Schedule of Powers on Miscellaneous Matters

ITE M (1) 1.a 1)Bds lr. No. 86/PR/4/6; dt. 7.8.91 1.b 2)Bds lr.no. 86/PR/4/4; dt. 24.8.99 2.a AUTHORITY (2) NATURE OF POWERS (3) Advertisement Charges PHODs/CHODs (4) Full Powers subject to DAVP rates. OTHER HODs (5) As in Col.4 DY.HODs (6) NIL SR.SCALE OFF. (7) NIL 1)Finance concurrence is not necessary NIL NIL NIL Secy. to GM Full Powers NIL 2) To be published at the request of department REMARKS

Insertion of advertisements: Tender notices and campaign advts. In DAVP approved publications Purchase of Duplicators, accounting and calculating and other office machines (conventional) excluding computers Provision of furniture, cycles, clocks, spare parts for computer, other office equipments etc. including the supplies to Rest Houses, Canteens, Hospitals, Hostels etc.

Full Powers for administrative sanction (purchase to be arranged thro Stores Department) Full Powers. Note : Procurement action should be taken by placing S-1302 indent.

As in Col.4

NIL

NIL

2.b

As in Col.4

NIL

NIL

Technical vetting of Sr.EDPM for computer spares to be obtained

Full Powers (No Finance concurrence is necessary for purchase upto Rs. 2000/- on each occasion and upto Rs.10,000/- per annum.) CE: Rs.5,000/- additionally per annum (to meet requirement of Rest House/Guest House) Full Powers for Administrative approval with prior approval of CME and personal concurrence of FA & CAO. Full Powers upto 1 year

2.c

Purchase of Crockery, Cutlery and other Miscellaneous articles for the offices.(Other than Stationery)

Upto Rs.500/- only per occasion and upto Rs. 1,000/per annum (without Finance concurrence.) As in Col.4 Secretary to GM : Rs.10,000/- per annum (Including requirement for GMs conference Hall & Lunch room)

Rs.200/- per occasion and upto Rs.500/per annum (without Finance Concurrence)

Normally these articles should be purchased only thro' Stores Department. The powers given for purchases without Finance concurrence is for Local Direct Purchases and should be exercised only in cases of urgency

Approval for Shop Manufacture of furniture.

NIL

NIL

NIL

Hiring of office equipments/

As in Col.4

NIL

NIL

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) machines. CS no. 13, A/G/103; Dt.3.04.07 Procurement of Case/Leather Bag Brief Full Powers to Secretary to GM. No Finance Concurrence is necessary subject to the conditions mentioned in Annexure A dt. 03.04.07 PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

NIL

NIL

NIL

Note: No.F(X)II99/PW/3; Dt. 20.10.99 & Correction Slip No. 4 (A/G/103 dt.23.12.99) No.F(X)II99/PW/3 dt. 27-06-2000 1) For single source items sealed quotation to be obtained. As in Col.4 As in Col.4 NIL 2) When there are more than one supplier/ Authorized agents practice of collection normally 2 or more sealed quotations to be followed. Rs.50,000/- per annum on proprietary Considerations. Other conditions same as col.4 Rs.10,000/- per annum on proprietary Considerations. Other conditions same as Col.4

6.a

Repairs and maintenance expenditure of duplicators, accounting and calculating and other office machines (conventional) Clocks, including annual maintenance

Full Powers. I. For operation of Rate Contract concluded by COS (No Finance Concurrence is necessary)

F(X)II 2004 PW/8 dated 30-11-2005

II. For entering into maintenance agreements with reputed firms/original supplier of equipment/ Authorised agents upto Rs.5,00,000/on proprietary considerations III. Emergency repairs upto Rs.10,000/- in each case. NOTE: The cumulative expenditure should not exceed 2/3rd of the cost during the life time of the machine. IV. Normal repairs and maintenance of Office

NIL

Authority: F(X)II/99/PW/3 dated 20/10/1999

As in Col.4

Emergency Repairs upto Rs.5,000/- in each case.

Emergency repairs upto Rs.500/- in each case.

Full Powers (subject to a ceiling

Upto 5,000/- per

Rs.

NIL

Note: 1) If the repairs are to

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS be carried out by the OEM, the proposal would require the sanction of PHOD/CHOD. 2) Prescribed procedure reg. Invitation of tenders/quotations shall be followed NIL

equipments- Full Powers

of Rs. 2 lakh per annum

occasion. Annual Ceiling Rs. 50,000/-

6.b

i) Administrative approval for procurement of consumables for the above equipments.

Full powers (Rs.2500/- in each case No Finance Concurrence) Full powers (Upto Rs. 50,000/- per item per annum finance concurrence is not necessary) Full powers. NOTE : No Finance Concurrence upto Rs.500/- per occasion Rs.2 lakhs in each case.

Full Powers Rs.1000/- in each case - No Finance Concurrence

ii)Procurement of consumable items for CMT Lab

As in col. 4

Full Powers Rs.500/- in each case - No Finance Concurrence. NIL Dy.CC&M Full powers (upto Rs. 25,000/per item per annum finance concurrence is not necessary) As in Col.4 Upto Rs.5,000/- in each case on an interest free basis per annum with Finance concurrence.

