XI EuRegMe - Poland 2014

Candidature Package

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Table of COntents
1. 2. 3. 4. Motivation letter from the NMO ................................................................................................................. 3 NMOs presentation .......................................................................................................................................... 4 LCs and OCs presentation ............................................................................................................................. 5

Motivation letter
Dear IFMSA friendsa and European family, it is a great honor and pleasure for us to present IFMSA-Poland candidature for hosting the 11th IFMSA European Regional Meeting. In 1956, the first Polish medical students estabilished MSCC - Medical Students Coordination Committee, the forerunner of the International Federation of Medical Students Associations Poland (IFMSA-Poland). One year after founding, it became a proud member of IFMSA. After organizing 13th IFMSA General Assembly in Gdansk (Pomerania) in 1964, we are ready to welcome the spirit of IFMSA back to the region of Pomerania. About 13 years ago, we performed a structural reformation to change our name to IFMSA-Poland, aiming to show our commitment

Details about the candidature ....................................................................................................................... 6 a. EuRegMe 30.04-3.05.2014 .................................................................................................................. 6 Proposed Venue and Accommodation ................................................................................... 6

to the international community of medical students. Since then, IFMSA-Poland has been active in various fields - as student exchange, public health, human rights and peace, medical education and reproductive health both at the national and the international level. Now we are by far the largest nationwide organization of Polish medical students with 12 local committees and still trying to involve more students and medical faculties for better representation of medical students all over the country.

7. 8. 9. 10. 11.

After years of contribution to IFMSA, IFMSA-Poland takes a big step forward and proudly applies to host the EuRegMe 2014 in Poland

Registration ....................................................................................................................................... 7 Theme events ................................................................................................................................... 8

- being aware that having possibility to host an amazing group of IFMSA members can be a huge step and big dose of motivation. There are several reasons why Poland is suitable for hosting the 11th IFMSA European Regional Meeting. IFMSA-Poland is the one of the most developing NMO of European region. Our main international actions were based on collaboration

Social programme ........................................................................................................................... 9 Contributions to the agenda ..................................................................................................... 10 Partners ............................................................................................................................................. 11 Budget ................................................................................................................................................ 12

on sustainability of transnational projects and presenting them to the other NMOs including cooperation with Project Support Division. A lot of people of IFMSA-Polands EB and TO are involved in international teams and Standing Committees action. Our NMO is getting more and more active in the sake of our Federation. Each year IFMSA-Poland organises two National Assemblies, for 12 Local Committees. This type of happening gathers together more than 200 medical students from all over our country. Last meeting took place in Warsaw at the beginning of April 2013. Local Committee of Warsaw showed us a great amount of proffesional organising and motivation. That gave us a strong feeling that applying for hosting EuRegMe 2014 is not only a challenge but a true belief of showing our capability at the international level.

b. Pre 27.04-30.04.2014 ........................................................................................................................... 14

During this special event we decided to rely on team work. That is why, three of our Local Committeess are happy to cooperate and

c. Post 3.05-6.05.2014 ............................................................................................................................... 16 Hosting country .................................................................................................................................................. 20 Post EuRegMe opportunity Warsaw International Medical Congress ..................................... 22

support each other in this great venture. Gdask, Krakw and Warsaw have a big experience in organising National Assemblies, Standing Committees Workshops as well as Training New Trainers. Moreover, in our XI EuRegMe Organizing Committee, we gathered the most motivated people, sharing passion and common goal - a group of friends, who feel in love with the same idea and decided to make their dreams come true. IFMSA-Poland, being a growing Organisation, is having more external supporters each year. EuRegMe in Poland would be an

Transportation ..................................................................................................................................................... 23 Visas ......................................................................................................................................................................... 25

opportunity not only to present you a great quality of our trainings but also additional sessions that would introduce all the participants into European health issues related to proposed theme event. Lastly, I would like to dedicate an enormous recognition and respect to the whole Organizing Committee. They have in every means set

Contacts ................................................................................................................................................................. 26

an example of vision, dedication, and hard work. The vision was to prepare a candidature that could set an example for future Regional Meetings. We wanted to raise the academic levels of the theme events by cooperating with the Support Council for our candidature most of the distinguished professors of Polish Medical Universities. We hope that our candidature and hours of hard work will be efficient for us. From our point of view we will do our best to make your expectations come true. All what you need to do is just to let us show you what our country and organisation can offer to this meeting. We are looking forward to your support. On behalf of the IFMSA-Poland, Natasza Blek

