Professional Documents
Culture Documents
Contents
1.0 What does this archive contain? ........................................................................................................... 2 1.1 RGASPI Materials (Bibliographic Records, Scanned Page Images)................................................ 2 1.1.1 Fond ........................................................................................................................................... 2 1.1.2 Opis ............................................................................................................................................ 2 1.1.3 Delo ............................................................................................................................................ 3 1.1.4 Document ................................................................................................................................... 3 1.2 Annals of Communism Materials ..................................................................................................... 3 1.2.1 Annals of Communism Volumes ............................................................................................... 3 1.2.2 Annals of Communism Documents ........................................................................................... 3 2.0 Accessing the Archive .......................................................................................................................... 4 2.1 Logging in with an institutional subscription ................................................................................... 4 3.0 What can I do in this archive?............................................................................................................... 5 3.1 Search Content .................................................................................................................................. 5 3.1.1 Performing a Search ................................................................................................................... 5 3.1.2 Wild card search ........................................................................................................................ 8 3.1.3 Failed keyword search ............................................................................................................... 9 3.1.4 Working with Search Results..................................................................................................... 9 3.2. Browse ........................................................................................................................................... 14 3.2. Document Viewer .......................................................................................................................... 16 3.3.2 Image Viewer Panel ................................................................................................................. 17 3.3.3 Text Viewer Panel.................................................................................................................... 19 3.3.4 Document Info Panel ............................................................................................................... 20 4.0 MySDA ............................................................................................................................................... 23 4.1 MySDA Home ................................................................................................................................ 23 4.2 Notifications .................................................................................................................................... 23 4.3 Research Interests ........................................................................................................................... 24 4.3.1 Joining a Research Interest ...................................................................................................... 24 4.3.2 Creating a New Research Interest ............................................................................................ 25 4.4 Private Groups ................................................................................................................................ 25 4.4.1 Joining a Private Group ........................................................................................................... 26 4.4.2 Creating a New Private Group ................................................................................................. 26 4.5.......................................................................................................................................................... 27 Discussion Forums ................................................................................................................................ 27 1
Stalin Digital Archive User Guide 4.5.1 The Discussion Boards Page .................................................................................................... 27 4.5.2 Participating in a topic thread .................................................................................................. 28 4.5.3 Creating a new topic thread ..................................................................................................... 28 4.6 Library............................................................................................................................................. 29 4.6.1 Saving a document ................................................................................................................... 29 4.6.2 Managing and Sharing Documents in the MySDA Library .................................................... 29 4.6.3 Saved Searches......................................................................................................................... 30 4.7 Community Pages ........................................................................................................................... 30 4.7.1 My Profile ................................................................................................................................ 30 4.7.2 Research Interests .................................................................................................................... 31 4.7.3 Private Groups ......................................................................................................................... 31 4.8 My Annotations .............................................................................................................................. 31 4.9 My Tags .......................................................................................................................................... 31
1.0 What does this archive contain? 1.1 RGASPI Materials (Bibliographic Records, Scanned Page Images)
The Stalin Digital Archive (SDA) consists primarily of scanned page images and corresponding bibliographic records written in Russian created by the Russian State Archive of Social and Political History (RGASPI). The primary source material represented by these images and records include documents relating to Joseph Stalins personal biography, his work in government, and his conduct of foreign affairs. RGASPIs method of organizing this material in the physical archive is a hierarchical system of nesting folders, and this structure has informed both the selection of material for the SDA and its ultimate presentation. To understand this archives content and organization, it is therefore necessary to review the physical archives organizational system.
1.1.1 Fond
The fond is the highest-level organizational structure in RGASPIs physical collection. Functionally, each fond is like a filing cabinet that contains several drawers filled with folders. Within RGASPIs collection, Fond 558 is the filing cabinet dedicated to materials about Joseph Stalin; it contains approximately 40,000 unique documents. Yale University Press (YUP) and RGASPI have chosen to include only selected documents from this section of the physical archive, for a total of approximately 29,000 unique documents comprising 300,000 scanned page images.
