BIRLA INSTITUTE OF TECHNOLOGY AND SCIENCE

PILANI 333031 (RAJASTHAN)

Academic Registration & Counselling Division

First Semester 2013-2014 (02/08/2013)

Revised REGISTRATION DUTY CUM INFORMATION BOOKLET

Dear Professor Please see your registration duty and go through the relevant sections of this booklet for details. Expecting your co-operation in the smooth running of registration. Registration In-Charge

CONTENTS

Subject
1. Registration Schedule (a) Interaction with Registration Advisors (b) Computerized Registration (Section and Course Allotment) (c) Difficult Timetable Cases 2. Registration Instructions for Students 3. Registration Advisors 4. Course Allotment In-charges 5. Registration Guides 6. Booth Management In-charges 7. Miscellaneous (a) Standby (b) Registration Control Unit (c) Student Volunteers 8. Guidelines for Registration Advisors 9. Guidelines for Course Allotment In-charges 10. Guidelines for Registration Guides 11. Guidelines for Booth Management In-charges 12. Registration Team

Section
A

B C D E F G

H I J K L

Academic Registration & Counselling Division First Semester 2013-2014

Section - A

REGISTRATION SCHEDULE
A. INTERACTION WITH REGISTRATION ADVISORS

Friday 02/08/2013

09:00 A.M. to 12:30 P.M. 02:30 P.M. to 04:00 P.M.

All students

Place: As notified against respective Registration Advisor.

B. COMPUTERIZED REGISTRATION (SECTION AND COURSE ALLOTMENT)

Friday (02/08/2013)

09:30 A.M. to 12:30 P.M. 02:30 P.M. to 03:30 P.M.

As per following PR No. Schedule in the specified computer rooms

Priority Numbers 001 to200 201 to 350 351 to 500 501 to 650 651 to 750 751 to 850 LUNCH 851 to 950 951 onwards Computer Locations (i) 2013 Admissions ALL

Time 09:30 A.M. to 10:00 A.M. 10.00 A.M. to 10.30 A.M. 10.30 A.M. to 11.00 A.M. 11.00 A.M. to 11.30 A.M. 11.30 A.M. to 12.00 Noon 12.00 Noon to 12.30 P.M. BREAK 02.30 P.M. to 03.00 P.M. 03.00 P.M. to 03.30 P.M. ENTRY & EXIT FD-I Back Gate (Facing LTC) Entry
FD-I Gate-II (Middle Gate) (1104)

Room No. 1106 1107 1101 1102 1105 1138 1139 1104 5105

Exit
FD-I Gate-I (Workshop Side Gate)

(ii) All 2012 and earlier Admissions

First & Higher Degree

Ph.D.

Section Full Information and timetable help

DIFFICULT TIMETABLE CASES

Monday (05/08/2013)

4:00 P.M. to 5:00 P.M.

Return of Settled Timetable (Room No. 3139)

Section B

REGISTRATION INSTRUCTIONS FOR STUDENTS

I. Always carry your ID Card/Admit letter (if New Admission) for Registration. II. Collect your registration material from your Registration Advisor. III. Refer to Section VIII of timetable - "CERTAIN INSTRUCTIONS REGARDING
REGISTRATION".

IV. COURSE PACKAGE A. Procedure to make entries on the Registration Card (a) The prescribed course(s) are printed on your Registration Card and need not be written again. (b)Elective(s) Registration (See Section VI of timetable for choosing Electives): If your course package has ELECTIVE (EL) slot(s) Check your eligibility for the course you wish to take as elective. Enter the correct Computer Code, Course No. and Course Title on the Registration Card. Do not register for more than required number of electives without prior permission. (c) "ACB" and "BL" status students CANNOT ALTER their prescribed Course package. (d) Normal status students can alter their Course package as follows: To add a Course # Enter the correct - Computer Code - Course No. - Course Title. To delete a Course Draw a line canceling - Computer Code - Course No. - Course Title

# Eligibility should be ensured before adding a course B. Procedure to make entries in the Computer After you login, the prescribed course(s) are shown on the computer screen. Register in them one by one. (a) Elective(s) registration: If your course package has ELECTIVE (EL) slot(s) Choose the course you wish to take as elective Check your ELIGIBILITY for the course you wish to take as elective. Contd...

