THE GOOD HOUSEKEEPING GUIDELINES

Second Edition EO: 1314-05 1. PRE-PLANNING or GENERAL ASSEMBLY MEETING - The Discussion of the Projects objectives, purpose and deliverables (See ECOSOC Strategic Plan 1314). Every First Saturday of the Month, 4:00PM-7:00PM

2. OFFICIAL PLANNING 2-3 Weeks before the Implementation Date

- Where the team will decide its plan of actions.

NOTE: Before printing, the Project Head must present a copy to the Finance Officer for recommendations and improvement. FOR PROJECT PROPOSAL 1. Creation DAYS ELAPSE Maximum of 2 days after the Official Planning REQUIREMENTS (If applicable) Must be aligned to the Strategic Plan, Purpose of the Project and updated Budget Allocation of the Treasurer. Must check if there are sufficient funds to run the project despite budget allocation. Ensure that the proposal aligns with the Audit Guidelines of SACDEV. Appearance of the Proposal (Includes neatness). Shall then provide the necessary forms to be submitted in the entire course of the project. Certification from the Project Head. Maximum of 1 day PERSONS IN CHARGE The Project Head

2. For the Signatures of the -Director of Finance & Marketing

Maximum of 5 hours (except on Wednesdays) DFM and President are not present on Wednesdays.

Ms Janice Leslie B Lomongo (If emergency/ absent but upon consent: Mr Jeff Russell L Praga)

-President

Mr Jhon Louie B Sabal (If emergency/ absent but upon consent: Mr Emmanuel B Embate Jr)

3. For the Signature of the Moderator

Mrs Caroline Laarni R Serenas (If emergency/ absent: Any faculty

4. Pass to SACDEV

Approval will be granted the day after. 1 day. The Project Proposal will take you: 5 Days before SACDEV approval.

member except the Department Chairperson) Mr Ernest Tim D Rivera

3. CASH ADVANCE FORM - Upon the approval of the Project Proposal, the Project Head shall then give the Project Proposal to the Director of Budget & Management, Ms Ivy Jill R Subrabas for the Cash Advance Form/ Budget. Maximum of 3 days processing. 1-2 Weeks before the project implementation 4. PREPARATION & IMPLEMENTATION 5. EVALUATION be conducted by the team and the Justice of Peace. Not later than 3 days after the project. - After the Project, an evaluation must

A. After evaluation the Project Head must make Liquidation Reports, Collection Reports (See New SACDEV 2013 Forms Zip Folder) Not later than 5 days after the evaluation B. After making a Liquidation Report, deposit the remaining excess money at any Finance Windows by asking ECOSOCs account number to the Director of Budget & Management. Note: Before Printing, the Project Head must present a soft copy of the Liquidation Report/ Collection Report and other deemed necessary forms (to the Treasurer) and Documentation Report (to the President) for recommendations and improvements. FOR LIQUIDATION REPORS & Other SACDEV Forms 1. For the Signature of the Director of Budget & Management DAYS ELAPSE REQUIREMENTS PERSONS IN CHARGE

Half Day. No Wednesdays

Deposit Slip, Cash Advance Form, Official Receipts (With List of

Particulars, Date, Quantity, Cost of Each Item and OR Number),

Ms Ivy Jill R Subrabas (No substitute signature)

and Actual Cost aligned with the original budget (or

not exceeding 10% from the actual budget allocation).

2. For the Signature of the Chief Auditor

Half Day

Official Receipts (With List of

Particulars, Date, Quantity, Cost of Each Item and OR Number),

Photocopy of Project Proposal. Aligned Budget Plan in the Project Proposal to the Actual Cost in the Liquidation

Mr Jan Emmanuel C Casinillo (No substitute signature)

Report. 3. For the Signature of the President Half Day. No Wednesdays The evaluation forms, Design and appearance of report (includes neatness) and the requirements for the Treasurer and Auditors signatures. The signatures of the aforementioned Mr Jhon Louie B Sabal (If absent: Mr Jan Emmanuel C Casinillo)

4. For the Signature of the Moderator

1 Day

Mrs Caroline Laarni R Serenas (If emergency/ absent: Any faculty member except the Department Chairperson)

5. For SACDEV Approval (Liquidation Report) 6. For SACDEV Approval (Documentation Report)

1 week after

Immediately upon submission

Will take you: 3 Days before the Moderators approval and Documentation Reports approval. 1 week and 3 days for Liquidation Reports approval.

NOTE: A Project should only take 5-6 weeks in action and in paper.
Necessary Information: 1. 2.

10 % Allowable Reimbursement from the Original Budget Allocation. 10 % Allowable Excess Spending from the Original Budget Allocation.

Effective Immediately:

JHON LOUIE B SABAL President