documentation Reports approval. 1 week and 3 days for Liquidation Reports approval.

NOTE: A Project should only take 5-6 weeks in action and in paper.
Effective Immediately:

JHON LOUIE B SABAL President