Academic Registration & Counselling Division First Semester 2013-2014

Section B
Enter the Computer Code of the course on the computer. Do not register for more than required number of electives without prior permission.

(b) Normal status students can alter their Course Package as follows: Adding a Course Enter the correct - Computer Code and proceed Ensure that the course title displayed is the one that you want to register. Deleting a Course Enter the correct - Computer Code and proceed Ensure that the course title displayed is the one that you want to delete.

V. COMPUTERISED REGISTRATION (COURSE ALLOTMENT) Enter the allotted computer room as per the Priority no. Registration is required for all single section and multi-section courses as well as electives. The Procedure: o Get registered in the Course(s) and note down the Section(s)/Course(s) in the Registration Card before you quit. o Get the entries of Registered Course(s) countersigned by the Course allotment in-charge in the computer rooms. VI. DIFFICULT TIMETABLE If a clash free timetable is not possible with available courses/sections, then a. b. c. d. e. f. Fill a DTC form that is available with the Room In-charge. Make the timetable for the sections already registered, on the backside of DTC form. Get the DTC form signed by the Room In-charge. Sign in the Registration Card. Submit the following to your REGISTRATION ADVISOR: (a) Signed DTC form (with timetable overleaf). (b) Registration Card. Collect your settled form & timetable as per schedule announced.

VII. You are Not Registered for the semester if

Your registration is incomplete in any manner. You have not signed the Registration Card. Your Registration Advisor has not signed the Registration Card. Your course/section allotment is not verified on computer by Course Allotment In-charge. Course Allotment In-charge has not signed for the allotments in Registration Card. You fail to return your Registration Card to your Registration Advisor by announced time.

Contd...
5

Section B VIII. NAME CHECKING FORM

Students admitted in Second Semester 2012-2013 should collect the Performa containing their certificate name, as it will appear on all documents like Provisional Certificate, Transcripts, as well as Degree Certificate. You should sign the Performa and return the Academic File Copy to your Registration Advisor and retain the Students copy for your records. If your name is not spelt correctly, fill in the Name Correction form available in ARC Division Office and submit to ARC Division within 15 days with supporting documents.

IX. ANTI-RAGGING AFFIDAVITS

As per Supreme Court order, it is mandatory for all continuing students and their Parents/Guardian to sign separate affidavit on a non-judiciary stamp of Rs. 20.00, duly signed by Oath Commissioner. All the students are advised to submit two antiragging affidavits (one singed by student and another by parent/ guardian) to the respective registration advisors.

X.

Students must submit their completed Registration Card before 4:00 P.M, 02/08/2013 to their registration advisor only.

XI. If you are in dues and have brought the demand draft for the full amount, Submit the demand draft to SWD and collect the Dues Cleared slip. Report to your Registration Advisor and hand over the Dues Cleared slip and collect the Registration Material. XII. In case of any discrepancy/problem/doubts in

Subject
Timetable First Degree Charts Higher Degree Charts

Contact Person
Bhupendra Sharma (ID) Shuvendu N Patel (ID) S K Verma (ARD) Srikant Routroy (ID) Pawan Sain (SWD)

