Created by the St. Paul Public Libraries.

All are welcome to use, build on or revise this document for educational use.

Microsoft Word Exercise 2: Formatting Text

In this exercise you will practice: Opening and closing Microsoft Word Navigating the Ribbon, the Home tab and different Groups Using common keyboard keys Removing spaces after a paragraph
1. Open Microsoft Word using the icon on 2. Type your phone number in the blank 3. Press the Enter key to move down one line. 4. Type your first and last name. Capitalize the first letter of your first and last name using the Shift key on the keyboard. 5. Press the Enter key to move down one line. 6. Type your street address. (example: 123 Summer St.) 7. Press the Enter key to move down one line.
8.

Using Cut and Paste commands Changing Font and Font Size Centering text Making text Bold and Italic Saving a document
the desktop. document.

Type your city, state, and zip code. (example: St. Paul, MN 55104)

9. On the Home tab in the Editing group, click Select, and then click Select All from the list that appears. All the text should be highlighted. 10. On the Home tab in the Paragraph group, click the Line and Paragraph Spacing button to show a list of options. 11. From the Line and Paragraph Spacing list, click Remove Space After Paragraph. 12. Your document should look like this:

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13. In the Editing group, click Select, and then click Select All to highlight all the text.
14. Change

the font size to

18 using the Font Size dropdown menu in the Font

group.
15. Change

the font to Verdana using the Font dropdown menu in the Font group. The fonts are listed in alphabetical order, so you will need to scroll down the list. Click before your phone number, and then highlight your phone number.

16.

17. On the Home tab in the Clipboard group, click the Cut command. The cut command tells the computer to remove the text you have highlighted so you can paste it in a different location. 18. Click after your zip code to put your cursor there. 19. In the Clipboard group, click the Paste command. Your phone number should appear after your address. 20. Click between your address and your phone number and then press the space bar on the keyboard. 21. Highlight all the text by clicking Select, and then clicking Select All. This is in the Editing group.
22. On

the Home tab in the Paragraph group, click the Center command. The center command will line up your text in the center of the document. before your name, and then highlight your name. Change the font size to

23. Click

22 using the Font Size dropdown menu in the Font group.

24. Keep your name highlighted. In the Font group, click the Bold command to make your name bold. 25. Click between your phone number and your address, and then press the Enter key to move your phone number down below your address. 26. Highlight your street address and your city, state, and zip code.
2

Created by the St. Paul Public Libraries. All are welcome to use, build on or revise this document for educational use.

27.

In the Font group, click the Italic command to italicize your address.

Created by the St. Paul Public Libraries. All are welcome to use, build on or revise this document for educational use.

28.

Your document should look like this:

29. On the Ribbon, click the File tab to open the Backstage View. Backstage View shows you details about your document. It is also where you go to Save or Print your document. 30. On the left side of the window, click Save. A box will appear.

31. In the box that appears you will choose what to name your document and where to save it. In the white space next to File

Name, type NameAndAddress. 32. Use the Save in: dropdown menu to choose where to save your document. From the list click on My Documents. 33. Click the Save button. The document you created is now saved on the computer. 34. Click the X in the top right corner to close Microsoft Word.

Created by the St. Paul Public Libraries. All are welcome to use, build on or revise this document for educational use.

35.

Find the icon for the document you saved in the My Documents folder.