1.1.2 Opis
Each fond in RGASPIs collection contains a number of opisi, the functional equivalent of a filing cabinets drawers (to extend the analogy introduced above). Each opis in Fond 558 organizes the materials about Joseph Stalin based on content, chronology, or some combination of those two categories. YUP and RGASPI have chosen to concentrate on making available a subset of opisi in Fond 558 containing the most noteworthy documents. These opisi are: 2
Stalin Digital Archive User Guide Opis 1: Documents written by Stalin from 18891952. Opis 2: Documents written by Stalin from 19111944. Opis 3: Over 300 books from Stalin's personal library with his marginalia. Opis 4: Stalin's biographical materials. Opis 11: Stalin's correspondence and documents. This Opis covers the period from 1917 to 1952.
The SDA contains a complete set of bibliographic records and scanned images for these opisi, excluding only materials classified by the Russian state government.
1.1.3 Delo
Extending the analogy introduced above, each delo corresponds to an individual folder within the filing cabinets (fonds) drawers (opisi). As is true of all folders in general, some dela contain loose pages with no further organizing structure and some contain pages collected into discrete documents. This structure has been carried over from RGASPIs organizational structure into the SDA, just like the fond and opisi divisions; the editors have included all declassified dela contained in the five opisi from Fond 558 listed above.
1.1.4 Document
As mentioned above, some dela contain loose pages with no further organizing structure while others contain pages collected into discrete documents. When a delo falls into the latter category, the SDAs editors have preserved the distinction between individual documents present in RGASPIs organizational structure. The SDA contains all declassified documents within dela located inside those five opisi from Fond 558.
If you are sure that your institution has purchased access and you still do not see this access message, please log in to your institutional Virtual Private Network (VPN) or relocate to another computer within your institution's network. If you would like to request institutional trial access to the site, please send an email to support@stalindigitalarchive.com or fill out the information request form at http://www.yalebooks.com/sda/. In addition to the Access text, a user with an institutional subscription will see a Log In link and a Register link in the top right corner of the screen. First time users must create a profile before they are able to log in and access the MySDA functionality. To create a new SDA account: 1) Click the Register link in the top right corner of the screen. 2) Fill out the required fields in the resulting Create a New Profile page (Figure 1). 3) Click on the Save and Continue button at the bottom of the screen. 4
Stalin Digital Archive User Guide 4) An automated email with a username, password, and a link for a one-time login will be sent to the users email address. Open this email and click on the one-time login link. 5) Reset the password, and fill out any other relevant profile information.
Figure 1 the Create a New Profile page After creating a valid MySDA profile, a user can log in to the SDA at any time, as long as she is within the network of a subscribing institution.
Figure 2: Search in options A list of the possible Search in options and their definitions follow: All: The search term can appear in any context (unconstrained). Annotations: The search term can only appear in user-generated annotations associated with a document. The search term can also include user names associated with annotations. Authors: The search term can only appear in a document authors name. ID#: The search term can only appear in a documents archival identification number. NOTE: Users should employ the following format when searching for a specific document by archival identification number, paying special attention to add a single space after each comma: f.558, op.11, d.1, doc.1 Please note that the search tool is not case-sensitive. Publication dates: The search term can only appear in a documents publication date. Recipients: The search term can only appear in a document recipients name. Subjects: The search term can only appear in a documents subject designations. Tags: The search term can only appear in user-generated tags associated with a document. Text: The search term can only appear in a documents full-text transcription or translation, if available. Titles: The search term can only appear in a documents title. Please note that all searches are language-specific, except for author and recipient searches (i.e., searches constrained to author and recipient fields will return both English and Russian matches regardless of the language of the search term.). 6
Users can also conduct a faceted search by using the filters in the left-hand panel (Figure 3).
Figure 3: Search Filter Options A list of possible search filters and their definitions follow: Collections: Filters results to specific collections in the SDA. These include: titles in the YUPs Annals of Communism series; translated primary documents contained in the Annals of Communism series; and RGASPIs primary documents. Users can further constrain RGASPI documents by fond, opis, and delo. Keyword: Adds additional keywords to the search parameters. Names: Filters results using names of document authors and recipients. The list of names contained within the archive has been alphabetized in both Russian and English. Date: Filters results by specific date or date range (Figure 3b). Subjects: Filters results based on subject designation, as defined by the SDA Editorial Board. Currently, these subject designations are only in Russian. Tags: Filters results based on user-generated tags.
