Asset intensive industries face the harsh realities of operating in highly competitive markets and dealing with high

value facilities and equipment where each failure is disruptive and costly. At the same time, they must also adhere to stringent occupational safety, health and environmental regulations. Maintaining optimal availability, reliability and operational safety of plant, equipment, facilities and other assets is crucial for an organization's competitiveness. The functions of asset management are taking a fundamental turn where organizations are moving from historical reactive (run-tofailure) models and beginning to embrace whole life planning, life cycle costing, planned and proactive maintenance and other industry best practices. Some companies still regard physical asset management as just a more business-focused term for maintenance management - until they begin to realize the organization-wide impact and interdependencies with operations, design, asset performance, personnel productivity and lifecycle costs. This shift in focus exemplifies the progression from maintenance management to Enterprise Asset Management.

TOMMS (EAM/CMMS) bring to you the best Enterprise Asset Management(EAM) / Computerized Maintenance Management System(CMMS) to meet your company objective in maintaining your asset in order to achieve high return of asset (ROA) and return of investment (ROI).

Maximize the lifetime value of assets and closely align them with the company overall business strategy, allowing you to:
Control the company's list of maintainable assets through an asset register. Control accounting of assets, purchase price, depreciation rates, etc. Schedule planned preventive maintenance routines. Control preventive maintenance procedures and documentation. Control the issue and documentation of planned and unplanned maintenance work. Organize the maintenance personnel database including shift work schedules. Assist in maintenance project management. Provide maintenance budgeting and costing statistics. Control maintenance inventory (stores management, requisition and purchasing). Process condition monitoring inputs TOMMS (EAM) proven and implemented by Customers. World-class Corporate Performance Management solutions (Budgeting, Forecasting, Planning, Scorecards and Dashboards)

KPI REPORTING

Why Enterprise Asset Management Important?

Competitive pressures force organizations to minimize asset total cost of ownership and streamline their asset management operations (these typically involve myriad activities ranging from inventory, parts and labour management to contracts and vendor management for new works). As downtimes become increasingly expensive, both in terms of lost production capacity and unfavourable publicity, organizations are compelled to maximize their asset productive life cycles via optimal maintenance programs. In the event of asset failure, quick response time is critical. In recent years, stringent industry-specific environmental health and occupational safety regulations are being enforced by government oversight agencies, with industrial owners and operators responsible for compliance. Asset registers, risk registers, work planning and scheduling, life cycle costing and systematic methods for problem identification, root-cause analysis and continuous improvement are increasingly seen as prerequisites for a robust asset management system. By providing a platform for connecting people, processes, assets, industry-based knowledge and decision support capabilities based on quality information, TOMMS (EAM provides a holistic view of an organization's asset base, enabling managers to control and optimize their operations for quality and efficiency.

Preventive Maintenance

TOMMS MOBILE

Overview of modules and features

Asset Management The asset management module identifies, tracks, locates, and analyzes the performance of physical assets throughout its entire life cycle. Create and track detail information on each asset include location, type, asset cost history, warranties, schematics and diagram. It can increase the productivity and prolonged the asset life time. Build asset hierarchies to roll up maintenance costs throughout all levels of production. It reflects the parent child relationship of the assets and also spares cost.. Condition monitoring of each asset helps to reduce unplanned downtime. Capture meter reading for each assets. Allow update usage and meter replacement for data analysis. Maintenance Management The work management module controls work order processes for routine, response, and periodic preventive maintenance. The work management module also stores material and task lists for easy reference and retrieval. Capture work request, generate work order through email notification and provide detail planning information. It enables to streamlines the workflow. Track resource, material and contract costs. It helps to reduced labour and material costs. .Provide work order history by Fault Codes, Cause Codes and Actions Codes. It enables for root cause analysis.

TOMMS is a comprehensive (EAM) Enterprise Asset Management or (CMMS) Computerized Maintenance Management System specially designed to reduce maintenance cost and improve organization bottom line. TOMMS is widely adopted in 3 main industries to manage and control asset maintenance: Plant, Facility and Fleet Maintenance.