Location
1229 1229 2146-H 1228-C 2103

Project Allotment Dues and Fees

Keep your mobile phone switched off during Registration

Academic Registration & Counselling Division First Semester 2013-2014

Section C

REGISTRATION ADVISORS
Sl No 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. Name D Bandhopadhyay HR Jadhav S Shrivastava Sunita Bansal Navin Singh Jitendra Panwar Anupam Singhal Sanghamitra Kundu Dipendu Bhunia AK Sarkar, Lalita Gupta Rishikesh Vaidya, Manoj Kannan Manoj Kumar AK Sharma P Chattopadhyay Dalip Kumar Ram Kinkar Roy Saumi Ray Suresh Gupta Anil Kumar Poonam Goyal HK Hafizul Islam Kapil Murali P NV Muralidhar Rao Anubha Dadhich Anshuman Dalvi Dheerendra Singh Nitin Chaturvedi Anu Gupta Rajneesh Kumar VK Chaubey Rahul Singhal KK Gupta Pawan Sharma Ruchika Sharma Tanu shukla K S Bhattacharya Umesh Dhyani H Gopinathan Nair Shibashish Chowdhury DIV/UNIT ROOM NO ADMD ARD ARD ARD BIO CE CE CE CE CE CHE CHE CHEM CHEM CHEM CHEM CPU CPU CSIS ECFI PHY EEE EEE EEE EEE EEE EIPU HAL HAL HAL ID 3266 2146-L 2146-G 2146-M 3222-N 5101 1133-A 1110-A 1206-B 1131 1224-D 5101 3144-D 3144-A 5102 1126 5104 1136-E 1140-M 1222-A 5104 2210-L 2210-G 2210-I 2113 2210-R 1228-B 5104 5102 5106 3222-M 7

Sl No 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57.

Name Sangeeta Sharma T Chakraborthy DK Maiti PKH Keskar Rajiv Kumar Varinder Kumar Amol Marathe Sandhya Marathe KS Sangwan TC Bera Anil Kumar Bhat Arvind Sudarsan Rajesh Matai Anil B Gaikwad S Murugesan Rajeev Taliyan RR Mishra Kaushar Vaidya GS Chauhan Sushila Rathore HK Mohanta M S Dashgupta Murali Palla VS Shekhawat Swati Keskar Kumar Neeraj Sachdev Devika SS Shekhawat Sudershan Raman MK Rohil MKS Soni Anil Jindal SP Vimal Nirmal Kumar Gupta Vishal Gupta AK Digalwar S B Ghosh

DIV/UNIT ROOM NO LANG MATH MATH MATH MECH MECH MGTS MGTS MGTS PHA PHA PHA PHY PHY PMRU PU PU SDEU SDEU SWD WLPD WLPD WLPD WLPD WLPD WSU 1203-E 3254-R 3254-K 5101 5102 2224-A 1201-D 1201-J 1201-G 5104 3121-B 3121-K 3264 5102 5106 1224-B 2129 3254-J 2210-P 5106 2152-B 2152-Q 2152-F 2152-A 5102 2227

Specific student allocation for each advisor will be announced on the FD-I/II/III notice boards.

Academic Registration & Counselling Division First Semester 2013-2014

Section D

COURSE ALLOTMENT IN-CHARGES

Room 1101
Nikhil Prakash Shashi D D Pant CHE MATH PHY Jyoti Rajiv Sakhuja Priya C Sande EIPU CHEM PSD

Room 1102
Amit Jain Dileep K Gupta Niladri Sarkar CHE ME PHY Utkarsh Maheshwari B Vani Ajay Kumar Sah CHE BIO CPU

Room 1105
Smita Raghuvansi Lajja Sadhya Mehrotra PSD MATH BIO Priti Jain Navneet Upadhyay Tapomay Sarkar PHA EEE PHY

Room 1106
Vinita Tiwari Madhushree Sarkar Meenakshi Sundaram G EEE CHEM EEE Trilok Mathur Rakhee Avinash Gautam PSD MATH SDEU

Room 1107
Atish T Paul A Anand Kumar Kunal Bhattacharya PHA EEE PHY Subhajit Majumdar Ashish Tiwari Uma S Dubey CHE MATH BIO

Room 1138
Paritosh Shukla Raj Kumar Gupta Navneet Khanna CHEM PHY WSU Surojit Pande Prashant Manohar Abhijit R Asati CHEM CHEM WLPD

Room 1139
Chandra Sekhar Madhukar Mishra A K Pani MATH PHY PSD Bharti Khungar Arshad Javed Vandana Agarwal PSD ME CSIS

Section E

REGISTRATION GUIDES
PSD EEE EEE Santosh Kumar Padhi Shilpi Garg BIO BIO

Room 1101
Lucky Saran Aquil Mirza Md G S S Chalapathi

Room 1102
Mahavir Singh Gajanand Gupta Sachin Maheshwari PHA ME EEE Asma Rani S Gangopadhyay CSIS PHY

Room 1105
Gautam Singhvi Sarvesh Satija P C Shukla PHA MGTS BIO Amit Goel Archana Kakkar CE PHA