After entering all desired constraints to the search parameters, click on the Search button to conduct the search. Users may also conduct a basic keyword search from all other pages of the SDA platform, including the home page, via the basic keyword search box located in the top right corner of the screen (Figures 4). Simply enter your search term and click on the magnifying lens at the right of the box.
Figure 4 Finally, users can perform searches in Russian via a Cyrillic alphabet keyboard available in the header of each page on the platform (Figure 5). This virtual keyboard allows users to type in Cyrillic in any text field on the site. To begin typing in Cyrillic, 1) click on the keyboard icon in the header; 2) position your cursor in the necessary text field; then 3) use your mouse to click on the symbols in the virtual keyboard or start typing with your own keyboard.
Figure 5 NOTE: Users can also re-conduct recent searches and saved searches via the appropriate tabs at the bottom of the left-hand panel. All recent searches are recorded in the Recent Searches tab. Users can save any search by clicking on the Save Search button that appears at the top of the results panel after the user has conducted a search. Please note that a user must be logged in to her MySDA account to be able to save searches.
Figure 6 Users can adjust the view of the search results list by toggling between the three View As buttons, located in the top panel. The three view options are List View, Detail View, and Thumbnail View. The default view for the search results panel is List View. In this view, the resulting documents appear in a sortable grid, with each piece of bibliographic information appearing in a separate 9
Stalin Digital Archive User Guide column. Users can customize which bibliographic fields appear in the grid by selecting the View Options menu above the results list (Figure 7). These view options include: Avg. Rating: The average rating (from 1 to 5 stars) of a given document. Each user on the site can rate a document. This rating reflects a documents scholarly value and/or interest to the SDA community. Author: Author(s) of a given document. Date: Publication date of a given document. ID#: Repository ID# given document, indicating a documents location within RGASPIs holdings. Recipient: Recipient(s) of a given document. Snippets: The first three instances in which a given keyword appears in a documents text and/or public annotations. Snippets will appear only after a user has conducted a keyword search. Clicking on these hyperlinked snippets will open the document in the viewer, and will autoadvance the user to the exact location of the given snippet in the text and/or annotations. # of Hits: The number of times a given keyword appears in a documents text and/or public annotations. Subject: The subject classification of a given document, as determined by the SDA Editorial Board. Title: The title of a given document. # of Views: The total number of times a given document has been viewed by members of the SDA community. # of Transc Pgs: The number of transcription pages associated with a given document. # of Transl Pgs: The number of translation pages associated with a given document. # of Images: The number of images associated with a given document.
Figure 7 Clicking on the row of one of the titles in List View will populate the Preview panel on the far right of the screen with the relevant documents thumbnail and bibliographic data. 10
Stalin Digital Archive User Guide Detail View displays both the thumbnail image and all of the bibliographic metadata for each document in the results list. Clicking on the hyperlinked tags or subjects will conduct a search that uses the selected item as the primary search constraint (Figure 8).
Figure 8 Thumbnail View displays the thumbnail image and a limited amount of bibliographic data for each document in the results list (Figure 9). Click on More Info beneath a documents thumbnail image for a more detailed presentation of the documents bibliographic information.
Figure 9
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Stalin Digital Archive User Guide Users can re-sort the results list in any view by using the Sort by drop-down menu (Figure 10). In List View, users can also sort the results alphabetically or reverse-alphabetically in both English and Russian by clicking on the header of any column.
Figure 10 Open a document by clicking the Open button (which appears in both the search results list and in the right-hand preview panel) in List View; by clicking on the thumbnail image or the title of the document in Detail View; or by clicking on the thumbnail image, title of the document, or the Open button within the More Info panel of the Thumbnail View. NOTE: Users can open up to 2 documents at a time in the document viewer. To open multiple documents from the search page, please select the checkbox to the left of each document you would like to open, and then click on ANY Open button or document title. If you already have one document open in the viewer, then the next document you open will appear alongside that initial document in multi-doc view. If you already have two documents open in the viewer, or if you attempt to open more than two document via the search page, then you will receive a message prompting you to select only two documents (Figure 11).