Budget Management The budget management module automates budget setup and the subsequent capture the expenditures associated with maintenance work. It provides estimates against actual costs incurred to assist you to monitor the operating cost. Preventive Management Maintenance

Procurement Management The purchasing management module allows you to control purchase order and invoicematching processes for stocked materials, direct materials, hired labour, and services. Automated materials request based on maintenance schedules. It ensures that the right parts are ordered at the right time. Provide Historical Purchase orders for each vendor. It enables for vendor performance analysis. Provide multiple PR approval through PR limit and supports global purchasing across multiple sites or organizations. It enables savings and efficiencies of group purchasing. Provide PO contract like expiration date, renewal date, RA (base on amount) and RQ (base on quantity). It ensures that you're getting the most value out of every contract. Personnel Management The Personnel module lets you create a record for every employee to efficiently track time spent on work orders. Track employee detail, craft code, charge rate and pay rate. It helps you to track the employee performance and overtime refused by employee. Barcode Management This module allows you to print barcodes labels for all the assets and materials. It allows you to use Barcodes for Physical Stock Count and materials transaction to streamlines the workflow. Easily integrates with any barcode hardware like Symbol. Web Work Management With TOMMSs Web Work Module end user can submit new service request work and check status through any PC with a web browser.

It allows the flexibility to any asset maintenance organizations to align their goals and priorities in a manner that best support overall business objectives. Allow any user over the internet to access, view and record critical information via the web browser. Easily indicates solutions to specific service requests; build internal knowledgebase. TOMMS Mobile TOMMS Mobile applications are for PDAs that are built into it to make it easy for organizations to centrally manage and extend to remote workforces. TOMMS leverage the most current enabling technologies to streamline your workflow and documentation process. With TOMMS mobile, manual data entry and the human error often associated with it are virtually eliminated. Create, upload and update work order and material through PDA.

The PM management module manages condition based maintenance by defining inspection points belonging to one or more assets. Generate PM work orders triggered by time frequency or meters (calendar- or usagebased inspection). Preventive Maintenance (PM) enables PM schedules in place with the right job task, resources and materials planning. It helps to reduce unplanned downtime and reactive maintenance. Material Management The materials management module streamlines parts. It records all the materials transaction, movement and adjustment. Thus, allow for realtime data and auditing. You can use the work management module to allocate materials to work orders and automatically generate pick lists for materials. Track material costing, multiple location and transaction issue or receive. It helps you streamline material management by eliminating obsolete materials. Provide Inventory optimization tools like ABC analysis and reorder point to reduce the inventory stock-out and shrinkage. Management Report This module provides standard reports and listings for a variety of management needs.

TOMMS Connector TOMMS have worked closely with many Financial or Accounting systems to ensure tight integration between both systems using TOMMS-link as the platform for the integration. The connector covers information from Master files (supplier master, account codes, cost centre codes), Purchasing Transactions (Confirmed POs, GRNs, Goods Returns) and Inventory transactions (Stocks issues, returns, transfers and adjustments).

About TOMMS

TOMMS SYSTEMS SDN BHD (TOMMS) was incorporated by a group of IT professionals and technopreneurs with a business plan to undertake the research, design, development and commercialization of a comprehensive suite of solutions for the enterprise asset management (EAM) and computerized maintenance management (CMMS) industry. TOMMS was conferred with the MSC Status and it is a recognition awarded by the Government of Malaysia through the Multimedia Development Corporation for companies that invest and operate their ICT activities towards promoting innovation, assisting companies to reach new technology frontiers, partnering global IT players and providing opportunities for mutual enrichment and success. TOMMS have a combined domain experience in maintenance industry and IT project development of over 20 years. With these vast knowledge based, TOMMS has developed a product named TOTAL MAINTENANCE MANAGEMENT ENTERPRISE SOLUTION SUITE or just TOMMS. After extensive research and discussions with various potential user-groups and industry experts on the requirements, TOMMS envisaged that the TOMMS solutions and technology used will provide integral features and built in best practices that will benefit the intended users by :1. Develop a standard and end-to-end business proposition to facilitate the management of business assets. 2. Harness the power of technology to enable the delivery of total integrated, accessible, predictive and preventive services to ensure sufficient and cost effective resources to maintain continuity and uptime of business assets. 3. Aggregate fragmented company records and critical performance parameters into useful electronic information for a unified cost effective service delivery and technologyconvergence platform.

