Youth Justice Board

YOT Sentence Planning Forms

Guidance for completion
Case Management and Sentence Planning project, Youth Justice Board 2012

Contents
Introduction YOT Case Managers Report Purpose of the form What is needed to complete this form? Sections of the form Header Section one Has the detention in a secure facility increased the young persons risk of self-harm or suicide? Updating the YOT Case Managers Report Indeterminate sentence forms POSTSR B Purpose of the form What is needed to complete this form? Sections of the form Updating the POSTSR B YOT Sentence Planning for Parole Purpose of the form What is needed to complete this form? Sections of the form Time-line (key dates for sentence planning) YOT information Court Proceedings and Custodial History Initial response Engagement in the regime to date Protective factors De-stabilizers Emerging needs Information about offence/s for this sentence Likelihood of Re-Offending Risk of serious harm (from ROSH) Risk of absconding Security Concerns Areas that must be addressed to reduce risk prior to Parole application Addressing Risk Section Recommended action for further risk assessment Recommended Intervention Plan Sentence Planning Meeting Minutes Updating the Sentence Planning for Parole form Process maps 3 4 4 4 4 4 4 6 7 8 8 8 8 11 12 12 12 12 12 13 14 14 14 15 16 16 16 18 18 19 19 19 23 25 25 27 27 28

 Youth Justice Board for England and Wales 2012 The material featured in this document is subject to copyright protection under UK Copyright Law unless otherwise indicated. Any person or organisation wishing to use YJB materials or products for commercial purposes must apply in writing to the YJB at ipr@yjb.gov.uk for a specific licence to be granted.

Introduction
During 2012, the YJB is introducing updated planning forms to the secure estate, via training and eAsset, the secure estate case management system. For a number of years the secure estate has been recording sentence planning via sets of forms known as T or training forms and the Life Sentence Plan. As both sets of forms require updating, they have been replaced with a set of generic sentence planning forms that correspond to remand and sentence planning meetings. These are also supported, in the case of young people serving indeterminate sentences, by SPR paperwork from the adult estate that is regularly presented to the Parole Board in the case of adult offenders. There are three specific forms that YOTs are responsible for completing and supplying to secure estate staff to include in each young persons case files where applicable. The most significant of these forms is the YOT Sentence Planning for Parole form, which is specifically tailored to capture the risks and needs of young people who will serve indeterminate sentences. The form assists the YOT Case Manager to consider the areas that will need to be addressed before the Parole Board right at the start of the sentence. YOT staff should continue to contribute to remand and sentence planning meetings with information about the young person, with consideration given to the young persons Asset score and resettlement needs. YOT and secure estate staff will have tasks to carry out in relation to objectives and targets and resettlement actions. The T1:FR will no longer be in use as the sentence planning forms (such as the Final review) capture the key work and information that will follow the young person on their release into the community. YOTs may be sent the Final review paperwork to complete release details in preparation for the young persons release. A note about DTO early release and HDC early release schemes: YOT staff should receive Early release and HDC Recommendation paperwork alongside updated sentence planning paperwork from secure estate staff where relevant; each form has a section that asks for the YOTs view on the young persons eligibility for release. YOT staff unable to complete these sections should ensure their written views on the suitability of the young persons release under these schemes are sent through to the secure estate within the required timeframes. Documentation that supports release schemes, such as Annex C, D and Home circumstances details are available online.

YOT Case Managers Report

Purpose of the form
This form is designed to capture key information that the YOT may have about the young person and their circumstances before each planning meeting.

What is needed to complete this form?

The YOT Case Manager will need to be in contact with the young person, their family or carers, secure estate staff and professionals involved in the young persons case. The YOT Case Manager will need to know how the young person is progressing, not just against their objectives and targets, but also with their attitude and behaviour, particularly towards their remand or their offending. It is also important to include information about diversity, disabilities, and learning needs. This information is likely to come from other professionals or colleagues working within the secure establishment.

