Professional Documents
Culture Documents
Table of Contents
Table of Contents......................................................................................................................2 PRODUCT CODE LEGEND & LAUNCH DATES.......................................................................1 Model Comparisons..................................................................................................................3 WHATS NEW AND DIFFERENT B140 VS. B064...................................................................3 WHATS NEW AND DIFFERENT B246 vs. B140 ....................................................................5 WHATS NEW AND DIFFERENT D052 vs. B246....................................................................6 WHATS NEW AND DIFFERENT D062 vs. D052....................................................................7 SEGMENT 4/5 ENVIRONMENTS...............................................................................................9 GENERAL OFFICE/LARGE WORKGROUP ...........................................................................9 CENTRALIZED REPRODUCTION DEPARTMENT/IN-PLANT .............................................10 Data Centers .........................................................................................................................11 SERIES FEATURES ................................................................................................................13 TECHNOLOGY HIGHLIGHTS...............................................................................................14 Next Generation Technology .............................................................................................14 Main Unit Controller ...........................................................................................................14 IPv6 Support......................................................................................................................15 Open Architecture..............................................................................................................16 RiSVP Partner Program.....................................................................................................16 COPY FEATURES ................................................................................................................17 Connect Copy/Connect Print Option ..................................................................................21 Document Feeder 1:1 Output Speed .................................................................................22 One-Pass Duplex Scanner ................................................................................................22 Exceptionally Fast Warm-Up Time.....................................................................................23 Document Division.............................................................................................................23 Document Server...............................................................................................................23 FINISHING OPTIONS ...........................................................................................................26 Z-Folding Option................................................................................................................29 Multi-fold Option ................................................................................................................29 FAX FEATURES ...................................................................................................................31 LAN-Fax ............................................................................................................................32 Internet Fax (T.37) .............................................................................................................33 IP Fax (T.38)......................................................................................................................33 Advanced Fax Functionality...............................................................................................33 PRINTING FEATURES .........................................................................................................35 Refined Print Command Stream (RPCS) ...........................................................................36 Capabilities Only Available with RPCS ..............................................................................37 Unauthorized Copy Control................................................................................................38 Hold Print...........................................................................................................................39 Stored Print........................................................................................................................40 Stored Print (Shared).........................................................................................................41 Store and Print...................................................................................................................41 Store and Print (Shared) ....................................................................................................42 Connectivity.......................................................................................................................43
Printer-only Version Throughput Features .........................................................................45 Network Printing Capabilities .............................................................................................48 PDF Direct Print.................................................................................................................52 Printer Driver Feature Matrix..............................................................................................53 SCANNING FEATURES .......................................................................................................55 Network Scanning Capabilties ...........................................................................................56 Scan to URL ......................................................................................................................57 Scan to Novell (NCP).........................................................................................................57 Ricoh GlobalScan Solution ................................................................................................58 Ricoh DesktopBinder Personal Document Management Software Solution .......................61 RICOH DOCUMENT SOLUTIONS........................................................................................63 Host Printing Defined.........................................................................................................63 Ricoh Output Management Solution 400 (OMS400) AS/400 Printing Solution ...................65 Document Output Technology (DOT) Enterprise................................................................66 Document Output Technology (DOT) Office ......................................................................67 Ricoh eCabinet Archival Solution.......................................................................................68 Ricoh DocumentMall Web-Based Storage Solution ...........................................................68 Reform PDC ......................................................................................................................69 Dataworks3 ........................................................................................................................70 eCopy ShareScan Suite ..............................................................................................72 Equitrac Print Security And Cost Recovery Solution ..........................................................73 SECURITY FEATURES ........................................................................................................75 Authentication....................................................................................................................75 User Code Authentication ..................................................................................................75 Basic Authentication ..........................................................................................................76 Windows Authentication.....................................................................................................77 LDAP Authentication..........................................................................................................77 DataOverwriteSecurity System (DOSS) and Removable Hard Drive (RHD) Option ...........79 Other Security Features.....................................................................................................80 PDF Encryption .................................................................................................................80 Locked Print.......................................................................................................................80 Stored Print........................................................................................................................81 Unauthorized Copy Control................................................................................................81 Restriction on Destinations (Scan to E-mail) ......................................................................81 Encryption..........................................................................................................................81 RICOH UTILITIES .................................................................................................................83 @Remote ..........................................................................................................................83 Web Image Monitor ...........................................................................................................87 SmartDeviceMonitor ..........................................................................................................89 E-Mail Notification..............................................................................................................91 Web Based Driver Installer (WBDI)....................................................................................93 Universal Print Driver.........................................................................................................93 Appendix A B140 AC/DC Power Distribution .....................................................................95 1. POINT-TO-POINT DESCRIPTION ....................................................................................95 2. B140 SERIES UNIQUE PRE-MAINFRAME POWER-UP................................................95 3. B064 SERIES POWER-UP SEQUENCE (B140 SERIES MAINFRAME) ...........................97 4. ENERGY SAVER & ENERGY STAR.................................................................................99 QUESTIONS FOR BLENDED LEARNING PART II ..........................................................101
April 2008
D052 D053 D054 LD260 / 260sp LD270 / 270sp LD280 / 280sp 8060 / 8060sp 8070 / 8070sp 8080 / 8080sp
July 2006
B246 B248 B249 B250 B252 B253 DSm755 DSm765 DSm775 DSm755sp DSm765sp DSm775sp P7675 LD255 LD265 LD275 LD255sp LD265sp LD275sp LP275hdn Aficio MP5500 Aficio MP6500 Aficio MP7500 Aficio MP5500 SP Aficio MP6500 SP Aficio MP7500 SP SP 9100DN 8055 8065 8075 8055sp 8065sp 8075sp MLP175n
Aficio 2060 Aficio 2075 Aficio 2060 SP Aficio 2075 SP Aficio 2051 Aficio 2051 SP AP900
G126 (5/2005)
3355 3370
5455 5470
2055DP 2070DP
1998/1999
A229 (65 CPM) A229 (55 CPM) 3265 3255 Aficio 650 Aficio 550 9965DP 9955DP
Model Comparisons
WHATS NEW AND DIFFERENT B140 VS. B064
Ricoh has made a number of enhancements to the functionality of the B163/B140/B141 versus the B098/B064/B065. The following tables provide a complete comparison and are broken out as follows: Whats New General Capabilities Paper Handling Capabilities Whats New? Next Generation Architecture One Pass Duplex Document Feeder Advanced Security Features Faster Warm-Up Time Print Capabilities Scan Capabilities Security Features
Higher Copy/Print Resolution Greater Standard/Optional Memory Scanning Capability Enhanced Finishing Options
General Capabilities- Whats Different? Feature B140/B141/B163 Copy/Print Speed Copy/Print Resolution Standard Memory HDD Warm Up Time Standard Paper Supply Maximum Paper Supply OPC Drum Yield PM Cycle Embedded Software Architecture 60/75/51 PPM 1200x1200 dpi 128MB 40GB 30 seconds 4,300 Sheets 8,300 Sheets 700K 300K Yes- Optional Device SDK
B064/B065B098 60/75/55 PPM 600x600 dpi 48MB 20GB 330 seconds 4,250 Sheets 7,750 Sheets 360K 150K N/A
Paper Handling Capabilities- Whats Different? Feature B140/B141/B163 Optional LCT 100-Sheet Document Feeder Interposer 50-Sheet Multi-Position Finisher 100-Sheet Multi-Position Finisher 4,000 Sheets One Pass Duplex Scanning Optional with all Finishers Optional SR850 Finisher Optional SR841 Finisher 3
B064/B065B098 3,500 Sheets Single Side Scanning (Reversing Feeder) N/A Optional SR870 Finisher N/A
Segment 4/5 Product Resource Guide Saddle-Stitch Finisher Z-Fold 9-Bin Mailbox Tabs
Optional SR861 Finisher Optional with SR861 Finisher Optional with SR850/SR861 Optional, via Tray 2 or 3
Print Capabilities- Whats Different? Feature B140/B141/B163 Optional With Scan/Print Kit or Printing Capability Standard on SP Model RPCS Driver (Single Click Standard Printing) PDF Direct Print Comes with PS3 Option IEEE 802.11b Wireless LAN Optional Interface IEEE 1394 Interface Optional USB 2.0 Interface Optional Bluetooth Interface Optional
B064/B065B098 Optional with Print Controller N/A N/A N/A N/A N/A N/A
Scan Capabilities- Whats Different? Feature B140/B141/B163 Optional With Scan/Print Kit or Scanning Capability Standard on SP Model Scanning Speed (to 75 spm email/folder) Scan Resolution Up to 600 dpi Embedded Scan to Yes email/folder LDAP support Yes Network TWAIN Scanning Yes
Scan Capabilities- Whats Different? Feature B140/B141/B163 4-Levels of User Authentication: Restrict Access to Device Windows/LDAP/Basic/User Code DOSS, RHD, Encryption via Protect Data SSL
N/A
Segment 4/5 Product Resource Guide Chapters (Copy/Print) Step by step touch panel jam removal Instructions Fax Option Yes (100) Yes Yes Yes (20) No No
Feature Output Speed Full Color LCD Panel Finishing Capabilities Folding 3,000-Sheet 100-Sheet Stapling 2,000-Sheet - 50-Sheet Stapling and 15-Sheet Saddle-Stitch 3,000-Sheet 50-Sheet Staple Scanning Capabilities Full Color Scanning ARDF Capacity Enhanced TWAIN Scan Read Ahead Mode WSD Scanning Single Page High Compression PDF Multi-Page High Compression PDF Drop Out Color Send Scan-to-USB/SD Card Printing Capabilities Mail to Print WSD Printing Wireless Interface Support Classification Code Print/Scan Maximum Memory Printer CPU Hard Disk Capacity Facsimile Capabilities Facsimile Type Double Check Destination Address Detection of Misplaced Documents Security Capabilities Kerberos Authentication S/MIME IPSec Communication HDD Encryption
SR4030 Yes 150-Sheets Yes Yes Yes Yes Yes Yes Yes Yes IEEE 802.11a/b/g Yes 1.5 GB Intel Celeron 1.0 GHz 160 GB Type 9001 Yes Yes
SR970 No 100-Sheets No No No No No No No No IEEE 802.11b No 512 MB Intel Celeron 8.66 MHz 80 GB Type 9000 No No
No No No No
Segment 4/5 Product Resource Guide Feature Locked Print Password Encryption 802.11x Wireless Authentication D062/D063/D065/D066 Yes Yes D052/D053/D054 No No
Environment Characteristics Typically a shared output system which must accommodate a broad range of applications and be easy to use. Usually no key operator, although one person may be assigned to replace consumables. Generally requires print on demand and/or host printing jobs be done in-house to reduce job turnaround time. May employ multiple slower systems as part of a decentralization strategy. Volume is typically too low to justify a full time operator.
The Ricoh Segment 4/5 MPFs Offer Fast throughput speeds. Large WVGA display. Exceptional ease-of-use for multiple and/or casual users. Advanced paper handling and finishing capabilities. Sophisticated document production features. The ability to produce books and manuals in-house as opposed to outsourcing those documents. An intelligent Document Server function. Simple Scan to Folder, Scan to E-mail and Scan to URL.
Data Centers
Data Centers are those super-air-conditioned rooms that house the corporations mainframe computers. In addition to being cold enough to store meat, data centers and their IT staff are tasked with keeping the entire network infrastructure running smoothly. As such, IT decision-makers take a keen interest in every peripheral that is connected to the network. Because the data center deals almost exclusively with digital data streams, they tend to gravitate to printer-centric solutions and have little need for scanning and copying. IBM impact/dot matrix printers dominated this market for a long time. Printing onto pinwheel-fed perforated paper, those printers would noisily churn out reams of sales, inventory, and internal logistics reports, as well as variable data applications like customer invoices and monthly statements generated by room-size AS/400 mainframe computers using a proprietary printer language. The development of a number of filters now allows the data center to replace those aging specialized printers with modern printing technology, enabling sophisticated documents to be printed onto cut-sheet paper and finished with the same ease as a PCL or PostScript print job. In this context they are often referred to as front-end solutions, and data centers are embracing them. Data centers are not limited to Fortune 500 corporations; think about the volume of cable TV, telephone, water, electric, gas, and credit card bills and financial/bank statements sent to every home and business in the country every month. Environment Characteristics Fast Data Processing & Output Speeds Ricoh Segment 4/5 Printers Offer The standard print controller features an 800MHz Duron CPU, 384MB RAM, and a 40GB HDD to quickly prepare and queue documents for printing. 75-ppm output speed for all paper sizes with near 100% productivity for duplexed pages. Average monthly volume range between 50,000 150,000 prints with a peak period duty cycle up to 300,000 prints per month. Minimal maintenance requirements through high-yield supplies: 43,000 prints per toner bottle; 350,000 prints per developer bottle; 700,000 OPC drum impression life. 4,200-sheet internal paper supply plus 100-sheet Bypass standard. 4,000-sheet optional Paper Feed Unit raise total paper supply to 8,300 sheets for uninterrupted operation.