NIL

6.c 6.d No.F(X)II99/PW/3 dt. 20.10.99 Correction slip No. 4; dt. 23.12.99 No.F(X)II99/PW/3 dt.27-06-2000

Office bicycles and maintenance.

Repairs

As in Col.4 Upto Rs.10,000/- in each case on an interest free basis per item per annum with Finance Concurrence.

NIL NIL

Advance payment for maintenance of office equipments. With Bank Guarantee

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) Upto Rs.20,000/- in each case with Indemnity Bond for original suppliers/authorised agents. For others with Indemnity Bond with finance concurrence. Full Powers (upto Rs.1000/- in each case - No Finance concurrence). Full powers subject to conditions prescribed in Railway Board's letter No.68/RS/4/739 dt.6.8.68. (No Finance concurrence required except for premature condemnation and consequent replacement) Full Powers without Finance concurrence subject to the following condition. The cycle should have outlived its prescribed life of 10 years. (No Finance concurrence is required except for premature condemnation and consequent replacement). Full Powers without Finance Concurrence subject to the following conditions. a) Furniture and clock should have outlived its OTHER HODs (5) Upto to Rs. 5000/per item per annum with IB for org. suppliers and for others with IB with Finance concurrence. Full Powers (upto Rs. 500/- in each case - No Finance concurrence) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

F(X)II/99/PW/3 dt.27-06-2000

Advance payment for maintenance of office equipments. Without Bank Guarantee

Upto Rs.2,000/- in each case against Indemnity Bond with finance concurrence

NIL

7.

Re-caning and repairs to furniture

general

As in Col.5

NIL

8.a

Condemnation of duplicators, accounting and calculating and other office machines (conventional)

As in Col.4

As in Col.4

NIL

8.b

Condemnation of bicycle.

As in Col.4.

As in Col.4

NIL

8.c

Condemnation of office furniture, equipment and clocks.

As in Col.4

As in Col.4

NIL

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) prescribed life as below and on condition basis. 1. Steel FurnitureHeavy:25 years, Medium : 15 years. 2. Wooden Furniture Heavy - 18 yrs. Light - 8 yrs. 3. Clock: 20 yrs.; Quartz - 3 yrs. (No finance concurrence required except for premature condemnation and consequent replacements) Board's letter No. F(X)II/97/PW/4/1 dt. 16.9.97 (Note under para 1005 Indian Railway Financial Code Vol.1) BDs lr. No. 1)F(X)/II/95/Exp / I; dt. 9.9.97 adn. 14.9.98 2) F(X)II/2003/ PW/I; Dt. 12.6.03 3)F(X)II/2004/ EXP/4; dt. 14.5.04 4)F(X)II2004/EXP/4; DT. 18.01.06 OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

9.a

Expenditure on ceremonial occasions.

CPO: Full powers within the amount specifically authorised by Railway Board.

NIL

NIL

NIL

9.b

Incurrence of expenditure On light refreshments at formal inter -departmental and other meetings and conferences subject to ceiling fixed by Board.

i) Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 25,000/-

i) Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 10,000/-

Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 5,000/Note: The ceiling of Rs.30000 for GM will be available under the disposal of Secretary to GM

NIL

1) Finance concurrence is not necessary 2) The actual incurrence of expenditure is to be consistent with austerity standards and number of such meetings should also be kept to the barest minimum. It should

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) (CS NO. 11 A/G/103; DT. 08.03.06) 5.F(X)II2004/EXP/4 dated 04/06/2007 ii) Working lunch: Rs. 75/- per head. iii) CPO is authorized to spend Rs. 5,000/- per Staff Council Meeting Contingent Expenditure 1) Bds lr. No. 89/PR/4/9; dt. 24.4.89 2) Bds lr. No F(X)II-95/ Exp./1; dt. 12.6.96 3) Bd.s lr.no. F(X)II - 2000/ PW/2; dt.27.6.2000 4) Bd.s Lr.no. 2003/PR/4/11; dt. 18.8.2003 Bds lr. 89/PR/4/9; DT. 24.4.89 Bds lr. No. 2003/PR/4/11; 18.8.03 Office ii) Working lunch: Rs. 75/- per head. NIL NIL NIL Upto Rs. 1,000/- in each case. Secy. to GM full powers NIL NIL Finance concurrence is necessary for special (unusual) contingencies only Para 1005 (iii) of Finance code vol. I 1) Finance concurrence is not necessary. 2)The expenditure on this account may be incurred by the Secy. to GM within the ceiling without finance concurrence. NATURE OF POWERS (3) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

also be ensured that the amount spent is within the Budget allotment.

9.c

Full Powers

Full powers

NIL

10.a

On entertaining prospective clients for sales promotion.

NIL

NIL

NIL Secy. to GM (from Hospitality fund) Rs. 250/- per meal per head or Rs. 500/- per head per day subject to annual ceiling limit of Rs. 50,000/-

NIL

10.b

Press tours & reception in connection with Publicity/ Public relations

NIL

NIL

NIL

NIL Secy. to GM Rs.250/- per head per day per meal

1) Finance concurrence is not necessary 2) The amount should be met within the overall PR budget. 3) The expenditure can be incurred by the Secy. to GM with the

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS administrative approval of GM. 4) The expenditure beyond Rs.25,000/- on any occasion would in addition, require prior finance concurrence 5) The instructions contained in Bds Lr. No. 89/PR4/9 dt.24.04.1989 & 2007/PR/4/5 dated 13.07.2007 should be followed. Finance concurrence is not necessary for expenditure upto Rs. 5,000/- in each occasion, subject to the observance of annual ceiling of Rs. 1 lakh or amount stipulated by the Board from time to time. No Finance concurrence. Amount is to be restricted to the limits fixed by Railway Board.

