Shipping Officer - P2

The World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. The Shipping Service is responsible for managing transportation by liner or charter vessel. Working with a network of freight forwarders, ship brokers and ships agents, WFP in 2012 moved cargo from 60 load ports to 75 discharge ports across five continents, shipping over 2 million mt annually to support the Programme. We are currently seeking to fill the position of Shipping Officer - P2, which will be based in our Headquarters in Rome, Italy. ARE YOU UP TO THE CHALLENGE?
Selected candidates may be asked to serve in a difficult duty station upon appointment. Please visit our corporate recruitment website to get more information about being an International Professional in WFP: http://www.wfp.org/about/vacancies/professionals

The Shipping Officer will report to the Chief of Logistics Division Shipping (OSLS) and is under the functional supervision of the Deputy Chief OSLS. The incumbent will be responsible for the following duties: Provide supervision and guidance to five General Service staff in the Freight Support Unit (responsible for data using SAP). Ensure compliance with financial policies, procedures, rules and regulations among above-mentioned units. Propose and implement procedures for regular monitoring of external transport budgets of WFP field projects. Provide inputs for the development of supply chain tracking systems and other tools to support visibility and optimization of shipping activities. Develop and implement detailed Standard Operating Procedures for all posts in the Freight Support Unit. Participate in the development of further improvements in procedures, documentation and reporting of shipping operations; Manage preparation of the quarterly Commodity, Contracting, Transport and Insurance (CCTI) reports for the Shipping Service. Manage the preparation of other reports for the Shipping Service, including periodic reviews of requirements, identification of data sources, and analysis. As Forward Purchasing Facility (FPF) focal point, manage/coordinate/guide the FPF internal processes within the Shipping Service, recommend actions to be taken by management and ensure relevant and timely inputs to FPF technical working group. Advise/manage LESS (a new SAP-based commodity tracking system) rollout in the Shipping Service. As a back-up function to other Shipping Officers, provide monitoring/follow up of liner and charter vessels operations and CFR shipments, liaising with Country Offices, Freight Forwarding Agents, suppliers, and colleagues from other HQ divisions as required. Keep shipping files in good order. 1

Liaise with various WFP Offices in order to determine the most efficient mode of calling forward commodities, taking into consideration type of commodity, quantity, port, weather and freight market conditions, etc; Consolidate and plan shipments and manage the operational aspects of chartered and liner shipments. Liaise with agents and suppliers to ensure cargo readiness; Perform any other duties as required.

Qualifications & Experience Required Education: University degree in business administration/finance, engineering, computer science, statistics, economics (preferably transport economics), quality assurance, technical, statistics or management related to the area of work, i.e. air transport, surface transport, etc.

Experience: At least three years of postgraduate professional experience in commercial or government transportation and ancillary sectors of which at least two years experience in a commercial company, NGO or other UN agency; Adequate knowledge and experience in chartering/shipping/port operations. Proficiency in Windows (MS Word, Excel, PowerPoint); prior experience in transport tracking systems. WFP previous working experience and procedural knowledge will be a plus.

Technical Skills & Knowledge: Specific requirements Prior working experience with SAP-based applications. Ability to plan and organize work and to meet strict deadlines. Prior supervisory experience.

Desirable requirements Process analysis, design and mapping tools (Visio, Industry Print, PowerPoint SmartArt, etc.) Previous experience in working with field offices. Prior experience working with supply chain management/tools. Previous experience in corporate reporting. Limited knowledge of French or Spanish

Competencies Ability to work productively and maintain effective working relationship with people of different national and cultural backgrounds; Ability to effectively lead a team and create a positive team environment. Ability to work effectively and under limited supervision on competing priorities. Excellent organization skills. Ability to adjust roles/behaviours to diverse and changing demands of work environment and organizational priorities. Ability to plan, to implement, manage and provide support to a wide variety of projects/activities. 2

Language: Working knowledge (proficiency/level C) of English and intermediate knowledge (level B) of another UN official language (Arabic, French, Spanish, Russian or Chinese) or Portuguese (one of WFPs working languages);

Terms and Conditions Selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, 30 days annual vacation, home leave, an education grant for dependent children, pension plan and medical insurance. Please visit the following websites for detailed information on working with WFP. http://www.wfp.org Click on: Where we work and Our work to learn more about WFPs operations. http://icsc.un.org Click on: Quick Links > Salary Scales > by date http://www.unstaffmobility.org Learn more about countries where the UN operates Application procedures: Go to: http://i-recruitment.wfp.org/vacancies/13-0013878 Step 1: Create your online CV. Step 2: Click on Description to read the position requirements and Apply to submit your application. NOTE: You must complete Step 2 in order for your application to be considered for this vacancy. Deadline for applications: 28 June 2013 WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. Qualified female applicants and qualified applicants from developing countries are encouraged to apply. REF: 13-0013878 Fighting Hunger Worldwide