Room 1106
Remica Agarwal Indresh Kumar Rajdeep Chawdhary MGTS CHEM BIO Shibani Jha Shventank Bhatt CE PHA

Room 1107
Ashish K Runthala Pankaj K Sharma Mahesh Angira BIO BIO PSD Javed Ali Baldev Kumar MATH PHA

Room 1138
G Muthu Kumar Suresh Kumar Vineet Kumar PSD MATH EEE Sunil Kumar Dubey Sangeeta Yadav PHA MATH

Room 1139
Monalisa Mishra Piyush Gupta Ashish Misra BIO HAL EEE Banasri Roy Rajneesh Chaubisa CHE HAL

Academic Registration & Counselling Division First Semester 2013-2014

Section F

BOOTH MANAGEMENT IN-CHARGES

Location In-Charge
Parvat Singh Naresh Kumar Rohil M S Shekhawat

Div/Unit
ME WSU WSU ME WSU WSU CHE PMRU IU ME WSU IU PSD WSU EEE

1104 Entry
Dhanna Ram Saini Suresh Kumar Sharma Yogendra Kumar Babulal Saini Pramod Saini Manoj Kumar Harish Soni Rajesh Kumar Tanwar Surender Singh Om Prakash Shekhawat Om Prakash Ashok Saini

Exit Near 1101 1106/1107 Entry/Exit 5101 Entry 5102 Entry 5104 Entry 5105 Entry 5106 Entry

11

Section G

MISCELLANEOUS
(a) STANDBY
The following staff members will be on standby duty during registration. They should report and be available in Room No. 3139 on 02/08/2013 from 9:15 A.M. to 11:30 AM and from 02:15 P.M. to 03:00 P.M.
Smita Kashiramka Leela Rani Devendra Kumar A R Holkundkar Rajan Pandey ECFI MGTS MATH PHY EIPU R Raghunathan Srinivas Reddy Pankaj Biswas Pawan Kumar I R Laskar MGTS SWD MATH ME CHEM Sai Jagan Mohan Basheer Ahmed Shivi Agarwal R R Singh ME CHE MATH EEE

(b) REGISTRATION CONTROL UNIT The members of the Registration Control Unit will be responsible for registration arrangements, control of Course/Section Allotment Rooms, settlement of difficult Timetable cases etc. During registration they will be available in the following rooms:
Task Central Registration Control Computer Control Registration Control Registration Registration Registration Registration Registration Registration Registration Registration New Admissions
Student Working Group

Location 3137 3165 3139 1101 1102 1104 1105 1106 1107 1138 1139 5101/5102/ 5104/5106 1104 3136

Extn No. 5222 5310 5220 6440 6440 6437 6400 6345 6345 6350 6301 6398 6420 6437 5302

In-charge(s)

Div/unit (ARCD) (CAHU) (CAHU) (ARCD) (CAHU) (ARCD) (ARCD) (ARCD) (ARCD) (ARCD) (ARCD) (ARCD) (ARCD) Student (ARCD)

Prof. NN Sharma Prof. SC Sivasubramanian

Yashvardhan Sharma Office Pankaj Vyas Skand/ Tejha Jitendra Rathore B K Rout Subit K Saha Srinivas Abhisek Dhadich/ Surabhi K Haribabu/ Kritika Sachin U Belgamwar Sagar Arora Maheshwar Dwivedy

ACB/ Backlog

(c) STUDENT VOLUNTEERS A number of students have volunteered to help in registration work. They will be associated with the following activities (i) Registration Control, (ii) Computer Management, (iii) Timetable Help, (iv) Information Display and (v) Resolving of Difficult Timetable cases.

Academic Registration & Counselling Division First Semester 2013-2014

Section H

GUIDELINES FOR REGISTRATION ADVISORS

1. Please be available in your location 15 minutes before the timing announced in Registration
Schedule. 2. Following items are sent to you as registration material: (a) List of the students allotted to you. (b) Registration Card. (c) Eligibility Sheet. (d) Grade Sheet, if withheld because of dues (Not for New Admissions). (e) Certificate Name Form (students admitted in II Semester 2012-2013). (f) ID Card. Verify the items as per list 2(a).

