SessionIII:Monitoring and MIS

Ministry of Rural Development Krishi Bhawan New Delhi

Qualitative & Quantitative monitoring

Qualitative monitoring to check adherence to processes and fulfillment of spirit of NREGA

National Level Monitors & Special Appraisal Teams visits Area Officers & Senior Officers of other Central Ministries visits Through MIS

Quantitative monitoring to assess physical and financial progress

Monthly progress reports obtained from States Through MIS

4 MPR formats

Household format: Household related information Employment format: Employment provided and its breakup category wise Works format: Works taken up, their nature and proportion Expenditure format: Funds utilised, the extant and nature of expenditure

Monitoring on Quantitative Parameters

Job cards issued Demand for employment of a Household Employment provided to a household Employment provided to women, SC & ST Number of persondays generated in the district. Cost of one day of employment provided Number of days of employment provided to a household Expenditure incurred on wages, material and administration Nature of works taken up and their proportion.

Monitoring of important Parameters

Planning Preparation of perspective plans Preparation of labour budget Job card Number of days taken in issuing Job Card Updation and the entries in Job Card ID and authentication of Job Card Job card is in custody of household Application for demand Acknowledgement of demand by dated receipt Muster Roll maintenance Muster roll is numbered and authenticated Only valid muster roll is used and are available at worksite All entries in muster roll are being made, such as attendance, wage payment made. 100% verification of muster roll

Monitoring of other important Parameters_contd.

Wage payment

Wage payment is through Banks/ Post offices Wage payment if being made in cash is in front of community Wage payment is not delayed. Measurement is done once a week 7 hours of diligent work entitles the wage earner minimum wages Whether the requirements of putting NREGA records in public domain are being fulfilled. Social audit is being undertaken Citizen is able to access information on NREGA

Work measurement and labour productivity

Transparency

Other aspects that are monitored closely

Whether IEC activities are enhancing awareness, especially about processes Deployment and Capacity Building of dedicated staff at all levels 100% inspection of works by State/ District/ Block level officials Effectiveness of Grievance Redressal Mechanism and disposal of complaints. State of Operationalisation of MIS

Methodology of Development of NREGASoft

Assessible at http://nrega.nic.in Result of Continuous Consultations with the States Offline version was provided to States for beta testing Online version tried by States and shortcomings communicated NIC team and Ministrys officials with domain knowledge interacted with the various States & Districts

General Principles

Data entry at the level of occurrence of the event [due to resource constraint data entry being done at Block level] Data entry, data aggregation to be software engineered Data on the web in public domain Report generation on the basis of data entered [currently monthly progress reports are being entered at Ministry level] Available in local language

Necessity for computer based MIS

The magnitude of operations of NREGA throw large scale data, which is difficult to monitor without MIS. The Programme monitoring entails employment monitoring of each household. MIS is a Management tool MIS to track time-bound activities: throws alerts

Provision of employment with in 15 days of demanding To track whether unemployment allowance is to be paid

To generate progress reports in desired formats To monitor the data and analyse the progress To enhance transparency and to meet RTI mandates

How to operationalise MIS

Hardware requirement

Basic computer MIS is Browser independent: Internet Explorer, Mozilla or firefox can be used. Offline mode can operate on Open source-Linux or Windows For offline operation NREGASoft is to loaded At least two operators at Block level.

Software requirement

Trained Operators

MIS an aid to quality implementation

MIS performs the following critical functions:

Records households information and data pertaining to issue of Job Card] Records and tracks the fulfillment of employment guarantee Employment Demand and supply [keeps tracks of allotment of employment] Records the Muster Roll data, that pertain to Wage Payments, number of days of work done and the work on which employment provided. Ensure and tracks Fund availability at each level Enhances Transparency [Muster rolls, Job Card register, Employment register and information on works are available on the MIS] Enhances promptness of Grievance Redressal

Operational Details of IT Plan

The MIS structure and standard defined by MORD States free to develop their own MIS with interoperability and compatibility in perspective Gram Panchayat to be the basic unit for data base design, but data entry could be done at Block level Computerisation work of Block level could be outsourced

The NICs MIS incorporates

Beneficiary module

registration of household, issue of Job Card, demand & provision of employment, work done & payment of wages, payment of Unemployment allowance. Preparation of works estimate, Technical & Administrative approval of works, Shelf of Project preparation, physical monitoring of works progress, works taken by various agencies, assets created Allotment of funds, speedy fund release, report on finance & social audits, ATR on finance & Social Audit paras, Utilisation certificates, reconciliation of accounts

Planning & Works management module

Finance module

MIS_contd.

Monitoring module

MIS to capture, analyse, retrieve data: Social Audit, RTI compliant generation of reports in citizens domain.

Human Resource module

Staff directory, Capacity building details, Pay roll of NREGA staff

National classification of grievances, details like name, address, nature and date of grievance and the date and nature of disposal

Grievance redressal module

The Software generates

Job cards
Unique IDs for Households, Individuals, Works Technical Approval of works Administrative approval of works List of work in shelf of projects

MIS reports and MPR

Reports for citizens and wage seeker

1. Citizens Module
Citizen can check online

NREGA: National Overview Statistics NREGA Implementation Status Report Work Status Report Financial Progress Report Analysis of Progress Under NREGA Reports from MIS National Level Reports Employment Status Work Status Financial Statement Available Fund at Each Level Expenditure Statement for Works Category wise Expenditure Statement for Works Muster Roll GP level Reports Analytic Report NREGA Implementation Status Analysis List of Work(s) Running Behind Schedule Work Approval Analysis Gender,Caste,Work & Wage Analysis Work Execution Agency Analysis with the Level of Execution Work Material, Labour Wages Expenditure Ratio Analysis Registers Registration Application Register Job card/Employment Register Muster roll issue Register Muster roll Receipt Register

2. Panchayat Module
2.1-Gram Panchayats 2.2-Block Panchayats 2.3-Zilla Panchayats

GP Data Entry- login screen

Data Entry- options

Photo can be added to Job Card

Job Card

Work allocation format

Muster Roll format

Material Procurement format

Reports

List of persons/ households demanded employment

Work allocation report

List of Households completed 100 days of Employment Guarantee

Alert on Unemployment Allowance

Alert on completion of 100 days of guarantee

List of Works on Shelf of Project

MIS also assists in Employment allocation

Muster roll receipt register at GP level

Muster Roll could be accessed by anyone

DPC Login Frame

Data Entry Options for DPC

Input format for AS of works

Projects pending for Administrative Approval

Input format for TS of works

Projects pending for Technical Approval

Input of Technical Details of Work

List of works accorded AS

List of works accorded TS

List of Complaints

Action Taken on Complaint

5.1 Programme Officer

Data Entry Registration, Attend complaints, comment on GP works issue Muster Roll Payment of unemployment allowance Generate Reports list of work for approval MSR Register Pending Works unfulfilled demand list of projects having vacancy project which can be taken up to meet unfulfilled demand. Report on unemployment allowance paid

Login Screen For Program Officer

Data Entry Screen For Program Officer

Projects of all GP of that block for commenting and sending to DPC

Issuing of Muster Roll

Attend Complaints

Reports on NREGA implementation

Administrator Module to view & analyse reports