4. Integrate and facilitate critical functions which are segregated to optimize operations, accelerate internal service quality, preserve business going concern and improve customer satisfaction. TOMMS (EAM) is the preferred choice for any small, medium or large organization looking into investing in enterprise asset management software. We provide award-winning Enterprise Asset Management solutions that help organizations to streamline and automate their maintenance related operations (from operations and procurement to reporting and analysis) and to achieve better compliance and corporate governance. TOMMS applications work seamlessly with each other or independently and they integrate well with other leading financial systems to maximize the return on your IT investment. Our products are all underpinned by expert consultancy, training and support services, delivered by teams of experienced maintenance analysts and technology specialists. In recent years, private companies and government sectors have come to recognise the value of TOMMS as a maintenance performance and improvement tool. With the advent of Internet, it has further boosted TOMMS popularity as cost of purchasing becomes affordable and the return of investment is enormous. Companies are also investing in TOMMS because it was generally designed to support the document control requirements of ISO9002 and play an integral part in the Total Productive Maintenance philosophy.

Case Study
The diesel-fired power generation plant with a capacity of 168MW operating since 2003 More than 40 AES people working in Sri Lanka Currently, AES Kelanitissa has the capacity of producing 168MW of electricity and the plant uptime is a top priority. Thus, making a maintenance program like TOMMS an essential part of ensuring it. We've used TOMMS Enterprise Asset Management (EAM) to help maintain AES Kelanitissa," relates Mr. Kamal, Team Leader Maintenance. "We use the work order, preventive maintenance, and purchasing and inventory modules. The system obtains maintenance input, produces work orders, and tracks work in process. It also provides a variety of reports, including work status, equipment availability, and cost and repair histories. Each piece of information is important when creating and executing a predictive, proactive maintenance program. "When I arrive at work in the early morning, I receive the work orders that the night shift operators have written concerning any broken equipment. My first task is to send out maintenance orders to our technicians to repair these parts or equipment. They will report back to the TOMMS system what corrective measures were taken, what parts were used, and how long it took to fix the problem. When finished, the system lets them know where to go and what to do next." Preventive maintenance is very important at AES. Once a month, the system generates an order to perform both vibration and oil analyses on the power skids, including the turbines, generators and their gearboxes. AES knows what the levels should be. Based on the results of readings, AES may or may not need to take one of the units down and change bearings or realign the skids before a failure occurs. The purchasing module generates POs for both stocked and non-stocked items, special orders and services. It tracks open POs and generates a list of those that are past due. Most importantly, working in consort with the inventory module, the system assures that PGV has parts and equipment when needed, including sufficient stock for scheduled projects. In addition, the utility always knows what stock levels are. "We also use Equipment History a lot," Mr. Kamal adds. "These histories are very valuable. With this information, if something comes up, we can refer to what has happened with this piece of equipment in the past. Is this the first time? Is this a continuing problem? How did it get fixed before? Was that successful and for how long? The answers to these questions allow us to determine when it is most cost effective to fix something or replace it."

AES built, owns and operates AES Kelanitissa, a diesel-fired 168 MW power plant that satisfies 10% of Sri Lankas energy consumption needs. Located in the capital city Colombo, the plant serves the area via the Ceylon Electricity Board (CEB), a utility company owned by the government of Sri Lanka. In February 2005, AES responded to the tsunami crisis in Asia by activating the AES Disaster Relief Fund, collecting donations from AES people around the world and directing resources to the local community in Sri Lanka.