IFMSA-Poland Vice-President for External Affairs

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The idea of creating candidature for the EuRegMe orginizer came from Warsaw LC which hosted last IFMSA-Poland National Assembly and spread around the whole NMO. Our last National Assembly occurred to be a great success which proved that we are able to prepare events on the highest level. Support of sponsors, external partners, our Universitys authorities and all of our NMO members motivated us to start our preparations for European Regional Meeting organizer and make outstanding, unforgettable event! Warsaw is a capital city of Poland and our LC is one of the biggest and most active in IFMSA-Poland. It has 200 active members and 57 years of history. All of the six IFMSA Standing Committees are working really hard to implement the mission if our Organization to the society of young doctors. Authorities of Medical University of Warsaw fully support their work and help them financially and by wise mentoring, what is one of their most important advantages. More than half of the EuRegMe OCs members are from Warsaw LC including the OC President, who is the LC President since 2 years and was the head of the last National Assembly OC. External and internal trainigs coordinator, main fundraiser, social programme coordinators and many others works in Warsaw as well. But the idea of creating such an event was so exciting that to the OC joined a lot of people from whole Poland. One of the most important of the is VPE RA for Europe Natasza Blek who wisely support the coordination of the whole team. Michalina Drejza, our VPI and of course IFMSA-Poland President Marta Wisniewska help us to prepare the EuRegMe ever. Last but not least there are also pre- and postEuRegMe cooridnators with us, who come from Krakow and Gdansk. All in all there are 24 members of IFMSA-Poland involved in the OCs work on that moment. We create inspired and motivated team which is willing to prepare for you EuRegMe that you will never forget!

Lcs and OCs presentation

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the delegation of ifmsa-poland during am ga India 2012

Meet IFMSA-poland

e Euregme BUT We can z i n a do org

it t he be st wa y!

>>OC President

>>Public Relations

Team Coordinator

>>fundraising Team
Coordinator

>>Transport

Coordinator

>>Trainings Team
Coordinator

nmos Presentation
Together with our colleagues in more than 100 countries, we are involved in a global network that connects thousands of medical students. Our organization gives medical students the opportunities they need to go beyond the hospital walls and lecture halls. Motivated, intelligent young people are determined to look beyond the doors of their medical school to see the world outside.

an c mo n ry e ev

IFMSAPoland gathers about 3000 students from twelve Polish Medical Universities. By meeting each others, members of IFMSAPoland share their ideas, skills and experience about how students can act on the issues that motivate them. Twice a year we meet in different places in Poland, spending 3 days on workshops, trainings, discussions and relax, of course. Additionally, we organize about 15 different meetings on the national level, such as marketing workshops, SCs workshops and training events. On an international level, we have arranged several transnational projects. These gave our members the opportunities to proof their language competence and ability to work with partners from other countries.

>>Pre EuRegMe
Coordinator

>>Post EuRegMe
Coordinator

>>Social Programme
Team

>>Social Programme
Team

>>Theme Event
Coordinator

>>Media Coordinator
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>>Logistics Team
Coordinator

>>Logistics Team
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Did you know that....?

Gniew Castle is the mightiest stronghold of the Teutonic order on the left bank of the Vistula River. Built at the turn of the 13th and the 14th centuries was the home of Teutonic commanders, and in Polish times the seat of starostas. Rebuilt many times in the 19th century (granary, prison), it finally burned in the Great Fire of 1921. The reconstruction of the castle ran in two stages. The first stage lasted from 1968 to 1974, and the second one began in 1992 to be continued until today. Historical spectacles and events as well as shows of knights in combat, which have been organised at Gniew castle since 1992, have made the castle one of the major centres for promotion of historic knowledge in Poland. All round the year, the castle on commission by travel agencies serves conferences, integration meetings, training sessions, banquets and historical feasts. Guests can choose to take an unforgettable journey back to the 15th, 17th or early 20th century.

Euregme
ACCOMODATION

Details about candidature

Every morning a continental breakfast is served in Husarska Restaurant, which specialises in international dishes. At our disposal, there is going to be also a Kolumnowa Restaurant, which specialises in regional cuisine. Guests can also relax in Karczma Zamkowa bar. Room service is available.

VENUE
Gniew Castle is a perfect place to organize conferences, courses - just the best choice for us. Our sessions will take places in 5 well-equipped conference rooms (two of them can be divided into 2 smaller ones).

REGISTRATION
We are able to host about 315 delegates. All NMOs will have three places for early registration and three for the late one. We are expecting to have 160 spots for early registration (including spots for TO members and Euro Team, who has the places out of quota), 144 spots for late registration and 10 extra spots for the observers. Considering two possible budgets the prices are going to oscillate between 130-140 euros early fee, 190-200 euros (but for sure it wont exceed 200 euros) late fee and 190-200 euros observer fee. We will do our best to reduce the prices.

In response to different expectations the accommodation will be(the participants will be accomodated) in three different parts of the Gniew Castle - castle known for knightly tournaments and medieval reenactments.

Knights Hotel (****)

It is a part of a medieval castle complex and offers a 24-hour reception and free Wi-Fi in all areas. The capacity of this hotel is 130 places in elegant and cosy single, double and triple rooms. Elegant rooms at Gniew Castle are tastefully decorated and equipped with an LCD TV, a desk and a wardrobe. Each comes with a bathroom featuring a shower, a hairdryer and free toiletries. There is a souvenir shop available on site.