10.c

BD lr. No. 89/PR/4/9; Dt. 24.4.1989

Conducted tours for press and other publicity media purchase of kits and mementos

NIL

NIL

NIL Secy. to GM Full Powers

NIL

11

Tailoring Charges of Linen of Hospitals, Saloons, Rest Houses etc. Payment on behalf of the Rly. Of Registration fees and fees for Licences or renewal of Licences as prescribed under the Factories Act or any other State or Central Act.

Full Powers

As in Col.4

Full Powers

NIL

12.a

Full Powers (No Finance Concurrence)

As in Col.4

As in Col.4

NIL

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) Full Powers to sanction expenditure on a) Registration fees and wheel tax on motor vehicles. b) Fees for driving Licences for Motor Drivers. c) Fees for obtaining or removal of plumbers Licences. (Finance concurrence is necessary in other cases) Full Powers. (No Finance Concurrence is necessary) CEE: Full powers subject to personal certification that the items can be conveniently spared from the surplus available. (No Finance Concurrence is necessary) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

12.b

Payment to Municipality or Local Bodies on behalf of Railways.

As in Col.4

As in Col.4

NIL

13

Renewal of Telegraphic and abbreviated address of various branches annually and when they fall due. Payment of annual registration fee to P & T Department. Hiring out of Refrigerators and fans to officers as per approved rates fixed in consultation with Finance and revised periodically

As in Col.4

As in Col.4

NIL

14.a

NIL

NIL

NIL

14.b

Hire purchase of film for special education, publicity etc. Item no. 17 note (2) of GMs delegation Hiring of motor vehicle for parliamentary/other committees, foreign delegations, VVIPs/VIP Visits and emergent occasions

CPO : Full Powers

NIL

Curator and P.T.C : Rs.1000/- per film

NIL

14.c

NIL

NIL

NIL Secy. to GM Full Powers

NIL

1) Hiring of outside transport should be kept down to the barest minimum 2) Hiring of outside transport should be

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS made only if the staff cars or other vehicles with the Railway cannot be spared for the purpose. 3. Finance concurrence is not necessary. 4. Competitive mode of Tender/ Quotation route has to be adopted To sanction cash imprest to their own offices and officers subordinate to them. Board's letter No. F(X)II/97/ PW/4 DT.16.9.97 (Item 31) Law Charges Full Powers subject to prior Finance Concurrence and subject to the conditions laid in para 1050 to 1055 F.I.(Please refer Annexure - B) Full Powers upto Rs10,000/- on each case including advance payments in consultation with Law officer. NOTE : Law Charges will include the following payments but not the advocates' fees. a) Stamp fees for filing the cases and appeals. b) Stamp fees for obtaining the copies of judgements etc. c) Stamp fees for giving an application for adjournment etc. or for

15

NIL

NIL

NIL

16.a

As in Col.4

NIL

NIL

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) depositing other partys cost while applying for adjournments, if so, directed by the court. Each case means that any individual case is dealt with in one court or more, that is, when an individual case is conducted in more than one court, the charges should be clubbed together for the purpose of determining the competency of sanction. No Finance concurrence is necessary in cases where the disputed amounts do not exceed Rs.50,000/- per case. 16.b Rly.Board's letter No.F(X) II/97/ PW/4 DT.16.9.97 {Item No.35(ii)} Satisfaction of Court decree Full Powers in consultation with Law Officer. NOTE : Should be ensured that the competent authority has decided in consultation with Law officer not to file an appeal under the payment. It should be ensured before obtaining competent authority's sanction that necessary remedial measures have been taken to avoid recurrence of procedural lacunae that is commented upon in the judgement by the court in the handling of the case NIL NIL NIL OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

10

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) by the Administration. The particulars of cases involving expenditure of more than Rs.25,000/- in each case should be put up to GM for reporting to Railway Board for information. Upto Rs.25,000/- in each case. (Upto Rs.5,000/- in each case, no Finance Concurrence is required) NOTE : It should be ensured that the fees to be paid is in accordance with the High court schedule and in case the fee is not in accordance with High court schedule, such fee that is considered to be reasonable by the Ministry of Law. The instructions contained in the Boards letter No.F(X)II 54/LL/1 dt.3.6.55 and F(X)II68/LL/1/3 dt.20.11.68 regarding engagement of Lawyers on high fees and payment of their fees should be kept in view. It has also to be ensured that the limits mentioned under item 31(c) in the delegation of powers to GMs issued by Board vide their letter No.F(X)II/97/PW/4 of 16.9.97 as reproduced below are not exceeded. "to the engagement of OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

16.c

No.90/ LC/ 14/3 (CPA) dt.18.1.95 & Rly. Board's letter No.F(X) II/97/ PW/4 DT.16.9.97 Item 31(c) *Note no. A/G/103/Vol.X ; dt. 11.11.05 (CS NO. 12; Dt. 27.03.2006)

Engagement of Lawyers and payments.