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Segment 4/5 Product Resource Guide Environment Characteristics Media Flexibility Ricoh Segment 4/5 Printers Offer Standard trays and optional Paper Feed Unit accept stocks between 14 34 lb. Bond. Bypass Tray accepts 12 x 18 stocks up to 80 lb. Cover. Optional Paper Feed Unit can be adjusted to hold Legal or Ledger size stocks. The Upper 1,550-sheet x 2 Tandem Tray (preset for Letter size stock) can be converted to hold up to 1,000 sheets of 11 x 17. Tab Sheet Unit enables Tab printing and collation into the body of documents. Two Finishing options offer 3,000-sheet stacking capacity with 30-, 50-, and 100-sheet multi-position stapling. Booklet finishing for sets up to 15 sheets (60 total pages). 2- and 3-hole punch options for both Finishers. Cover Interposer Tray adds front and/or back covers to job streams without exposing pre-printed stocks to fusing. Jogger option to align collated sets for off-line binding. PCL 5e, PCL 6, RPCS and PostScript 3 support for use in typical Windows and Macintosh environments. Support for several types of specialized mainframe printing applications through the availability of Ricoh UNIX filters.
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SERIES FEATURES
The Ricoh Segment 4/5 MFP Series is designed to support a variety of document production tasks in high-volume environments with a wide range of document production and distribution requirements. Additionally, these MFPs incorporate extensive feature sets normally reserved for function-specific devices. In the following section, well highlight the various capabilities available in each functional mode, i.e., Copy, Scan and Print. Auto File Name & Numbering Auto Image Density Auto Paper Select Auto Reduce/Enlarge Auto Start Auto Tray Switching Batch Feed/Job Build Booklet Mode Border/Center Erase Chapters (100) Combine Originals Connect Copy Copy Counter Cover Insertion Creep for Booklet Crop Marks DDNS Support Directional Size Magnification Document Server Double Copy Double Print Dual Language Duplexing Electronic Sorting Energy Saver Mode Erase Edge/Center Estimated Finishing Time Counter ID Folders Image Repeat Image Rotation Image Shift IPv6 Printing Job Interrupt Job Preset (up to 8 Jobs) Large WVGA Panel LDAP Search Login/Logout button Margin Adjustment Mixed Originals Original Counter Paper Designate PDF Direct Print PDF Encryption Photo Mode Preview/Thumbnail Display Repeat Mode Sample Copy Scan Once, Print Many Scan to URL Series Copying Sheet Insertion Simplified Display Slip Sheets Speed Print Stamping Tabs Unauthorized Copy Control User Codes (500) User Defined Pages User Program User Tools Weekly Timer Windows Authentication
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TECHNOLOGY HIGHLIGHTS
The Segment 4/5 MFPs offer customers an exceptional level of system manageability and security - from document creation through distribution and storage. As complete document solutions, both users and IT managers benefit from improved workflow and significant gains in productivity. Below is an overview of these features in terms of functionality and benefits customers can expect. You should be prepared to address functionality based on application needs whenever installing, servicing or repairing a segment 4/5 MFP.
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Segment 4/5 Product Resource Guide streams from connected PCs. This robust processor provides the speed required to handle multiple jobs in busy walk-up and shared networked environments. Each unit ships with on-board RAM and a hard disk drive as standard equipment. The memory provides the virtual space to store data from high page count originals common to high volume environments, and multiple inbound data streams when connected. RAM provides temporary storage of files for printing or sending, and enables copying features like Scan Once/Print Many. The HDD stores data for a multitude of purposes, including address book information, font packages to speed printing and minimize network traffic, security-related functions such as Stored Print and Locked Print modes, as well as for local document archival and print-on demand needs with the ability to store thousands of documents for future print on demand requirements. Additional RAM is included in the optional Scanner/Printer Kit, which boosts memory on basic models.
1. Additional RAM is included with Scanner/Printer Kit and with Scanner/Printer models. 2. In addition to the standard USB 2.0 interface, either the 10/100 BaseT interface or the 1000 BaseT interface may be installed in PCI interface #2. 3. One of the following interfaces may be installed in PCI interface #3: IEEE 1284 (Parallel), IEEE 1394, IEEE 80211b (Wireless LAN) or Bluetooth.
IPv6 Support
IPv6, or Internet Protocol version 6, is the next generation protocol designed by the IETF (Internet Engineering Task Force) to replace the current version Internet Protocol, IPv4. IPv6 adds many improvements to IPv4 in areas such as routing and network auto configuration to simply device identification and discovery.
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Open Architecture
The Ricoh Segment 4/5 MFPs exceed industry standards with Ricohs Embedded Software Architecture an innovative Java (J2ME) compatible software development platform. The Embedded Software Architecture allows for the development of key applications that run on Ricoh MFPs and LPs, dramatically enhancing your customers workflow. The Ricoh MFP can easily be customized to meet customer needs by controlling features such as the operation panel, printing, saving files, and scanning. This Device Software Development Kit (SDK) provides a solution development environment to third party developers such as Independent Software Vendors (ISVs), System Integrators (SIs), and Value Added Resellers (VARs) to handle client needs swiftly and accurately. The advantage for Ricoh is increased sales opportunities that these customized third party solutions will provide. For more information on the Embedded Software Architecture platform please go to www.ricoh.com/esa.
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COPY FEATURES
The segment 4/5 models offer everything youd expect on a high volume digital imaging system all easily accessed via a large touch panel display. Capability Batch Feed/Job Build Description When an original set exceeds 100 originals, the Batch Feed function allows users to store originals into memory prior to starting the job. Additionally, originals from different types, e.g., books, thin originals, etc. can be included in a single job. Benefits Jobs consisting of large original sets do not have to be separated, run individually, and then manually assembled. Image quality settings can be adjusted on an original-by-original basis. Originals can be scanned from the ARDF and the platen glass in this mode. Eliminates the labor-intensive process of manually creating professional looking booklets. Reduces the need for costly outsourcing services.
Booklet/Magazine Mode
Combine Originals
Booklet Mode Combines up to four single-sided originals to create 8 x 11 (11 x 17 folded) and 512x 8 (Letter R folded) signature booklets. Magazine Mode Applied when the original set exceeds four originals. (Up to 15 sheets) Enables users to place up to 16 images onto a single page.
Saves paper, which is good for the environment. Reduces filing costs. Cuts down on the amount of paperwork that the business traveler must carry. Creates professional looking documents in-house, which reduces the need for costly outsourcing services. Eliminates the need to manually insert covers/paper designates, which increases productivity. Eliminates the need to manually insert blank pages in order to have chapter pages appear on the right hand side of the finished document set.
Covers Add front, back, both front and back covers, printed or not. Users can designate whether to print on the inside or outside of the back cover. Paper Designate Up to 100 locations, printed or not. Chapters Automatically begins chapters on the right hand side, instead of the reverse side of duplex pages. Up to 100 chapters can be specified. OHP Slip Sheet Insertion Automatically places a sheet of paper, printed or not, between each overhead 17
Segment 4/5 Product Resource Guide Capability Job Preset Description transparency. Enables up to eight jobs including documents stored in the Document Server to be set up and scanned into memory while another job is being processed. When feeding Letter and Legal size originals, the MFP automatically places a staple in the correct position. The MFP automatically rotates images 90 or 180 to correctly staple sets that are fed trailing edge first due to damaged originals. With Sample Copy, one completed set is produced so that the user can check it for finished appearance. If changes in finishing or image density are required, they can be made before the rest of the job is processed. Automatically reduces an image by an equal amount on each side of the image and centers it on the page. Enables users to place up to six frequently used functions, such as Combine Originals, Booklet/ Magazine Mode, etc. on the first screen of the display panel. Allows users to designate up to 100 locations within a document set for an automatic tab insertion. The MFP can copy directly onto the tab extension. Benefits Increases productivity by eliminating the need to wait for one job to be completed before the next one can be programmed. Eliminates the costs associated with incorrectly stapled documents.
Original Orientation
Enables users to feed, copy and correctly finish jobs that start with damaged originals.
Sample Copy
Shortcut Keys
Eliminates the waste and loss of productivity that is associated with the trial and error method of manually centering originals on the platen glass. Increases user productivity by allowing users to bypass layered menu commands and access advanced features with the touch of a finger. Eliminates the need to send jobs that require tabs to a CRD. Eliminates the need to manually collate jobs with tabs.
Tab Copy
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Segment 4/5 Product Resource Guide Capability Tandem Paper Tray Description Holds 1,550 sheets of paper side-by-side in each tray. When one side runs out, the system automatically moves the full side into place with no disruption in the imaging process. Additionally, paper can be loaded in the empty side while the MFP continues to copy. The MFPcan be set up to automatically turn itself on and turn itself off at user defined intervals on a daily basis. For example, the system can be set up to turn on at 8:00 AM and turn off at 6:00 PM Monday through Friday. Benefits Maximizes paper capacity in Tray 1 to 3,100 sheets without increasing the overall footprint of the system. Ensures uninterrupted production.
Weekly Timer
Conserves energy resources. Increases productivity by ensuring that that the system is on and ready to work whenever users need it.
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Segment 4/5 Product Resource Guide Stamping Capabilities Capability Background Numbering Page Numbering Description Applies preset numbers (from 1-999) on the background of each page. Adds page numbers in one of six formats and in one of six positions. One of eight preset stamps can be copied onto the first or all pages: COPY URGENT PRIORITY For Your Info. PRELIMINARY For Internal Use Only CONFIDENTIAL DRAFT Enables users to scan in and save up to four of their own stamps through User Tools. Stamps the date, in one of six formats, on the first page or all pages of a document. Allows users to specify up to 64 characters of alphanumeric text to stamp in one of six different positions, on the first page or all pages of a document. Benefits Enables users to easily identify versions of documents such as memos. Eliminates the need to manually number individual pages. Allows users to quickly affix commonly used stamps onto copied output.
Preset Stamps
User Stamp
Facilitates easy customization of copied output. Provides means for convenient record keeping and filing. Facilitates customization of copied output.
Date Stamp
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Segment 4/5 Product Resource Guide Benefits Total Availability Connect Print can be enabled from any workstation, making it available to everyone on the LAN. Maximum Output Speed Because half the job is produced on each device, output speed is doubled - up to 180 pages per minute - fast enough to support even the largest print jobs. Backup Capability In the event one system is interrupted (e.g., paper or toner needs to be replaced), the entire job will shift to the remaining system. Your customers will never be without printing capability. Two Systems Users can direct their jobs to either system individually so that shorter print jobs can be run simultaneously. This clears all print queues faster, increasing the productivity of every workstation on the LAN. In addition, your customers may want to devote one system to specialty runs, using different paper stocks. Using two systems, separately or in tandem increases the number of paper sources to 10, with a total paper capacity of 16,600 sheets - more than any printing system available. In-house Production Users can send their jobs requiring covers, inserts and tabs to the Ricoh MFP instead of costly outside sources.
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Document Division
This capability (available since the B140) allows users to divide one set of originals consisting of multiple pages into several smaller files consisting of a user specified number of pages. For example, a stack of six pages can be scanned and automatically divided into three smaller files consisting of two pages each. This eliminates the need to separately scan multiple documents of the same size, thereby maximizing productivity.
6 pages x 1 file
2 pages x 3 files
Document Server
Print On Demand. We have heard this term countless times, yet how many of us truly take advantage of it? With Ricohs Document Server technology, documents that are copied, printed or scanned can be stored simultaneously on the Hard Disk Drive (HDD) of the MFP. Thanks to an exceptionally large storage capacity, users can store thousands of files or tens of thousands of pages in the Document Server. Once stored, documents are available for customers to print as needed. In addition, stored documents can be utilized in other ways: Combine with other stored documents and re-print Combine with electronic files and re-print (via DeskTopBinder) Re-distribute via the LAN (File Format Converter required for retrieving documents stored via copy or print) 23
Linking...
The Document Server is a sophisticated document management solution that streamlines the document workflow. When the capabilities of the Document Server are combined with the optional MFP functions, i.e., print and scan* along with Ricoh document solution software such as DeskTopBinder you can help your clients implement a document management strategy that your competitors simply cannot match. Additionally, you will want to stress the following Document Server benefits: Document Storage Store thousands of files or pages. Features Change Users can recall the job and change any of the stored features (duplexing, inserts, etc.) without the need to rescan the entire job. File Merge Print files can be merged with scanned originals. Or, multiple scanned files can be merged to form a single job. File Name/Sort Users can name each file via manual entry or using one of 40 preset User Text entries set through User Tools. They can also sort files by name, scan date, user ID or the total number of pages ensuring that files are easier to find and prioritize. Memory Status Indicator The Touch Panel Display shows the amount of memory remaining so that users will know in advance that they can store their entire job. Job Preset The Document Server is completely integrated with the Job Preset function so that users can select multiple jobs from storage. They can also queue electronically stored jobs with those currently running from the scanner for increased flexibility. Print First Page When users have recalled a job from the Document Server menu, they can choose to print just the first page. That way, they can be certain they have requested the correct file(s). Sample Set Users can request a sample set to be certain that any stored features (or features that they have edited) are correct prior to output. 24
Segment 4/5 Product Resource Guide Secure Printing Users can send a print job that requires a password before the MFP outputs the job. On Demand Printing Users can produce only the output they need, which reduces costly warehousing and/or stocking charges. This is a very useful capability for continually evolving documents such as phone directories or manuals, which require ongoing modifications. Thumbnail View & Preview Feature (New) Users can choose between a thumbnail view of the first page or the traditional list format when viewing the file list. In addition, each page of a document may be viewed through the new Preview feature. The Zoom In and Zoom Out function enables you to view documents more closely.
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FINISHING OPTIONS
With this series wide range of robust finishing options can meet the needs of virtually any high volume environment. 3,000-sheet Finisher with 100-sheet Stapler Optional 2/3 Hole Punch (User Selectable) Optional Z-Fold Unit or Multi-fold Unit Optional Cover Interposer Optional Jogger Unit Optional GBC StreamPunch III Optional BK5010 Production Booklet Maker
3,000-sheet Finisher with 50-sheet Stapler Optional 2/3 Hole Punch (User Selectable) Optional Cover Interposer Optional Jogger Unit Optional 9-bin Mailbox
Booklet Finisher 50-sheet staple capacity Up to 15 sheets can be saddle stitched, to form booklets. Optional 2/3 Hole Punch (User Selectable) Optional Z-Fold Unit or Multi-fold Unit Optional Cover Interposer Optional Jogger Unit Optional 9-bin Mailbox
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Segment 4/5 Product Resource Guide Cover Interposer (Compatible with select finishers) 200-sheet paper capacity. Can insert color prints or copies as covers/inserts.
