DEPARTMENT OF TECHNICAL EDUCATION ADMISSION TO PG (MBA / MCA / M.E. / M.TECH. / M.Arch. / M.Sc.) AND B.Sc.

DEGREE COURSES - 2012-2013 SOFTWARE PACKAGE OPERATING INSTRUCTIONS 1) 2) 3) IMPORTANT INSTRUCTION : Download this package in a Desktop Computer system with Windows XP Operating system. The software will not work in Windows 7 operating system. How to use the Package: The downloaded PG_Approval_Package_2012_13 (Zipped Folder) should be unzipped using WinZip or WinRaR. The unzipped Package should be saved in the Desktop. The unzipped folder contains the folder name PG_Approval_2012_13. Double click the PG_Approval_2012_13 folder and view the contents of the Folder. The PG_Approval_2012_13 folder contains the Executable file Project1.exe. Double click the Project1.exe. The Main Menu will be displayed. Follow the instructions given below for further operations. Data should be entered in the following Order: DATA ENTRIES: 1) In the Main Menu under Data Entry i) ii) iii) Select College Entry. The Form will be displayed. Enter / Edit the Details of the College and press SAVE. Select Branch Entry. The Form will be displayed. Select the Courses offered during 2012-2013 from the Drop down menu, Enter the Sanctioned Intake in the respective branch and press SAVE. Select Students Details. The Form will be displayed. Enter all the details in the Form and Save. a) Entering New Record: To Enter the Data for a Student Select the appropriate branch and then Press the New Button. The Sl. No. will be automatically displayed. Enter all the necessary details in the Form. b) After Entering the details of a student Press Save to save the details. c) Editing a Record: For Editing the details of a Student, Press the Edit button. The cursor will blink in the Sl. No. Field. Enter the Sl. No. displayed in the accompanying table and press TAB Key. The Data Entry UG_MARKS_ENTRY Print Reports

details of the student already entered will be displayed. Make necessary corrections and once again press Save button to save the details. d) Deleting a Record: To Delete a record press Edit button and Enter the Sl. No. of the student in the Sl. No. box and press TAB. The details will be displayed. Now press Delete button to delete the record. UG_MARKS_ENTRY (For MBA / MCA / M.E. / M.Tech. Degree Courses only) 2) In the Main Menu under UG_MARKS_ENTRY i) ii) iii) iv) v) vi) vii) viii) ix) The Sl. No. and Name of the Students admitted to various Courses will be displayed by selecting appropriate course from the Course Details Box. The list will be displayed in the order of students in Form B. Take the printout of Form B and arrange the students mark sheets in the order of Form B and enter marks obtained by the student in the qualifying degree examination as per steps given below: From 5th column onwards enter the qualifying marks obtained, maximum mark in the orders of semesters in UG Degree examinations I, II, III, IV, etc. For 3 years UG Degree Course (including Arts and Science) enter marks from I semester to VI semesters. Fillup 0 in VII to X semesters. For 4 years B.E. / B.Tech. Degree Courses enter marks from I semester to VIII semesters. Fillup 0 in IX and X semesters. For 3 years Lateral Entry B.E. / B.Tech. Degree Courses enter marks from III semester to VIII semesters. Fillup 0 in all other semester columns. For 5 years B.Arch. Degree Courses enter marks from I semester to X semesters. If the UG qualifying examination is of annual pattern enter 0 in Odd semester columns and marks in each academic year in Even semester column. Corresponding to the semester / years the marks should be entered if semester / year is not applicable for a particular UG Course enter a 0 in those columns. Grade Entries : If the University has awarded Grades for each semester enter the grade obtained under marks obtained column and maximum grade under maximum marks column for each semester. Saving the Mark Entries : For a particular course say MCA enter the mark for the students consecutively and click the SAVE button then and there. Whatever entries made for students will be displayed. Editing the Mark Entries : Go to the particular row corresponding to the student and the corresponding column in the same row and over write the marks entered. IMPORTANT : Enter marks obtained under marks obtained column and maximum marks under maximum marks column.

PRINT REPORTS: 3) Under the Main Menu Print Reports print the following forms: i) ii) iii) iv) Form C Form B Form A Form M Community wise details Admitted Student details Sanctioned Intake, Admitted Quotawise details Qualifying examination marks details.

If any change is made in the Data Entries, once again take printouts to get updated Print Reports. How to Save the Data Entered in a CD-RW: The Folder PG_Approval_Package_2012_13 is in your Hard Disc now. After completion of Data Entry and taking Printouts, Save the Folder PG_Approval_Package_2012_13 back on to a CD-RW and bring it during your approval schedule. DOCUMENTS SHOULD BE ARRANGED IN THE FOLLOWING ORDER:

1) 2) 3) 4) 5) 6) 7) 8) 9) 10)

Principal Covering letter AICTE copy (2012-2013) Anna University, Chennai 600025 Affiliation copy (2012-2013) Latest Minority G.O. (if applicable) Form A Form C Form B Form M CD-RW Demand Draft

1 copy 2 copies 2 copies

11)

2 copies 2 copies 2 copies 2 copies 2 copies 1 No. DD (Demand Draft) @ `15 per admitted candidate - in favour of The Commissioner of Technical Education, Chennai 600 025 . XEROX COPY OF MARK SHEET / PROVISIONAL (TAKE XEROX ON BOTH SIDES)

Proof of percentage of marks taking into account marks from first semester to last semester of UG study For MBA / MCA / ME / MTech/ March courses only (M.Sc / B.Sc not needed) Xerox copy of Consolidated / Individual semester mark sheets (Both sides of certificate to be taken Xerox) and Provisional Certificates of students admitted to each PG course should be arranged in the order of FORM B and spiral bound separately (branchwise) and submitted.