Sections of the form

Header This section should include details of:

Meeting name Date of meeting Name (of YOT) YOT Designation Telephone number Signature
Section one Has the detention in a secure facility increased the young persons risk of self-harm or suicide? 1.1 How is the family/carer responding to the young person being placed in custody? How has this impacted on their relationship to date? This section should include information about the relationship between the young person and their carer since the young person was placed in custody. This information should be based on the views of the carer/family and the young person. It should specifically consider the type of custodial outcome/s that the young person has received (e.g. remand or sentence).
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This section is likely to change over the course of the young persons time in custody. 2.1 Have you any concerns regarding the young persons stay in this establishment? This section should outline any concerns that the YOT Case Manager has about the young persons stay in the particular establishment. These concerns may arise from the young person, the YOTs own observations or from discussions with secure estate staff or other professionals involved with the young person. This section is likely to be updated over the course of the young persons time in custody. 3.1 What work prior to sentence/remand has been carried out with the young person? This section should include any work that the YOT Case Manager, or any other YOT has done with the young person prior to their current placement in custody. This will include any interventions carried out either in the community or in custody in the last 12 months, as these will have the most relevance. It is possible that the young person has no previous offences and if so, the YOT should indicate this. This section should be completed in full the first time that the report is required. 4.1 How should the young persons offending behaviour be addressed in the sentence plan at this time? This section should include detail of the YOT Case Managers view of the young persons progress with their offending behaviour and what interventions should be in place at that time to support any progress made. This detail may be based on discussion with the young person and other professionals to understand whether there has been any impact on their offending behaviour. Areas that also might be relevant to consider will be factors that affect young people regardless of whether they are in custody or in the community, such as disabilities, diversity and learning needs. Addressing these needs will support the young person to move forward from their offending. This section is likely to be updated over the course of the young persons time in custody. 5.1 What other areas of work should be prioritised for the young person to complete during their stay? This section should include the YOT Case Managers views of any work that young person should complete. This will be based on the information that is known about the young person at the time, such as from discussions with the young person and professionals about their circumstances. Areas that should be addressed as a priority by the YOT Case Manager are the risks associated with the young person, both to themselves and to others. This section is likely to be updated over the course of the young persons time in custody.

6.1 What work has the YOT carried out since the last meeting? This section should include actions that the YOT has undertaken such as resettlement actions, any partnership work with the secure establishment and other agencies, and any other preparation. It may also include any work done directly with the young person.

Updating the YOT Case Managers Report

YOT practitioners may find that it is easier to have one version of this form for each young person, and then date stamp the new, additional entries before each meeting. This reduces duplication of information that has already been recorded. This approach will also be used by secure estate staff for remand and risk assessment paperwork.

Indeterminate sentence forms

This section summarises, for YOT practitioners, the completion of forms for young people who are serving indeterminate sentences. YOT Practitioners requiring additional support (outside of the guidance) to complete these forms should contact the YJB or staff working in specialist long term units in the secure estate. Case management staff in these units will be able to provide assistance. These forms are the same as those that are used in the adult estate. This ensures that young people who are transferred into the young adult (18-21) or adult estate have relevant paperwork that matches the OASys system.

POSTSR B
Purpose of the form
The purpose of this form is to provide a post sentence report of the young person, their offence and their risks after their court appearance and placement into custody. YOTs already complete a post-court report, however the format of the POSTSR B is important as it matches the paperwork used in the adult estate. This means that the analysis completed by the YOT will not be lost in the likely event that the young person transfers to the adult estate. YOTs should pass this form to secure estate staff on its completion to ensure that it will be included with paperwork that would make up the young persons Parole dossier.

What is needed to complete this form?

The YOT Case Manager should populate this report with all the relevant information that is available to them from the point at which the young person is sentenced. It may look very similar in content to the Post court report documentation. The form should be completed in time for the young persons Initial sentence plan meeting (at 10 working days) and does not require updating.

Sections of the form

1.0 Knowledge of the young person This section should include details of:

Statement of the YOT Case Managers credentials Amount of contact had with the young person Extent of the relationship with the young person Basis on which the report is written (number of interviews, observed
behaviour)

Contact with other people relevant to the case, e.g. people close to the young
person, other professionals or members of criminal justice agencies

Documents, files or reports that have been referred to in preparing the report Sources of information accessed relating to the current offence and previous
convictions

2.0 Offence analysis This section should outline and analyse the index offence/s under the following areas:

Victim Use of violence Use of weapon Sexual element Arson Planning Escalation Motivation Triggers

Was there a victim? If so, who? What violence was used in the offence/s? Was any weapon used? If so, what? Was there any sexual element or activity in the
offence/s?

Was the offence/s one of arson or did it include

arson?

How much planning was there in the offence? Is the index offence/s part of an increasing series
or pattern of offending?

What type of motivation best describes this young

persons behaviour?

Were there any specific events in the offence

environment which may have triggered the behaviour?

