Professional Documents
Culture Documents
OR-OSHA 103
0102
Presented by
The Public Education Section
Oregon Occupational
Safety and Health
Division (OR-OSHA)
To advance and improve workplace safety and health for all workers in Oregon.
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Welcome
Welcome to the Basic Job Hazard Analysis (JHA) Workshop 103. This workshop is designed to
include you as much as possible in the learning experience. It targets the workers, supervisors, and
managers responsible for job safety performance, and introduces a new approach which brings the
JHA to the floor as a valuable training tool that may be integrated into daily operations.
The more you contribute, the more you will get out of this training, so please dont hold back. . .
participate and have fun!
The more you contribute, the more you will get out of this training, so please dont hold back . . .
Participate and have fun!
Goals
Given the information and exercises in this workshop, you will be able to:
1. Explain to others why JHAs are important
2. Recognize how the JHA may be a valuable training tool.
3. Know the five-step process and complete a JHA
Please Note: This material, or any other material used to inform employers of safety and health issues or of
compliance requirements of Oregon OSHA standards through simplification of the regulations should not be
considered a substitute for any provisions of the Oregon Safe Employment Act or for any standards issued by
Oregon OSHA. This workbook is intended for classroom use only
OR-OSHA 103 Job Hazard Analysis
COURSE TITLE
Instructor Notes
Page 1
This workshop targets workers, supervisors, and managers responsible for job safety
performance, and introduces a new approach which brings Job Hazard Analysis (JHA) to
the floor as a valuable training tool that may be integrated into daily operations
Introductions !
Form Teams
Elect a team leader _____________________________
Select a spokesperson ___________________________
Everyone is a recorder __________________________
Instructor Notes
Page 2
Once teams have been formed, some basic definitions need to be addressed:
What is a Job? Any activity (mental or physical or both) that has been assigned to an
employee as a responsibility and carries with it both positive and/or negative consequences
based on the performance of that job.
What is a Hazard? A unsafe condition or practice that could cause injury, illness, or
property damage and is preventable.
What is Analysis? The breaking down of a job into its component steps and then
evaluating of each step, looking for hazards. Each hazard is then corrected or a method of
worker protection (safe practice or PPE) is identified and made a standard of operation.
Why is JHA more effective than walk-around inspections? When used as hazard
recognition, awareness, and training aids, JHAs help to set performance standards, assist in
standardization of the operations based on acceptable safe practices and PPE, and provides
a form of documentation regarding the employees knowledge of the job requirements.
What is an exposure?
___________________________________________
___________________________________________
___________________________________________
OR-OSHA 103 Job Hazard Analysis
COURSE TITLE
Instructor Notes
Page 3
Workers in their first year with their employer account for more than 50% of the accepted
disabling claims.
Why? (list three possible explanations)
* Lack of knowledge * Lack of physical ability * Cultural perception of what is
acceptable behavior and what is not * Prior training that included unsafe practices.
How does the employees perception of a hazard possibly differ from that of the
employer? The employee sees a hazard and wants the employer to address it right away
because the employee may feel threatened or at risk. The employer may desire to address
the hazard quickly but is often slowed down by the process. Answers to critical questions
must be identified. Questions like - is it a real problem - how big a problem is it - what are
the options - what is the best way to correct it - who is going to correct it - how long will it
take - how much will it cost - is additional training needed . . .
What is an exposure? When an employee enters a danger zone by virtue of their
proximity to the hazard.
JHAs help us to understand the probability of there being an accident and what the severity of
the injury or illness might be if one does take place.
Probability is defined as: the chance that a given event will occur.
Oregon OSHA requires Compliance Officers to determine the probability
based on the following:
*
*
*
*
*
*
Medium -
High
Severity is defined as: the degree of injury or illness which is reasonably predictable.
Compliance Officers are also required to determine the severity and express it based on the following
schedule:
Other Than Serious
Death
Death
Low
Medium
High
Severity
Other Serious
Than Physical
Serious Harm Death
Death
Low
Medium
High
Probability
Other Serious
Than Physical
Serious Harm
Probability
Probability
Other Serious
Than Physical
Serious Harm
Severity
Low
Medium
High
Example 2
Example 1
Example 3
Now its your turn. ( read the following information and score the
matrix based on your understanding of the task, your experience, and
your intuition )
Picking Apples: There are 20 workers picking apples. The orchard is made up of 400 trees. The
workers are paid based on how much each one of them picks. Well-maintained equipment is
provided but there is no training. The owner or the foreman will be in the general area most of the
time.
