BOARD OF DIRECTORS July 11, 2013 12:00 PM

Agenda 1. Welcome Members & Guests......Greg Hearing, Chairman

2. Consent Items a. May 9, 2013 Meeting minutes b. May Financial Report 3. Community Relations...Ricky Gallon 4. Great Futures Breakfast EventAnne Carney/Vic Holcomb

5.

Strengthening the Board........................................................................Scott Jacobsen

6. Development ReportCassandra Thomas

7. Programs and Grants...................................................................................Chris Letsos a. Day Care Licensing Update b. Florida Alliance funding 8. Presidents Report.........Brad Baumgardner a. Area Council August 22-23 Marriott Waterside b. Strategy Development October 18th c. Freddie Solomon Boys & Girls Club-Nuccio d. Back to School Back Pack Event- August 8th

9. Adjourn Notes: ________________________________________________________________________ ________________________________________________________________________

Great Futures Start Here!

BOYS & GIRLS CLUBS OF TAMPA BAY STEINBRENNER METRO SERVICE CENTER MAY 9, 2013 | 11:45 AM
MEMBERS PRESENT Larry Bevis, Anne Carney, Koni Cassini, Adam Diasti, Luis Garcia, Greg Hearing, Vic Holcomb, Oscar Horton, Scott Jacobsen, Shelley Kolseth, Lori Liburdi, Karen Mincey, Brian Robinson, Chris Roederer, Marc Spencer. OTHERS PRESENT Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Debbie McCarthy, Cassandra Thomas and guest Henry Saxon. Board Chair Greg Hearing called the meeting to order at 11:51 am. Greg welcomed everyone and introduced Henry Saxon, Director of Major Metro Services for BGCA. Greg recognized Ricky Gallon who spoke about the slideshow that was being shown prior to the meeting. On April 27th, Emerge Nonprofit Volunteer Fair was held at USF Marshall Student Center with over 50 nonprofit agencies on hand; pictures of the Picou family at a Lightning event where the family had a chance to meet all the players and coaches and were given a suite to watch a game with free food and beverage; photos from the Brandon Clay shoot showing winner, Beverly Graves and ground breaking in Lacoochee and photos from the National Conference. CONSENT ITEMS Minutes from the January 10, 2013 meeting and the March 2013 Financial Report were provided to the members for their review prior to the meeting. A Motion to approve the Minutes and Financial Report was made by Scott Jacobsen, second by Vic Holcomb. Motion passed. GREAT FUTURES BREAKFAST Anne Carney stated that she had no updates on the date of the event, that we should have a date in June. Vic Holcomb reported that the Viniks have committed to let us the use of the Forum for this years event. A date will be announced once the hockey schedule has been released. Greg shared that Jeff Vinik attended the Foundation meeting and received an award from Foundation Chair Hal Steinbrenner and Brad for the Great Futures Breakfast. PRESIDENTS REPORT Brad Baumgardner reported that the Youth Awards Banquet is being held on May 23rd at Higgins Hall and invited the board to attend. On May 15th, Transitions & the Cal Ripkin, Jr. Foundation are teaming together at our Sulphur Springs unit, providing eye exams to our members then a baseball camp. State Bag Drop, a national program, teamed up with Mark Jacobson Management and Desmond Howard to give out 100 bags at Belmont Heights on May 17th. We have two capital projects, building a gym in Riverview that will cost $450K, they have about $225K of that. At the Liberty unit, were looking at adding on a pavilion, similar to Riverview. On Tuesday, Brad and Greg have a meeting with the Mayor to discuss the Liberty

CORPORATE BOARD MEETING MAY 9, 2013 PAGE 2

property. Liberty sits on City Park property so we need city park approval. It also sits on a dump. We are looking into if we can build on that. On May 22nd & 23rd, we will hold a Safety Assessment meeting with a team from BGCA for staff training. We expect some recommendations for capital expenditures. The safety of our kids is the number one issue. Brad invited board members to attend the morning sessions. RESOURCE DEVELOPMENT STRATEGY: Koni Cassini, Henry Saxon, Cassandra Thomas and Brad spoke, reflecting on a PowerPoint presentation, on how we currently raise money, Federal /State cuts, and how we can reach our goals. (Copies of the presentation with statistics are available upon request). Brad spoke on the 3 calls of action we can take to bring in more donations. A folder of information was provided to all members that included a company prospect list and a list of talking points. Members were asked to check off the people they knew of the list or a contact at the company. Greg asked everyone to fill out the form and write down anyone they may know at the company that could get us in the door. INVESTMENT REPORT: Larry Bevis gave an investment report and provided a handout to the members. The Finance Committee oversees 3 pools of money, the Community Foundation, Northern Trust and Club money. We control the Club money and oversee the other two. The Finance Committee updated some policies that were shared with the two other companies. Should any money that is donated end up in one of these funds, Larry assured the board that our money is being managed properly. All three of the portfolios are well diversified. Greg spoke more about the stewardship program and how the board can help. Brad stated we also want to double our donors. Staff will be asked to help also. Greg stated, for the Great Futures Breakfast, hed like to see the amount in the $500K range with the help of the board. With no other business, Greg adjourned the meeting at 12:35 pm. Brenda Browning, Recorder ___________________________ Shelley Kolseth, Secretary ____________ Date