Drugs Alcohol Bizarre aspects Behaviour after

the offence

Were drugs involved in the offence in any way? Was alcohol involved in the offence in any way? Did the offence include any strange or bizarre
actions or behaviours?

How did the young person behave immediately

after committing the offence/s?

Additional
information

Is there anything else you wish to add to the

analysis?

What is the young persons attitude towards the offence and any victims?

3.0 History and relationships This section should include information about any relevant domestic and historical data about the young person and a summary of their significant relationships. It should also include any relevant medical or psychiatric history that may be involved in the young persons offending. The following areas should be considered:

offending history any patterns of offending accommodation

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 education, training and employability financial management and income relationships lifestyle and associates drug misuse alcohol misuse emotional well-being thinking and behaviour attitudes risk to self and risk from others that affects the young person
4.0 Community issues This section should include details of:

The level of local reaction to the offender/offence Any media coverage there has been of the offence/offender Any hostility towards the offender and/or their family/friends/associates
5.0 Victims issues This section should include information on all relevant victim issues, and a summary of consequences flowing from the offence, particularly if the offence was a domestic murder and children are being cared for. Any confidential victim information must be appended in a separate report. 6.0 Risk of serious harm This section should provide an assessment and analysis of any risk of serious harm to self and others, including:

risk to public risk to others in custody risk to known adult/s risk to children risk to staff risk to self
For completeness, this section should not just focus on risk of serious harm but also on risk of harm in the wider sense as that information will give the clearest picture of the risks that the young person presents.

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7.0 Special needs/minority groups This section should include information about any special needs that are relevant to sentence planning, with particular reference to gender, diversity, disabilities, ethnicity or beliefs. 8.0 Additional information This section should include any further information or other comments relating to the YOT Case Managers knowledge of, or contact with, this young person.

Updating the POSTSR B

This form does not require an update, once completed, it is included in the young persons paperwork within the Parole Dossier.

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YOT Sentence Planning for Parole

Purpose of the form
The purpose of the report is to specifically identify all the factors that affect the young persons life, risk and offending behaviour. Once identified, the priority is to address these factors in the period leading up to the young persons Parole hearing. All practitioners working with young people serving indeterminate sentences should be focussing on preparing young people for their Parole hearing and doing as much work as possible to reduce their risk of harm to the public. The YOT Case Manager should use the information in this form to complete their Parole Assessment Report to the Parole Board (which will include a recommendation of whether the young person should be released).

What is needed to complete this form?

The report should include key information gained about the young person from the Asset, the RoSH, the POSTSR B, the Multi Agency (Lifer) Risk Assessment Panel and other assessments that have been made available to the YOT. This form must be completed by the young persons YOT Case Manager and should include information specific to the young persons indeterminate sentence, and set out their suggested long-term sentence plan. The form should be completed in time for the young persons 1st Sentence plan review (at four months) and updated annually throughout the young persons time in custody. The completed form (including all original and updated sections) should be included in the young persons Parole dossier and should be referred to as part of the YOT Case Managers report to the Parole board. These details will inform the young persons Parole report.

Sections of the form

Time-line (key dates for sentence planning) This section should include information that relates to the young person, their sentence and Parole details:

Index offence/s Sentence date Sentence type Tariff Remand time (in days)
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 Parole dossier completed by date Parole eligibility date Sentence planning meeting date MALRAP/MARAP date
YOT information This section should contain information about the YOT Case Manager and their involvement with the young person. 1.1 YOT Officer Details This section should contain the following information:

Name of YOT Officer How long the young person has been known YOT Name YOT Officer email address Date form completed Date of second sentence planning meeting Contact telephone number Manager countersign
1b Who has been consulted in the preparation of this report This section should contain the following information:

Social worker (name and date) Establishment (name and date) Health Practitioner (name and date) Young persons family (name and date) Young person (name and date) Substance misuse worker (name and date) Any other practitioner or person consulted (name and date)
2.0 YOT Input This section should contain the following information:

Number of times the YOT has visited the young person in custody since
sentencing

The YOT Officers name and the date of their visit

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2a Brief summary This section should provide a summary of the meetings held with the young person and any issues raised by the young person during these meetings. These issues should be shared with secure estate staff where relevant to custody. Court Proceedings and Custodial History This section should include information about the young persons court proceedings relating to the offence/s and their custodial history. 3a Court proceedings This section should include the initial plea by the young person. It should also include information on whether the case went to trial, any relevant police intelligence or any other information relating to the court proceedings. 3b Is the young person appealing his/her sentence or conviction? This section should include information about whether the young person is appealing their sentence or their conviction (or both). Where relevant, it should also include detail of how any appeal may affect the young persons intervention plan; for example, whether it will delay interventions or other work. 3c Previous custodial episodes plus reaction and engagement This section should include brief information about any previous episodes of custody. This should include detail on how the young person reacted to custody, such as information about their engagement, compliance or risk during those periods. 3d Was the young person on remand prior to sentence? This section should indicate whether the young person was on remand and how long for. It should also include details of the young persons remand period and if there is anything relevant that may affect any intervention planning. Initial response This section should include information about the young persons response to sentencing and should be drawn from detail in the Post Court Report. 4a Reaction to conviction, sentence, family response and media interest This section should include information about the young persons views about their sentence and conviction, and their views about the reaction of others (if known) such as family members and the media. This may include details of the young persons verbal or physical reaction. The YOT worker should refer to the Post Court Report in order to complete this section. Engagement in the regime to date This section should outline the young persons engagement with secure establishment staff and the regime, with a view to noting any positive engagement.

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5a Incentive levels This section should include information about the young persons current incentive level and detail about their previous incentive levels and the period of time spent on each. 5b Peer relationships This section should include information on whether the young person has formed positive peer relationships or not while they have been in custody. It should also detail whether the young person struggles with pro-social relationships; in this context peer pro-social relationships are those which are thought be having a positive effect on the young persons emotional wellbeing, and/or current behaviour and/or motivation to change their offending behaviour. Where the young person is struggling, this should be noted. 5c Relationships with staff This section should include information on the young persons relationships with establishment staff, healthcare professionals, YOT workers, advocacy representatives or other members of staff, where known. This may also include detail of whether they relate to a particular staff member strongly, showing engagement, respect, willingness to be open or good listening skills. Where the young person is having difficulties, this detail should also be included. 5d Engagement with education/training/activities This section should include information about whether the young person is engaging well or showing interest in areas such as education, training, intervention work or any other activities. This should also the young persons views on their engagement in activities and reasons why they are particularly interested in any activity. Protective factors 6 Protective factors This section should include information about any existing protective factors and whether there are any that could be further built on during the young persons sentence. It should also include detail of ways that the young person can be motivated. These factors should help to reduce the young persons risk of reoffending and improve their welfare. The following areas should be considered:

Accommodation Education, training and employability Financial management and income Relationships and available support Lifestyle and associates Interests and attitudes Skills

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De-stabilizers 7 De-stabilizers This section should include information about any factors affecting the young person that may be a barrier to progress with their intervention plan and the reduction of their re-offending. Such barriers could include:

Court processes Personality factors such as low self-esteem or motivation Problems with family Lack of appropriate social networks to support the young person on release
This section should also include detail about how the effects of any destabilizing factors can be reduced. Emerging needs 8.0 Emerging needs This section should report any needs or risk factors that may have arisen since the young person has been in custody or that have come to light post sentencing. These factors may include:

Bullying others Victimisation from others Family contact Learning needs Diversity or disability needs
Information about offence/s for this sentence This section should include information drawn from the Core Asset and other relevant documentation highlighting all factors relevant to the circumstances of the young persons offence/s. 9a Brief summary of offence This section should include detail of the offence, drawn from the young persons core Asset, RoSH, PSR documentation or information shared at the MALRAP/MARAP meeting. 9b Victims This section should include information on all relevant victim details, issues and the relationship of the victim to the young person. Points that should be made should include whether the victim/s of the offence were chosen for a particular reason (e.g. because they belong to a particular group) or at random. Other important details will include whether the victim could be considered as vulnerable (e.g. being younger, smaller, having disabilities, being a repeat victim of the young person or others).

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Please note that any confidential victim information must be appended in a separate report. 9c Significant immediate circumstances around the offence(s) This section should include information about the circumstances surrounding the offence which could be considered to have contributed to the offending. These circumstances may include details of whether the offence was:

Committed under the influence of a substance Committed with co-defendants, (with details of the co-defendants relevant to
the offence to be included)

Committed under the influence of friends or associates Committed due to a perceived provocation or other perception The result of learned behaviour The offence was part of a wider or re-occurring pattern of behaviour
9d Background context to offence This section should include information about any background and environmental circumstances which may have influenced the young person to commit the offence/s. This could include any information concerning the young persons family situation, their accommodation and neighbourhood, the young persons engagement with education, training or employment, or any experiences of loss or abuse. 9e Current attitude to offence This section should include information about how the young person feels about their offending and whether they are able to discuss their offending. This detail may include:

Whether the young person has accepted responsibility or is denying any

aspect of the offence

Whether they have displayed remorse Any changes in their personality Attitude towards offending behaviour Feelings toward their family, the victim or the community Feelings of grief and loss relating to their offence and its consequences
9f Does the young persons account differ to the CPS view? How? This section should include information about any discrepancies between the young persons account of the offence and that of the CPS. It should include detail of whether they dispute any aspect of the offence or their offending that the CPS has stated is relevant to the case. It should also include any details that the young person has stated are missing.

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Likelihood of Re-Offending This section asks for a rating of the young persons likelihood of reoffending. It should also include detail of the YOT Case Managers views about the likelihood of reoffending. 10a What was the young persons Asset score at the point of sentence? This section should include detail of the young persons Core Asset score (completed on the latest date prior to their sentencing). It should also include detail of whether the scores were affected by the young person being in custody prior to sentencing. 10b Based on your professional judgment, what do you think this Asset score indicates about the likelihood of re-offending in the future? This section should include the YOT Case Managers view of the young persons Asset score in relation to their likelihood of reoffending. The YOT Case Manager should use their professional judgment to analyse whether the young persons risk of re-offending is accurate, or higher or lower than what is able to be captured in the Asset score, detailing any discrepancies and providing evidence where appropriate. 10c If the young person was released without any intervention, how would you assess their current level of risk of re-offending? This section should include the YOT Case Managers view of the young persons likelihood of reoffending, without any intervention. The YOT Case Manager should use their professional judgment to analyse whether the reoffending would be similar or linked to the current offence or different to the current offence and the level of seriousness of that re-offending. Risk of serious harm (from ROSH) This section asks for a rating of the young persons risk of serious harm. It should also include detail of the YOT Case Managers views about the young persons level of risk of serious harm to others. 11a If the young person was released without intervention, how would you assess their current level of risk of serious harm? This section should include the YOT Case Managers view of the young persons risk of serious harm to others, without any intervention. The YOT Case Manager should use their professional judgment to analyse whether the risk of serious harm would be a similar, higher or lower level if the young person was released. 11b Who would be at risk? This section should include information about any specific person or groups of people, whom would be at risk should the young person be released without intervention. It should also consider whether these people would be targeted by the young person (at just at risk generally). 11c Could this risk be managed in a community setting? If so, how? This section should include information on the YOT Case Managers view of whether it is possible to manage the young persons risk in any community setting (whether it is the young persons community or a different one). This
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should include detail or what programmes or supervision would be required and should consider the type of issues that the Parole Board may have with releasing the young person, such as public protection. Risk of absconding This section asks for a rating of the young persons risk of absconding. It should also include detail of any history of absconding by the young person and the affects this may have on temporary release schemes. 12a Does the young person have a history of absconding from secure placements, care placements or from home? This section should include information about any history the young person may have of absconding from any placements or living arrangements. This may also include any comments from the young person about their attitude towards absconding. 12b How might this affect Mobilities/ ROTL in the future? This section should include the YOT Case Managers view of how any history of absconding by the young person will affect their eligibility for Mobility or ROTL schemes. This will depend on where the young person has been placed in custody and how each establishment manages these schemes. Security Concerns 13a Please give details of any security concerns in custody To complete this section, the YOT Case Manager should request a security report from the young persons establishment. It should summarise and provide detail on any security concerns that have arisen during the young persons time in custody. Areas that must be addressed to reduce risk prior to Parole application This section should include information about any specific issues and factors that are applicable to the young person and therefore should be addressed in their intervention plan, leading up to their Parole Board hearing. It also asks the YOT Case Manager to consider how the factors would be addressed by interventions. 14a Offending and violent behaviour This section should include information about the young persons history of violent behaviour. This may include:

Early onset violence Violence at home Violence at school Violence in other social settings
This section also requires information about any history of non-violent offending that the young person may have. This may be in list form, if the list is extensive.

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14b Home life This section should include any available information about the following home life factors; and note where there is no evidence of the factor being present for the young person:

Witnessing/exposure to family violence in a family or care context

o Outline any exposure o Did the young person receive any support? o Do they need support now?

History of family/care-giver involvement in criminal activity

o Outline any involvement in criminal activity o How has this affected the young persons attitudes? o What intervention might be effective here?