Figure 11 Users can generate academic citations for search results by using the Export Citation/Results button in the top panel (Figure 12). Simply check the box to the left of the desired title(s) and 12
Stalin Digital Archive User Guide click on Export Citation. The Citation Type options are APA, Chicago, MLA, and Turabian. The Export options are Print to Screen, Export to Endnote, and Export to txt. Users can also export the all of the bibliographic information for a set of search results to a CSV file by selecting the Export Citation/Results button in the top panel (Figure 12). Users can export bibliographic information for a maximum of 3,000 search results items at a time. If the search results list exceeds 3,000 items, please use the search filters to refine the list to a smaller number. Please note that the Export Results tool exports all of the items in a search results list by default, as long as the list is under 3,000 items. Finally, users can save one or more documents to a personal, private group, or public folder by selecting the checkboxes next to the desired documents and clicking on the Save Document button in the top panel. Please note that a user must be logged in to her MySDA account to be able to save documents to folders.
Figure 12
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3.2. Browse
The Browse page allows users to explore the sites contents by categories reflecting bibliographic information about documents, or by information about how site users are working with documents. The Browse function is analogous to browsing the stacks of a library, while the Search function is analogous to looking for a specific book in a card catalogue. Navigate to the Browse page by clicking the Browse tab below the site banner. The center panel displays the 50 most-viewed documents by default. A list of browsing categories appears in the left-hand panel (Figure 13).
Figure 13 The browsing categories are: Most-Viewed: Provides a list of the SDAs most viewed documents. Most-Searched Terms: Provides a list of the SDAs most searched terms. Popular Tags: Provides a list of popular tags based on usage statistics. Selecting one of these tags will populate the center panel of the screen with the corresponding list of documents. Editors Picks: Provides a list of documents selected by SDA editors. This list will be updated regularly to highlight new, important, newsworthy, or otherwise notable content. Collections: Provides a list of documents based on specific collections in the SDA. These include: titles in the YUPs Annals of Communism series; translated primary documents contained in the Annals of Communism series; and RGASPIs primary documents. Users can further constrain RGASPI documents by fond, opis, and delo. Names: Provides a list of documents based on names of document authors and recipients. The list of names contained within the archive has been alphabetized in both Russian and English.
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Stalin Digital Archive User Guide Timeline: Provides a list of documents based on publication date within a given chronological era, as defined by the SDA Editorial Board. Subjects: Provides a list of documents based on subject designation, as defined by the SDA Editorial Board. Currently, these subject designations are only in Russian.
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Figure 14 Users can open documents in the Viewer via the Search, Browse, or MySDA sections of the site. In addition to displaying all bibliographic data and content associated with a document, the Viewer also allows users to customize documents with personal bookmarks and highlighting. It also enables users to review and add personal, private group, or public commentary in the form of tags and annotations. Please note that a user must have institutional access to the SDA in order to be able to open a document in the Document Viewer. Furthermore, a user with institutional access must log in to her personal MySDA account to be able to access the highlighting, bookmark, tag, annotation, save, and discussion features available within the viewer. Please note that users can open up to two documents simultaneously within the viewer (Figure 15). Viewers can thus compare images and text of two separate documents side-by-side. Please see the note at the end of section 3.1.4 for tips on how to open multiple documents in the viewer at once.
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Figure 15 3.1 Document Viewer Toolbar The Document Viewer toolbar appears at the top of the screen and enables users to view and interact with documents in a number of ways. Users can save a document to a personal, private group, or public folder; download or print up to 10 pages at a time of a documents images, transcription, or translation (N.B. as long as the document has sufficient print privileges); export a documents academic citation in a range of formats; export all private group and/or public annotations associated with a document; and adjust the view setting to image only, text only, or image and text. If a particular document has both transcription and translation text, then a user can choose to view either or both. Users can turn the document info panel on or off via the i toggle on the right side of the toolbar. Please note the document info panel is turned off by default when the viewer is in Multi Doc mode. The document viewer toolbar also allows the user to return to the exact page from where she opened the document (i.e. the Search page) by clicking on the Return link, or to move forward or backward through the archives contents from within the viewer itself by clicking on the Previous Document and Next Document links. If the document open in the viewer is from an AoC volume, then the Next/Previous links will navigate to the next alphabetically organized AoC document. If the document open in the viewer is from the RGASPI materials, then the Next/Previous links will navigate to the next RGASPI item as organized by ID#.