Lakdhanavi Power Plant Purchase TOMMS (EAM) to maintain their 300MWatt Combined Cycle Power Plant in Muturajawela in Sri Lanka. The Lakdhanavi Plant was commission in August 2008 and since then we've used TOMMS Enterprise Asset Management (EAM) to help maintain Lakdhanavi Power Plant (LPP)," relates Mr Shankar Rao, Senior Commission Manager. " After a couple of years of using TOMMS, it has increased visibility into some important areas and weve been able to use that information to improve our performance. These improvements have been brought about by using TOMMS to measure the departments Mean Time To Repair (MTTR) and Mean Time Between Failure (MTBF). These are important engineering performance metrics that were rather cumbersome to record in earlier versions says Shankar. Using this information we are driving reductions in machine downtime and engineers attendance time on jobs. LAKDHANAVI LIMITED

The Lakdhanavi Limited build , own, operate and maintain a Combined Cycle 300 MW Thermal Power plant at the land filled reclaimed area site of Kerawalapitiya in the Gampaha District. The power generated by the plant will be transmitted through the national grid owned by the Ceylon Electricity Board (CEB).

Case Study

NORTHPORT (M) BHD On Board with TOMMS after an exhaustive selection process involving a comprehensive selection of vendors of Computerised Maintenance Management Systems (CMMS), "Klang Container Terminal Bhd (KCT) & Klang Port Management Sdn Bhd (KPM) now merge into Northport (Malaysia) Bhd (NMB) bought TOMMS. NMB handles around half of the Malaysias seaborne trade and is one of the market largest port operators in the Malaysia, The Maintenance, Inventory & Purchasing modules of TOMMS are to be installed across all divisions of NMB. NorthPorts objective is to have common standards and measures across the whole of its port operation. The Company is looking to improve maintenance efficiency and cost control and anticipates that the TOMMS system will help achieve this in relation to the port assets like facility, fleet and port equipments.

Benefits After six months of implementing TOMMS, Northport one of the largest port in Malaysia have upgraded and modernized their seaport's maintenance operations. Scheduled and Non-Scheduled Maintenance are now computerized with the aid of TOMMS which generates material request for spares ands purchase order request. Once consumed or utilized, it will be electronically transfer to their financial application for consolidation. With TOMMS, EMF (Electrical Mechanical Fitter) can instantly view parts on-order, resource availability, and the history of any work order. Chief Engineers and Supervisor can achieve their KPIs with TOMMS by downloading reports like MBTF, MBTR and Turnaround for respective cost centre like Crane, Mobile and Facility. The Asset Usage allows the EMF to collect meter reading from their fleet and download into TOMMS for statistic reporting like running and repair cost. The Workshop tracks the consumption of spare parts, fuel and tyre through TOMMS. TOMMS allows the managers of each trade to view the labour cost, material cost and sub-contractor cost pertaining to their trades and measured it against their budgets. Northport has realized their benefit in terms of their initial investment for the product and also streamlining their efficiency and effective of the Maintenance Department.

Benefits KLCCUH selected TOMMS from amongst the CMMSs available on the Malaysian market. The company wanted a real time system and were impressed with the ease, user friendliness, its simplicity and its feature richness. The flexibility of the software together with the ability to integrate with other types of software meant that the system would support production working methods. There are now 90 terminals on site mostly M&E technician & supervisors have been trained to use the system and there is an impressive array of data accessible online:15,000 Assets, 56,000 Stock Items, 20,000 Work Orders and 150,000 Stores Transactions handled It is now possible to analyse the cost of material booked out to assets, cost of labour on assets, total cost of assets and Mean Time between Failure .From management perspective, the benefits of TOMMS have included: Unlimited way information can be recorded in almost any format with a range of detailed cost analysis available. Ability to see where money is being wasted by reduced spares inventory recognizing obsolete, slow and long moving stock. Reduced time needed for annual stocktake from one month to three days and improved accuracy of items held in stock Ability to dispatch the associated spares with a machine when equipment is replaced with a clear view of jobs outstanding. Ability to see exactly what happened during the previous shift cuts down overtime and substantially reduced paperwork Improved machine reliability arising from more efficient operation. Ability to demonstrate that Health and Safety regulations are being complied and environmental targets met.