Hussar room
- 150 course places (250 places in the theatre system: 100 and 150 after dividing)

Refectory
- 120 course places (250 places in the theatre system: 100 and 150 after dividing)

Saint Georges room

- 60 course places (90 places in the theatre system)

Gustavs room Marysienka Palace (***)

The palace was built by the Polish king John III Sobieski for his wife, Maria Kazimiera. It offers 120 places in single, double and triple rooms with free Wi-Fi and a private bathroom. - 30 course places (50 places in the theatre system)

Commanders room
- 20 course places (40 places in the theatre system)

Conference equipment: Dormitories

For those, who are not scared of adventures and who would like to feel like in real medieval times, there will be a possibility to live in a dormitory. We offer 90 places in chambers for 4, 6 or 8 people.
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Flipcharts, amplification, photocopy machine, TV+ Video, DVD, internet connection, multimedia OHP Courtyard area is ready to be used for the Opening ad Closing Ceremony as well as for the Project Fair.

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Euregme theme

2014 Year of the brain in Europe

changing the way Europeans think about their brains

unforgetable

events!

professionals and industry in all areas of brain disorders. Combined with support from a number of European Commissioners the project also received significant and enthusiastic support from within the European Parliament and EU Member States. By supporting the Year of the Brain in Europe in 2014, a programme to raise awareness and educate, we plan to make a significant impact on medical students in Europe.

he European Brain Council pledged to make 2014 the European Year of

the Brain. This initiative quickly gained significant support from over 200 organizations scientific representing patients, care communities, health

Why the european year of the Brain?

- one in four European citizens (127 million people!) suffer from a brain disorder - The combined cost of brain disorders exceeds 400 billion annually and is rising - Brain disorders cost the same as cancer and heart diseases combined - 60,000 people each year commit suicide - Increased knowledge of the way the brain develops and works will provide better education, better general health, better productivity and more effective treatments for brain disorders

social programme
We DO know how to party hard! Poland

2. Ghost Night Event - team game, carried out in the venue, followed by enjoying polish traditional cuisine by a bonfire. The big finale would include fire show and plenary party in the rythm of club music. 3. Costume Party - glamorous banquet, accompanied by live band. Flavourful dishes and refeshing drinks will be served throughtout the whole evening, which will be held in official tone in the beginning (suits and dresses advisable :)). However! I the middle of the banquet you will have uncommon opportunity to be entertained by professional fire show. Afterwards we will loosen up and continue in a club manner. Everything will be set in the courtyard of alluring Gniew Castle. Last but not least - we want to offer you

our opportunities
he International Parkinsons Disease Summer School is a joint

and 4th edition, therefore we would be able to bring the most famous experts and trainers experienced in neurology issues, using our contacts network.

project which has been launched for the first time in 2009 by European Pharmaceutical Students Association, European Nursing Students Association and European Federation of Psychology Students Associations. IFMSA-Poland fully supported organization of its 3rd

Poland is country in central Europe, where you will experience the beauty of primal and untouched nature, but also modern infrastructure of big cities. We want to invite you for an unforgettable adventure, that will create the opportunity of discovering the secrets of our homeland.

is: concerts, festivals, gigs and even more night clubs, where music never stops and positive vibrations never end. Here, you will have a good time all year long. Our OC has an experience in organising such events and providing double fun. You can expect lifechanging experiences at the parties which last till dawn. We can assure you it WILL be show you have never seen before. We know you are eager for incredible events. Therefore, in our best efforts to meet all your expectations we prepared plenty of attractions: 1. National Food and Drink Party - well known and recognised event! Every NMO participating in EuRegMe will be obliged to bring with themselves delicacies from their country of origin and share their taste and aroma with others. As always, everything will be accompanied by astonishing club music, during which we will enjoy (so that we can enjoy) top hits from every european country.

OPEN BAR during all parties taking place throughout EuRegMe 2014! Surprised? We will definitely give you this sensation many times more! These are only few examples of what you will experience during EuRegMe in Poland... And we have even more up our sleeve!

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contributions to the agenda and registration

ifmsa reform process.
IFMSA Reform Process is definitely number one in this years IFMSA events Agendas. In 2014 we are going to need the evaluation of actions. We have to create the opportunity for open discussions and creative ways of exchange of the ideas about regional actions, projects and initiatives. Having a lot of experience after loads of trainings and activities provided to our members we want to give a chance to NMO inspiring session (like TED events) to increase a chance of learning something new about a culture, actions and activities within our Region. IFMSA-Poland is ready to continue the tradition of plenary sessions during the EuRegMe as a contribute to sustainable development of European NMOs inclusive democracy. organising a great amount of high quality trainings every year. In 2013 Milena Sp as a Training Support Division Director organised Training New Trainers Workshops, which resulted in training 16 new trainers throughout 3 full of hard work days. We are working very hard to improve ourselves everyday. Therefore, for such a special event as XI EuRegMe in Poland we prepared an diversified agenda. Thus every participant will find something for himself. We are offering you training concerning: Autopresentation, Leadership Development, Time Managment, Project Managment, Motivation, Peer Education, Cofacilitation, Feedback and Foundraising. Moreover, we are proud to invite you to additional external trainings coached by NLP Trainers (Neurolinguisting Programming) and Toast Masters. These are training organisations we are being supported by on our national and local workshops. Just to give you a hint of our ideas: Autopresentation it is not only a perfect way to get to know the most common tricks but more importanty also practise them during two hours of training. Advanced Autopresentation how to make people listen and prepare a sticky presentation. Project and Time Managment will support you with abbilities useful for your IFMSA work. And more and more As a part of Federation were are being supported by IFMSA Trainers offering Training New and Old Trainers as well as regular workshops during EuRegMe.