9-bin Mailbox (Compatible with select finishers) 100-sheet capacity per bin. Users can specify a particular bin.
GBC SteamPunch III Brings sophisticated finishing capabilities in-house to maintain confidentiality, reduce job turnaround time, and/or provide new finishing services to for-pay establishments.
Much less expensive than competitive in-line finishing
options Only Ricoh offers this on-line interchangeable die punch option in the 55-75 ppm range. Maintains rated engine speeds of 55/65/75 ppm Sheet size: 8 x 11 Punch edge: 11 edge of 8 x 11 sheets (will not punch tabs) Punch stock weights: 20 lb. bond- 80 lb. cover Punch Capacity: Each sheet is punched one at a time Supports environments with average punch volumes up to 300,000 per month LED indicators communicate system status as illustrated below.
Reduces amount of labor it takes to create a bound book by 50% Easily interchangeable die sets accommodate seven types of hole-punching to
produce professionally finished manuals and guides. Minimum life span of 500,000 punches. 3-hole Ring Binder 11-hole VeloBind 19-hole CombBind 21-hole WireBind 32-hole WireBind 32-hole ProClick (new) 44-hole ColorCoil
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Segment 4/5 Product Resource Guide BK5010 Production Booklet Maker Brings professional quality finishing to all high volume environments Maintains rated engine speed of 55/65/75 ppm Maximum booklet stapling capacity is twice that of ordinary booklet finishers: 30 sheets (120 pages), based on 20 lb. bond Can fold one or two-page booklets without stapling Supported paper sizes: 8.1 x 10.8 11 x 17 Supported paper weights: 16 lb. bond- 172 lb. index (off-line mode) 16 lb. bond- 80 lb. cover (on-line mode) Optional Accessories: CF5010 Cover Feeder inserts up to 200 preprinted/color sheets as covers; substitutes for the Cover Interposer to add wrap-around covers to perfect bound sets with minimal effort BF5010 Book Folder creates perfectly bound books without glue or heat; creates a spine that is printable, makes sets easy to identify and stack and permits the booklet to lay flat when opened TR5010 Trimmer Unit trims the open edge of booklets between .039 - .7 for a professional finish BK5010 Rail Unit eases finisher docking/undocking Simplified user interface on the BK5010 Booklet Maker clearly displays all settings for changes or confirmation
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Z-Folding Option
The versatile Z-Folding option (available for the B140, B246 and D052 series) was a great way for customers to reduce costly outsourcing and enhances an already powerful suite of professional finishing options. Z-Folding automatically folds over-size documents within a set so that they end up the same size as the main pages within the document. For example, a proposal may be 50 pages long, but pages 17 and 37 are spreadsheets/ design specs/drawings on 11" x 17", while the rest of the document is 8" x11". The Z-Fold option will fold those two 11" x 17" pages so that they fit within the letter-sized document, which increases the readability and professional look of the document. For the D062 Series this option was replaced by the Multi-fold Option. Folding direction Mixed size originals
Multi-fold Option
The Multi-fold option replaces the Z-fold option beginning with the D062 series MFPs.
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Benefits of the Multi-fold Option: Fold Type Z-fold Half-fold Letter fold-in Letter fold-out Double parallel fold Gate fold Folding capacity: up to 3 sheets Supported Paper Sizes: Single Sheet: Z Folding: 8.5 x 11 to 12 x 18 Half Folding: 8.5 x 11 to 13 x 19.2 Letter Folding: 8.5 x 11 to 12 x 18 Double Parallel/Gate Folding: 8.5 x 11 to 12 x 18 Multiple Sheets: Half Sheet: 8.5 x 11 to 13 x 19.2 Letter Folding: 8.5 x 11 to 12 x 18 Double Parallel/Gate Folding: 8.5 x 11 to 12 x 18
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FAX FEATURES
When the MFP is configured with a Fax Option (available since the B246), the system is transformed into a powerful Super G3, 33.6 Kbps fax machine designed to meet the communication needs of mid-size workgroups and departments. Workgroups will see productivity boosts through: Consolidation of hardware and supplies to support copy/print1/scan1/store/fax in a single device. The ability to program up to 2,000 frequently dialed fax numbers, which minimizes the potential for misdialed numbers. Increased document-feeding capacities and scanning speeds over traditional fax machines, plus the ability to scan duplexed originals as large as 11 x 17 in a single operation. The ability to designate a tray as the output destination for inbound faxes, keeping them separate from copied or printed output. The ability to send and receive faxes right from the desktop (LAN faxing).1 Simplified search and retrieval of stored faxes via WebImageMonitor for convenient reprinting if required.1 A second and even a third Super G3 fax line (via optional G3 Interface Type 9001) to minimize busy signals and wait times in fax-intensive environments. Standard JBIG Compression, which reduces transmission times to as little as two seconds per page to further minimize fax costs. 1 Requires Scan/Print Capability Whether the application calls for filling hundreds of prescriptions each day, submitting healthcare benefit claim forms, filing buy and sell orders for financial products, or broadcasting todays deli lunch specials to local customers, fax remains a viable and cost-efficient way to communicate. A brief review of the Segment 4/5 MFPs fax capabilities and features follows: High Speed Super G3 Fax with Standard JBIG Compression Uses public telephone network to transmit documents along analog lines. The 33.6 Kbps modem transmits faxes at 3 seconds per page or at 2 seconds per page when JBIG compression is activated. Three lines maximum. 2,000 Quick Dial Numbers. LDAP support for searching numbers via company directory servers. Scans up to 80 pages per minute via 150-sheet ARDF. A wide range of standard dialing, transmission, reception, and reporting features allow for all facsimile tasks to be handled by a single, centralized fax solution. Standard 4 MB of SAF Memory holds up to 320 pages. Expand SAF memory to 2,240 pages (32 MB total) to handle large quantities of faxes.
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LAN-Fax
This function enables users to transmit fax messages directly from the PC, bypassing the hardcopy/printing/scanning stage, which reduces the number of steps generally required to send a fax message. Inbound fax documents are stored in the systems SAF memory. Connected users can access the fax directly, or documents can be directed to a network folder or email address, where the fax administrator can forward the file to the appropriate recipient. Other highlights of the LAN Fax software include: Cover Sheet Editor: Users can create personalized fax cover sheets that may contain the company logo, slogan, To, From, and Comments areas. Cover sheets can be edited and saved to users PCs as a fixed form. Address Book Import/Export: Data can be extracted from or poured into other LAN-Fax drivers. This removes customer resistance to switching from existing LAN-Fax solutions to Ricohs, as the primary task of manually re-entering address book entries is now automated. Transmission Status: Transmission results can be checked via SmartDeviceMonitor or Web Image Monitor, so users are assured faxes reached their destination. Preview: Users can check how the document will appear on paper directly from the LAN-Fax driver. Duplex Printing: Inbound fax documents can be printed on both sides of paper from the LAN-Fax driver, saving paper. Simultaneous Save: Users can save the fax document as a TIFF file directly to a designated folder on their PC while the system is sending the fax in one operation. Wireless Faxing: If the MFP is connected to the network via the Wireless LAN option, faxing from the desktop can still be performed. Fax Forwarding via Email: In addition to the inbound paperless fax to SAF/HDD, the Ricoh Segment 4/5 MFPs have the ability to forward all incoming faxes directly to an administrators email address or folder, or you can program the MFP to forward faxes from specific senders directly to designated receivers. Fax users can receive fax documents anywhere, anytime, as long as a PC and Internet infrastructure are available. Note: To enable LAN Fax capability, the Scanner/Printer Kit must be installed (standard on SP models) in addition to the Fax Option Type 9001. LAN Fax software is available with the Scanner/Printer Unit Type 9001 and with the SP versions of the main units.
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IP Fax (T.38)
IP Faxing1 allows cost-free communication over a network (LAN/WAN) and is excellent for companies with a large number of branch offices requiring interoffice communications. To communicate with another IP Fax device on the same network just enter the IP address. IP Fax offers: Communication that is much faster than that of a 33.6 Kbps modem. Communication that is in real time, like traditional fax, with confirmation of delivery. A modem or email server is not required for communication. Communication that is secure because it operates behind the corporate firewall. Can be used with VoIP (Voice over IP) phone systems eliminating the need for a phone line being connected tothe fax device. 1 Requires Scan/Print capability (SP model or SP Kit)
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Segment 4/5 Product Resource Guide forwarded faxes in a workgroup. The administrator receives all faxes by email (converted to TIFF files), and re-distributes them to the intended recipient after checking the inbound faxes.
1
Email Notification of Inbound Fax to Folder or HDD1 The ability to forward inbound faxes to a folder or server will improve overall workflow and save the time and expense of printing unnecessary faxes. However, recipients would not know they have a fax waiting for them until they manually check their fax folder. This feature solves that problem by notifying users via email each time a fax is forwarded to a users folder or to the system HDD.
1
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PRINTING FEATURES
As a network printer, the Ricoh Segment 4/5 MFP or printer is well suited to handle the demands of the medium to large workgroup/department or office. Additionally, these MFPs offer unique network printing capabilities. Operating Systems, PDLs, Fonts, and Drivers The Ricoh Segment 4/5 MFP or printer is ready to accept data from client PCs running any of todays most popular client/network operating systems, including Novell, Windows, and Macintosh. A number of UNIX filters are also available. RPCS provides simple point-and-click job programming for novice users, and speeds job processing by leveraging the power of the sending PCs CPU to prepare jobs for printing. PCL 5e and PCL 6 are available for users who wish to use those industry-standard PDLs, while genuine Adobe PostScript3 printing allows Macintosh users to print to the MFP or printer. Further, Direct PDF printing allows users to produce Acrobat pages without launching the software application. Best of all, these devices feature Auto PDL Switching, which allows multiple users to send print jobs in various languages simultaneously. The system automatically switches to the appropriate PDL upon identifying the incoming data type, eliminating the need for manual switching and enabling the device to serve mixed networks with ease. Network Operating Systems: Novell NetWare Windows Mac OS 8.6-9.2x, 10.1 or later UNIX Page Description Languages: RPCS PCL 5e/PCL 6 Adobe PostScript3 PDF Fonts: Adobe PostScript3: 136 Type 1 fonts PCL: 45 Intellifonts 10 TrueType fonts 1 bitmap font Optional OCR and Barcode Drivers: PCL 5e/6 and RPCS: Windows PostScript3: Windows Macintosh 8.6-9.2x (OS X Classic) Mac OS X Native (v. 10.1 or later) UNIX: Solaris, HP-UX, Red Hat Linux, SCO, IBM AIX
Drivers are the dialog screens that appear when the user clicks the PRINT command from the authoring software application. Shown here is an RPCS driver screen that uses graphic icons to represent the effect modes will have on output. The table below outlines the wide range of printing features available to connected users when they launch any of the supported print drivers.
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Enhanced Printing Productivity In addition to one click operation, which reduces the time required to set-up print jobs, RPCS generates interim print files using the client PCs CPU. This shortens overall RIPing and printing time. Additionally, RPCS is designed for high-speed processing of sophisticated graphics. 36
Segment 4/5 Product Resource Guide Compatibility with DeskTopBinder (Batch Printing Requires RPCS Driver) DeskTopBinder Lite allows users to collect stored images and application files, combine them into one document, apply finishing selections (staple, covers, hole punch, etc.), and then output the file as one document. Once files have been selected and merged into one document, users can apply headers and footers, page numbers, and finishing selections. If required, these output settings can be saved as a Custom Setting in the RPCS driver interface, which eliminates the need to repeatedly set up recurring output jobs. RPCS Basic Operation Once the RPCS Print Driver is installed, basic print jobs are a breeze. Users simply click on the icon that represents the desired output result to send the job to the MFP. Custom Print Settings Users can easily create their own print settings with just a few clicks of the mouse. Print job settings that can be manipulated include: Duplexing selections Finishing selections including Z-Folding OHP slip sheet Covers/chapters/paper designate/tabs Paper type/size Layout Watermarks Reduce/enlarge Adjusting Print Quality RPCS provides four print quality settings, which ensure excellent image quality regardless of the original type. Print quality settings include: General Document word processor/spreadsheet type documents Photograph photos or images with gradations DTP documents created in desktop publishing applications CAD CAD data/fine line work Users can also make adjustments for Quality or Speed Quality output quality at resolutions higher than 600 dpi Speed output quality is 600 dpi Finally, users can also create up to eight user-defined print quality settings.
Segment 4/5 Product Resource Guide Imposition Settings New features help arrange pages in special layouts to ease cutting after printing: Double: Dual images of each page are printed on a larger sheet. When cut 2 finished sets are created. Speed: Prints a job so that when sheets are cut and stacked they create a single set.
Creep Adjustment An MFP with the optional Production Booklet Maker has the ability to make thick booklets, up to 30 sheets (120 pages) with optional finishing. A byproduct of the production of thick booklets is that sheets closest to the center of the book can be difficult to read if the text along the inside margins gets too close to the spine binding area. RPCS Creep Adjustment shifts the content that is to be placed on inner pages toward the outer margins to make booklets easier to read and avoid image cut-off.