Boys & Girls Clubs of Tampa Bay, Inc. Memo

To: From: Date: Board of Directors Deborah McCarthy July 9, 2013

Subject: May 2013 Financial Statements

Please find attached the Balance Sheet and Income Statement for the five months ended May 31, 2013. We are currently ahead of budget by approximately $243,000 which as combination of a favorable budget variance in Total Public Support and Revenue of $33,000 and a favorable budget variance in Total Expenses of $210,000. As for the later, we will most likely see this variance shift the other direction as we progress through year. The variance is most likely due to timing differences and does not represent a permanent budget savings. Of course, we will continue to monitor the financial condition of the organization each month and compare our results to plan for 2013. Please let me know if you have any questions or comments on the statements.

Thank you

7/9/2013 11:47:26 AM

Boys & Girls Clubs of Tampa Bay, Inc. Balance Sheet

With Comparison to Last Year - Unaudited

Page 1

Operating Fund 5/31/2013

Land & Bldg Fund 5/31/2013

Temporarily Restricted Fund 5/31/2013

Endowment Fund 5/31/2013

Totals 5/31/2013

Totals 5/31/2012

Assets Current Assets Cash & Cash Equivalents Accounts Receivable Due From BGCTB Foundation Pledges Receivable - Current Investments - Short Term Prepaid Expenses Total Current Assets $442,378 $253,427 $693,510 $38,030 $0 $176,389 $1,603,734 $385,860 $0 $0 $0 $1,132,292 $0 $1,518,152 $617,234 $0 $0 $41,856 $287,708 $0 $946,798 $24,832 $0 $0 $0 $0 $0 $24,832 $1,470,304 $253,427 $693,510 $79,886 $1,420,000 $176,389 $4,093,516 $1,323,393 $141,950 $530,734 $94,591 $1,425,000 $175,388 $3,691,056

Non Current Assets Investments Land, Property and Equipment Long Term Pledges Receivable Other Assets Total Non Current Assets $0 $0 $0 $2,610 $2,610 $0 $6,907,081 $0 $0 $6,907,081 $0 $0 $83,560 $82,561 $166,121 $656,305 $0 $0 $0 $656,305 $656,305 $6,907,081 $83,560 $85,171 $7,732,117 $613,733 $7,762,584 $10,445 $80,433 $8,467,194

Total Assets

$1,606,344

$8,425,233

$1,112,919

$681,137

$11,825,633

$12,158,250

Liabilities and Net Assets Liabilities Current Liabilities Accounts Payable Accrued Salaries & Benefits Payable Due to BGCTB Foundation Other Current Liabilities Total Current Liabilities $73,847 $175,264 $59,268 $4,956 $313,335 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $73,847 $175,264 $59,268 $4,956 $313,335 $112,014 $160,313 $575 $3,486 $276,388

7/9/2013 11:47:26AM

Boys & Girls Clubs of Tampa Bay, Inc. Balance Sheet

With Comparison to Last Year - Unaudited

Page 2

Operating Fund 5/31/2013

Land & Bldg Fund 5/31/2013

Temporarily Restricted Fund 5/31/2013

Endowment Fund 5/31/2013

Totals 5/31/2013

Totals 5/31/2012

Other Liabilities Deferred Revenue Total Other Liabilities $5,290 $5,290 $0 $0 $0 $0 $0 $0 $5,290 $5,290 $11,638 $11,638

Total Liabilities

$318,625

$0

$0

$0

$318,625

$288,026

Net Assets Net Assets Net Assets Total Net Assets $1,542,035 $1,542,035 $8,154,458 $8,154,458 $1,129,378 $1,129,378 $681,137 $681,137 $11,507,008 $11,507,008 $11,870,223 $11,870,223

Transfers Transfers Total Net Asset Transfers ($254,315) ($254,315) $270,775 $270,775 ($16,459) ($16,459) $0 $0 $0 $0 $0 $0