Partners and fundraising

I
FMSA-Poland, with its 12 Local Committees cooperates in an effective and sustainable way with over 1000 companies and institutions. For years, we have been developing our marketing practices to train creative, independent and hardworking individuals combined into a national marketing dream-team to lead on the promotion and marketing of our projects and events. EuRegMe is an event organized by members of the IFMSA-Poland on a volunteer-basis. However, it cannot take place without its financial resources. This is the point where we, the committee of Sponsors and Fundraising, will appear. The committee of Sponsors and Fundraising consists of several enthusiastic, dedicated students who will make every effort to make this conference financially possible. We will do our very best to contact and inform companies, in order to establish a good cooperation between the sponsors and EuRegMe Organizing Committee. Due to the fact that we are one of the biggest student conferences for medical students within Europe and due to the numerous national and international students attending, we have a great amount of opportunities to offer. Hence, making EuRegMe very attractive for potential sponsors. Being a sponsor of EuRegMe allows extensive prospects for both large and small companies to create more awareness for the company, subsequently acquiring new business opportunities. Our purpose is to establish an agreement of mutual benefits. We rely on corporate sponsorship to keep fee prices low for attendees, as well as help cover the cost of venue rental, prepare outstanding welcome packages and social programme.

tnt warsaw 2013

Theme event Workshops

Last but not least we want to add to agenda of EuRegMe workshops connected with Theme Event. We are going to talk about autism and Asperger syndrome. What is more you will get to know what is the connection between depression and sex. How we can influence on psychological problems of todays world. Finally we are working on workshops about PTSD and the new ways of dealing with this problems.

Donors dont give to institutions. They invest in ideas and people in whom they believe. G.T. Smith Fundraising is the gentle art of teaching the joy of giving.. Hank rosso

3;00 am plenary sesion am ga india 2013

Trainings
Training Support Division of IFMSA-Poland is a group of trainers passionate about teaching and coaching other students. Polish training team is well known from
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ur partners are carefully selected and committed institutional partners, from associations to universities, who are strong supporters of non-govermental movement.

Both partners and sponsors are granted excellent visibility at the conference in addition to year-round benefits related to our initiatives.

We are also adopting pharm-free fundraising policy, which is trying to remove the big influence pharmaceutical companies have on what prescriptions doctors prescribe by funding medical events.

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Euregme Budget
Eastern Europe has long been known as a budget holiday destination, and a recent survey has confirmed this by revealing that Poland provides the best-value good-quality hotel accommodation in Europe. The research, compiled by Hotels.com, placed the Polish capital Warsaw in the ten most-affordable luxury hotels list. In 2011 average room prices in Warsaws five-star hotels were just 84, better value than other Eastern European capitals such as Budapest (105) and Tallinn in Estonia (112). Low prices helped us to create a stable budget relating to the fees in the european currency - every IFMSA-Poland National General Assembly lasts only one day shorter than EuRegMe and its price has never exceeded 70 euros - almost half of the price of early registrations fees. We strongly believe, that preparing an expensive IFMSA meeting that are not sustainable could cause a large financial risk, which is not acceptable. Our goal was to prepare a cost effective and sustainable proposition, whose costs are fully covered by the participation fees and stable sources of funding - annual budget of IFMSA-Poland and Local Committee Warsaw, with a support from Warsaw Medical University. Due to the fact that we are one of the biggest student conferences for medical students within Europe and due to the numerous national and international students attending, we have a great amount of opportunities to offer. Hence, making EuRegMe very attractive for potential sponsors. We rely on corporate sponsorship to make proposed fee prices lower for attendees, as well as help cover the cost of venue rental, prepare outstanding welcome packages and social programme.

Euregme Budget
Item
Accomodation Meeting rooms Meals Coffee Breaks Logistics and Transportation Externals Publications and Materials Social Programme Contengecy Fund 315

Number
315 5 315 315 7

Individual price Total 60 3 000 60 9 280 18 900 15 000 18 900 2 835 1 960

5 315

280 5

1 400 1 575

300

1 200

10

3 150

Item
Registration
Early Late Observer

Number
160 144 10

Individual price Total

Total

64 920
Expenses all prices are in euro

135 190 190

21 600 27 360 1 900

Fundraising
IFMSA-Poland LC Warsaw

1 1

5 000 10 000

5 000 10 000

Total

65 860

Income all prices are in euro

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Did you know that....?