Severity
Probability
Other Serious
Than Physical
Serious Harm
Low
Medium
High
Example 1
OR-OSHA 103 Job Hazard Analysis
COURSE TITLE
Death
Instructor Notes
Page 5:
Over the years the decision making matrix has become a staple for objectively evaluating
two criteria at the same time resulting in a combined rating for that criteria. In this exercise
the student is given the opportunity to put this tool to use. The assignment and the
explanation are straight forward.
When more than one job has been identified as needing a JHA, and if the decision
regarding which one should be conducted first (usually in committee) can not be
determined, time is often wasted debating which one to start with. These debates are
usually centered on opinion and/or personal experience and can be very heated. The net
result is a waste of valuable time in the debate. The use of the decision making matrix for
each hazard, by each member, and then comparing the results will reduce some of the
debate and thus reduce the time it takes to decide where to start.
Instructor Notes
Page 6
This page begins the explanation of how to conduct or develop a JHA. The purpose is to
bring the students to a common understanding of how to begin.
The fix-the-system culture is one that makes every effort to address the hazards in the
workplace by first identifying the hazardous condition or practice, analyzing the hazard to
determine the root cause and then eliminate those hazards by correcting the deficiencies in the
system. (could include supervisor training, improved accountability system, establishment of
standards of performance at all levels, to name a few.)
What are some effective methods to watch the work being done? Video, observation,
photos, sketches.
Why is it important to involve the employee? A couple of things here: First it can help the
observer better understand the process that is taking place. Second, the more involved the
employees are in the development stage, the better the chances of buy-in on their part.
Why is a fix-the-system culture so important to the JHA process? The JHA process has
more than one goal.
1. It provides an organized approach for the evaluation of a process.
2. Once the hazards and corrective actions are identified, the JHA becomes a
vehicle by which the employer can mesh the desired Safe Behavior into the
normal operating procedure: The only way to do the job is to do it safely.
3. Once root causes have been identified in the JHA development process,
these can be addressed thus fixing the system that brought the hazardous
condition or unsafe practice into the workplace.
Painting A Room:
* An employer decides to have two of his own employees paint five rooms of a building instead of
hiring a contractor from the outside.
* He brings in a compressor and spray gun from his home.
* He gives the workers $300.00 to go down to the local paint store and buy paint and anything else
they may need to complete the job.
* The job should be completed in four days.
*
*
*
*
Each of five teams of workers, two workers per team, pack 30 items in a carton.
The weight of each item is one pound.
One of the team members stands ready while the other fills the carton. This takes two minutes.
Once the carton is full, it must be taped shut, carried 20 feet, and then stacked on a pallet that
holds a total of 45 cartons.
* As the first team member leaves the line to carry the carton to the stacking area, the second team
member begins to fill the next carton.
* Once the pallet is full, a forklift will take it to the warehouse and a new empty pallet will be
placed into position.
* This process is repeated all day long with breaks given at mid-morning, lunch, and mid-afternoon
for each team.
Instructor Notes
Page 7 & 8: Group Exercise: Analyze These Jobs
There are three options listed on page 7 for the exercise introducing the students to the
analysis step. The instructor is to pick the one that the instructor is most comfortable with.
These two pages begin the discussion of the process and its first step: to figure out where
to begin.
Option 1: Each group can enter into a discussion and pick a job to be analyzed
that the whole group can relate to.
Option 2: The class analyzes the job the instructor demonstrates. If this is the
case, then you would move on to page 9 because there is no
discussion of choosing a job.
Option 3: Each group analyzes one of the five jobs listed on page 7 and 8.
This option is the preferred option by this point person as it seams to
be the less stressful to the students and the most time effective. If
this option is chosen, the instructor would assign a job to be
analyzed to each table group.
*
*
*
*
Work Processing:
*
*
*
*
*
An old table saw with the guards missing is in the maintenance shop area.
Anyone is allowed to use it when needed.
There are five maintenance people and they all use this saw several times a day.
Safety glasses are required but not enforced.
The worker is cutting 8 x 2 x 6 boards that are stacked vertically along a nearby wall in the
same room.
Lets take a look at the Job Hazard Analysis Worksheet and see how it helps us to organize this
process.
Step 1.
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Step 2.
Step 2._____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Step 3.
Step 3._____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Step 4.
Step 4._____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Note:
A JHA could have as few
as 3 steps and as many as
15 steps. If there are
fewer than 3 steps then a
JHA may not be needed.
If there are more than 15
steps then more than one
JHA may be required.
Instructor Notes
Page 9:
The second step is to break the job down into steps. The introduction to the breaking
down process is covered through a brief discussion of the Job Hazard Analysis
Worksheet and how it helps in the organization of the process. Some key points to be
covered are as follows:
* The top of the first page of the JHA is a tracking device for easy location of
the job and documentation of the analysis.