Crop Marks This new RPCS setting prints crossed lines on the sheet to indicate where to trim it for bleed images or when n-up pages are to be separated.
Unauthorized Copy Control Embeds patterns and text under printed text. When copied, the hidden messages become legible.
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Segment 4/5 Product Resource Guide for copy and print output; for instance, companies that copy personnel reports, compensation plans, medical records, financial reports, etc. Unauthorized Copy Control consists of two functions: 1. Mask Type for Copying1 is a standard RPCS feature that embeds a masking pattern and message within the original printout. If copies are made, either on the Ricoh or competitive digital systems, the embedded message appears. 2. Data Security for Copying2, also standard in the RPCS driver, is similar to Mask Type for Copying in that it will embed patterns and text within the original printout. However, if copies are made on a Ricoh Aficio device equipped with the Copy Data Security Unit, they will be grayed out, leaving only a 0.16 (4mm) margin of masking pattern. Otherwise, the embedded messages appear as on Mask Type for Copying.
Ricoh RPCS Printer Driver *Notes: 1. Some digital MFPs may not detect masking patterns. 2. Requires optional Copy Data Security Unit. 3. Scanner feature must be deactivated on Scan-enabled configurations. 4. Copy reduction ratio less than 50% will be deactivated.
Hold Print
Beginning with the B246, Hold Print temporarily holds multiple print files in memory until the files are selected for print (by User ID) from the control panel, perhaps at the end of the day. Released files are automatically erased from memory. Also called a Virtual Mailbox, Hold Print replaces the need for a physical mailbox. In essence, each user on the network has their own tray based on their User ID, e.g., John Smith. In fact, the implementation of a User ID for storage, access and selection of Hold Print jobs is new functionality designed to improve usability and security.
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Segment 4/5 Product Resource Guide Hold Print features include: Maximum of 100 stored files* Sort print jobs by User ID from the touch-screen LCD Select all files on the LCD at one time, then print or delete with single operation; multiple operations are no longer needed for users to print or delete their own files Print data is saved even if power to the system is turned off Store print settings along with Hold Print job Automatically deletes the file after printing Hold Print jobs are automatically collated by the printer driver *The maximum of 100 stored files includes all Hold Print, Locked Print, Sample Print and Stored Print jobs. Who Needs It? Hold Print is ideal for any organization that wishes to maintain the privacy of print output in shared network environments, perhaps in human resources or the legal department. Since only the creator of the file can initiate printing (from the control panel), passersby cannot view or pick up pages sitting on the output tray. Organizations with centralized printing also have a concern over data being accidentally erased by a device being turned off, deleting stored jobs. Hold Print jobs are stored in non-volatile memory, thus are safe in environments where there is open access to the system. How does the MFP do it? Hold Print is configured within the Properties screen of the printer driver. The user clicks Details (RPCS and PCL6) and then enters a User ID. The print job is started from the application, e.g., Word, and the Hold Print job is sent to the device and stored. From the control panel, the user presses Printer, Print Jobs, then Hold Print Job List to display a list of stored files. Most importantly, Hold Print allows the user to select a file stored in memory by his or her User ID. The job the user wishes to print is then selected. Pressing Print opens a confirmation screen; press Yes and the Hold Print file is printed. *Applications with their own drivers, such as PageMaker, do not support this function.
Stored Print
Also added with the B246, Stored Print is similar in functionality to Hold Print (see previous page) only Stored Print files are not deleted after printed out, and passwords can be set to increase security. Files, along with any special settings, are retained for future printing. So, for example, a user can quickly access files, perhaps manuals, price lists, brochures, and other frequently requested documents, by simply selecting the file from the control panel; there is no need to boot-up a computer.
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Segment 4/5 Product Resource Guide Stored Print features include: Maximum of 100 stored files* File retention after printing to Document Server (In contrast, Hold Print automatically erases files after print out) Sorting of print jobs by User ID from the touch-screen LCD Multiple file print/deletion in a single operation Saving of print data even if system power is turned off Storing of print settings along with Stored Print job Selection of all files on the LCD at one time, then print or deletion with single operation; multiple operations are no longer needed for users to print or delete their own files Automatic collation of Stored Print jobs by the printer driver If desired, a 4-digit password can be used to further strengthen security *The maximum of 100 stored files includes all Stored Print, Hold Print, Locked Print and Sample Print jobs. Who Needs It? Busy office personnel that are responsible for disseminating materials, possibly employment applications, forms, visitor tags, training schedules, etc., will find Stored Print a quick, easy way to access and print documents. How does the MFP do it? Stored Print is configured within the Properties screen of the printer driver. The user clicks Details (RPCS and PCL6) and then enters a User ID. The print job is started from the application, e.g., Word, and the Stored Print job is sent to the device and stored. From the control panel, the user presses Printer, Print Jobs, then Stored Print Job List to display a list of stored files. Most importantly, Stored Print now allows the user to select a file stored in memory by their User ID. The job the user wishes to print is then selected. Pressing Print, enter a password (if necessary), then select the number of sets (via the numeric keys). Press Yes and the Stored Print file is printed.
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Segment 4/5 Product Resource Guide Stored Print features include: Maximum of 100 stored files* Prints files at the same time it stores them to the Document Server. (In contrast, Stored Print simply stores documents.) Sorting of print jobs by User ID from the touch-screen LCD Multiple file print/deletion in a single operation Saving of print data even if system power is turned off Storing of print settings along with Stored Print job Selection of all files on the LCD at one time, then print or deletion with single operation; multiple operations are no longer needed for users to print or delete their own files Automatic collation of Stored Print jobs by the printer driver If desired, a 4-digit password can be used to further strengthen security *The maximum of 100 stored files includes all Store and Print, Stored Print, Hold Print, Locked Print, and Sample Print jobs.
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Connectivity
The Ricoh Segment 4/5 MFPs offer several ways to connect to a customers existing data network. 10/100 BaseTX (standard): The most common networking protocol is Ethernet, and the printer configurations are ready to connect right into the network. Data is transmitted at either 10 or 100 megabits per second (Mbps), depending upon the speed of the network. Jobs are stored in a print queue, and are processed on a first-in, first-out basis. USB 2.0 Interface (standard): Installed into the PCI slot of the main print controller board, this option allows users to connect to the MFP using the latest high-speed USB cabling media for plug-and-play printing at speeds up to 480 Mbps (including Macintosh). IEEE 1284 Parallel Port (optional): This interface is used to connect a single PC to the device for peer-to-peer printing applications. IEEE 1394 Interface (optional): This high speed option, IP over 1394, uses TCP/IP for print and scan functionality (requires SmartDeviceMonitor for Client v5.0 or later). Data transmission speeds are up to 400 Mbps. IEEE 802.11b Wireless LAN Interface (optional): The Ricoh Segment 4/5 MFP can be configured with industry leading wireless connectivity technology. This option allows workstations and laptops to print to the MFP without direct cabling. Two antennae are connected to an access point, which relays data to the device from any computer equipped with the proper hardware and firmware to transmit data in a wireless environment. Data transmission speeds are as fast as 11 Mbps, and the distance from the nearest access point at that speed is 459.3 feet, (distance rises to up to 1,312.3 feet as data transmission slows to 1 Mbps). The Wireless LAN Interface supports both Windows and Macintosh operating systems, and offers 64- or 128-bit encryption to protect data traveling through the airwaves. Bluetooth Interface (optional): Bluetooth is a technology standard designed to support wireless communications over shorter distances, up to approximately 32.8 feet at speeds up to 1 Mbps. This technology is also employed by personal data assistants (PDAs) such as Palm and Handspring that allow users to beam data to each other. This low cost, low-power connectivity alternative could be a good fit for companies with traveling executives that need access to printers in various offices without cabling or copying data to diskette. 1000BaseT (Gigabit Ethernet) Interface (Optional, starting with the B246 Series): High-speed Ethernet which transmits data at 1,000 megabits per second. USB Host Interface (Optional, starting with the B246 Series): Provides a USB port for connection to external devices such as an IC card reader or a digital camera (connection to a digital camera requires installation of PictBridge Interface Unit).
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Segment 4/5 Product Resource Guide Wireless LAN Standards Standards IEEE 802.11a Band of Radio Frequency 5GHz Max Transmission Speed 54Mbps Features The transmission speed is fast, but some countries are not allowed to use this band. This is the most commonly used standard, but the effective transmission speed is only 11Mbps. This standard is compatible with IEEE 802.11b, and supports fast transmission speed.
IEEE 802.11b
2.4GHz
11Mbps
IEEE 802.11g
2.4GHz
54Mbps
Note: Customers may only select one from the following interface options: IEEE 1284, IEEE 1394, Bluetooth, or 802.11b wireless (wireless LAN). If customers opt for the Gigabit Ethernet option, they will forgo the 10/100BaseT interface.
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Chaptering
Tab Printing
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Segment 4/5 Product Resource Guide Networking Utilities The G126 and G148 are equipped with innovative technologies that simplify initial network installation and ongoing device discovery/identification in the event of changes to the network or location of the printer. Rendezvous Support. Support for Rendezvous, Apples version of Zero Configuration Networking, is a standard utility with the G126/G148. Rendezvous is set of protocols that enables a device on an IP network to automatically allocate IP addresses, recognize and connect with other devices on the network. Rendezvous uses IETF standards for both Link Local Addressing (LLA) and Multicast DNS (mDNS). mDNS allows the new device to advertise its existence and the services it offers. LLA looks around, negotiates with other devices on the subnet, and picks a suitable IP address for the device. When first installed, the printer will query the network for a suitable IP address, minimizing IT burdens for client PC/printer set-up. To the end-user, this means that when a new device connects to the network, every computer on the network is able to use it instantly without any setup or special configuration necessary at each workstation. Further, Rendezvous allows the use of names rather than IP addresses to make printer identification easier.
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Segment 4/5 Product Resource Guide Dynamic DNS Support. With Dynamic DNS, the printers IP address and host name are automatically updated each time the printer is powered up. If the IP address is changed for any reason, such as a power outage or accident, a connected PC will always be able to find the printers location on the network. This function is enabled by setting up the printer port as a static host name instead of an IP address that may change over time.
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Multi-Access Capability
The Print Controller supports: PCL 5e/6 RPCS Optional Adobe PostScript 3
Memory Functionality
The Print Controller supports PCL 5e, PCL 6, RPCS, and optional genuine Adobe PostScript 3 simultaneously. Up to 512 MB of RAM is used to RIP incoming print jobs. RIPed print jobs are spooled to the standard 80 GB HDD.
When the MFP is printing it can: Receive, RIP and spool a print job. Scan a copy job into memory. When the MFP is copying it can: Receive, RIP and spool another print job. Scan another copy job to memory The function that engages the print engine first has the priority. Ensures out-of-the-box compatibility with virtually all of todays most popular business software. PCL 6 offers a comfort level for users who are familiar with this driver. Genuine Adobe PostScript 3 means complete PostScript compatibility. Allows multiple drivers to be used at the same time. Eliminates the need to make manual switching adjustments. Ensures rapid throughput by RIPing print jobs in RAM and then storing the rasterized image on the Hard Disk Drive allowing printing to occur at full engine speed.
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Segment 4/5 Product Resource Guide Capability Description Benefits Large capacity Hard Disk Drive increases the number of print jobs that can be spooled. Makes it easier for users to The optional 9-bin Mailbox retrieve print jobs by eliminating allows up to nine different the need to search through users or departments to large stacks of paper. send their print jobs to a designated bin with a Assists in keeping sensitive 100-sheet capacity. information confidential. Reduces filing and storage Often referred to as N-Up costs by combining documents or thumbnails, this feature that are not accessed on a daily allows the user to combine basis. up to 16 different documents (32 if duplexed) onto one page. Minimizes traffic on the network Allows the user to merge because the file containing the fixed data from one file with fixed data is sent only once. changing data from another to create a customized Saves space on the workstation image. or network file server since complex images only have to For example, a letterhead be saved in one file location. image could be stored on the first file and invoices stored on the second. Multiple invoices go to the print queue, but the file containing the letterhead is only sent one time. Allows users to create Automatically places a customized originals that stand predetermined or user out. defined message across a printed document. For example: URGENT, CONFIDENTIAL, DRAFT, etc. Prevents unauthorized/ Temporarily holds print jobs accidental access to sensitive in memory until a valid documents sitting in an output password is entered at the tray. Control Panel. Files are automatically deleted from the HDD after printing. Outputs the first set of a Eliminates costly and multiple-set print job so that time-consuming output errors. output settings can be checked for accuracy prior to printing the entire job.
Layout
Overlays
Watermarks
Locked Print
Sample Print
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Segment 4/5 Product Resource Guide Capability Hold Print Description Temporarily holds multiple print files in memory until selected (by User ID at the Control Panel). Released files are automatically erased. Does not require the user to enter a password. Benefits Also called a Virtual Mailbox, Hold Print eliminates the need for a noisy, physical mailbox. Provides individual users on the network with their own output tray. Stores jobs in non-volatile memory, which eliminates the possibility of information loss if the system loses power. Enables users to quickly access files, i.e., manuals, price lists, brochures, and other frequently accessed documents and then print them whenever needed; there is no need to turn on a PC.
Stored Print (Shared)/ Store and Print (Shared) PDF Direct Print
Identical in functionality to Hold Print, except files are not immediately deleted after printing. Store and Print enables users to print files immediately while storing data. Password is optional. Designed for customers who set user Authentication via the RPCS/PCL Driver. A function of the Print Controller that enables the system to receive a PDF file directly from the PC, generate the printable data, and then print the data. Requires the PostScript 3 option. Does not support High Compression PDF files created via the systems scanning function. A driver that can be used with all Next Generation PostScript systems. Offers support for basic printing features, i.e., Duplex Printing, Collate, Watermark, Sample Print, and Locked Print.