Cracow is not only a vibrant city and the historic centre of Poland, but also a European Capital of Culture! Hundreds of thousands of tourists, many theatres, museums, cinemas, pubs and night clubs, and above all, numerous monuments make it a place that every European should definitely visit! Top tourist attractions comprise The Wawel Castle, Main Market Square, which is the largest Medieval square in Europe and Wieliczka Salt Mine- the worlds oldest functioning underground facility. However, we would also like to show you the magical Old Town, tell some legends and tales so that everyone can slow down and feel the state of being transported back to the times of ladies-in-waiting, dragons and knights fighting against them. You need to join us and feel the spirit of this town! What is more, Cracow is a one of the biggest academic centres in Europe. There are more than thirty higher education institutions including one of the oldest universities in this part of the world. Jagiellonian University Medical College gathers top medical specialists and many clinical, as well as laboratory researches are conducted there. That is why, besides sightseeing, we also prepared for you many unique workshops and trainings!

Pre Euregme
ACCOMODATION Radisson Park Inn (****)

Krakow 27th-30th April

Radisson Park Inn is the most suitable hotel that you could possibly imagine! Located in walking distance from Main Square, with perfect view on Wawel Castel and surrounding it Vistula River and luxury design and equipped 2-, 3- or 4-person rooms. What is more - hotel offers unlimited free wi-fi not only in the lobby, but also in all rooms! to Radisson Park Inn Restaurant and have your meal. - Dinner - Every dinner will consist of two dishes - traditional polish soup and typical polish main dish. You must to try Schabowy or Pierogi - you will never want to eat anything accept polish famous cousine! Everything will be served in KoKo restaurant, located in the middle of Old Town, just 100 meter far from Main Market Square!

Programme
As mentioned before, we would like to show you our beautiful city, but also let you take part in workshops and trainings. Here are some of our propositions: Angiology LIVE! workshop: Have you ever seen the angiography? Or maybe you would like to see the whole procedure of stenting the arteries? We have something for you! The best specialist in Poland and one of the best of Europe will carry out 2 angiological procedures, which will be transmitted live to the lecture hall! What is more, you will be able to ask the doctors every question, which they will answer specially for you! Basics of USG & ECG Sometimes you look on the screen of USG and see only many shades of gray? Have you ever exam patient with USG? Or maybe you would like to expand your knowledge of interpreting ECG? You professional tutors will show you that is just a piece of cake!

Trainings! could you imagine Pre EuRegMe without TNT, TOT

or IPET? We couldnt, that is why we invite you to join IFMSA Training Events during you stay in Krakow! Old Town tour Krakow is historical capital of Poland. Here used to live the richest people of whole Europe! Walking around beautiful tenements, which surround the biggest Main Square in the world, St. Marys Church and the buildings of Jagiellonian University we reach the Wawel Castle! This place is a last witness of kings daily life! Here the most crucial decisions affecting the history of whole Europe were taken. Visiting Kazimierz - We would like to invite you for sightseeing the of the old Jewish District. Founded in 1335 by king Casimir III The Great, nowadays is one of the most enchanting parts of Krakow. Museums, old tenements, small lovely gardens, restaurants where you will be able to taste perfect Jewish food and old synagogues create the unforgettable atmosphere! Moreover, we would like to show you the Schindlers Factory, the place where all events from Steven Spielbergs Schindlers List were not only filmed, but really happened during World War II. Wieliczka Salt mine trip Do you want to see the oldest working

VENUE
Medical College Conference Centre is a perfect place to organize conferences, courses - just the best choice for us. Our sessions will take places in 6 well-equipped conference rooms (4 big lecture halls and two smaler dedicated for workshops).

Restaurants
Cracow if famous for having uncountable amount of restaurants serving dishes from every cousine from all over the world. We would like to offer you 2 meals per day: - Breakfast - in form of buffet will be waiting in the restaurant at your hotel! You will only need to leave your room, go downstairs
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underground facility in the world? You will see how mining was changing through ages (the traces of first salt miners there are 6 thousand years

Number of participants: 80 Price: 110 euro

medical college conference center

old!), you will be charmed by the beauty of underground chambers and chapels, finally you will be able to taste salty, treating air! Do not

Main market square

hesitate - come and experience it yourself!

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Join the Post EuRegMe in Tricity!

We would like to invite all of the EuRegMe participants to explore one of the most beautiful parts of Poland the Baltic Sea coast! You will have a once-in-a-lifetime opportunity to get to know the polish TriCity urban agglomeration formed by Gdask, Gdynia and Sopot. Gdask a city with a thousand-year history, a witness of the beginning of World War II and a scene of political movements in the 80s is a great place for hosting the postEuRegMe. Its a place, where history meets the future medieval monuments go perfectly with modern buildings, clubs and pubs. Experience the unique atmosphere of this old city with a young soul let us entertain you! Can you imagine a morning right after a party-night, spent on a sandy beach in awaiting for the sunrise, with a fine refreshing breeze blowing straight into your face? You can have it all right here, on the beaches of Gdask and Sopot. Dont hesitate and sign up for the postEuRegMe in Gdask, Poland! It will be our pleasure to host you in TriCity and share the unique experience with you. Dare to explore polish culture, history and cuisine. Get ready for postEuRegMe on the Baltic Sea shore!