* Once a JHA Number has been assigned, that number belongs to that job.
(example: JHA 1001)
* Page ___ of ____ is self explanatory. (Page 1 of 2, Page 2 of 2 etc.)
* Job Description: The every day language version that everyone can
understand: (example: Changing a tire, Mixing Concrete, Packing cartons,
Trimming defects from a product.)
* A good job is broken down into steps. If the JHA ends up with more than
15 steps then it is too complex. If this is the case, the JHA must be broken
down into phases (phase 1 and phase 2 etc.) The suggested JHA
worksheet allows for up to 15 steps (five on each of 3 pages)
* Each step of the job is identified and written in on the worksheet. All of the
steps should be identified before moving on to the Hazards.
* Each step is now broken down to identify the hazard. The hazards are listed
under each step.
* Once all of the hazards and operational concerns have been identified for all
of the steps, then the Control Measures for each hazard are recorded.
These control measures become the operational expectation.
Group Exercise
Fill in the top section and then break the assigned job down into steps. Use the bottom of this page
and continue on to the next page if necessary.
10
Instructor Notes
Page 10, and 11 Group Exercise.
Using the Job that was chosen and discussed amongst the groups on page 7 and 8, each
group is to break down the job into steps using these pages. The instructor could give an
example of breaking down into steps.
Example: Changing A Tire
Step 1: Make sure the car is parked off the road and clear of traffic
Step 2: Lock the parking brake
Step 3: Turn off ignition and remove the key
Step 4: Check for traffic and exit the car
Step 5: Find something to block the front wheels if changes a back tire or
block the back wheels if changing the front tire. (to keep the car
from rolling).
Continued until all steps have been identified.
Note: The third page of the JHA worksheet (steps 11 through 15) has been removed at this
location but is still in the Masters for Copy in the back.
in a task.
2. High Duration: The employee must repeat the same movement over an extended period of time.
3. High Force: The employee must exert force to complete the task. This may include lifting, pushing, pulling,
reaching, etc.
4. Posture: Stress from over-extending body parts, or improper body position is part of the task.
5. Point of Operation: The location of the worker or tool in relation to the material or product, increases the stress
impact of other risk factors
6. Mechanical Pressure: Hand-held tools have hard, sharp edges or short handles.
7. Vibration: Impact tools, power tools, bench mounted buffers and grinders (for example) produce excessive vibration.
8. Environmental Exposure: The employee works in humid, poorly lit, noisy, or temperature extreme environments.
12
Instructor Notes
Page 12 and 13:
Describe the hazards in each step of the task. Once the steps have been identified, then the
hazards are to be identified and described. For this part of the exercise, have the students
use the list of hazard types on page 12 to describe each hazard they find under each step of
the job on pages 10 and 11. They should also include the appropriate Accident Type
from the list on page 13.
Example: Changing A Tire
Step 1: Make sure the car is parked off the road and clear of traffic
Hazard(s)
Control Measure(s) Required
Mechanical (struck by)
Group Exercise
Using the worksheet(s) from Step 2 fill in the hazards that are associated with each step of the job.
If the step is free of hazards then go on to the next step of the job.
13
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Step 2._____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Step 3._____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Step 4._____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Group Exercise
Using the worksheet(s) from Step 2 fill in the control
measure for each hazard that was identified in the last
exercise.
14
Instructor Notes
Page 14: Control Measures.
The Control Measures are recorded on the worksheet for each hazard that is identified.
These controls may include procedures, practices, Personal Protective Equipment (PPE),
etc. Refer to the Hierarchy of Controls at the right of the page.
Example: Changing A Tire
Step 1: Make sure the car is parked off the road and clear of traffic
Hazard(s)
Control Measure(s) Required
Mechanical (struck by)
Administrative: Check side and rearview mirrors
______________________________________________________________
______________________________________________________________
______________________________________________________________
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______________________________________________________________
Supervisor Signature: ________________________________________ Date: _________________
Employee Signature: _________________________________________ Date: _________________
Group Exercise
Using the Safe Operating Procedure form on the next page, and referring to the worksheet(s)
from Step 2, write a narrative or written summary of the JHA.
15
Instructor Notes
Page 15 & 16: Exercise: Developing a Safe Operating Procedure.
The Safe Operating Procedure is a narrative or written summary of the JHA worksheets.
This page explains the form and the next page is used in a group exercise as described at the
bottom of this page.