Early care-giver disruption/attachment issues

o Outline any disruption/attachment issues o Has the young person received any support from external agencies? o Does the young person need support now?

Bereavement/loss
o Outline any bereavement or loss o Has the young person received support? o Has specialist intervention been considered? 14c Sexually Harmful Behaviours/Attitudes This section should include any available information about the following sexually harmful behaviours; and note where there is no evidence of the factor being present for the young person:

Evidence of previous sexually abusive behaviours/previous allegations of

sexually abusive behaviours o Outline of behaviours/attitudes o Inclusion of any sanctions o Has there been any previous intervention? o Who conducted the intervention? o Was it effective? If not, why not? 14d Education and Intervention This section should include information about the young persons previous involvement and compliance with education and any interventions they may have undergone:
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 Previous compliance with intervention

o Outline any issues with interventions o If previous compliance was poor, why was it poor? o Were there any positive factors that increased compliance? o How can this be built into the intervention plan?

School achievement
o Outline any school achievements o Has this affected the young persons offending behaviour? o How can this engagement be encouraged? o How can education be used to reduce risk? o Are there particular subjects that the young person enjoys? 14e Conduct Disorder/ADHD/Mental Health This section should include information about any conduct disorder, ADHD, mental health or other behavioural issues the young person may have, from examination of mental health or SEN statements and interactions:

Conduct disorder/ADHD
o Is there a formal diagnosis? o Does the young person require further assessment? o How can the young person be supported? o Is the young person receiving what they need at the current establishment?

Mental health
o Has a diagnosis been made? o Is further assessment required? o Does the young person require specialist intervention? o Is CAMHS involved? 14f Attitudes and Impulsivity This section should include information about any attitudes or impulsive behaviour that the young person may present, with reference to the following areas:

Empathy/remorse
o Outline any issues with empathy or remorse o If the young person demonstrates low empathy/remorse, why might this be? o Is family pressure an issue?
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o Does the young person understand the gravity of the offence? o How might issues with these be addressed?

Generally highly impulsive/compulsive/risk taking

o Outline any issues with impulsiveness, compulsion and risk taking o Is further assessment needed? o How might this behaviour be addressed?

Cold, callous attitude towards offending

o Outline any evidence of cold or callous attitude o Is further assessment needed? o How might this behaviour be addressed? 14g Social situation This section should include information about the young persons social situation that should be identified and addressed, including:

Parental management
o Outline any issues with parental management of the young person o Has any family intervention previously been conducted? o What support is the family receiving now? o Is further support needed?

Personal social support/Peer rejection/Socially isolated/Low self esteem

o Outline any issues with social isolation and low self esteem o How has this affected the young persons offending behaviour? o How might this be addressed in custody? o How might the young person be supported?

Peer delinquency
o Outline any issues with peer delinquency o How might be this addressed in custody? o How might the young person be supported? 14h Problematic Beliefs and Interests This section should include information about any problematic beliefs or interests that the young person may have, with particular reference to the following:

Problems linked to an involvement with particular groups Networks or associates Involvement in hate-based behaviour
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 Racist behaviour Fantasies Other

o Outline any problematic beliefs or interests the young person may have o How might this issue be addressed in custody? o Is mediation required? 14i Communication This section should include information about any issues or needs the young person may have with speech and language, or cognitive abilities:

Difficulties with communication (speech and language, cognitive ability)

o Outline any issues with speech, language and cognitive ability o Is further assessment required? o How might this issue have affected the young persons behaviour? o Does the young person require specialist intervention? 14j Substance Use This section should include information about any substance use issues that the young person may have:

Previous substance misuse

o Outline any history of substance misuse the young person has o Has the young person received previous support or intervention? o Does the young person require support or intervention now? 14k Any other concerns you would like to raise? This section should include any other information about the young person that should be addressed in order to reduce their risk of re-offending before Parole. Some examples of possible issues include:

History of cruelty to animals History of fire setting/interest in fire/self harm with fire
Detail should include whether these issues have been previously addressed and whether this earlier intervention was successful. It should also include detail of the impact of these concerns on the young persons offending.