Post Euregme

tricity 4th-7th may

ACCOMODATION BEST WESTERN Villa Aqua Hotel (****)
BEST WESTERN Villa Aqua Hotel, thanks to its convenient location, is an ideal place for tourists and business travelers alike. The hotel is tucked away and yet very close to the major Tricity road, which makes it a perfect starting point to visit Sopot, Gdynia or Gdansk. The sandy beach, bicycle and in-line skating paths are only 250 metres away, whereas the Sopot Aqua Park with pools, slides, saunas and jacuzzi facilities is just across the street.

Restaurants
BEST WESTERN Villa Aqua Hotel in Sopot has become famous for its rich and delicious breakfasts, which is the nicest beginning of the day in Tricity. As we can find out from one of the polish sayings: Hungry Pole means angry Pole! we can assure you, that also dinners will be satiating and delicious!

Programme
We want to equip you with the perfect combination of workshops, sightseeing and fun! All of the events will make you enjoy your stay at the Baltic Sea to the fullest. Here are some of our propositions: - Microsurgical sutures course: do you know how difficult it is to work on an extremely small operating field? Would you like to train your skills in an intraoperative laser microscope-guided surgery? During the workshops you will be given the unique chance to gain knowledge about the theoretical and practical aspects of microsurgical suturing a special offer for the Year of The Brain in Europe!

you will have a great time rushing on the surface of the waves of Baltic Sea and enjoying the warm breeze blowing in your face! - Westerplatte trip Gdask is a witness of the beginning of World War II. We want to take you to the place, where it all began to the Westerplatte Peninsula, where the first bullets of the WWII were shot. To get there, we will take a trip on a historical boat, so that we could feel like the medievial pirates, who used to rob the cities of northern Europe! Besides that, dont forget about the historical Old Town of Gdask, sandy beaches of Sopot and thousands of clubs, bars and pubs of TriCity, waiting for you to come and have fun!

VENUE
BEST WESTERN Villa Aqua Hotel has its own conference rooms. All of them are fully equiped and are just waiting for our workshops and events!

tricity by night!

lets windsurf! The seaside villa design and warm interiors in the shades of beige and brown will help you rest and relax.
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- Windsurfing course the Pomerania region is known worldwide

Number of participants: 50 Price: 130 euro

for its beautiful beaches and great windsurfing spots. We prepared something special for the sports lovers with the help of professionals
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Pre Euregme Budget

Item
Registration
Fee

Post Euregme Budget

Item
Registration

LOGO GOES HERE

Number
80

Individual price Total

Number
50

Individual price Total

110

8 800

Fee

120

6 000

Fundraising
Jagiellonian University

Fundraising 1 2 500 2 500 IFMSA-Poland 1 1000 1000

Income all prices are in euro

Total 11 300
Income all prices are in euro

7 000

Total

Item Item
Accomodation Meeting rooms Meals Coffee Breaks Transportation Externals Publications Social Programme Logistics Materials

Number
50 5 50 50 1

Individual price Total 50 36 10 2 500 1 785 500 1 100

Number
80 6 80 80 1

Individual price Total 70 20 12 5 720 1 720 960 1 930

Accomodation Meeting rooms Meals Coffee Breaks Transportation Externals Publications Social Programme Logistics Materials

50 50

5 2,4 4,75

250 120 380

80 80

4,3 4,75 4,75

344 380 380

Expenses all prices are in euro

Contengecy Fund 50

Contengecy Fund 80

Total

6 635-

Total

11 434

Expenses all prices are in euro

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What are we
in Poland and beyon n w d. W no ea ll k e re w s wa i y itin it l a gf t pi or s o Yo h h u! is l Po

and sweet candys, ex. Krwki or Kukuki. One of the typical polish types of dishes are the soups. The variety can give you a pleasant surprise and satisfy even the most demanding palate. Of course we have to mention here one of the landmarks of Poland in the party mode, which is polish vodka. Even though many people may not like it we guarantee that youll be able to taste so many kinds of vodka going through fruit flavours, spices and herbs, even to honey. We will surely find one that suits your taste!. Poland is the cheapest country in Europe in the matter of food, groceries and non-alcoholic beverages. Within in the years Poland has become one of the most visited countries in Europe and given good marks by all their tourists as one of the most interesting, historically and culturally speaking places. A charming land that will definitely enchant you as well!

famous for?
Many Polish towns, institutions and organizations have the stork in their names, emblems or logos, which best shows how much the bird is revered in the country. It was also Polands mascot at the Expo 2000 in Hanover. The stork comes to Poland each year in thousands and is one of the main symbols of the country. Poland was given an amazing opportunity to co-host Euro 2012. We took it, used it and now everybody wants to be back to the country with the best parties and nightlife in Europe! During EuRegMe you will be able to experience polish hospitality and fun! You definitely have to try partying in a polish style! One of the things that keeps people coming back to Poland is the delicious polish cuisine. Unlike the common worldwide pattern, Poland has its own meals schedule. Solid breakfast, 2-dishes dinner in the middle of the day and supper in the evening are the meals that differ. Polish cuisine has variety of tastes. From consummate baked meat, kiebasa, schabowy and golonka with bigos, through the lighter traditional pierogi with plenty of tastes sweet and sour, salty and hot, to the sweeter part of the cuisine plenty of cakes

As always IFMSA-Poland Delegation is one of the most recognisible

Hosting COuntry

pierogi speciality of polish cousine

Welcome to poland!