STUDENTS ORIGINAL CERTIFICATES SHOULD BE ARRANGED IN THE ORDER OF FORM B : 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) Government quota Allotment order (For GQ students) TANCET / CONSORTIUM Entrance Mark sheets Community Certificate Transfer Certificate Plus Two / Diploma Mark sheet Proof of qualifying examination marks : Enclose either consolidated mark sheet or All individual semester mark sheets along with arrear mark sheet. MCA Degree - Proof of Mathematics or Statistics subjects at +2 or UG Degree Level Provisional / Degree Certificates AMIE qualified 2 years Industrial experience proof certificate Day time Part time M.E. Proof of present Employment in Engineering or Polytechnic Colleges should be submitted in the format given as a separate PDF file NRI / Foreign National PEC issued by respective Anna University, Chennai

In respect of students admitted to PG Degree Courses (MBA / MCA / M.E. / M.Tech. / M.Arch.) the Xerox copy of proof of marks obtained (Consolidated mark sheet or Individual semester mark sheet) should be arranged in the order of Form B and spiral bound (Branchwise) and submitted while coming for verification. Without Xerox copy of mark sheets approval for the candidate will not be accorded. In the Xerox copy of consolidated / Individual mark sheets mark the Form B Sl. No. in Pencil.

DEPARTMENT OF TECHNICAL EDUCATION : CHENNAI 600 025

MBA / MCA / M.E. / M.TECH. / M. Arch. / M.Sc. and B.Sc. Degree Courses 2012-2013

CHECK LIST

INSTITUTION CODE AND NAME:

SL. NO. 1 2 3 4 5 6 7 8 9 10 11 12 Principal Covering Letter AICTE Approval 2012-13 (2 copies) Anna University, Chennai 600025, Affiliation Copy 2012-13 (2 copies) Latest Minority G.O. (if applicable) (2 copies) Form A (2 copies) Form C (2 copies) Form B (2 copies) Form M (2 copies) Daytime-Parttime Mode Certificate (2 Copies for each student admitted) Demand Draft `15/- per admitted candidate in favour of The Commissioner of Technical Education, Chennai 600 025. CD-RW 1 No.
Spiral Bound of Xerox copy of Consolidated / Individual semester mark sheet and Provisional Certificate should be arranged in the order of Form B (Branchwise) (MBA / MCA / M.E. / M.Tech. / M.Arch.)

PARTICULARS

DETAILS TO BE FILLED IN BY THE INSTITUTION REPRESENTATIVE BEFORE SUBMITTING FOR APPROVAL FOR P.G.DEGREE ADMISSION 2012-2013 DATE: 1 College Code (TNEA Counselling Code) Name and address of the Institution / 11 / 2012

Whether AICTE approved copies 2012-2013 is enclosed Whether Anna University, Chennai 600025 Affiliation copy 2012-2013 is enclosed Whether the Total number of candidates admitted in Branch wise is within the Intake Latest Minority G.O. 2012-2013 (if applicable) Total number of students admission approval requested (see reverse side ) Name and Designation of the representative with Mobile Number Spiral Bound of Xerox copy of Consolidated / Individual semester mark sheet and Provisional Certificate should be arranged in the order of Form B (Branchwise) (MBA / MCA / M.E. / M.Tech. / M.Arch.) Signature

YES / NO

YES / NO YES / NO YES / NO

YES / NO

10

11. Demand Draft Particulars (Write the College Code (TNEA Code) and College Name at the backside of the DD) Sl. No. Name of the Bank Amount ` DD No. & Date

PTO

Name of Branch

No. of Students Admitted

TOTAL

INSTRUCTIONS TO PRINCIPALS CERTIFICATES DEFICIENCY RECTIFICATION LETTER FORMAT Date: From The Principal,

To The Commissioner of Technical Education, Chennai - 600 025 Sir, Sub: Admission - Admission of Students under First Year MBA / MCA / M.E. / M. Tech. / M. Arch. / M.Sc. and B.Sc. Degree Courses 2012-2013 Discrepancies Submitted documents - reg. Commissioner of Technical Education's Letter No. Dated: .11.2012 ---------/ / 2012

Ref:

In the reference cited, approval for the certain candidates admitted in our Institution under First Year MBA / MCA / M.E. / M. Tech. / M. Arch. / M.Sc. and B.Sc. Degree Course 2012-2013 has been stopped due to the reason(s) noted thereon. In this connection, I submit the following required documents / reply in respect of the stopped candidates and I request that their approval for admission may please be accorded. Sl. No Branch Form B Sl. No. Name of the candidate Deficiency notified How rectified

Principal The Principals are informed that query rectification date will be sent by Email. Therefore, the Principals are requested not to send query rectification through your college staff until further instructions from this office. However, Principals can keep the rectification ready. Query rectification will be verified on specified date sent through Email only.