Upto Rs.20,000/-

NIL

NIL Law Officer*: Upto Rs. 5000/- in each case (No Finance concurrence is required)

11

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

counsel at more than Rs.1050/- per day in Supreme Court or in any of the High Courts or more than Rs.750/- per day elsewhere"

NOTE : 1) Board's sanction is necessary to the institution of legal proceedings against News papers for publishing false and damaging articles against the Railway Administration (Ref : Item 51 of Delegation of Powers to General Managers vide Board's letter No.F(X)II/97/PW/4 dt.16.9.97.) 2) The sanction of Railway Board should be obtained before any step taken either to appear or defend an appeal in the Supreme Court. (Ref: Item 31 of Delegation of Powers to General Managers vide Board's letter No.F(X)II/97/PW/4 dt. 16.9.97.) Full Powers. However, a NIL NIL NIL detailed report should be

16.d

Rly. Bd's letter No.F(X)

Claims settled by arbitration award against any dispute

12

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) put up to GM for keeping the Railway Board informed in the following cases: (i) Where payment to a contractor as result of the arbitrator's award exceeded by more than Rs.50,000/of the amount considered due by the Railway Administration before the arbitration proceedings began. (ii) Where deficiencies in the General conditions of contract or of procedure laid down by the Railway Board came to light. Full Powers upto Rs. 5000/- in each case in respect of outsiders, and Rs.2000/- p.a to Railway Officers (Law officer should be consulted in each case) (No Finance Concurrence is necessary) The circumstances under which such appointment of private persons has been made, should, however, be brought to the notice of the Board. Full Powers including Airmail charges on official documents to be sent/ received from foreign countries from imprest against contingencies (No OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

II/97/PW/4 Dt.16.9.97 Item 36

arising out of a contract.

16.e

Rly. Bd's letter No.F(X) II/97/PW/4 Dt.16.9.97 (item5. e & 33(a)

Sanction of Arbitrators Fees not exceeding the limit fixed by the Board and cost of Arbitration such as Stamp paper, incidental expenses etc. fixed by the Arbitrator.

CMM : As in Col.4

NIL

NIL

17.a

1318 G-I 1319 G-I

Postal Charges (Including Speed Courier Service)

As in col.4

As in Col.4

Post/

Upto Rs.200/in each case.

13

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) Finance concurrence is necessary) 17.b Cablegrams - Issue of Printing: All printing works should be arranged only through Stores Dept. These powers are only for giving Administrative approval for placement of S-1302 indents. Printing of News letters, Calendars and other publicity material such as leaflets, posters etc. Full Powers Upto Rs.1,00,000/- per annum. If the printing is for a new form to be introduced, prior approval of the Forms committee is required. Full Powers CMM: Full powers upto Rs.5,000/within the overall ceiling of Rs.50,000/- per annum. Dy.CMM: Full Powers NIL Upto Rs.1,00,000/per annum for Secy. to GM only. NIL Secy. to GM full Powers NIL NIL OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

18.a

18.b

Full Powers

NIL 1)Finance concurrence is not necessary

18.c

Corr. Slip No.5 dt. 3.12.01

Printing of Visiting Cards/Letter Head Pads

Full Powers

Full Powers upto JA Grade level and upto Rs.500/- per annum for Group-B Officers

NIL

NIL

2)Normally Letter Head pads are to be supplied to PHODs/CHODs only. 3) Printing to be done through Stores Department. 1) Finance concurrence is not necessary.

18.d

Para 1030 and 1048 of Financial Code Vol.I

Printing through outside presses in emergent occasions

2) Tender/Quotation route to be followed NIL NIL NIL Secy. to GM Rs. 20,000/- per occasion NIL 3) Printing in outside press shall be done provided Southern Railway is unable to undertake the work. NIL No Finance concurrence upto Rs.500/- each per

19

i) Binding of printed/ Xeroxed/Computer printed materials

Full Powers

Rs. 10,000/- per annum

Rs.5,000/- per annum

14

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) ii)Obtaining photocopies / Lamination from outside sources in emergent cases PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) Secy. to GM (up to Rs.10,000/-) SR.SCALE OFF. (7) NIL REMARKS occasion Full Powers CEE Rs.25,000/-per annum, CME - Rs.50,000/per annum including Dy.CC&M, PTC and design offices, FA&CAORs.25,000/- & Rs.15,000/per annum for other departments (Excluding foreign technical journals, Newspapers & magazines), Chief Security Commissioner Rs. 7,500/(CS No. 7; A/G/103 Dt. 29.8.03) Note: Newspaper & Magazines: Separate sanction to be obtained. Full powers to the extent of monetary limit delegated by GM Full powers with Finance concurrence CPO : (i) Full powers subject to a limit of Rs.50,000/- per annum. (No Finance concurrence) (ii) Full Powers to enter into Annual Rate Contract. (With Finance Concurrence) Full Powers Upto Rs.5,000/-

20.a

Purchase of Books and Technical Journals for official use and News papers and Magazines as approved by GM.

As delegated by PHOD/ CHOD subject to overall limit for the Dept. not being exceeded subject to restrictions in para 1040 F I

NIL Secy. to GM Rs.25,000/- per annum

NIL

20.b 20.c

Advance payment of Annual subscription for Journals. Purchase of specifications

As in Col.4 NIL

NIL NIL Upto Rs.10,000/per annum without Finance concurrence only to SECRETARY TO GM.