Poland is a beautiful country situated in the center of Europe. From marvelous mountains in the south to breathtaking landscapes by the Baltic sea shore we are ready to host you in Polska! After becoming a member of the European Union in 2004 we lived a huge development in our economy and infrastructure with investments in city transportations and facilities. In comparison to the other European countries we are still a green island of cheap places to go out and stay in, so with our student pockets we will be able to give you a high standard for a fair price.

Polish hospitality bread, salt and vodka

euro 2012 football is our national sport!

Poland has areas of outstanding natural value, both europeanwide and worldwide. There are still places hardly touched by the civilization, like the wild and desolate Bieszczady Mountains with their spectacular pastures known as poloniny, and the inaccessible flood plains along the Biebrza River, home to many rare bird species and beavers, sometimes found nowhere else in Europe. Biaowiea Forest, located in the eastern part of Poland is one of a very few ancient woodlands in Europe. It is one of the largest remaining parts of the immense primaeval forest that once stretched across the European Plain. Still untouched by the human forest management, remains as a place where the species of Bison Bonasus, the European Bison was saved from total extinction.

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Polish bisons last in the world

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Warsaw International Medical Congress

What is WIMC?

Getting There and away

If youre Europe-based, its easy to travel to Poland by bus, train or car. For your convenience, you can also consider getting there by plane - most of Europes major airlines fly to and from Poland. Polands national carriers are LOT Polish Airlines. There are also a number of low cost airlines that fly to Poland including WizzAir, EasyJet, Germanwings, Norwegian and Ryanair.

By Train
Direct connections with: >>Berlin, EuroCity Berlin-Warszawa-Express (BWE), 4 trains per day, 5,5 hours , EuroCity Wawel to Krakow, every day, 10 hours >>Amsterdam, via Koeln, Hannover, EuroNight Jan Kiepura, everyday, 12 hours >>Vienna, Night Train Chopin, every day, 9 hours, EuroCity Sobieski, everyday, 6 hours, EuroCity Polonia, every day, 8 hours >>Prague, Night Train Chopin, EuroCity Praha, every day, 9.5 hours

arsaw International Medical Congress is the greatest Students Congress in Central Europe which gathers every year hundreds of participants from all over the world. The conference is an excellent opportunity for young scientists from all medical specialties to share their ideas in more than 30 sessions from theoretical medicine to clinical and biomedical sciences. Moreover, this event consist of more than 15 workshops, where you can develop your medical skills, such as Bone Marrow Biopsy,Pediatrics Communication with little patient, Laparoscopic Surgery, Law & Medicine and more.

Besides that, as every year, our conference has wide range of social program. Warsaw International Medical Congress consist of two main social events an opening ceremony on the first day and a gala dinner on the second. Every year the opening ceremony is held at the fabulous place in Warsaw, such as Copernicus Scientists Center. After sessions students will have a chance to sightseeing Warsaw. We will show you not only the must-sees, such as Fryderyk Chopin Museum or Old Town, but also some unknown (by foreigners) places, such as Invisible exhibition.

You can enter Poland by one of many roads linking Poland with the neighbouring countries. Since Polands entry to the Schengen Zone, checkpoints on border crossings with other EU countries have been removed.

By car

Do you want to participate as an active participant? Yes, you can! Active participants will enjoy all privileges of passive visitors. In addition they will present their scientific work and compete for prizes with other participants, but at first you should send us abstract. Remember, that any active applicant who is not selected by our scientific jury is very welcome to participate passively.

For participant we prepare 3 types of accommodation: home-stay accommodation programme (with a possibility to spend this time in a typical Polish student house, where you can fully enjoy Polish hospitality and atmosphere), wide range of hostels (most of them located near the center city) and luxurious and well located hotel.

There are many international bus lines that connect major Polish cities, with most of major European ones. Voyager website that allows you to find most international bus connections (Eurolines, Ecolines, PPKS, Visitor, Inter-bus and more): >>Eurolines - (from: A, BY, B, HR, CZ, DK, GB, EST, F, D, GR, NL, I, LV, LT, N, RUS, E, S, CH, UA), biggest European bus network >>Ecolines >>PolskiBus.com - Comfortable low cost bus company provides point-to-point services to and from Berlin, Vienna, Prague and Bratislava. Its the cheapest option for travellers who plan ahead. >>Simple Express