Addressing Risk Section This section asks the YOT Case Manager to consider each of the areas outlined in section 14 and analyse the level of impact that each area would have on the young persons risk reduction for Parole, if not addressed. It also asks at what point the risk should be managed and why this is the case.
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There may be a number of different issues, levels of impact or timescales within one area so a-k may have additional rows added to reflect this. 15 Impact level on risk reduction if not addressed This section asks the YOT Case Manager to assess the level of impact in each area, should no intervention take place:

Low this area would have little or no impact on the young persons reduction
of risk, if not addressed

Medium this area would have some impact on the young persons reduction
of risk, if not addressed

High this area would impact on the young persons reduction of risk, if not
addressed 15 When does intervention need to start? This section asks the YOT Case Manager to indicate when intervention work should start in each applicable area:

Now intervention work in this area needs to begin as soon as possible Medium term intervention work in this area should begin within the next few
months or within the next year

Long term intervention work in this area should begin later in the young
persons sentence, possibly as a result of the sequencing of interventions

Continuous intervention work in this area will need to take place throughout
the young persons sentence, possibly as a result of the nature of the intervention or the issue itself

Not at all intervention work is not required in this area to support the
reduction of the young persons risk prior to Parole there may be no issue at all. 15 Explain reason for answer What exactly needs to be addressed? This section asks the YOT Case Manager to explain their ratings/timescales and to state what exactly needs to be addressed in each area. This detail may include suggested interventions or programmes that are available to support the young person in these areas. This explanation will lead into the Recommended Intervention Plan. 16a Which are the most significant static and dynamic risk factors that need to be addressed during the custodial period? This section should outline the young persons most significant static and dynamic risk factors that should be addressed. The most significant factors will be ones that must be addressed to ensure that the young person, the public and victims are protected should the young person be released from custody. This information should primarily be drawn from the young persons Asset documentation.

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16b Are there any factors that it is not possible to address which will remain a factor on release? This section should include detail of community-based factors that may affect the young person, none of which can be addressed while the young person is in custody. These factors should be noted in the young persons sentence plan as resettlement actions for the YOT Case Manager to make arrangements for should the young person be released on Parole. 16c What risks could be addressed/assessed/reduced through a Mobility Programme This section asks the YOT Case Manager to identify risks that would specifically be addressed through a Mobility Programme this view should be evidencebased. It should also include information about how the programme will support the young person. This detail should be used to support any application that may be made on the young persons behalf to undertake a Mobility Programme. Recommended action for further risk assessment This section asks the YOT Case Manager to identify risk areas that need further assessment, the particular assessments that may be required and who will carry out the assessment. This detail should be discussed with secure establishment staff. Recommended Intervention Plan This section should include information about all the recommended interventions that the YOT Case Manager considers should be completed during the young persons time in custody. These interventions should address the areas of risk, need, welfare and safety that the YOT Case Manager has identified throughout the report. 18a General This section should list all the interventions that the young person should have, (please note that more specialist interventions are covered in section 18b below) with the following categories outlined:

Intervention area the intervention that is being provided to the young person Objective what is the overriding objective that the young person should be
trying to achieve

Reason what is this intervention trying to achieve or address Who will lead Order now, medium, long term or continuous When will intervention start estimated date Intervention available in current establishment if not, who will refer? What needs to happen first any actions or work that needs to take place
before the intervention

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 How will we know that intervention has been effective signs or

improvements that should be identifiable as a result of positive progress by the young person These areas should be discussed with secure establishment case management staff in full to ensure that the intervention areas are available or accessible and that they can be supported in custody where possible. Any that cannot be supported in custody should be noted with the Resettlement actions section of the young persons sentence planning paperwork for the YOT Case Manager to address. For instance should an intervention be recommended in the area of a young persons relationships, the table would read:
Intervention area Objective Reason Lead Orde r Start date Intervention available in current establishme nt Positive relations workshop What needs to happen first How will we know interventio n has been successful The number of people the young person feels they can trust and rely on increases

Relationship s

Increase the number of positive relationship s the young person has

Reduce the effect of pro-criminal relationship s in the young persons life

YOT worke r

Long term

10/12/1 2

Gauge familys openness to working on relationship s

18b Specialist This section should include similar information that is required in the General section, however with focus on the following areas:

Anger management Substance misuse JETS Psychological Input Psychiatric Input Consequential thinking CBT Violence Reduction Sexual Harm Intervention Acquisition Reduction Bereavement Speech and Language therapy

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Sentence Planning Meeting Minutes This section should include the main comments and actions arising from the sentence planning meetings that took place prior to the form being completed. It should detail the YOT Case Managers view of the discussion about the young person and their needs and progress. It should also outline who attended the meeting, their contact details and actions they are responsible for completing. In the first instance of the form being completed, the Initial sentence plan meeting will be included in this information. Please note that similar information will be included in the young persons sentence planning paperwork therefore this section is optional but may be useful for the YOT Case Managers notes and for general completeness of the information.