NIL NIL

21

a) Purchase of Photographic goods including Films and developing charges, arts and blocks but excluding cameras. b) Repairs to Photographic/Cine photographic equipments and replacement of spare parts

NIL

PRO: up to Rs.5000/- per annum without Finance Concurrence.

Para 236 of Finance Code Vol.I

NIL

NIL Secy. to GM Full Powers

NIL

Finance concurrence is not necessary

15

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) CE: Full powers subject to the following conditions: 1. All purchases of seedlings, saplings should invariably be made from DFOs or other Govt./ NonGovt. agencies. 2. Where prepayment is insisted upon by the Govt. agencies, the payment may be made by cheque. 3. The purchases may be made by prepayment, post purchase payment or with cash depending on exigencies. Finance concurrence necessary for purchases from NonGovt. agencies exceeding Rs. 1000/- in each case subject to annual ceiling of Rs. 25,000/CE: Rs.2,000/- in each case subject to a maximum of Rs.10,000/per month. Full powers subject to authorisation in terms of the recommendations of the Uniforms committee. CPO: Full Powers OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

22

No. W/W/57; Dt. 17.12.07

Procurement of seeds/plants and other horticulture materials from DFOs/Govt. Nursery Gardens/Pvt. Nursery gardens for the upkeep of garden/parks/ lawns in ICF

NIL

NIL

NIL

23

A/G/103; dt.8.5.99

Purchase of civil Engg. items of small value like Taps, Pipes, Water Closets, Wash Basins etc. i) Provision of protective clothing and articles to staff including Rain Coats, umbrellas etc. ii) supply of School uniform to wards of eligible Railway employees Payments towards rewards, for suggesting improved methods of production etc. under 'suggestions' and inventions scheme duly recommended by the committee.

NIL

Dy.CE: Rs.1,000/in each case subject to a maximum of Rs.5000/- per month. As in Col.4

NIL

As in col.4

NIL

24 Para 2207 of IREM

NIL

NIL

NIL

25.a

Upto Rs.1000/- in each case (Without Finance Concurrence)

Upto Rs.1000/- in each case (without Finance Concurrence)

Upto Rs.250/- in each case (Without Finance Concurrence)

NIL

16

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) On the spot award to staff. NOTE: These powers should be exercised very rarely and meticulously only in proven cases of extra ordinary devotion to duty and commendable performance of high order. These powers should not be utilised in a routine fashion for granting awards to employees as a means of compensating them for apparent or other loss sustained by them and subject to specific budget provision. Purchase of stationery including Rubber Stamps (For administrative approval) for placement of S-1302 indent. All purchases should be made through Stores Department only by placing S-1302 indents. Upto Rs.500/- in each case subject to annual monetary limit fixed for the department in consultation with the Finance every year. It is left to the PHOD/CHOD to distribute the funds to the lower officials under his control and distributions authorised should be advised to Accounts. PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

25.b

Upto Rs.250/- in each case within the authorised limit for the Department

Upto Rs.100/- in each case within the authorised limit for the Department.

NIL

26

a) Subject to the conditions mentioned in para 1111-S. (1990 Vol.I) PHODs/CHODs have power to make petty local purchase of stationery stores included in list 'A' (para 1111) upto Rs.2000/- in each case. No Finance concurrence required upto Rs.1000/in each case. b) In the case of purchase of Rubber stamps and office seals, HODs have full powers to make local purchase in case of nonsupply or delay in supply of these items. NOTE : These powers should be exercised subject to the observance

As in Col.4

NIL Secretary to GM (as in Col.4)

NIL

17

Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) of the instructions contained in paras 1019 and 1049 F.I. Installation of Railway phones (in offices and Railway quarters) Installation of P & T Telephones. 1. To entitled officers 2. To Non - entitled officers. Removal of P & T Phone from one place to another To sanction charges for analysis or testing of samples in Govt. Labs Write off - Cash Waiver/Write off of recovery from outsider 1. Awarding of contracts for washing of uniforms, linen, sheets, towels etc. 30 2. Washing of linen sheets, towels etc. other than on contract basis Deposits for LPG connections in canteens, Apprentices Hostel, Rest Houses etc. Administrative approval for procurement of consumables for Full Powers. Upto Rs.200/in each case (No Finance Concurrence) CEE : Full powers (No Finance concurrence necessary) after the approval of the concerned HOD. CEE : Full Powers after administrative approval by the concerned HODs. NIL CEE : Full powers Full Powers (No Finance Concurrence) FA & CAO : Upto Rs.5,000/- in each case Rs.5000/- in each case Dy.CEE/M Full powers. No Finance Concurrence after the approval of HOD. NIL OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

27.a

NIL

NIL

NIL

NIL

27.b

NIL NIL As in Col.4 NIL Rs.2000/- in each case.

NIL NIL Dy.CC&M only as in Col.4 NIL NIL Dy.CE: Full Powers upto Rs.50,000/(on competitive basis)

NIL NIL NIL NIL NIL

27.c 28 29.a 29.b

CE and CMS : Full Powers (On competitive basis)

NIL

NIL

As in Col.4

As in Col.4

NIL

31 32

CPO : Full Powers Full Powers

NIL As in Col.4

NIL Upto Rs.25,000/in each case.