Up/down arrows: Allows users to page backwards and forwards through documents with multiple images/pages. Page Count: Shows the total number of images/pages contained within the document. Users can jump to a page by typing a page number into the text box. Pan Button (arrow and compass): Allows users to pan around the image by clicking and dragging. Zoom Rectangle Button (arrow and box): Allows users to zoom in on an image by drawing a rectangle over a particular section. Plus/Minus Buttons: Allows users to zoom in and out of an image. Up/Down/Right/Left Arrows: Allows users to pan around an image. Reset Size Button: Resets an image to its original size. Bookmark Button: Allows logged in users to create a personal bookmark referencing a specific image within a document. Tag Button: Allows logged in users to create personal, private group, or public tags referencing a specific image within a document. Annotation Button: Allows users to create personal, private group, or public annotations referencing a specific image within a document. Expand Button: Allows users to view a documents images in full-screen (Figure 17). Horizontal Image Gallery: Allows users to scroll horizontally through a documents images.
Figure 16
Figure 17
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A modified image viewer toolbar appears when users view an image in full-screen (Figure 18). The full-screen toolbar features a pair of left and right buttons, which allow users to move between images, as well as a play button, which allows users to cycle through images as in a slideshow. The thumbnail button displays all the images in the documents in thumbnail view (Figure 19). Buttons on the left side of the toolbar allow users to pan around an image; zoom in on an image by drawing a rectangle over a particular section; or zoom in/out of an image by clicking on + or -. To bookmark, tag, or annotate an image, exit out of full screen mode by clicking on the appropriate button, and click on the bookmark, tag, or annotation button in the image viewer toolbar.
Figure 18
Figure 19
Stalin Digital Archive User Guide Bookmark Button: Allows logged in users to create a private bookmark referencing a particular section of the text. Tag Button: Allows logged in users to create personal, private group, or public tags referencing a particular section of the text. Annotation Button: Allows logged in users to create personal, private group, or public annotations referencing a particular section of the text. Highlight Button: Allows logged in users to highlight specific passages of the text. Users can remove highlighting by re-selecting a portion of the text that has been highlighted, and clicking on the Highlight button. Page Count: Shows the total number of pages contained within the document. Users can jump to a page by typing a page number into the text box. Show/Hide Icon: Allows logged in users to show or hide all user-generated content associated with a document. Expand Button: Allows users to view a documents text in full-screen (Figure 20).
Figure 20
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Figure 21 The different sections of the document info panel are: Keyword Search Box: Allows users to conduct a full-text keyword search of an open documents content, including text and annotations. Conduct a keyword search by entering a term into the textbox at the top of the document info panel. Document Details: Displays a documents bibliographic information, including title, author, date, archival ID number, etc. User Ratings: Displays a documents collective user rating, from one to five stars. Tags: Displays personal, private group, and public tags associated with an open document. Users can edit or delete their own personal, private group, or public tags, but they cannot edit or delete private group or public tags created by other users. Annotations: Displays personal, private group, and public annotations associated with an open document. Users can edit or delete their own personal, private group, or public annotations, but they cannot edit or delete private group or public annotations created by other users. Users can also report inappropriate annotations to the SDA Administrator by clicking on the Report button. NOTE: Certain annotations will contain a green SDA Editor Approved icon above their content. These annotations were either written or approved by one of the archives editorial board members.
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Stalin Digital Archive User Guide Bookmarks: Displays personal and public bookmarks associated with an open document. Users can edit or delete their own personal bookmarks, but they cannot edit or delete public bookmarks created by the SDA Editorial staff. Users can share personal bookmarks by clicking on the chain icon and copying the accompanying URL. Please note that only SDA Editorial Board members can create public bookmarks. NOTE: Clicking on any bookmark, tag or annotation in the document info panel will take the user directly to the relevant section of the document. Similarly, clicking on a bookmark, tag or annotation icon in a texts margins will open that bookmark, tag or annotation in the document info panel. Discussions: Displays the three most recent discussion board threads related to a current document. Click the Start Discussion button to create a new thread referencing the open document.