Print jobs can only be viewed and selected by users who are logged in. Improves network performance by enabling the Ricoh controller to perform all processing (RIPing). Users can simply print PDF files via a simple drag and drop procedure, eliminating the need to start Adobe Acrobat.
Mobile Driver
Enables users to perform simple printing tasks without installing machine specific driver(s) when they are printing while away from the office.
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Segment 4/5 Product Resource Guide Capability Mail to Print Description Enables users to send an email with attachments directly to the system, which then automatically prints the data. Provides support for the following file formats: JPEG (only JFIF format within JPEG), PDF (High Compression PDF is not supported). Fax and Printer/Scanner functionality is required at the receiving location. When sending an email with several file attachments, the system will only print the first attachment. Enables the system to directly print data created on IBMs IPDS data systems. Requires Printer/Scanner Unit Type 9001 and RPCS Printing. Benefits Eliminates the need to turn on and then access files from a PC. Offers an easy method of receiving and then printing documents in environments where not all employees have access to a PC.
Ricoh is the first manufacturer (other than IBM) to offer a genuine IPDS solution. Eliminates the need for an external print box or server. Eliminates the need for specialty stock, i.e., greenbar paper. Enables users to eliminate dedicated line printers and create high quality, professionally finished output on plain paper.
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Segment 4/5 Product Resource Guide PCL 5e/6 PostScript 3 Windows 9x/Me Rotate by 180 degrees Reverse Order Print Do not print Blank pages Dithering Edge Smoothing Toner Saving Quality Speed User ID User Code User Authentication Encryption/Encoding User Defined Pages Mirror Image Print Negative Image Print Edge to Edge Print Limitation setting Y N Y3 Y Y Y N N Y Y Y Y Y N N Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N N Y Y Y N N Y Y Y N N Y Y N N N Y Y Y N Windows NT4 Y N N Y Y Y N N Y Y N N N Y Y Y N Windows 2000/XP Y Y N Y Y Y N N Y Y N N N Y Y Y N Mac OS 8.69.2 N Y N Y Y Y N N Y Y N N N Y Y Y N Mac OSX N Y N Y Y Y N N Y*1 Y*1 N N N N N Y N
Model
RPCS
Y: supported N: not supported 1. Available with Mac OSX 10.2 or later 2. Centering feature cannot be selected from PCL driver. However, PCL has this feature as the original function. When printing with Reduce/Enlarge (Zoom) feature of PCL driver, the output will be automatically centered by the PCL 's original centering function. 3. This feature cannot be selected from printer driver. But enables to set to On in PCL setting of MFP
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SCANNING FEATURES
The Ricoh Segment 4/5 MFPs enable users to convert hardcopy documents into digital files for more efficient and cost-effective methods of distribution, archiving, or re-purposing information. Combined with the document server and other utilities, network scanning provides your prospects with a powerful tool for fully leveraging information assets. With the above as a given, the MFP offers a variety of different methods of distributing documents to their specified destinations: Scan to E-mail Scan to e-mail functionality is standard with S/P models. No delivery servers are required as e-mails are sent directly to the existing SMTP server. The MFP uses LDAP support to access e-mail information directly from the users e-mail server, which eliminates the need to re-key an organizations entire address book into the system. Additionally, up to 2,000 e-mail addresses can be programmed into the MFPs internal address book and users can also enter ad-hoc e-mail addresses for miscellaneous destinations. Scan to Folder Scan to Folder enables users to scan documents to as many as 50 folders on one or more PCs or file servers. This is a great way to distribute information across the enterprise and share documents with co-workers, clients and partners. Up to 2,000 folders can be pre-programmed into the MFPs address book. Scan to SMB Folder is available for users operating in a Windows-only environment. It is very easy to set up, maintain, use, and does not require a dedicated server. Any authorized user can browse the network to look for the desired destination folder. Scan to NCP (NetWare Core Protocol): A Scan to Folder feature for Novell network users. The NetWare folder may be on a users PC, or on another server in the workgroup. Files sizes up to 2GB can be sent, permitting larger files to be shared without requiring files to be saved on external media (e.g. CD-ROMs). Scan to FTP Folder supports multiple operating systems, i.e., Macintosh, UNIX, and Linux, as well as Wide Area Networks (WANs) and the Internet. It is ideal for storing documents that must be shared with people outside of the corporate intranet, such as technical manuals, parts catalogs, etc. Scan to URL (Beginning with the B246) Reduces network traffic by enabling users to store documents in the systems hard disk drive, and then distribute a URL link to intended recipients. Recipients must be within the LAN or WAN. Network TWAIN Scanning Using a TWAIN driver, users can operate the MFPs scanner from the workstation. Originals are placed and then acquired using a TWAIN-compliant application such as Adobe Photoshop.
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Eliminates the need to create single-sided originals. Enables a wide variety of hardcopy documents to be easily scanned.
Network Connection
Eliminates the need for a SCSI card and cable. Makes use of an existing network resource. Easy-to-read prompts ensure that the network scanning process is intuitive for casual and advanced users.
Mail Server Security: SMTP Authentication and POP Before SMTP Auth
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Scan to URL
First available with the B246 series, Scan to URL is a Scan-to method that sends scanned images directly to the MFPs hard drive, while an e-mail message (containing a URL link* to the document) is sent to the recipient(s), who must be within the LAN/WAN. Within the e-mail, the user clicks the link to access documents stored on the Ricohs hard drive from anywhere in the world price lists, brochures, white papers. IT will welcome the dramatic reduction in network traffic. Furthermore, there is no limit to file size, as this method bypasses the mail/STMP server. *The transmitted URL address allows a stored file to be viewed, deleted, or downloaded over the network using Web Image Monitor. Who Needs It? Workgroups that routinely share large files with each other; for instance, graphic-intensive brochures, lengthy reports, PowerPoint presentations, etc. Recipients can easily access these documents from the MFPs hard drive by clicking on the URL link contained in the e-mail. Since this document storage/access method does not involve attaching a file to e-mail, organizations will benefit from a dramatic reduction in network traffic. Also note that this feature is helpful to users who cannot attach files to email due to network restrictions. How does the Ricoh Segment 4/5 MFP do it? In order to simultaneously store a document to the Ricohs hard drive and send an e-mail URL link, the User Tools setting Stored File E-mail Method must be set to Send URL Link. The user places the document on the ARDF, specifies an e-mail destination and selects Store File, then Store and Send. The recipient accesses the document via a standard Web browser. Note: The Store File Capacity is the same as the Document Server.
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Segment 4/5 Product Resource Guide (on a server or user PC). Since documents are stored directly to a folder, users no manually detach a file from e-mail before placing it in a folder, saving time and boosting productivity! Scan to Novell follows the exact same procedure as the other Scan to Folder methods. The document is placed on the feeder, and the destination folder is specified (enter the path directly or select from the pre-registered destination list). The file is then uploaded to the folder and can be easily accessed from a PC.
Description Provides a visual means for users to confirm scanned documents were captured as desired prior to transmission. Enlargeable images are displayed on the LCD panel. File details can also be checked. After viewing the file, users can choose to continue or cancel the transmission. Users can encrypt documents so that only the intended recipient can open them. They can also choose to assword-protect or limit printing, changes, and content copying/ extension.
Provides security to ensure intelligible PDF files are not intercepted during transmission.
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Segment 4/5 Product Resource Guide Key Benefits of Global Scan NX Office Edition include: Reduces the number of steps to complete a scanning job. Simple operation increases user acceptance and reduces errors. Conversion of paper documents into digital files saves storage space and improves information flow. Routing documents electronically reduces or eliminates the cost of courier services. Increases the Return on Investment (ROI) from networked MFPs. GLOBAL SCAN SERVERLESS Global Scan Serverless is an easy-to-use document capture and distribution solution that runs on networked Multifunction Products (MFPs) and requires no separate server. It features a user-friendly interface with large customizable buttons and intuitive admin tools to pre-set and configure workflows. Ideal for small/medium size businesses, departments or branch offices, Global Scan Serverless enables users to: Preserve business paper documents electronically in an organized file system. Automate paper-based processes. Access secure scanning to protect confidential data and meet security policies and regulations. Reduce the costs associated with overnight delivery, faxing, storage and document handling.
Key Benefits of Global Scan Serverless include: A reduction in the number of steps to complete a scanning job. Simple operation that increases user acceptance and reduces errors. Conversion of paper documents into digital files saves storage space and improves information flow. Routing documents electronically reduces or eliminates the cost of courier services and speeds delivery. Serverless configuration reduces costs of deploying and maintaining a separate server. GLOBAL SCAN WORKFLOW SUITE The Global Scan Workflow Suite document capture and business automation solution delivers secure network scanning and routing using networked Multifunction Products (MFP). Scan-to-email addresses or distribution lists, scan-to-network folders, Microsoft Sharepoint, Domino.doc, ODBC databases, Exchange public folders, enterprise systems and more with the included Workflow Suite (Standard Edition). The GlobalScan Workflow Suite contains options that can be added to the Standard Edition including connectors for specific Content or Document Management systems, or to enable other manufacturers MFPs on your network to utilize GlobalScan.
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Segment 4/5 Product Resource Guide Key Benefits of Global Scan Workflow Suite include: Reduces the cost associated with overnight delivery, faxing, storage, and document handling. Enables users to meet compliance and security policies and adopt corporate and government regulations. Increase the Return on Investment (ROI) from networked MFPs. Conversion of paper documents into digital files saves personnel labor time, saves physical storage space and improves the flow of information. n Routing scanned documents as digital files reduces and/or eliminates the cost of courier services and speeds delivery to just minutes. Eliminates lost documents and confirm document delivery using an electronic audit trail. In addition to its standard functionality, Global Scan Workflow Suite can be further customized with a wide variety of options: PDF Image + Text Option Enables scanned documents to be delivered as PDF text/Image or PDF Text files that are searchable and changeable. Includes Automatic Page Orientation, which allows users to place original documents in the ARDF and then display them in the correct orientation. Scan-to-Excel Option Scan-to-RTF Option RightFAX Option A framework that enables direct scanning from the MFP control panel to a RightFAX enterprise fax server. Workflow Suite Full Plug-in Option An optional package that complements the Workflow Suite Standard Edition with a set of advanced connectors. This plug-in is for customers who wish to use GlobalScan to scan directly into Enterprise Content Management Systems or other specialized Line of Business software applications. Connectors are included for*: Captaris Alchemy EMC ApplicationXtender EMC Documentum FileNet IBM Content Management Server Interwoven NT Interwoven MP LaserFiche OpenText IXOS OpenText LiveLink OpenText eDocs (Hummingbird) Trim Captura Westbrook FileMagic Xerox DocuShare Worldox Additional Add-on Options for the Workflow Suite Plug-in include: Forms Processing Bates Stamping 60
GlobalScan is used to route documents to various databases based on a variety of vertical markets. Examples include: Education Laserfiche, OpenText LiveLink Financial OpenText LiveLink, Documentum Healthcare OpenText LiveLink, Documentum Legal Hummingbird, iManage, Ducumentum Application Extender
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Segment 4/5 Product Resource Guide DeskTopBinder Key Capabilities Input Copy documents stored in the document server to DeskTopBinder Drag and Drop Operation Allows users to easily move documents that are located on the network server(s) or client hard drives into the DeskTopBinder application. Create a New Application Document MS Office documents (or other supported application documents) can be created without starting the application and saved as a DeskTopBinder document. Output Batch Printing (requires RPCS Driver) DeskTopBinder Lite allows users to collect stored images and application files, combine them into one document, apply finishing selections (staple, covers, hole punch, etc.), and then output the file as one document. Job Binding (requires RPCS Driver) This capability allows users to save files as temporary print files. Once the files are saved, users can select two or more print job files, apply finishing selections, and output them as one document.
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Youve already learned about several Ricoh document solutions GlobalScan, DesktopBinder, SmartDeviceMonitor, and Web Image Monitor now its time to learn about the rest. Note: This section provides a basic overview of each solution component; for detailed information and specifications refer to the appropriate Ricoh document solution product information guide.
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Segment 4/5 Product Resource Guide followed by IBM and Oce. The basic point you need to understand is that these powerful computers manipulate customer data records, for example, and drop information into fields in predetermined positions on a template for printing, traditionally onto pre-printed formslike your utility bill. The printers connected to these systems are specialized to accept the data sent to them from the mainframe. System types & data streams: The mainframe computers themselves, while important, are just one piece of the puzzle. Whether the manufacturer is IBM, Dell, Sun, Unisys, Hewlett Packard, or others is almost immaterial to you. The actual document (a statement, invoice, or report), is also of little consequence. What is important is the type of data stream each one creates. Think of a data stream as a language. Assuming you dont understand German, if you wanted to communicate with someone who only speaks German you would need to use a translator to help you communicate. IBM manufactures the iSeries (formerly called AS/400 systems) and zSeries (formerly called S390 systems). One of the print languages these computers speak is IPDS, or Intelligent Printer Data Stream. IBM developed the IPDS environment to permit mainframes to print complex documents that contained logos, signatures, special fonts, and forms. This is a very complex environment and the output can only be printed on a printer that accepts IPDS data. Xerox also developed their own print environment and languages for the mainframe systems from IBM. These are the LCDS (Line Conditioned Data Stream), DJDE (Dynamic Job Descriptor Entry) and Metacode (used primarily on channel-attached printers). As a result, Xerox along with IBM own the dominant positions in the mainframe printing market. The other dominant mainframe printing language is called UNIX, and there are many different flavors of UNIX languages UNIX Manufacturers & Flavors IBM: AIX Solaris: Sun Microsystems Tru64: Compaq/HP and hardware. UNIX systems are very common Linux: Multiple vendors in the back-office environment. Each computer SCO: Santa Cruz systems manufacturer has developed its own Organization version of UNIX. As a result, there are some DGUX: Data General differences in each print environment. Unlike HPUX: Hewlett-Packard Windows printing, a user does not have access MPE/iX: Hewlett-Packard to the familiar print driver that permits changes Vax/VMS: Hewlett-Packard to print properties like stapling, three-hole punch, duplexing, etc. for every job. Instead, the user sends each job into a queue that is pre-programmed to execute specific functions, like stapling and duplexing. There can be multiple queues, each with its own pre-set properties, but once a job is sent to a queue the features applied to the document are fixed. In order to take advantage of the additional functions provided by todays digital print devices, changes to the customers application are likely required.