3. Registration material for some students might have been withheld [it will be marked in
List 2(a)] due to administrative reasons like pending I report etc. The registration material for such cases may be released to you with supplementary lists.

4. The Registration Material for student(s) who are in dues is also sent to you. Students in dues
are indicated on the list of students. Release the registration material of such students when they produce the DUES CLEARED slip from Dean, SWD. Keep this dues cleared slip with you. This dues cleared slip should be handed over to ARC D ivision along with the Registration Cards at the end of registration.

5. Every student must register personally. In-case of doubt, you can ask the student to produce the
Identity Card.

6. Hand over the Registration Material to the student who reports for registration. If the student is in
dues, act as per item 4.

7. Certificate Name Form: (Not for New Admission Students): Please get the Certificate Name
Form signed from each student and keep the Academic File Copy with you and give the Students copy to the student. Return all the signed certificate Name Forms to ARCD Office at the end of the day along with other registration material.

8. Anti-Ragging undertaking form: You are requested to collect two anti-ragging affidavits (one
signed by student and another by Parents/ guardian) and put a tick mark against the ID.No. of the students in the List.

9. Advise the student about his course package. Following guideline may be useful: Top left hand
corner of the Registration Card gives the STATUS of the student. If the STATUS is:

NORMAL

BL/ACB

CAN ALTER the package as per the CANNOT alter the prescribed package. Any Academic Regulations alteration can be done by the Dean ARCD or by the Chairman ACB, or his nominee. 10. When the student reports to you after completing his registration on computer.

CHECK THE FOLLOWING ENTRIES ON THE REGISTRATION CARD: Lecture and/or Practical SECTION NUMBER for all courses is legible, For EL/REPEAT/OVERLOAD courses Computer Code, Course No., Course Title and category EL are correctly entered. Number of ELECTIVES registered is within limits. A course in Eligibility Sheet is NOT taken as EL. Contd

13

Section H

Check for the signature of course allotment in-charge against all the course(s) on the Registration card (Not for DTC). ENSURE Consistency in computer code, course no. and course title for hand written course(s). Course(s) not registered are struck off completely.

Ask the student to sign the Registration Card. Sign the Registration Card. Retain the completed Registration Card.

11. Students with DTC

CHECK that the DTC form is signed by the Room In-charge and Course Allotment In-charge.

Verify the DTC case and sign the DTC form. Ask the student to sign the Registration Card. DO NOT SIGN the Registration Card as Registration Advisor. Keep the Registration Card & DTC form.

12. You can check the registration of the students by logging into the telnet agni.bitspilani.ac.in or telnet 172.24.2.5 log in & password will be provided separately. 13. Segregate the Registration Cards into
a. Registration completed, b. DTC cases, (DTC form attached to Registration Card), c. Did not show up for registration.

14. Make appropriate entries in the proforma supplied, [list 2(a)] and return the following to ARC Division Office after 4:00 PM on 02/08/2013.
a. Proforma with all entries made, list 2(a) and supplementary lists, if any. b. All Registration Cards segregated as above. c. Certificate Name Form. d. Anti-ragging Affidavit e. Dues cleared slips for students who were in dues and registration cards released by you. f.

ID Card

Academic Registration & Counselling Division First Semester 2013-2014

Section I GUIDELINES FOR COURSE ALLOTMENT IN -CHARGES

Timings for Course Allotment In-charges Session-I Session-II : : 09:15 AM to 01:00 PM 02:15 PM to 04:00 PM