By bus

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Getting There and away

By plane krakow
BARCELONA GIRONA (GRO) BERLIN TEGEL (TXL) BILLUND (BLL) BIRMINGHAM (BHX) BOLOGNA (BLQ) BRUSSELS (CRL) Dortmund (DTM) Dubrovnik (DBV) Dusseldorf (DUS) East Midlands (EMA) Edinburgh (EDI) Eindhoven (EIN) Gothenburg (GSE) Helsinki (HEL) Copenhagen (CPH) Kos (KGS) Leeds Bradford (LBA) Liverpool (LPL) London Stansted (STN) Malta (MLA) Manchester (MAN) Oslo (RYG) Paris - Beauvais (BVA) Pisa (PSA) Rome - Ciampino (CIA) Rome - Fiumicino (FCO) Stockholm Skavsta (NYO) Trapani (TPS) Zurich (ZRH) RYANAIR Air Berlin RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR Croatia Airlines LOT RYANAIR RYANAIR RYANAIR Finnair Norwegian RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR AlItalia RYANAIR RYANAIR EUROLOT 100EUR 115 EUR 220 DKK 80 GBP 90 EUR 65 EUR 50 EUR 200 EUR 214 EUR 160 GBP 70 EUR 390 SEK 90 EUR 120 EUR 140 EUR 140 GBP 100 GBP 160 GBP 180 EUR 110 GBP 350 NOK 150 EUR 50 EUR 210 EUR 150 EUR 100 EUR 515 SEK 190 EUR 300 CHF Glasgow (GLA) Gothenburg (GSE) Haugesund (HAU) Kristiansand (KRS) Leeds Bradford (LBA) Liverpool (LPL) London Luton London Stansted (STN) Malmo (MMX) Oslo (TRF) Oslo (RYG) Paris - Beauvais (BVA) Rome (FCO) Stavanger (SVG) Trondheim (TRD) Turku (TKU) Wizzair Wizzair Wizzair Wizzair RYANAIR Wizzair Wizzair RYANAIR Wizzair Wizzair RYANAIR Wizzair Wizzair Wizzair Wizzair Wizzair 50 GBP 30 EUR 30 EUR 25 EUR 25 GBP 110 GBP 120 GBP 30 GBP 50 EUR 25 EUR 10 EUR 70 NOK 60 EUR 80 EUR 40 EUR 30 EUR 40 EUR

Visas

Polish Visa requirements

T
about schengen c-type visa
he unified Schengen visa (C-type visa valid in Schengen states) entitles the holder to stay in the territory of all Schengen states. The Schengen visa with limited territorial validity (C-type visa valid only in Poland or with validity excluded for a specified Schengen state/states) only entitles the holder to stay in the territory of the state/ states for which it is valid. For holders of ordinary passports Citizens of the following countries are not required to be in possession of a visa when entering Poland for less than 90 days : Armenia, Austria, Belgium, Bosnia and Hercegovina (only for holders of biometric passports), Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Macedonia (only for holders of biometric passports), Malta, Montenegro (only for holders of biometric passports), Norway, Portugal, Romania, Serbia (only for holders of biometric passports), Slovakia, Slovenia, Spain, Sweden, Switzerland, The Netherlands, United Kingdom AAzerbaijan Cost of the visa 60. More information about the visa and the application process - http://www.baku. msz.gov.pl/en/consular_ information/visas/visas. Turkey Cost of the visa 150 TL (Ankara), 132 TL (Istanbul). More information about the visa and the application process: -Consulate General in Istanbul http://istanbul. mfa.gov.pl/en/consular_ information/visas/types_ and_fees/ -Embassy in Ankara - http:// www.ankara.msz.gov.pl/ en/consular_information/ visa_types_and_fees/

Hamburg Lubeck (LBC) Wizzair

easyJET/RYANAIR 100 GBP

Warsaw
Barcelona El Prat (BCN) RYANAIR BOLOGNA (BLQ) BRISTOL (BRS) BRUSSELS (CRL) East Midlands (EMA) Eindhoven (EIN) Frankfurt Hahn (HHN) Liverpool (LPL) Londyn Stansed (STN) Manchester (MAN) Marseille (MRS) Oslo (RYG) RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR RYANAIR 45 EUR 45 EUR 45 GBP 25 EUR 30 GBP 20 EUR 20 EUR 30 GBP 25 GBP 25 GBP 25 GBP 25 EUR 50 EUR 30 EUR 100 SEK 60 EUR

Paris - Charles de Gaulle (CDG) easyJET

Glasgow Prestwick (PIK) RYANAIR

itizens of the following countries are required to be in possession of a visa when entering Poland:

gdansk
Alesund (ALE) AMSTERDAM (AMS) Barcelona El Prat (BCN) BERGEN (BGO) BIRMINGHAM (BHX) BRISTOL (BRS) Cork (ORK) Doncaster - Sheffield (DSA) Dortmund (DTM) Dublin (DUB) Edinburgh (EDI) Cologne - Bonn (CGN) Eindhoven (EIN)
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Wizzair EUROLOT Wizzair Wizzair RYANAIR RYANAIR Wizzair Wizzair RYANAIR RYANAIR Wizzair Wizzair

35 EUR 120 EUR 120 EUR 40 EUR 35 GBP 25 EUR 100 GBP 60 EUR 60 EUR 35 GBP 80 EUR 50 EUR

Rome Ciampino (CIA) Stockholm (NYO) Trapani (TPS)

RYANAIR/Wizzair 40 EUR

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