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Segment 4/5 Product Resource Guide What does Ricoh bring to the table? Heres where the rubber meets the road. The customer already has the computer systems in place. All they need is a printer capable of accepting the data streams from those computers. Ricoh already has the printer that can bring the benefits of advanced cut-sheet printing and finishing to the data center. All you need is that translator capable of interpreting data streams into a language the printer can understand. For the IPDS environment Ricoh has developed a solution called RA2K that translates the IPDS language into a format the printer can print. For UNIX environments Ricoh offers a number of UNIX filters that allow the UNIX administrator the ability to access features like duplexing and hole punching that may have been unavailable on existing printers. Ricoh UNIX filters are available for the following operating systems:
2.6 / 7 / 8 / 9 10.x / 11.x/11i v1/11i 5.0.6 6.x / 7.x /8.x /9.x/Enterprise V4.3 & 5L Version 5.1/5.2
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Segment 4/5 Product Resource Guide Produce Output From Any Application on Any Output Device, Anywhere Because Ricoh DOT transforms all data output into attractive, industry standard documents, your customers can choose emails or web sites and any of their network devices to output the documents: printers, multi-function copiers, fax machines and electronic document archives. Because the DOT Output Manager is so powerful they can manage where, when and how they output all their jobs across the widest network. Output can be redirected to devices on the fly to prevent delays and manage workloads for even the largest jobs. The days of centralized print shops with specialist machines are over thanks to new found flexibility. Create Intelligent Documents from Legacy Data The power of DOT allows your customers to capture intelligence in their outputs without changing their host applications. DOT can read their data and act according to rules they supply. Do they want to incorporate pictures to match the goods on their invoices? Prefer to customize messages with their purchase orders? Need different signature blocks for different mailings? DOT can perform all these tasks in real time, every time. DOT intelligence can add color, barcodes and MICR encoding to documents. It can also incorporate graphics and pictures, and merge other documents into business documents on the fly. Standardize Document Presentation Across the Corporation Now your customers corporate branding can extend to every output at every location. Using plain paper, DOT is able to transform all their documents into corporate presentations. Whether changing a brand, a phone number or address, they can revise all their documents by simply telling DOT what they want to do. Plus, if they need to let their customers know some important news, just add the message in DOT for instant inclusion in their documents and instant impact.
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Segment 4/5 Product Resource Guide The worlds first variable data tool to use all the standard Microsoft Windows GUI features. Easy to learn, easy to use! DOT Office uses all the familiar Windows editing tools: grids, group, nudge and align, plus more are available. Import data from print files or database extracts. DOT Office takes raw data from any host computer or database. Convert data to barcodes to save money on postage and eliminate processing errors.
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Segment 4/5 Product Resource Guide A document sharing solution that encourages collaboration. Easy and secure solution that requires minimal end-user training. Eliminates the need to install, maintain, and upgrade software. Seamless integration with Aficio hardware.
Reform PDC
Reform PDC is a comprehensive document capture and output solution that accepts print stream data from any operating system or application, formats the information, and then provides automated distribution to printers, fax, email and archive systems without manual intervention. In addition to the core capabilities of Reform PDC, an extensive selection of plug-in options allow for modular configurations that can improve workflows and reduce costs in a wide range of environments. Plus, optional capabilities include document scanning and routing, automation of document approval processes and integration of signed documents and digital images. Reform PDC can be used to: Output professional looking forms using variable data from host systems. Capture and distribute print streams and scanned paper documents. Manage signature processes. Automate document approval chains.
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Segment 4/5 Product Resource Guide Key Benefits of Reform PDC include: Automated form creation process that saves time and reduces costs. Cost savings on host printing supplies and equipment. Speedy exchange of information by selecting distribution of documents when printing. The ability to track paperwork that has been written on or signed. Speeds up and reduces errors in document approval processes.
Dataworks3
If your customers are producing direct mail, transactional documents or complex transpromotional documents, the Dataworks3 software suite makes variable data printing (VDP) jobs run faster, easier and more economically. This easy-to-use, Windows-based software enables users to take unformatted data from virtually any source, channel it into any document and print that document at full rated speed on any output device, anywhere on the network. Designed to target multiple markets and their related documents, Dataworks3 software features three distinct products: DM (Direct Mail) is an affordable, template-driven application that makes it fast and easy to create and output direct mail pieces that incorporate variable data. SMB (Small-Medium Business) software lets users fully automate and control the process of designing, merging, and outputting variable data driven transactional and direct mail documents. PRO (Professional) software that delivers a variable data printing (VDP) solution designed for scale and sophistication. PRO allows users to bring their most innovative marketing and relationship-building ideas to life as true direct mail or transpromotional documents, while also providing the ability to manage complex, large volume, enterprise-wide transactional output.
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Segment 4/5 Product Resource Guide Dataworks3 Suite At-a-Glance Direct Mail Dataworks3 DM Installs on a Windows PC Direct Mail and simple form design and output Merge variable data into documents, flat files, ODBC databases Easy-to-use design tools, visual interface with drag-n-drop data merge functionality Output to color or B+W MFPs or printers Distribute to email and fax systems (Dataworks3 SEND) Easy-to-use design tools, visual interface with drag-n-drop data merge functionality Transactional Transpromotional Dataworks3 SMB Dataworks3 SMB Installs on a Windows PC Installs on a Windows PC Automates workflow for Business forms, streamlined capture, transactional documents, identification and routing direct mail, and complex multi-part transpromotional Business forms, documents on an enterprise transactional documents scale (such as account statements), and direct mail Fully automated workflows to capture, Identify, merge, with targeted messaging process, and route virtually Direct connection with any VDP environment variable data from host seamlessly systems, flat files, and OBCD databases Easy-to-use design tools, visual interface with Simultaneous output to drag-n-drop data merge multiple printers using functionality Dataworks3 print spooler Production class output Apply rules to control printing speeds jobs by interfacing Automate and save on postal with high-volume MFPs and processing costs printers (Dataworks3 MAIL) Apply rules and conditional Distribute to email, fax, and logic to output to point of archive systems need (Dataworks3 SEND and Convert LCDS resources for Dataworks3 ARCHIVE) ease of upgrade to Ricoh high speed systems Geared toward vertical and horizontal markets, i.e., graphic arts, data centers, and in-plant production environments Automate and save on postal processing costs (Dataworks3 MAIL) Distribute to email, fax, and archive systems (Dataworks3 SEND and Dataworks3 ARCHIVE)
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Innovative VDP Application Dataworks3 SMB Invoices, checks, statements, purchase orders Investment reports and account updates Report cards, progress reports, enrollment forms Admissions, clinic reports, insurance billings Transportation delivery tickets, shipping documents Inventory reports, distribution orders Utility bills and notices
Dataworks3 Pro Detailed, cross-brand promotions Service-oriented upselling driven by purchase history Financial projects for potential account changes
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Segment 4/5 Product Resource Guide Key benefits of eCopy ShareScan Essentials include: Connects MFPs to an organizations email and other enterprise applications for easy-to-use, secure document distribution. Enables users to collaborate using paper documents just as easily as they can with electronic documents. Enables users to securely scan and send paper documents to a network PC and then incorporate the information in other workflow. Provides the means to effectively manage risks associated with paper documents.
eliminating unauthorized, excessive or wasteful printing. Accurate allocation of output costs back to users, departments, projects or clients. Simplified administration improves service levels and reduces help desk calls. Environmental benefits through the reduction of resources consumed. n Equitrac Express A software-based print tracking and cost recovery solution engineered to meet the unique requirements of colleges, universities, and K-12 schools in particular school libraries. Key benefits of Equitrac Express include: Accountability for every page printed. Eliminates unauthorized, excessive, or wasteful printing. Increases cost savings by directing print output to the most efficient devices. Generates revenue from printing with allocation of costs back to individuals, departments, or grants. Provides security for confidential documents. Simplifies administration for improved service, reducing helpdesk calls. Provides environmental benefits via the reduction of consumed resources. Equitrac Office and Equitrac Express communicate with devices via Page Counter Terminals or in conjunction with Ricoh peripherals configured with Print & Copy Control (PCC) software. (Both Sold Separately). PCC is a powerful software application that runs on Ricoh HDDs and allows authenticated users access and tracking of copy/print/scan/fax jobs via the hardwares Touch Panel Display.
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Segment 4/5 Product Resource Guide PCS DIRECTOR PCS (Print/Copy/Scan) Director software allows users to monitor all printing, copying, scanning and faxing activity. Handle charge-backs, control who is printing and how much is being printed, and identify the cost of printing across the entire organization. This comprehensive print management solution allows users to understand and manage printing costs in order to reduce Total Cost of Ownership (TCO). Featuring centralized printing and four Independent Modules Analysis, Cost Reduction, Recovery, and Embedded Print Director makes it easy to reduce TCO and build the most cost-effective document production program possible. Analysis Module Provides reports on printer inventory, device volumes, cost baselines, and printing workflow issues on the network. Cost Reduction Module Rules-based printing handles re-direction of print jobs to the most efficient devices while controlling printer usage and feature availability. Recovery Module Associates the costs of printing back to users/clients for billing purposes. Embedded PCS Director Tracks copy activity on Ricoh MFPs and integrates all prints, copies, scans and faxes in a single usage report. Key benefits of Print PCS Director include: Identifies bottlenecks and inefficiencies on the network by providing a snap-shot of all printing devices, their volumes, and usage costs. Notifies users (via custom pop-up messages) of print job costs and recommends printing devices and settings to reduce expenses. Automates the process of allocating costs back to clients for printing, copying, scanning and faxing. Integrates with most corporate proximity card standards for security authentication, trouble free implementation for IT, and simple ease of use for users.
SMART ACCOUNTING Smart Accounting is a cost tracking and recovery software that collects all print, copy, scan, and fax activity from Ricoh devices. Using this information, Smart Accounting can create detailed end-user, administrative and departmental charge-back reports. Smart Accounting tracks activity via assigned user codes using the SmartDeviceMonitor for Admin application and includes pop-up drivers to capture user information. Key benefits of Smart Accounting include: Provides a cost effective accounting solution used for output tracking and charge-backs. Automates the process of allocating costs back to end-users or departments for document output. Enables a controlled method for offering color output by accurately tracking individual usage. Offers support for the creation of multiple pricing tiers for advanced reporting. Reports can be printed or exported to XLS for future reference.
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SECURITY FEATURES
As connectivity rates continue to rise, there is a real concern among users particularly IT staff regarding the security of mission critical information. Because so much valuable intellectual property resides in cyberspace, your prospects are demanding that the systems they put on their networks do not create security holes falling prey to information theft, leaking, or falsification of electronic data. To that end, Ricoh has made the development of security features a top priority.
Authentication
Authentication provides customers with access limitation management by individual users and groups of users. By managing access, it is possible to limit the machines available functions and protect the machine settings and data stored in the system from unauthorized access. The B140 Series and later models provide four types of user-based authentication, allowing you to Authentication login screen on Touch Panel Display customize your security offering to different customer requirements and network environments. Starting with the B246 Series there is a Login/Logout button on the operational panel, reducing the number of steps involved in the login/logout process.
Notes: 1. Does not support authentication over the network 2. The same user code can be used by more than one user (department, budget center, etc.)
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Basic Authentication
How it works: Authenticates an individual user to a username/password registered locally in the MFP. No one without a valid username/ password can access the system. Customer Benefits: Eliminates unauthorized usage of the machine Authentication system can be implemented in non-Windows login infrastructure
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Windows Authentication
How it works: Already used by companies for the protection of information assets in the PC and Server environments, Windows Authentication requires users to input a user name and password on the touch panel display prior to MFP. The user name and password is verified by the Windows Server and the user is granted access to the system. Ricoh has designed the Windows Authentication capability to utilize existing Windows usernames and passwords, which facilitates seamless integration and eliminates the need to create and remember additional usernames/passwords. Customer Benefits: Eliminates unauthorized usage of the machine Once authenticated, the Scan to E-mail function is activated and the authenticated User Name is automatically sent to the Senders Name field and cannot be altered, which eliminates From Field spoofing. IT support is not required to register additional Login-Password systems. Users are not required to remember additional passwords.
Notes: 1. System must have Scanner/Printer unit because Windows Authentication utilizes SSL communications 2. Supported SSL version: TLS ver. 1 3. Users cannot be authenticated if they do not have an account in the directory server. 4. Installment of Active Directory on Domain Controller is required. 5. Supported Windows OS: Windows NT 4.0 with SP6a and Exchange Server 5.5 with SP4; Windows Server2000; Windows Server2003.