NIL Upto Rs.5,000/in each case

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Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) computer/printer such as Cartridge, Toner refilling, floppy, tapes etc. except paper. a) Full powers subject to concurrence by CPO within the annual budget allotment for the department concerned and further subject to the total expenditure not exceeding Rs.25,000/- per individual and Rs.4,000/per day per individual (No Finance concurrence) b) In case of training expenditure exceeding budgetary limit of the dept. or when funds are required from GM's reserve, should be put up to GM for sanction. (No Finance concurrence) NIL NIL NIL PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

Training of personnel in Non-Railway Institutions : 1. Non -Gazetted staff

33

2. Gazetted staff

NIL

NIL

NIL

NIL

34

Administrative approval for Procurement of consumable items required for micro filming cum printing equipments such as chemicals, special papers, polyester film, micro film developer, flat tape ink, refill plotter ink etc. through Stores Department

CME/CDE(Mech). : Full powers upto Rs.5,00,000/- per annum with Finance Concurrence.

Dy.CME/Designs.Up to Rs.25,000/- per annum with Finance Concurrence.

NIL

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Schedule of Powers on Miscellaneous Matters

ITE M (1) AUTHORITY (2) NATURE OF POWERS (3) for Reprographic section in Design Office and CAD Centre. Transportation and Coolie charges during official duty, when materials/documents are to be transported. (Charges such as normal Auto fare etc. permissible under TA rules should not be included). Reimbursement of Telephone Charges (made only for official purposes.) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

35

Full Powers upto Rs. 500/- in each case without Finance Concurrence.

Full Powers upto Rs.200/- in each case without Finance Concurrence.

Full Powers upto Rs. 100/- in each case without Finance Concurrence

NIL

36

Full Powers

NIL

NIL

NIL

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Schedule of Powers on Miscellaneous Matters

ITEM (1) 37.1.1 AUTHORITY (2) Boards lr.no. 2001/C&IS/ Comp./Policy; dt. 7.12.01. (CS no. 6; dt. 30.10.02) *Boards lr.no. F(X)II2007/Comp./1; 20.11.07 (CS no. 15 A/G/103/Vol.XII; 03.12.07) No.2006/CAIS/Ot h/Delegation of powers/36 dt. 10-12-2008 Remarks: a) Total per PC cost including CPU and TFT monitor etc. should not exceed Rs.40,000/- which is chargeable to revenue. Use of thin clients may be encouraged as they are cheaper and also easy to maintain. b) All procurements should be done prefereably on DGS&D rate contract and by local stores Officer or officer nominated to look after stores functions. c) While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account. d) Peripherals (UPS, Printers, Scanners, Laserjet printers, card readers, Bluetooth dongles etc.) to be procured as per norms for standard non stock items circulated by Railway Board (Stores dtc) from time to time. e) Separate copies of licensed software should only be procured for each PC alongwith licences for Antivirus and firewalls as a standard non-stock requisition in terms of (e) above. f) Finance concurrence should be obtained in the usual manner. g) Sr.EDPMs technical vetting to be obtained. NATURE OF POWERS (3) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

Procurement of PC based systems (See remarks a to f) on additional account.

10 nos. per financial year.

NIL

NIL

NIL

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Schedule of Powers on Miscellaneous Matters

ITEM (1) AUTHORITY (2) No.2006/CAIS/Ot h/Delegation of powers/36 dt. 10-12-2008 37.1.2 Remarks: a) For procurement of PCSs on replacement account after completing their codal life as prescribed in Bd.letter No.2002/AC-II/1/10 dt. 24-05-2006 (ACS F-I no.62) as amended from time to time, full powers may be exercised by the above officers. b) Sr.EDPMs technical vetting to be obtained. Bds lr.no.2006/C&IS / OTH/Laptop / 14; dt 18/20.09.2006 & No.2010/C&IS/C ommittee/Lapto ps/3/Pt.I dated 30.03.2011 Boards lr.no. 2001/C&IS/ Comp./Policy; Dt. 7.12.01. (CS no. 6; dt. 30.10.02) No.2006/C&IS/O th./Delegation of Powers/36 dt. 10-12-2008 NATURE OF POWERS (3) Procurement of PC based system (see remarks) on replacement account PHODs/ CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS

Full powers

NIL

NIL

NIL

37.1.3

Procurement of Laptops/Note Books

Full Powers

NIL

NIL

NIL

No finance concurrence is necessary subject to the conditions mentioned in Annexure: C

37.2

Procurement of Local Area Network infrastructure (Preferably secured Wireless Lan)

Full powers

NIL

NIL

NIL

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Schedule of Powers on Miscellaneous Matters

Remarks: a. This does not apply to PRS/UTS/FOIS or other IT application networks for which proposal should be sent to C&IS Dte of Railway Board for sanction. b. Where Railnet connectivity is provided, efforts should be made to use the Railnet Network. c. Expenses incurred on LAN infracture would be chargeable to revenue. d. Finance concurrence should be obtained in the usual manner. e) Sr.EDPMs technical vetting to be obtained.

