Universiti Tunku Abdul Rahman

Manual Title : Submission of Thesis/Dissertation for Examination Procedure Number : QP-IPSR-PSU-010 Rev No: 1 Effective Date: 08/08/2011 Page No: 1 of 3

PROCEDURE MANUAL

(For process flow, see Flowchart10)

OBJECTIVE To outline the process of Submission of Thesis/Dissertation SCOPE All Postgraduate Structure A and Structure B Programmes

DEFINITION IPSR Institute of Postgraduate Studies & Research PSU Postgraduate Studies Unit (in IPSR) DFN Division of Finance SODEMC Software Development & Multimedia Services Centre
PROCESS NO. 10.1 10.2 DETAILS Candidate completes writing the thesis/dissertation Verify all work have been completed and agree that thesis/dissertation is ready to be submitted for examination Completes Thesis/Dissertation submission form. Note Prior to that, candidate must receive notification of approval of title of thesis/ dissertation from IPSR Supervisor(s) check that thesis/dissertation conformed to requirements as outlined in the current version of the Thesis/Dissertation Guidelines. If agreed that it is in order, endorse the Thesis/ Dissertation submission form. 10.5 Upon being informed by candidate that he/she is submitting thesis/dissertation, PSU officer checks whether candidate is required to pay for thesis/dissertation examination fee? If Yes, go to 10.6 If No, go to 10.8 Note The requirement to make payment for thesis/dissertation examination fee is applicable to candidates who were admitted to UTAR Postgraduate programmes from January 2009 intake onwards. Candidate and PSU officer Softbound copy of thesis/ dissertation or its softcopy Prescribed form INTERFACE RESPONSIBILITY / Timeline Candidate Supervisor and CoSupervisor

10.3

Candidate

10.4

Guidelines and prescribed form

Supervisor and CoSupervisor

Malaysian candidate Masters degree : RM1,500 Doctor of Philosophy degree: RM2,500 International Candidate Masters degree : RM1,800 Doctor of Philosophy degree: RM3,000 The same rate applies to thesis/dissertation reexamination 10.6 SODEMC generates and uploads required student bill to the student portal. PSU officer informs the candidate to download the bill for payment to DFN 10.7 DFN issues receipt to candidate upon receiving payment for thesis/dissertation examination fee UTAR official Receipt Candidate and DFN Student bill SODEMC officer and PSU officer

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Universiti Tunku Abdul Rahman

Manual Title : Submission of Thesis/Dissertation for Examination Procedure Number : QP-IPSR-PSU-010 Rev No: 1 Effective Date: 08/08/2011 PROCESS NO. 10.8 DETAILS Candidate submits softbound copies of thesis/dissertation to IPSR together with the duly completed Thesis/ Dissertation Submission form and receipt of payment for thesis/dissertation examination fees issued by DFN (if any) PSU officer acknowledges receipt of the softbound copies of thesis/dissertation INTERFACE Prescribed submission form and receipt of payment Prescribed submission form Page No: 2 of 3 RESPONSIBILITY / Timeline Candidate and PSU officer

10.9

PSU officer

[IPSR/PSU/lohyy/08.08.11]

Universiti Tunku Abdul Rahman

Manual Title : Submission of Thesis/Dissertation for Examination Procedure Number : QP-IPSR-PSU-010 Rev No: 1 Effective Date: 08/08/2011 Ref. No : IPSR/PSU/Flowchart10 Department : Institute of Postgraduate Studies And Research Process Title : Submission of Thesis/Dissertation Date : 08th August 2011 Page No: 3 of 3

CODES:
IPSR Institute of Postgraduate Studies & Research DFN Division of Finance SODEMC Software Development & Multimedia Services Centre

DEPT
Completes writing thesis (10.1) Completes Thesis Submission form (10.3)

PROCESS
Submits softbound copies of thesis to IPSR with Thesis Submission form and receipt of payment (if any) (10.8)

Candidate

Start

Supervisor/ CoSupervisor

Agree thesis completed? (10.2) Yes

No

Check thesis fulfilled requirement and sign Thesis Submission form (10.4) Needs to pay thesis examination fee? (10.5) Yes Acknowledges receipt of softbound copies of thesis for examination (10.9)

IPSR

End

No

SODEMC

Generate bill for thesis examination fee (10.6) Issues receipt to candidate upon receiving payment of Thesis Examination Fees (10.7)
Note The term Thesis used in this flowchart also includes dissertation

DFN

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