Updating the Sentence Planning for Parole form

This form should be completed prior to the young persons 1st Sentence plan review meeting. This form should then be updated annually from that point to ensure that the long-term sentence plan is able to reflect any progress that the young person has made against any of the areas of concern that were highlighted in the report. The latest version of this form should be sent to the young persons assigned secure estate Case Supervisor/worker to be included in their Parole dossier. Please note that opinions on the young persons progress against the plan should be recorded in their sentence planning paperwork and the official report that the YOT Case Manager supplies to the Parole Board; this opinion should be based on progress recorded in all sentence planning paperwork relevant to the young person.

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Process maps

Sentence planning process Remand

Documentation prepared by the YOT/Placements

Timescale

Secure estate documentation

Planning

Meetings

Result

PCR On court decision of remand RoSH PIF Bail Asset

Inform On admission Risk Assessment and Management Updated for Risk Management Meeting

Within 5 working days of admission

Risk Assessment and Management Remand Management & Planning

Updated for

Remand Review

Risk Assessment and Management Within 10 working days of admission Initial Remand Planning

YP Consultation Remand Management & Planning

Updated for

Within 20 working days of initial remand planning meeting

Risk Assessment and Management Remand Planning Review

YP Consultation Remand Management & Planning

Updated for

PERIOD OF CONTINUOUS ONE MONTHLY REVIEWS WITHIN REMAND EPISODE

Risk Assessment and Management Within 20 working days of remand planning review Remand Planning Review

YP Consultation Remand Management & Planning

Updated for

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Sentence Planning Process

Timescale

Documentation prepared by the YOT/Placements PCR

Secure estate documentation

Planning

Meetings

Result

On sentence

Asset PSR RoSH PIF

Inform

Risk Assessment and Management Updated for Risk Management Meeting

On admission

VMP

Within 10 working days of admission

Risk Assessment and Management YP Consultation Updated for Initial sentence planning Initial Planning Meeting Agree Sentence Plan

Within 20 working days of initial planning meeting

Risk Assessment and Management

Case Discussion

Within 90 working days of case discussion meeting

Risk Assessment and Management YP Consultation Sentence plan review Updated for 1st Sentence Plan Review Meeting

PERIOD OF CONTINUOUS 3 MONTHLY REVIEWS WITHIN SENTENCE PERIOD

20 working days before release date

Risk Assessment and Management YP Consultation Release preparation Release Preparation Meeting

10 working days before release date

Risk Assessment and Management Final Review Meeting Young Person Is Prepared For Release

5
Final Review

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Indeterminate sentence planning process meetings

Timescale Documentation prepared by the YOT/Placements Asset On sentence PSR / PCR RoSH PIF VMP On admission Inform Risk Assessment and Management Identified high risk informs Risk Management meeting Agree internal risk management plan Secure estate documentation Planning Meetings Result

POSTSRB Within 10 working days of admission

Risk Assessment and Management YP Consultation Initial sentence planning

Completed for

Initial planning meeting

Informs

Within 1.5 months of initial planning meeting

Informs YOT Case Managers Sentence Planning for Parole report Informs

LISP2 MALRAP

MALRAP meeting

Risk Assessment and Management YP Consultation Sentence plan review Completed for 1st review meeting Agree indeterminate sentence plan

Within 3 months of case discussion meeting

Within 3 months of first review

Risk Assessment and Management YP Consultation Sentence plan review

Completed for

2nd review meeting

YOT Case Managers Sentence Planning for Parole report 1 Year Annual review (OR Parole OR Transfer to the adult estate)

Risk Assessment and Management YP Consultation Sentence plan review SPR D SPR E SPR F SPR G SPR L Inform OR completed for Transfer to the adult estate Completed for 3rd review meeting Agree new indeterminate sentence plan

Informs

Parole Application

YPAR

Completed by the YOT for If unsuccessful

Parole Board

If successful

Young person is prepared for release on licence Within 3 months of annual review Risk Assessment and Management YP Consultation Sentence plan review Completed for 4th Review meeting

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PERIOD OF CONTINUOUS 3 MONTHLY REVIEWS AND ANNUAL REVIEWS (IF STILL IN THE YOUNG PEOPLES ESTATE)

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