ITEM (1) 37.3

AUTHORITY (2) Boards lr.no. 2001/C&IS/ Comp./Policy; Dt. 7.12.01. (CS no. 6; dt. 30.10.02) No.2006/C&IS/Oth ./Delegation of Powers/36 dt. 1012-2008 Remarks:

NATURE OF POWERS (3)

PHODs/ CHODs (4)

OTHER HODs (5)

DY.HODs (6)

SR.SCALE OFF. (7)

REMARKS

AMC of hardware and software

Full Powers

NIL

NIL

NIL

a) While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account. b) The AMC of hardware and software shall be chargeable to revenue. c) Finance ccncurrence should be obtained in the usual manner. d) Sr.EDPMs technical vetting to be obtained. 1. The above powers are in addition to systems procured against any specific sanctioned works/estimates, regardless of their allocation: 2. Local Area Network Infrastructure/System in the context of this letter is defined as including all necessary hardware, software, networking, peripherals, software development, training, consultancy work, etc. that are necessary for it to be used as desired. Systems not covered under this letter shall require specific sanction directly from C&IS Dte. in Board. separately by C&IS Dte.

3. There should, in general, be no reason for deviation from the standard specification, as current, issued

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Schedule of Powers on Miscellaneous Matters

4. Procurement of software should normally be with the system, however, if a separate requirement come up later, it shall be dealt with as a standard non-stock purchase. 5. Similarly consumable and spares, other than CPU motherboards, shall be treated as standard non-stock purchases. CPU mother boards should, in general, not be purchased any specific requirement must be routed through Associate finance. 6. Rules, as current, for vetting of non-stock requisitions shall apply to all IT Cases. 7. The delegation of powers, as current, for repair of equipment shall apply for IT related hardware also. 8. The overall coordination, progress monitoring, budgeting and interaction within the Railway and also with Railway Board in respect of all matters related to information technology would continue to be the responsibility of the AGM of the Railways, who may, if considered necessary, constitute an appropriate Steering Committee of concerned HODs to assist him the discharge of these functions. He may also take the help of Sr.EDPMs organisation for discharge of his functions such as budgeting. 9. The concerned department at Head quarters would continue to be responsible for Planning, Formulation of proposals, monitoring the progress of work. Etc. Accordingly, Workshop computerisation would be under CME, Stores computerisation under COS, PRS under CCM/PM and so on. Similarly, on Production Units the concerned HOD, which is most commonly the FA&CAO, shall look after the EDP Center. 10. On Divisions, the situation would be similar to Headquarters and an ADRM shall be responsible for overall coordination, budgeting, monitoring and interaction within the Division and with Headquarters. On divisions, where the major workload in the EDP center is limited to PMIS and FMIS, close coordination with the zonal EDP center under FA&CAO would be essential. 11. In all Training institutes, the Institute in-charge shall be responsible for overall coordination, budgeting, monitoring and interaction within the Institute and with Headquarters.

12. Sr. EDPM or in his absence any other suitable officer so nominated by the unit in-charge to ensure technical standards as well as keeping a record of the population of all systems within their jurisdiction irrespective of either the end-user or the method of procurement/sanction. They shall be held directly accountable for this number. They shall also ensure technical standards of systems via technical vetting of indents. ITEM (1) 38(a) AUTHORITY (2) BDs lr. Nos. 90/PR/8/Polic y; dt. 29.11.90 & 96/PR/23/ policy dt. 27.1.97 and 2003/PR/11/1 NATURE OF POWERS (3) Participation in exhibitions PHODs/CHODs (4) NIL OTHER HODs (5) NIL DY.HODs (6) NIL Secy. to GM: Upto Rs. 3 lakhs per exhibition subject to the annual ceiling of Rs.9 lakhs SR.SCALE OFF. (7) NIL REMARKS 1) Finance concurrence is not necessary 2) The administrative approval of GM shall be obtained. 3) However, the advance taken earlier should have been cleared by rendering accounts to the Associate Finance

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Schedule of Powers on Miscellaneous Matters

ITEM (1) AUTHORITY (2) 7; dt. 21.11.03 38(b) Manufacture of coach models by TTC in connection with VVIP Visits, display in exhibition, museum, etc. NATURE OF POWERS (3) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) (maximum) SR.SCALE OFF. (7) REMARKS 4) Subject to ceiling laid down per case and per annum by Railway Board from time to time. 1) Administrative approval of Secy. to GM shall be obtained. 2) Finance concurrence is necessary.

CME Full powers

NIL

NIL

NIL

ANNEXURE - A (Dated: 03.04.07)

Procurement of Brief Case/Leather Bag :

Full Powers to Secretary to GM. No Finance concurrence is required, if the following conditions are complied with:

1.

The Scale prescribed would be as under: (i) (ii) (iii) (iv) (v) Asst./Jr.Scale Officers Sr.Scale officers JAG/SG officers SAG/HODs PHODs/AGM/GM : : : 1800/: 3000/4000/: Rs. (Rs. One Thousand Eight Hundred) 2200/- (Rs. Two Thousand Two Hundred) (Rs. Three Thousand Only) (Rs. Four Thousand Only) To be decided on case by case basis.

2. 3. 4. 5. 6.

The supply should be obtained from Stores Department. Each case of procurement either on initial/replacement account with individual justification and administrative approval of HOD for lower officers/PHOD for HOD should be submitted to Secretary to GM. Replacement should be made only when the old one becomes unserviceable and unfit for use, after the lapse of minimum of 4 years. The condemned brief case/leather bags should be sent to Stores Department for disposal. The supply should be taken into Tools & Plant Account of the office concerned, duly entering the name and designation of the officer.