LDAP Authentication
LDAP is a database containing a directory of information related to a companys employees including name, phone number, fax number, e-mail address, etc. If you are an employee at a mid to large size corporation, it is very likely that every time you compose an e-mail message, you select recipients e-mail addresses from one of hundreds of entries registered in the companys LDAP database. Typically, the LDAP database is maintained by the IT department on a server that is dedicated to storing employee contact information. As employees come and go, modifying the employee information in the LDAP server also updates any network devices that are LDAP enabled. This means that when the MFP (B140 series or later) is connected to the network, it is able to access the LDAP server and display all current e-mail addresses on the Touch Panel Display. LDAP support offers many advantages:
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Segment 4/5 Product Resource Guide Users have access to an unlimited number of e-mail addresses all current which prevents critical information from accidentally being sent to ex-employees. Eliminates tedious re-keying chores and spelling errors just one click selects the proper e-mail address. IT support staff no longer have to travel to each device and manually update address books by adding or removing e-mail addresses. Everything can be done from a workstation connected to the LDAP server. Entering information at the workstation is much easier because IT support staff can use a full-size keyboard as opposed to spending valuable time entering information at the device control panel. No additional hardware or software is needed the MFP can be linked to the LDAP server using the Key Operator Tools mode, which means you can offer this valuable function at no additional cost to your prospects. LDAP support is independent of the 2,000 e-mail address capacity of the MFPs local address book. This enables users to enter frequently used destinations at the system and enjoy the same benefits of one-touch e-mail address selection without errors when e-mailing documents to recipients outside of the corporation. In very large enterprise environments with hundreds or thousands of employees, users can search address books via a number of parameters designed to narrow the search. How it works: Authenticates an individual user who has an account on the LDAP server by utilizing existing username/password. Only users with a valid username/password can access the MFP. In addition, the address book stored in the LDAP server can be downloaded to the machine, enabling authentication without having to register individual settings in the MFPs address book. Customer Benefits Eliminates unauthorized usage of the machine Utilizes existing network login infrastructure IT support is not required to register additional Login-Password systems. Users not required to remember additional password.
Notes: 1. System must have Scanner/Printer unit because LDAP Authentication utilizes SSL communications 2. Supported SSL version: TLS ver. 1 3. Supported LDAP version: LDAP ver. 3 4. Users cannot be authenticated if they do not have an account in the LDAP server
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Note: 1 Sample/Locked/Hold Print jobs can only be overwritten after they have been printed and no longer appear on the job list. Stored print jobs can be overwritten after they have been deleted. DOSS was designed primarily to meet the security requirements of government, military and large enterprise environments. Because of the inherent security risk posed by an internal HDD, many government agencies and military bases cannot use digital systems. With DOSS, you have a way to target these environments and secure additional placements by giving them a value proposition for converting from analog to digital technology. Removable Hard Drive (RHD) Option With the RHD option, users have a way to easily manage classified and/or sensitive information. With this option, the MFPs internal hard drive is mounted externally in a secure bay, from which it can be unlocked, removed, and stored in a secure location after processing classified information. For added security, users can purchase an additional hard drive, which enables them to keep classified and unclassified information completely separate.
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Segment 4/5 Product Resource Guide When used together, the Removable Hard Drive and DataOverwriteSecurity System provide a multi-layered document security process.
PDF Encryption
There is a risk of spying or wiretapping when transmitting files over the network. In order to protect confidential information, we offer the PDF Encryption function. Scanned PDF data will be encrypted, so that data will reach its destination safely. Category Document Encryption Permissions management Sub-Category Encryption Level Master password Print Action On/Off 40bit/128bit Set/Do not Set Allow/Prohibit/Low Resolution Only Remarks Default: Off On Set password Default: 128bit Default: Do not Set Set Set password Default: Allow When 40bit encryption level is selected, you cannot select Low resolution only. Default: Allow Default: Allow
Allow/Prohibit Allow/Prohibit
Locked Print
Users designate a password when printing a confidential document. The document is stored on the HDD of the MFP and will only print out when the correct password is entered from the touch panel display. This prevents unauthorized persons from viewing prints lying in the units output trays.
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Stored Print
Stored Print holds multiple print files in memory until the files are selected for print from the control panel.
Encryption
All the security precautions in the world become ineffective if the username, password, etc. information is intercepted or tampered with. The B246 was the first Ricoh MFP to utilize encryption technology to protect this important data. Passwords and address book information can be encrypted utilizing Secure Socket Layer (SSL) technology. An encryption key can also be created for the machine and users print drivers, thus preventing login passwords from being analyzed when printing through the network. In addition, encrypting the address book will protect the data even if the HDD is removed, disposed of, or stolen. HDD Data Encryption Option Encrypts HDD and NVRAM (Non-volatile RAM) data immediately upon storage, which eliminates data disclosure in the event the HDD is stolen. Encrypted data includes: Address Book, User Authentication information, data stored in the Document Server, Log Data, network interface setting information and temporary data. Data is protected using AES 256 bit encryption. Additionally, the HDD can only be accessed (using a private key) by the system where the initial installation took place. This means that if the HDD is physically removed and installed into a different system, the data cannot be accessed. S/MIME (Secure/Multipurpose Internet Mail Extensions) for Scan-to-Email An extension of the MIME standard that ensures greater email security via Encryption and Digital Signatures. Configured using Web Image Monitor; once configured, Encryption and/or Signature are enabled using the Security button. IPsec (Internet Protocol Security) Communication A suite of protocols used to secure Internet Protocol (IP) communications by authenticating and/or encrypting individual IP packets in a data stream. Deployed widely to implement Virtual Private Networks (VPN). Integrated at the Internet layer (layer three), which provides security for virtually all protocols in the TCP/IP suite. Applied transparently to applications, eliminating the need to configure separate security for each application using TCP/IP. 81
packets, including: Printing, Scan-to-Email, Scan-to-Folder (SMB), and Machine configuration using HTTP or Telnet, etc. Encryption of PDF Password (see above) Encrypts passwords for secure PDF file transmissions. Requires a group password. Encrypted PDF Transmission (for Scan-to-Email/Folder) u Encrypts data scanned to Email/Folder for protection against wiretapping. SSL (Secure Socket Layer) Widely used by on-line financial institutions and retailers, this security protocol requires the use of SSL Server Certificate and Public/Private Keys. SNMP (Simple Network Management Protocol) v3 Encrypts the data settings located within SmartDeviceMonitor for Admin. Address Book Encryption Encrypts the data stored in the Address Book and renders the data unreadable in the case of removal/theft.
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Segment 4/5 Product Resource Guide Remote Communication Gate One RC Gate can monitor activity of up to 500 Ricoh and non-Ricoh networked printing devices on a LAN or WAN Reads and collects copy, print and fax meters for newer Ricoh devices. Data communication is one way and outbound only using secure HTTPS Internet protocol Ideally suited to environments having five or more Ricoh network-connected devices or 25 other devices. A white paper is available. Remote Communication Gate Linux Based thin server Measures 512x 8 Certified under ISO15408 pending (Information Technology Security Certification)
The RC gate is appliance suited to accounts having a sufficient number of network-connected printing devices that will require automated assistance to gather information to help the account to manage their fleet and will benefit from having access to fleet utilization reporting. See the fleet reporting examples shown above. You can demonstrate the web based fleet reporting by accessing the demo web site: https://www.atremote.net/ricoh-usa/ Username = sample Password = password 2. @Remote Embedded Type @Remote technology is now embedded in the architecture of this product family, making it possible for the device to report on its own meters and status. For accounts that dont want to be involved in collecting meter data themselves, these intelligent devices can communicate their own meter data to the same Center System. Your sales companys operation department can retrieve that data using an Internet browser. It can then be used for meter billing purposes. These devices are also able to report their toner status, initiate a service call or receive remote firmware upgrades, assuming that your 84
Segment 4/5 Product Resource Guide sales company supports that functionality. Embedded @Remote is ideally suited to accounts needing meter reading of one to four network-connected devices. Embedded @Remote is included at the factory in this model; however, it is not shipped in the enabled mode. Should your customer wish to have this service, a service technician must enable it. Since it will send its meter data to the Center System, the customer should be asked to complete an Addendum to Services Agreement, which also includes information on data confidentiality. When an embedded @Remote is not enabled, an @Remote Appliance may monitor the device. In the standard configuration, embedded @Remote will send its meter data through a connection through the LAN. In the event that this device is not connected to the LAN or if the customer does not want to send meter data across the LAN, this model offers an optional modem. The optional modem type can be used to send meter data through a phone line. The modem is available as an option. The optional modem is not available for all models that offer embedded @Remote. Embedded @Remote Cost Embedded @Remotes automated reading and reporting feature is included in the device at no additional cost. It is suggested that the automated meter reading service should be offered to the customer at no charge. Please consult with your management to obtain their direction on this matter. Just consider the impact to the customer if they are comparing two competitive MFP proposals that are very similar in cost. Consider also that only one proposal, yours, includes automated meter reporting for no incremental cost. Which proposal will have more value to the customer? Which proposal will they be likely to select? Clearly the proposal that includes no-cost meter reading and reporting will have a distinct advantage. Since embedded @Remote does not provide access to online fleet reporting, there is no access to the service and no associated fee for that service.
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Segment 4/5 Product Resource Guide Customer Profile for Embedded and Appliance @Remote Type RC Gate Appliance Account Type Mid to Large Account characteristics a. Five or more Ricoh MFPs connected to the network or 20 or more other MFPs or printers connected to the network Customer requirements a. Need to develop print management strategy b. Want to have fleet utilization reporting c. Need help to optimize fleet and reduce document production costs a. Need to simply automate meter reading now b. Customer does not need a print management strategy or fleet reporting due to their small size
Embedded Type
Small
The chart shown above describes the positioning of embedded @Remote relative to the @Remote Appliance. As the chart shows, the embedded type is intended for accounts that have only a few devices on the network. Embedded @Remote should be proposed when the customer does not have a sufficient number of networked devices to warrant fleet utilization reporting. The key point to help you decide whether to propose the Appliance or embedded type is the size of their networked fleet including Ricoh and competitive devices. For example, if the account needs only two of your MFPs, then propose the embedded type. Conversely if the account needs two of your devices AND they have 20 other devices on the network, they can benefit from and need Fleet Reporting, so propose the @Remote Appliance. Comparison of Embedded @Remote Type and the @Remote Appliance Type March 2006
Available Now
Embedded Type
Yes No
No Fleet Reporting No
Phase II
Yes for Ricoh Compatible devices Yes for Ricoh Compatible devices Yes for Ricoh Compatible devices
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Segment 4/5 Product Resource Guide User Mode Users can check the status on a device from the workstation by selecting each of the main categories: Home, Document Server, Printer: Print Jobs, Jobs, and Configuration. The following information is provided: Home: Status: Availability status for each function, toner level, paper levels by tray, available output trays. Device Info: Available functions, system information, version information, available printer languages. Counter: Displays page totals for: copies + prints, copies, prints, Send/TX, Scanner Send, Other (11 x 17 output, duplexed output). Inquiry: Contact information for machine maintenance/repair and for sales rep may be entered here. Document Server: Users can access, view (thumbnails), delete, and download documents stored in the Document Server. Printer: Print Jobs: Provides history of Sample Print, Locked Print, Hold Print, and Stored Print jobs. Job Job List Current/Waiting Jobs Job History Printer Job History Error Log Document Server Print Job History Scanner Remote Send History Configuration Displays e-mail and network settings.
Administrator In addition to all of the functionality of the User Mode, Administrators can manage the MFP device settings, local Address Book, and configure e-mail, network, and security settings. They can also receive e-mail notification for alerts on certain conditions (see Device Monitoring section for more information.) Device Settings Administrators can register the device name, enable/disable Spool Printing, and enable/disable Printer Operation Panel. In addition, they can set the parameters for Auto/On-demand E-mail Notification. Configure e-mail Settings Enables Administrators to manage the settings for sending and receiving e-mail, including settings for SMTP e-mail server information, SMTP Authentication or POP before SMTP Authentication.
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File Transfer Enables Administrators to program the default user name and password for the network file server, which eliminates the need for users to re-enter this information when scanning documents to the file server. Additionally, a default username and password can be entered for a Windows File Server (SMB Protocol) and FTP Site. Network Configuration All network configurations are enabled and configured in the area of the WIM. Security Settings Password for entering the Administrator mode. Access Control enables Administrators to set Access to device functions by IP Address. IPP Authentication.
SmartDeviceMonitor
The flip side to remote document management is device managementthe ability to monitor device status in real time and control or change device settings as requireddirectly from a network administrators workstation. This is a critical advantage for larger organizations with multiple placements, eliminating the need for network administrators to physically visit each machine to correct fault conditions, update address books, or change network settings. Ricoh offers two software utilities to simplify device management, SmartDeviceMonitor and Web SmartDeviceMonitor. Both versions deliver the same basic functionality, the difference being Web SmartDeviceMonitor allows for device access via a Web browser. SmartDeviceMonitor consists of two components, SmartDeviceMonitor for Administrators, and SmartDeviceMonitor for Clients. It eliminates the need for anyone to physically go to the printer to determine if is it available and operational, and properly configured for the job at hand. SmartDeviceMonitor also allows administrators to manage fax and E-mail address books. SmartDeviceMonitor for Administrators does more than inform the network manager of a problem on a connected system. It aids in the initial installation and discovery of devices, monitors job queues for all system functions, including copy, print and scan, and allows administrators to add users one at a time or in groups, with rights assigned to individual users by system function.