Total Net Assets

$1,287,720

$8,425,233

$1,112,919

$681,137

$11,507,008

$11,870,223

Total Liabilities and Net Assets

$1,606,344

$8,425,233

$1,112,919

$681,137

$11,825,633

$12,158,250

Boys & Girls Clubs of Tampa Bay, Inc. Statement of Revenues & Expenses - Unrestricted Fund With Comparison to Budget & Last Year - Unaudited
Year To Date 2013 Actual 1/1/2013 To 5/31/2013 Budget 1/1/2013 To 5/31/2013 Budget Variance Favorable (Unfavorable) Variance % Total 2013 Annual Budget Actual 1/1/2012 To 5/31/2012 Year To Date 2012 Actual Variance Favorable (Unfavorable) Variance %

Revenue Public Support United Way & Combined Campaigns Contributions Fees & Grants Total Public Support 345,051 527,208 726,282 1,598,542 352,890 458,450 759,005 1,570,345 (7,839) 68,758 (32,723) 28,197 -2% 15% -4% 2% 860,000 1,405,000 1,910,000 4,175,000 356,185 551,676 635,083 1,542,944 (11,134) (24,467) 91,200 55,599 -3% -4% 14% 4%

Revenue Program Service Revenue Investment Revenue Other Revenue Total Revenue 102,665 2,150 11,268 116,083 105,825 2,100 8,810 116,735 (3,160) 50 2,458 (652) -3% 2% 28% -1% 410,000 5,000 22,000 437,000 175,561 1,368 13,565 190,494 (72,897) 782 (2,297) (74,412) -42% 57% -17% -39%

Special Events Special Event Revenue Special Event Expenses Net Special Events 402,372 (58,245) 344,127 384,600 (46,100) 338,500 17,772 (12,145) 5,627 5% 26% 2% 626,800 (73,800) 553,000 386,285 (55,016) 331,269 16,088 (3,229) 12,858 4% 6% 4%

Total Public Support and Revenue

2,058,752

2,025,580

33,172

2%

5,165,000

2,064,706

(5,955)

0%

Boys & Girls Clubs of Tampa Bay, Inc. Statement of Revenues & Expenses - Unrestricted Fund With Comparison to Budget & Last Year - Unaudited
Year To Date 2013 Actual 1/1/2013 To 5/31/2013 Budget 1/1/2013 To 5/31/2013 Budget Variance Favorable (Unfavorable) Variance % Total 2013 Annual Budget Actual 1/1/2012 To 5/31/2012 Year To Date 2012 Actual Variance Favorable (Unfavorable) Variance %

Expenses Personnel Costs Salaries Employee Benefits Payroll Taxes Other Employee Costs Total Personnel Costs 981,151 102,245 78,428 27,332 1,189,156 1,046,150 99,375 81,830 25,875 1,253,230 65,000 (2,870) 3,402 (1,457) 64,074 6% -3% 4% -6% 5% 2,600,000 253,000 210,000 65,000 3,128,000 896,794 108,009 70,595 19,706 1,095,103 (84,356) 5,764 (7,834) (7,627) (94,053) -9% 5% -11% -39% -9%

Operating Costs Professional Fees Contract Services Supplies Information Technolgy Occupancy Expense Equipment Expense Printing & Postage Transportation Expense Training, Travel & Meetings Program Services Other Expenses Total Operating Costs 32,924 15,285 108,231 35,468 467,998 15,378 5,854 74,499 20,731 65,584 19,253 861,206 45,000 55,000 120,000 35,000 520,000 15,000 7,000 85,000 25,000 75,000 25,000 1,007,000 12,076 39,715 11,769 (468) 52,002 (378) 1,146 10,501 4,269 9,416 5,747 145,794 27% 72% 10% -1% 10% -3% 16% 12% 17% 13% 23% 14% 108,000 131,000 296,000 84,000 1,248,000 35,500 16,500 216,300 45,000 185,000 69,400 2,434,700 55,764 13,210 132,999 35,965 496,849 13,834 5,502 80,230 29,379 93,764 21,385 978,882 22,840 (2,075) 24,768 497 28,851 (1,544) (352) 5,731 8,648 28,180 2,132 117,676 41% -16% 19% 1% 6% -11% -6% 7% 29% 30% 10% 12%

Total Expenses

2,050,362

2,260,230

209,868

9%

5,562,700

2,073,985

23,624

1%

NET SURPLUS/(DEFICIT) BEFORE BGCTB FOUNDATION FUNDING 8,390 (234,650) 243,040 (397,700) (9,279) 17,669

BGCTB Foundation Funding

238,000

238,000

238,000

258,000

(20,000)

NET SURPLUS/(DEFICIT)

246,390

3,350

243,040

(159,700)

248,721

(2,331)