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Schedule of Powers on Miscellaneous Matters

7. 8. 9. 10. 11. No new brief cases/leather bags should be given to the same officer before the expiry of the prescribed period, even if he is promoted to higher grade. In case of non-return of brief case/leather bag, new one can be given only after recovery/deposit of 1/10th of original cost. In case of retirement or going on transfer, the brief case/leather bag be handed over and recorded in the handing over note. When the officer is permitted to take the brief case/leather bag with him, it should be got regularised by issue of Transfer voucher(s) to the unit to which the officer is transferred. Secretary to GM will maintain a Register wherein the particulars regarding when the brief case/leather bag was procured for each officer will be recorded.

This issues with the concurrence of Finance and approval of GM.

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Schedule of Powers on Miscellaneous Matters

ANNEXURE - B (Paras 1050 to 1055 F I of Indian Railway Financial Code Volume I - 1982 Edition.)

1050

CASH IMPREST: An imprest is a standing advance of a fixed sum of money placed at the disposal of an individual to meet the following types of expenditure. 1. Petty office expenses 2. Cost raw materials for the diet of indoor patients of Hospitals 3. Emergent charges which cannot be foreseen. 4. Other petty expenses upto an amount of Rs.2000/- in each case. Emergent advances may also be made on the responsibility of the imprest holder, out of imprest money placed at his disposal. (Authority: Bds lr. no. F(X)II-2003/PW/9; Dt. 18.6.2004.

1051

The amount of an imprest must not be larger than is absolutely necessary. It should be reckoned at the lowest possible figure calculated to suffice for meeting charges of the nature referred to in the preceding para. and should be fixed in consultation with the Accounts officer who will advise as to the appropriate amount of the imprest. Subject to the provision of the previous para. the GM of a Railway will have full power to sanction imprests. He may re-delegate his power in this respect to authorities subordinate to him, on such conditions as he may think fit to impose. In case of other offices, the grant of an imprest will require the sanction of Railway Board. The number of imprests should not be multiplied unnecessarily. An officers imprest should meet the needs of every branch of his office. If he has subordinates who require petty sums, he should rather spare a small portion of his own imprest for their use than apply for separate imprests for them taking acknowledgement from them in the same way as he himself furnishes to the Accounts officer and retaining them in his office. The responsibility for making proper arrangements for the safe custody of the imprest money rests entirely with the imprest holder and he must at all times be ready to produce the total amount of the imprest in voucher or in cash. The imprest account should be kept in duplicate. The counterfoil being kept by the imprest holder and the original supported by the necessary vouchers forwarded to the accounts officer from time to time as the holder of the imprest may require it to be replenished. The accounts should be closed ordinarily on the 27th of each and recouped before the end of the month so as to ensure as many of the months transactions as possible being included in the account.

1052

1053

1054 1055

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Schedule of Powers on Miscellaneous Matters

ANNEXURE - C Item No.37.1.3 of Misc. Matters Procurement of Laptop/Notebooks FULL POWERS TO PHODs/CHODs AND NO FINANCE CONCURRENCE IS NECESSARY if the following conditions are complied with. 1. Manager. 2. 3. Each Executive Department will nominate a Nodal Officer who will maintain a register wherein the particulars regarding procurement of Laptops/Notebooks for each Officer will be recorded. The cost per laptop for confirmed JAG & above should not exceed ` 55,000/- and cost of note book for below JAG should not exceed ` 25,000/- as per Boards letter No.2010/C&IS/Committee/Laptops/3/Pt.I dated 30.03.2011 or the limits, specifications and conditions prescribed by the Board from time to time. The above cost ceiling is inclusive of all accessories. The supply shall be arranged from Stores Department based on the indents received from executive departments either by making direct purchase or through DGS&D R/C subject to a cost ceiling limit as prescribed in the Railway Boards letters dated 20.09.2006 and 30.03.2011 duly consolidating the requirements of all the departments. When the officer goes on transfer the Nodal Officer will issue a Transfer Voucher to the Railway/Unit to which the Officer is transferred. Besides, he will send the details to Personnel Branch and Accounts for making appropriate entries in LPC and service records in terms of Boards letter dated 30.03.2011. The Officers provided with Laptop/Notebook should surrender the Desktop provided to them. Purchase of Laptop/Notebook, other than specified in Para 1 of Boards letter No.2006/C&IS/OTH/Laptop/14 dated 18/20-09-2006 shall continue to require explicit permission of Railway Board even if they are sanctioned/provided for in any estimates. Laptop/Notebook already provided/available shall not be provided/redistributed to any one below JAG. Specification must be technically scrutinized and approved by Sr.EDPM. Maintenance of Laptop/Notebook would be done against rate contract finalized by Sr.EDPM for the purpose of individual departments. The policy guidelines for Disposal, Maintenance and Depreciation laid down vide Boards letter No.2010/C&IS/Committee/Laptops/3/Pt.I dated 30.03.2011 may be scrupulously followed. (a) (b) PHODs/CHODs will be the authority for sanction of Laptops/Notebooks. In respect of PHODs/CHODs the proposal for procurement of Laptops on replacement/new account would require the sanction of General

4.

5.

6. 7.

8. 9. 10.

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Schedule of Powers on Miscellaneous Matters

29