ASAP Implementation Roadmap

Fred Asher
Managing Partner ClearPath SAP

ClearPath SAP
www.clearpathsap.com 877.960.CLEAR

Introduction ASAP Roadmap by phase Navigation in ASAP Roadmap

ClearPath SAP
www.clearpathsap.com 877.960.CLEAR

AcceleratedSAP Methodology

Description AcceleratedSAP methodology is proven, repeatable and successful approach to implement SAP solutions across industries and customer environments. AcceleratedSAP provides content, tools and expertise from thousands of successful implementations. More info
http://service.sap.com/asap

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AcceleratedSAP - proven methodology

AcceleratedSAP methodology
Provides proven, comprehensive, repeatable and rich implementation methodology to streamline projects PMI aligned framework with templates and tools for performing effective project management

AcceleratedSAP toolset
SAP Solution Composer SAP Roadmaps SAP Solution Manager

Aligns customers business requirements to SAP solutions

Offers AcceleratedSAP roadmap composed to fit specific project needs

Facilitates efficient solution design, documentation, configuration, testing and operations

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Introduction ASAP Roadmap by phase Navigation in ASAP Roadmap

ClearPath SAP
www.clearpathsap.com 877.960.CLEAR

ASAP Structure
The individual phases of the ASAP Implementation Roadmap are:

Each phase has a set of deliverables that are produced during the duration of the phase and serve as the input to follow-up phases. Each deliverable provides list of Outputs it consist of and Methods that are used to produce the deliverable.

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AcceleratedSAP Implementation Methodology

Phase 1: Project Preparation During this phase the project is formally initiated and initial planning completed for the SAP solution implementation project. Phase 2: Business Blueprint The purpose of this phase is to gather business requirements and achieve a common understanding of how the company intends to run SAP to support their business. The result is the Business Blueprint, a detailed documentation of the results gathered during requirements workshops. Phase 3: Realization The purpose of this phase is to build & test the solution that meets the business requirements defined in the Business Blueprint. The system configuration is delivered in two deliverable groups: Baseline (core scope); and Final configuration (remaining scope). This is then followed by Integration Testing. Phase 4: Final Preparation The purpose of this phase is to complete the final preparation (including performance testing, end user training, system management and cutover activities) and gain authorization to cut over to new solution. The Final Preparation phase also serves to resolve all critical open issues. On successful completion of this phase, the business is ready to run with the new SAP based solution. Phase 5: Go Live & Support The purpose of this phase is to complete solution confirmation of the live productive solution and close the project with the business successfully running the new solution.

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Merged Implementation Roadmap

Activity based Impl. Roadmap

ASAP Implementation Roadmap

Deliverable Based Impl. Roadmap

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ASAP Implementation at the glance

Project Preparation Business Blueprint Realization Final Preparation Go Live & Support

1
Project Charter Project Plan Mgmt. Plans Project Team Org
Standards & Procedures

2
Solution Requirements
Enterprise Structure Master Data Business Process Configuration

3
Solution Build
Developments Authorizations Portal
(Content, Structure, UI)

4
Cut Over Plan Technical Operations Manual
Performance Performance & & Infrastructure Infrastructure Tests Tests

5
Solution Solution Information Information & & Support Support

BPP Config. Plan Business Business Blueprint Blueprint Documents

Development Specs

Test Plans Test Plans (Unit, Scenario, Test Test Execution Execution
(Unit, Scenario, & Integration & Integration Tests) Tests)

Project Project Closeout Closeout Report Report

Technical
Requirements

Documents

& Design

End User Training Materials

Learning Maps

Deliver Deliver End EndUser User Training Training ClearPath SAP

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Project Preparation

The purpose of this phase is to initiate the project and complete initial planning and preparation for the SAP solution implementation project. Although each SAP project has its own unique objectives, scope, and priorities; the tasks in Phase 1 help identify and plan the primary focus areas that need to be considered.
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Business Blueprint

The purpose of this phase is to gather business requirements and achieve a common understanding of how the company intends to run SAP to support their business. The result is the Business Blueprint, a detailed documentation of the results gathered during requirements workshops.

Copyright, ClearPathSAP, 2009 www.clearpathsap.com 877.960.CLEAR

ClearPath SAP

Realization

The purpose of this phase is to implement business and process requirements based on the Business Blueprint. The goal is to have a solution built and integration tested, with end user training & documentation material prepared, and the production environment designed & setup. In addition, the project team gains relevant knowledge transfer.
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Final Preparation

The purpose of this phase is to complete the final preparation (including performance testing, end user training, system management and cutover activities) and gain authorization to cut over to new solution/go live. The Final Preparation phase also serves to resolve all critical open issues. On successful completion of this phase, the business is ready to run with the new SAP based solution.
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ClearPath SAP

Go Live and Support

The purpose of this phase is to complete solution confirmation of the live productive solution and close the project with the business successfully running the new solution.