______________________________________________________
______________________________________________________
The Operational Guidelines: _____________________________________________________
_____________________________________________________
______________________________________________________
______________________________________________________
The Hazards Identified: ___________________________________________________________
_____________________________________________________
______________________________________________________
______________________________________________________
The Hazards Control Procedures: __________________________________________________
_____________________________________________________
______________________________________________________
______________________________________________________
The Supervisors Expectation: ______________________________________________________
_____________________________________________________
______________________________________________________
______________________________________________________
The Method(s) Of Performance Measurement: ________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
The Consequences (positive & negative): ______________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
Supervisor Signature: ________________________________________ Date: _________________
Employee Signature: _________________________________________ Date: _________________
17
______________________________________________________
______________________________________________________
The Box Weight Checker picks up a box from the end
The Operational Guidelines: _____________________________________________________
of the conveyer, places it on the weight checker, records the weight on the weight
_____________________________________________________
ticket, and then pushes the box onto the take away conveyer.
______________________________________________________
______________________________________________________
Sprains and strains of the arms, shoulders, and lower back
The Hazards Identified: ___________________________________________________________
could be the result of improper lifting, carrying, and placing of the boxes.
_____________________________________________________
______________________________________________________
______________________________________________________
1. Approach each box straight on. 2. Remove it
The Hazards Control Procedures: __________________________________________________
from the conveyer without bending at the back (use legs). 3. Turn to weight
_____________________________________________________
checker (use feet to turn, do not twist). 4. Place box on weight checker. 5. Mark
______________________________________________________
box weight. 6. Gently push the box onto the take away conveyer.
______________________________________________________
In addition to the Hazard Control Procedures the
The Supervisors Expectation: ______________________________________________________
worker will be expected to do the following: 1. Stay up with the flow of boxes
_____________________________________________________
(5 to 8 boxes per minute). 2. Accurately record the weight of each box (zero
______________________________________________________
tolerance for errors). Note: The weight checker is calibrated daily.
______________________________________________________
The workers lifting practices will be
The Method(s) Of Performance Measurement: ________________________________________
observed and evaluated daily with appropriate feedback. The accuracy of the
______________________________________________________
box weight check will be monitored on an hourly bases with appropriate
______________________________________________________
feedback.
______________________________________________________
The worker will be on probation for five
The Consequences (positive & negative): ______________________________________________
working days. If it is determined that the worker is able to perform as described
______________________________________________________
above, he/she will have completed the probation successfully. In the event that
______________________________________________________
the worker is unable to perform as described, the worker will be discharged.
______________________________________________________
John E. Onthespot
8/7/01
Rolland A Long
8/7/01
Employee Signature: _________________________________________
Date: _________________
OR-OSHA 103 Job Hazard Analysis
COURSE TITLE
18
_____________________________________
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_____________________________________
______________________________________
_____________________________________
______________________________________
Step 2._____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Step 3._____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
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_____________________________________
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_____________________________________
______________________________________
Step 4._____________________________________________________________________________
Hazard(s)
_____________________________________
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______________________________________
Step 5._____________________________________________________________________________
Hazard(s)
_____________________________________
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Step 6._____________________________________________________________________________
Hazard(s)
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Step 7._____________________________________________________________________________
Hazard(s)
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Step 8._____________________________________________________________________________
Hazard(s)
_____________________________________
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Step 9._____________________________________________________________________________
Hazard(s)
_____________________________________
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Step 10.____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
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_____________________________________
______________________________________
Step 11.____________________________________________________________________________
Hazard(s)
_____________________________________
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______________________________________
_____________________________________
______________________________________
Step 12.____________________________________________________________________________
Hazard(s)
_____________________________________
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Step 13.____________________________________________________________________________
Hazard(s)
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Step 14.____________________________________________________________________________
Hazard(s)
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Step 15.____________________________________________________________________________
Hazard(s)
_____________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
SafeThisOperating
Procedure
material is for training
use only
JHA Number: _______________
Job Description: ____________________________________________________________________
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Supervisor Signature: ________________________________________ Date: _________________
Employee Signature: _________________________________________ Date: _________________
OR-OSHA 103 Job Hazard Analysis
COURSE TITLE
__________________________________________
______________________________________________________
______________________________________________________
_____________________________________
______________________________________________________
______________________________________________________
______________________________________________________
The Operational Guidelines:
______________________________________________________
______________________________________________________
______________________________________________________
The Hazards Control Procedures: __________________________________
______________________________________________________
______________________________________________________
______________________________________________________
The Supervisors Expectation: _____________________________________
______________________________________________________
______________________________________________________
______________________________________________________
The Method(s) Of Performance Measurement: ___________________________
______________________________________________________
______________________________________________________
______________________________________________________
The Consequences (positive & negative): ______________________________
______________________________________________________
______________________________________________________
______________________________________________________
Supervisor Signature: ________________________________________ Date: _________________
Employee Signature: _________________________________________ Date: _________________
OR-OSHA 103 Job Hazard Analysis
COURSE TITLE