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Segment 4/5 Product Resource Guide SmartDeviceMonitor for Clients provides device status at a glance, so all connected end-users can easily determine if and when the target printer is available. Users can easily see if the MFP has enough toner to complete the job, or enough available disk space to store a job on the Document Server. If a problem arises during a print job, Recovery Printing will suggest an alternate output device, re-route the job automatically, and inform the sender of where the job will be delivered-without re-RIPing the file. Parallel Printing allows users to split the production of long jobs among multiple devices equally. Up to eleven similarly-configured Ricoh digital systems can be tied together to deliver high-volume productivity. Direct Printing permits users to bypass the print server and send print jobs directly to a targeted MFP. This allows users to circumvent the network and use the system as if it were connected directly to the PC in the event of a network crash or excessive print traffic.
Notes: 1. SmartDeviceMonitor is only compatible with Windows OS; capabilities and functionality may differ depending on the version of Windows and the revision level. 2. SmartDeviceMonitor functionality may vary depending on the networked Ricoh device. Systems other than Ricoh manufactured may be supported by SmartDeviceMonitor, but the functionality of SmartDeviceMonitor may vary by system. 3. SmartDeviceMonitor 5.5 can monitor and manage systems over different network segments. Prior versions of SmartDeviceMonitor are limited to the immediate network segment. 4. Parallel Printing and Recovery Printing should be used with similarly configured systems to ensure desired and consistent output results. 5. More information on SmartDeviceMonitor can be found in the SmartDeviceMonitor Launch Kit.
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Segment 4/5 Product Resource Guide DEVICE MONITORING In corporate settings, network administrators require easy, intuitive software utilities to simplify daily monitoring of connected MFPs. So to improve manageability on an enterprise level, the Ricoh Segment 4/5 MFPs support two innovative features that increase office efficiency and streamline workflow: Auto E-mail Notification and On-Demand Status E-mail Notification, capabilities that reduce administrative burden and ensure smooth daily operations.
E-Mail Notification
Auto (Alert) E-mail Notification Auto E-mail Notification is a feature (starting with the B246) that enables the MFP to automatically deliver an alert report to the designated e-mail address registered in the machine if the machine detects a situation requiring remedy, e.g. paper trays are empty. Since the administrator or service technician is quickly informed of the situation, prompt action can be taken to correct the condition. A recovery report is returned after the condition is resolved. See image below for list of conditions and detailed settings for each item. Administrators, IT managers, and service technicians can benefit from the ability to receive e-mail alerts to specific machine conditions, maximizing machine uptime for minimal workflow interruption. How does the MFP do it? Up to four notification groups (max. 10 e-mail addresses/ group) may be set through Web Image Monitor (Administrator Mode). The administrator can then identify which items a particular group should be notified about. For instance, the administrator may wish the Out of Toner, Out of Paper e-mail notification to go to Group 3s key operator. For each condition, the administrator may choose to be notified when the error occurs, or when the error occurs and is fixed. The administrator can also specify how long after the condition occurs to be notified. In addition, for certain conditions such as toner or paper, administra
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Segment 4/5 Product Resource Guide Benefits Facilitates the Administrator/IT Managers Job The Auto E-mail Notification feature will update the Administrator/IT manager as to the machines status. Since the notification will be delivered automatically, it will be easy to manage multiple devices. Notifications Can be Received Even Outside of the Local Area Network (LAN) or Wide Area Network (WAN) E-mail notification or recovery report can be received even when the IT managers are outside of the LAN/WAN. On-Demand E-mail Notification On-Demand Status e-mail Notification enables the administrator to query the device for up to five designated reports via e-mail. The system will respond by returning the requested status information by e-mail. Subject Machine system configuration status Network configuration status Printer configuration Supply information Machine status information Status Information Option information, paper feed information, etc. Network setting information, etc. Printer setting information, interface setting information, etc. Supply remaining level information, etc. Machine status, etc.
With the ability to remotely request status reports on-demand, anytime, anywhere, and without the need to open special Web tools, IT departments have a fast, efficient way to monitor connected devices. In fact, the same request can be sent to multiple machines, facilitating workflow even further. This feature is ideal for companies that outsource IT responsibilities. Benefits Facilitates the Administrator/IT Managers Job The On-Demand E-mail notification feature will enable the Administrators/IT managers to manage multiple devices more easily. Easy to use and easy to manage. Request and Reply E-mails can be sent or received even from outside the Local Area Network (LAN) or Wide Area Network (WAN). Administrators can manage the devices even when outside of the LAN/WAN environment.
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Segment 4/5 Product Resource Guide Increases User Productivity Removes any confusion about which driver to use, regardless of the print device used. Enables access to all printing functions via a single easy-to-use driver. Simplifies every users printing experience thanks to common interface. Reduces the need for costly outsourcing in small and medium-sized businesses (SMBs). Supports six languages (English, French, German, Italian, Spanish, and Dutch) for use in multilingual environments. Note: Operating System Requirements: Windows 2000/XP/Server 2003/Vista (x32/x64)
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1. POINT-TO-POINT DESCRIPTION
The Point-to-Point diagram shows the power distribution throughout the unit. It shows the relationship of the circuit boards, sensors, motors, and all other major and minor components in the unit. All components in the Point-to-Point diagram are shown with power applied to the copier and the copier in the "Stand-by" condition. Copier "Stand-by" condition occurs when the power is applied, all doors and safety switches are closed, the fusing unit is up to temperature, paper exists in at least one paper tray and the ready light is on. Also included in the Point-to-Point diagram is a symbol table. The Point-to-Point illustration is drawn with an alphanumeric border. The alphanumeric border references exact areas of the Point-to-Point diagram, similar to the way a road map grid isolates a specific area or region on a map. When the Service Manual references a specific grid location, on the Point to Point, these references enable you to locate any area quickly and accurately. During this discussion, grid locations for the various components will be indicated by (parentheses). If you reference B140 Series Point-to-Point location (A2) 1/3 you will find the connector CN631. Take a moment and locate this connector on your Point-to-Point diagram.
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Segment 4/5 Product Resource Guide If the Mother Board receives responses from the mainframe circuit boards that all safety circuitry interlocks are in a ready state (all machine covers are physically closed, etc.), the Controller PSU will then allow mainframe power up sequence to begin. (Keep in mind, all of this occurs in a matter of seconds!) Once the Controller PSU is satisfied that all safety circuitry is in working order, however, the mainframe power-up sequence on a B140 Series model is the same as that of a B064 Series model. On the other hand, if the Mother Board on a B140 Series model reports to the Controller PSU that one or more monitoring circuit boards has reported that a safety sensor/switch interlock is not in a ready state, the Controller PSU will not allow mainframe power up sequence to launch. If the open interlock can be identified by machine logic (i.e., the monitoring PCB itself has not failed), an operator message will be displayed to please close that cover. The monitoring circuit board should then report to the Mother Board that the interlock is now satisfied. The Mother Board will notify the Controller PSU, and the mainframe power up sequence will begin. There are also several malfunction situations that can cause the Controller PSU to prevent B140 Series mainframe power-up sequence to occur: A safety sensor/switch interlock has failed. Even with the appropriate cover physically closed, a failed interlock will not report a status change to its monitoring circuit board even when the appropriate cover is closed. As far as the Mother Board and Controller PSU are concerned, this equates to a physically-open machine cover, or other safety interlock, and the operator message to please close that cover will continue to be displayed. Mainframe power up sequence will not begin. Obviously, in this case, it will be necessary to identify the failed interlock and replace it, or repair its circuitry. The Controller PSU does not send out the 12V and 5V source signals to the Mother Board. In this case, the Mother Board would not send out the status check poll to the mainframes monitoring circuit boards. In effect, a loop is created in this situation: the Controller PSU is waiting for a response from the Mother Board, but the Mother Board has not received the 5V and 12V sources, so no response will be forthcoming. The symptom in this case would be a dead machine: the cooling fan(s) is on, the green LED above the Operator Switch is on, but the machine does not initiate power up sequence. Three other situations that can cause this same dead machine symptom are FU1 on the Controller PSU fails, 115VAC has not been supplied from the main PSU (PCB15) to the Controller PSU, or the Controller PSU itself has failed. In this dead machine scenario, always first verify if the 115VAC is at the Controller PSU input at CN130. (If it is not there, verify that 115VAC is coming out of the main PSU (PCB15) at CN107.) If 115VAC is at the Controller PSU input, then check that the Controller PSU is outputting the 12V and 5V signals at CN131 and CN132 respectively. If not, check if FU1 on the Controller PSU has failed. If FU1 has not failed, it is highly likely that the Controller PSU must be replaced.
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Segment 4/5 Product Resource Guide CIRCUIT BOARD DESCRIPTION AND INDEX NUMBER Development Power Pack (55) PP2 Transfer Power Pack (104) PP3 PTP LOC. H6 (1/2) H7 (1/2) +5V VDC +5VE -12V VDC +12V VDC +24V VDC +24V INT X X
With DC power applied and the front door safety switch SW3 (A5) closed, +24 VS (I6) AND +24 INT signals are generated and sent to specific areas of the copier. The signal +24 VS (I6) controls power to the following components: development drive motor (B3), toner supply clutch (B3), the Drum motor, the fusing exit drive motor, the DRB and BCU boards. The signal +24 INT controls power to the following components: The by-pass feed motor (A6), Registration motor (A6), Duplex Inverter Motor, and the Duplex Transport Motor. In addition +24 INT is the primary source of 24 VDC to the development power pack (H6), the charge power pack (D6) the transfer power pack (H6) and to the PSU (F6). This means that if SW3, the front cover safety switch (A5), opens for any reason most major motors will not operate, and all power packs will be disabled. In addition with the door open the Door Open indicator is displayed on the operations panel. Three additional front door safety switches are also used SW1, SW2 and SW8. SW1 and SW2 are responsible for supplying +5 VDC to the LDDR (laser diode drive board). If these switches open the Laser diode will not fire and no image will be possible. SW 8 is responsible for supplying 24VVDC to the paper fed control board. If this switch is open the Paper feed drive motors will not operate. With DC power applied the copier begins the process required to activate the main power relay, RA2 and the heaters relay, RA1 on the DC power supply. Both of these relays use +24INT-1 as a positive source, via the BCU board (F5). If RA2 relay coil is to be activated the Power Relay trigger must be available at CN202-A5 (F5) of the BCU board. As the BCU board CPU takes control of the copier, the Power Relay signal goes low (0.7 VDC). The RA2 relay coil will be energized and the RA2 relay contacts will close. This will apply 115 VAC (H) to the fusing lamps, CN102-2/2. At this point with 115 VAC applied the fusing lamps are still not illuminated. As can be seen one of the keys to allowing this copier to come to a ready state is RA2, the fusing power relay. The BCU board, which controls RA2, also monitors TH1 and TH2, the fusing Thermistors, CN20-A3 & A4 (D4) and the fusing unit set signal, CN209B4 (D4). Each of these signals supply information to the BCU board to allow the copier to monitor the fusing unit. When the copier has successfully activated RA2 and AC power is applied to the fusing lamp circuit, the copier's various boards, and CPU and programming take control of all copier operations. Once power has been supplied the main CPU will initialize the unit. The initialization process will confirm that all switches and sensors are in an operational condition. It will also confirm that all I/O (input/output) systems are operational and not indicated as busy. When this has occurred, the copier will generate control data to generate the fusing lamp trigger signals (J3). These signals will energize the fusing lamps 1 and 2 (J2) through two Triacs (TRI 12 and TRI 11) on the power supply board. The low trigger signals, Fusing Lamp 1 and 2 (F5), will activate the Triacs through their gate inputs allowing the AC neutral line to be completed to the fusing lamp selected. The fusing lamp circuit is now complete. When the fusing lamp circuit comes to temperature, monitored by the fusing Thermistors, the CPU will turn on the READY indicator. The fusing circuit will independently control and maintain the fusing temperature at ready and during single or multiple copy runs. If, during the copy cycle, a paper jam occurs the Paper Feed Control board CPU will sense the jam with one or more of the sensors in the paper path. This will cause the TXD line (B6) to 98
Segment 4/5 Product Resource Guide inform the BCU, which will disable the exposure lamps, optics DC motors and related circuits. The Power Relay trigger (F5) will change from a low to a 24 VDC. The RA2 relay will be de-energized and AC power will be removed from the fusing unit. With this trigger and several other key signals removed, the copier will be disabled and light the proper misfeed indicator. When the front door is opened to clear a jam, the front cover safety switches, SW1, SW2 SW 3and SW8, will all open. When these switches open, selected DC power levels will be removed from the copier, causing the copier to be disabled. The open front door safety switches also causes the Door Open indication on the operation panel. The open front door safety switch (SW3) removes the +24VS-1 power levels from the CNB board, the DRB board and the BCU board. INT is also removed from the high Voltage power packs and the Power Supply board. This will disable All the primary motors driven by the CNB board. An open front door also removes the +24V INT from the power supply (F5). +24V INT is the power for both RA2 and RA1 relay coils. When the RA2 relay opens it disables the fusing lamps. As can be seen, the front door safety switches make the unit safe for the customer when removing paper jams. While much of the unit is disabled, the copier boards still retain DC power levels and can maintain job integrity during and after jam removal. If you have followed the path indicated in the preceding pages, it should be possible to see the value and the ease of using the Point-to-Point Diagram in your day-to-day service activities.
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Segment 4/5 Product Resource Guide and Low Power Shift Timer. The customer through the User Tools controls this time period (1 to 240 minutes). Pressing the ON switch (operation switch) on the right side of the operation panel will turn off all +5V power except the +5VE to the Mother Board and the LED signal to the operation panel. Now only the Main Power LED is illuminated. When the ON switch is pressed again the machine will return to standby mode. It is not possible to eliminate the Auto Off mode, but programming it for the maximum time period (4 Hours) will make it less problematic.
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