SPECIAL MEETING OF TOWNSHIP COUNCIL - 25 May 2009 - Html 24/05/09 12:29 PM

SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, May 25, 2009 at 3:00 p.m
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

AGENDA

A. ADOPTION OF MINUTES
1. Special Council Meeting - May 4, 2009

Recommendation that Council adopt the Minutes of the Special Council Meeting held May 4,
2009.
May 4, 2009 Special Meeting.pdf

B. APPROVAL OF DELEGATION REQUESTS

7:00 P.M. REGULAR MEETING

1. John L'Henaff
File 0550-07

Request by John L’Henaff, to appear before Council to discuss renaming a portion of the Fraser
Highway between 264 Street and 270 Street.
John L'Henaff.pdf
2. Gary Jones
File 0550-07

Request by Gary Jones, to appear before Council to discuss the Langley Farmers’ Market Society.
Gary Jones.pdf

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

That Council now resolve into a Special Closed Meeting according to Section 90 of the Community
Charter for discussion of the following items identified under Section 90:

Item D.1. – Section 90(1) (e) Property; (g) Litigation;

Item D.2. – Section 90(1) (e) Property; (g) Litigation;
Item D.3. – Section 90(1) (a) Personnel;
Item E.1. – Section 90(1) (a) Personnel; and
Item G.1. – Section 90(1) (a) Personnel.

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C. PRESENTATIONS
1. Captain Jackson Commemoration

Presentation by Warren Sommer and Elaine Horricks (on behalf of the Heritage Advisory
Committee) regarding the Captain Jackson Commemoration.

2. Willowbrook/Willoughby Commercial Study

Presentation by staff regarding the Willowbrook/Willoughby Commercial Study.

D. REPORTS TO COUNCIL
1. Willowbrook/Willoughby Commercial Study
Report 09-69
File CD 6480-30-001

Recommendation that Council receive the report titled “Willowbrook/Willoughby Commercial

Study” for information.
Willowbrook Willoughby Commercial.pdf
2. 2008 Water Wise Program Summary and 2009 Planned Activities
Report 09-72
File ENG 5280-23/10

Recommendation that Council receive the “2008 Water Wise Program Summary and 2009
Planned Activities” report for information.
Water Wise 2009.pdf
3. 2009 Audited Financial Statements
Report 09-70
File FIN 1830-02

Recommendation that Council receive the Independence Letter dated April 17, 2009
(Attachment A) from the external auditors, KPMG LLP, that summarizes relationships that might
bear on KPMG’s independence with respect to their audit of the 2008 Financial Statements; and
further

That Council receive the Oversight Letter dated April 17, 2009 (Attachment B) from the external
auditors, KPMG LLP, that summarizes significant findings and other audit matters with respect to
their audit of the 2008 Financial Statements; and further

That Council accept the 2008 Financial Statements and the report of the Auditors thereon
(Attachment C).
Rpt 09-70 2008 Audited Financial Statements Report.pdf
4. The March 2009 Draft Liquid Waste Management Plan for
Metro Vancouver and Municipalities
Report 09-71

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File ENG 5340-01

Recommendation that Council receive the March 2009 Draft Liquid Waste Management Plan for
the Greater Vancouver Sewerage & Drainage District and Member Municipalities; and further

That Council authorize staff to forward a copy of this report to Metro Vancouver as a summary of
Township input on the Draft Liquid Waste Management Plan, by the requested deadline of May
29, 2009.
draft LWMP.pdf
5. Langley Care Foundation Grant Request
Report 09-75
File RPC 1850-01

Recommendation that Council receive the Langley Care Foundation Grant Request report for
information.

This item was brought forward from the May 4, 2009 Special Council meeting:

Langley Care Society

Whereas the Langley Care Society has presented a request for support in their fundraising
efforts as they complete an expansion and renovation of the Langley Lodge;

Be it resolved that the Township of Langley commit to a grant to the Society of $50,000 a year
for a period of 20 years.

Clerk’s Note: The request for support from the Langley Care Society was deferred to staff for review under
the Capital Improvement Grant policy framework and related considerations.

Langley Lodge Major Grant Request.pdf

E. CORRESPONDENCE
1. Reduction of Bus Service
File 8500-01

Letter received from Dave Hickie, Greyhound Canada Transportation Corporation regarding the
application filed with the BC Passenger Transportation Board for a reduction of bus service that
will affect the Township of Langley.

Clerk’s Note: This item is for Council’s information.

Reduction of Bus Service.pdf

2. Commuter Challenge 2009
File 0330-20

Letter received from Liz Ashby, Better Environmentally Sound Transportation (BEST) inviting the
Township of Langley to participate in Commuter Challenge 2009.

Clerk’s Note: This item is for Council’s information.

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Commuter Challenge 2009.pdf

F. MINUTES OF COMMITTEES
1. Community Safety Advisory Committee – April 15, 2009

Recommendation that Council receive the Minutes from the Community Safety Advisory
Committee Meeting held April 15, 2009
Community Safety Advisory Committee.pdf
2. Economic Development Advisory Committee – May 6, 2009

Recommendation that Council receive the Minutes from the Economic Development Advisory
Committee Meeting held May 6, 2009.

COUNCIL

That Council encourage the 2010 Commonwealth Rowing Championships to be held at the
Bedford Channel; and further

That staff be assigned to assist J. Leith in looking at other sources of sponsors and help with Bid
Package preparation.

COUNCIL

That Council provide its support to any Township of Langley sports groups that will help the
economy of Langley.

COUNCIL

That Council authorize staff to develop a Business Recognition program and implement it as
soon as possible.
Economic Development Advisory Committee.pdf
3. Heritage Advisory Committee – May 5, 2009

Recommendation that Council receive the Minutes from the Heritage Advisory Committee
Meeting held May 5, 2009.
Heritage Advisory Committee.pdf

G. ASSOCIATIONS AND OTHER GOVERNMENT ITEMS

1. Provincial Prison Facility Site Selection
File 0400-60

Letter received from Mayor Derek R. Corrigan, City of Burnaby regarding an analysis of a
consultant’s report commissioned by the Provincial Government with respect to a location for a
proposed remand/prison facility in the lower mainland.

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Clerk’s Note: City of Burnaby staff report “Review of Provincial Prison Facility Site Selection Process” is
available in the Clerk’s Department.

Provincial Prison Facility Site Selection.pdf

2. Provincial Prison Facility Site Selection
File 0400-60

Letter received from Lois E. Jackson, Chair, Metro Vancouver Board requesting municipalities
that may be willing to provide a site for the pretrial centre forward a response to Metro
Vancouver.

Clerk’s Note: Carmichael Wilson Property Consultants Site Search report and Solicitor General John Van
Gongen’s letter to the Mayors Committee is available in the Clerk’s Department.

Provincial Prison Facility Site Selection_mtr.pdf

3. Draft Charter
File 0400-60

Letter received from Lois E. Jackson, Chair, Metro Vancouver Board regarding the Draft Charter
between Metro Vancouver Port Cities and Port Metro Vancouver.

Clerk’s Note: This item is for Council’s information.

Draft Charter.pdf
4. Aldergrove Port of Entry
File 0400-60

Letter received from various lower mainland municipalities and organizations regarding
opposition to any reduction in services at the Aldergrove/Lynden Port of Entry.

Clerk’s Note: This item is for Council’s information.

Aldergrove Port of Entry.pdf

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS
1. CUPE Orientation

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CUPE Orientation will occur during the dinner hour.

N. TERMINATE

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