Please report your arrival in each session to the Room In-charge. In the computerized registration process, your task is to verify the registration done by the student. For this purpose, the software package will be running on the terminals and you have to carry out following simple steps. 1. Type the students IDNO. or Record No. at the prompt Enter Students IDNO. or Record No. 2. Computer will display the students IDNO. & Name and asks for confirmation. 3. On confirmation, the courses in which the student is registered will be displayed. 4. If the student is a DTC case, go to step 11. 5. Match the display with the students Registration card. 6. Check that computer code and other entries for all hand written courses is legible and correct. 7. Any course not registered is struck-off completely. 8. For an Elective course, please ensure that EL is written in type column of the Registration card. 9. Sign in the respective columns against each course after verifying the entries. 10. After verification and signature return Registration Card to the student and ask him to go to his Registration Advisor. 11. The computer displays DTC for the student. 12. Get the DTC Form from the student. 13. Verify the display with the entries on the DTC form, for some courses the sections may be blank. 14. After verification, sign the DTC form. 15. Do not sign the Registration Card. Write DTC in top left hand corner of Registration Card. 16. Return the Registration Card and DTC form to the student and ask him to go to his Registration Advisor. In case of any doubt ask the student to produce the ID card/Admit letter. For any clarification, contact the Room In-charge. Do not leave without consent of Room In-charge In case you have to register as a higher degree/Ph.D. student, you need not leave your registration duty. Report at ARC Division at 4:30 PM on 02/08/2013 for your registration. DO NOT LEAVE THE ROOM UNTIL THE REGISTRATION IS OVER.

15

Section J

GUIDELINES FOR REGISTRATION GUIDES

Timings for Course/Section Allotment: Session-I Session-II : : 09:15 AM to 01:00 PM 02:15 PM to 04:00 PM

In the computerized registration process, your role is to ensure the smooth registration. Each student can do his own registration on any of the terminals in the room. The software package is interactive and menu driven and normally a student will not face any problem if he goes systematically. You have to provide guidance to the student, monitor the students registering on the terminals as well as control the number of students in the room. Ensure that a student logs in with his own login & password by verifying the registration card and ID card. Guide the student to register in all the printed courses in the registration card completely. If a student wants to submit DTC (ask for a DTC form), try out various combinations for Clash Free timetable before giving the DTC form. Once a student completes the registration (or is DTC) ask him to log out and proceed to Course Allotment In-charge. Ensure that a student does not occupy the terminal for more than 10 minutes. If some student is taking more time, try to help him/her. Students should not be allowed to use others login. In case of any doubt ask the student to produce the ID card /Admit letter. For any clarification contact the Room In-charge. Do not leave without consent of Room In-charge. In case you have to register as a higher degree/Ph.D. student, you need not leave your registration duty. Report at ARC Division at 4:30 PM on 02/08/2013 for your registration. DO NOT LEAVE THE ROOM/ROOM UNTIL THE REGISTRATION IS OVER.

Academic Registration & Counselling Division First Semester 2013-2014

Section - K

GUIDELINES FOR BOOTH MANAGEMENT IN-CHARGES

Report 15 minutes before the announced timings for section/course allotment. ENSURE that no student is in the room before the allotment is started. Admit the students in the Room in order of priority number, irrespective of the admission year. ENTRY shall be controlled in such a way that there is no crowding inside the room. DO NOT ALLOW any student to ENTER from EXIT gate. Release priority numbers according to the announced schedule at regular intervals so that entry to each room will have the same priority number at any particular time. No student shall be allowed to enter the room with more than one Registration Card. No parent shall be allowed to enter the room with his/her ward.

17

Section L

REGISTRATION TEAM
DEAN, ARCD Prof. N N Sharma
Unit Chief, CAHU Prof. S C Sivasubramanian NUCLEUS MEMBERS (ARCD/CAHU) B K Rout Haribabu K Jitendra S Rathore Kritika Maheshwar Dwivedy Pankaj Vyas Sachin U Belgamwar Skandha Srinivas Subit Kumar Saha Surbhi Ravi Theja Yashvardhan Sharma Student Volunteer Sagar Arora CAHU Office O P Redu ARCD Office M K Kokcha Nathu Ram Arvind Mehta Santosh Kumar Saini Abhisek Dhadich Harpal Ramswaroop Sharma Suresh Kumar Sharma Santosh Sharma

Website of ARCD: http://arcd You can get here

List of Students registered in your course or in your section- Browse / Download Timetable for yourself. Details including Comprehensive exam information for your courses. Amendments information (W/DP/RC) for your course. Post a Query. FAQ.

Register yourself, if not done so far, at the websites to use the services. Any suggestions/questions can be mailed to: arc_reg@bits-pilani.ac.in

- Thanks -