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Introduction ASAP Roadmap by phase Navigation in ASAP Roadmap Using ASAP Roadmap in project environment

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Easy navigation in the ASAP Roadmap

A. Logical Structure of information
Deliverables grouping Methods and Outputs listed under the respective deliverable Accelerators and samples attached to the structure

B. Roadmap Views
Complete View Methods View Output View

C. Roadmap Content Attributes

Flavor Subject Areas

Project Roles
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Roadmap Add Value to the Implementation

When used properly, a roadmap will provide guidance on the following:
Why and how you should do it and how to do it What to do, and when to do it

Accelerators Who does it Subject Areas

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Roadmap Logical Structure

Deliverable Group logical grouping of related deliverables Deliverable
Outputs Methods

Deliverable
Outputs Methods

Deliverable
Outputs Methods

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Roadmap Views display what you need

Showing only relevant areas of the roadmap Fast switching between the views Cross References between the views
Complete View Methods View

Output View
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References enable navigation between views

Methods

Outputs

References point from Tasks or Activities (where tasks are not available) to the relevant Outputs that are being produced (or contributed to) by the performed task or activity.
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Example of using references

Navigate from Methods View to related Outputs without switching view.

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Roadmap attributes
Attributes used to classify roadmap nodes and accelerators to enable easy navigation and user specific views. Following attributes are used

Flavors
represents SAP Solutions (mySAP ERP, mySAP CRM, .)

Subject Areas
knowledge domains in the implementation project (Project Management, Org. Change Management, Technical Implementation, )

Project Roles
filter activities, tasks or outputs

User specific views can be created by applying filtering by attributes.

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C. Roadmap Content Attributes

Subject Areas Across the five phases

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Introduction ASAP Roadmap by phase Navigation in ASAP Roadmap Using ASAP Roadmap in project environment

ClearPath SAP
www.clearpathsap.com 877.960.CLEAR

1. Using Filters to display/composer roadmap you need

1. Display roadmap

2. Filter out EP and XI specific content

Example: SAP EP and SAP XI is not in scope in my specific project. I can filter out all XI and EP topics as shown.

3. Work with filtered roadmap

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2. Roadmap outline as baseline for your schedule

1. Generate roadmap outline in XLS

2. Edit XLS title line

3. Import XLS to MS Project

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3. Share roadmap with your customer

Option 1. Share roadmap with your team as HTML extract

Option 2. Load the roadmap into SAP Solution Manager rel. 3.2

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Review of ASAP Roadmap

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Project Methodology (ASAP)

ASAP methodology provides the links between business and the system processes

ASAP Rapid Implementation Methodology

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Phase 1 - Project Prep (Scoping & Planning)

Purpose:
Initial Planning and Preparation Define the project goals, scope and objectives Identify, on-board and train Team Members

Deliverables:
Project Scope Defined Implementation Plan & Rollout Strategy Detailed Scope Document Costs and Benefits Validation Project Standards Project Infrastructure Knowledge Transfer Approach Implementation Workplan Master Data Design Interface List Testing Strategy Data Cleansing Strategy

Milestones & Key Decisions:

Corporate Review Completed Scope Defined Project Team Staffed and Trained Project Team Organization, Responsibilities and Location Roll-out Plan Mandates/Constraints Policies for To Be Finance Organization System Retirement Objectives/Mandates/ Constraints Training Budget and Approach Key Stakeholders for Communications Identified Implementation Plan in Place

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Phase 2 - Detail Blueprint

Purpose:
Align Business Requirements to the SAP Business Model Identify Additional Functionality Requirements Identify Data Input Requirements Document Business Process Documentation Obtain Business Sign-off on Requirements

Deliverables:
Complete and Documented Business Design Project Plan Update Sub Process Definition Document Sub Process Flows Business Activity Scripts Key Functional Specs Business Process Master List Assessment of Organization and Business Process Changes Inventory of Reports and Conversions Confirmation of Implementation Date

Milestones:
Complete Design Phase Quality Assessment Communication Plan

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Phase 3 - Realization

Purpose:
Build and Test a Complete Business and System Environment Develop Training Material and End User Documentation Obtain Business Approval

Deliverables:
Test Data and Configuration Business Process Procedures Quality Assurance System Environment Production System Environment Develop and Test Interfaces, Conversions and Reports Evaluate and Enhance Security and Controls End-User Training Material and Plan End-User Training System Environment Data Conversion Plan User Acceptance Test

Milestones:
Project Team Trained (Realization) Final Design and Configuration Integration Test End-User System Infrastructure User Acceptance Phase Quality Assessment Readiness Review

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Phase 4 - Final Preparation

Purpose:
Prepare System for Production Release Prepare the Internal and External Organization for GoLive

Deliverables:
Data Converted Cut-Over Plan

Milestones:
Organizational Changes Implemented Go/No-Go Decision

End-Users Trained End-User System Ids Created System Support Organization in Place Help Desk Technical Support Operational Production System Environment

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Phase 5 - Go-Live and Support

Purpose:
Business Owns and Executes New Business Processes and Systems Monitor Business Process Results Monitor Production Environment Establish Center of Excellence for Support and Enhancements

Deliverables:
Live Production Environment Operational Help Desk Cut-Over and Conversion Activities Completed Post Go-Live End-User Training Updated Business Case Lessons Learned

Milestones:
Go-Live Project Close

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