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4.0 MySDA
MySDA is the sites center for personalized content and community interaction, and is accessible via the MySDA tab at the top of the screen.
Figure 22
4.2 Notifications
The Notifications area of MySDA displays updates from both administrators and fellow SDA members. Notifications cover such topics as additions to the digitized archive; new discussion topics for Research Interest and private group discussion threads; invitations to join new private groups; the addition of new documents to public or private group folders; site news and updates from the site admin; and other updates related to a users personal account and/or the general functionality of the site (Figure 22). 23
Stalin Digital Archive User Guide Notifications are presented in a tabular view, and can be sorted by date or notification type (i.e. Forum, Group, Message).
Figure 22
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Figure 23
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Figure 24
Each Private Group has a corresponding forum in which participating users can discuss relevant topics and documents. Users must joint a Private Group before they can participate in its forum.
NOTE: If a private group owner wants to leave a group, she must first designate a current group member as the new owner. The owner can do this by clicking on the Edit button on the Private Groups homepage, and then by clicking on Assign New Owner.
Figure 25
There are three types of discussion forums: General Forums, Private Group Forums, and Research Interest Forums. General Forums appear on the top part of the Discussion Forums list and are not associated with any specific Research Interest. Any registered user can participate in 27
Stalin Digital Archive User Guide or create a General Forum. To create a General Forum, click on the Create New Forum, button and provide a name and description. Each Research Interest Group and Private Group has a corresponding forum. A user must first belong to a Research Interest Group or Private Group before she can participate in its discussion forum.
Figure 26
NOTE: When creating a new topic, a user must add a new topic title and opening message. 28
4.6 Library
The MySDA Library enables users to save and share documents from within the archive. Personal Folders enable users to view and manage documents they have saved for their own personal research. Private Groups Folders allow users to share documents with other members of related Private Groups. Public Folders allow users to share documents with other members of related Research Interest groups. To access the MySDA library, go to the MySDA homepage and click on the appropriate tab in the lefthand navigation panel.
Figure 27
To share a saved document from a personal, private group, or public folder with another private group or publicfolder, go to the corresponding Private Group or Research Interest and click the Share Document button under the Recently Shared Documents header. NOTE: Users must belong to a Private Group or Research Interest before they can share a document with that groups folder.
4.7.1 My Profile
The My Profile page displays a users public profile, and is accessible via the MySDA left-hand navigation panel. The My Profile page displays basic biographical information (e.g. name, email address, academic institution, about me, etc.) as well as site usage information (e.g. Research Interest groups to which a user belongs, public tags and annotations created by a user, etc...). To edit the My Profile page: 1. Click the Manage Profile button in the top right-hand corner of the screen. 2. Click the Edit tab. 30
Stalin Digital Archive User Guide 3. Update the relevant profile fields. 4. Click Apply at the bottom of the screen. NOTE: Users can set their email address to public or private. When a user selects private, her email address is hidden from all other users on the site.
4.8 My Annotations
Users can manage their personal, private group, and public annotations via the My Annotations tab, available via the MySDA left-hand navigation panel. This page allows users to sort annotations by document title, annotation type, or date created; export selected annotations to a text file or browser tab; edit annotations; and delete annotations (Figure 28).
Figure 28
4.9 My Tags
Users can manage their personal, private group, and public tags via the My Tags tab, available via the MySDA left-hand navigation panel. The My Tags page displays a list of personal, private group, and public tags created by the user (Figure 29). The number in parentheses that follows each tag indicates how many times the user has applied that tag throughout the archive. Clicking on the grey arrow before a tag name will reveal the other tags with which the initial tag shares a document.
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Figure 29
Thank you for your interest in the Stalin Digital Archive. If you have any questions or concerns about the User Manual, the website, or anything else related to the archive, please send an email to the SDA Support Team at support@stalindigitalarchive.com.
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