Date Submitted: ________________

POST ROAD SCHOOL PTA 2013-2014 PTA CHECK REQUEST FORM

COMMITTEE/EVENT:____________________________________________________________________ NAME REQUESTING CHECK: ____________________________________________________________ REQUESTORS PHONE NUMBER__________________________________________________________ PAYEE: _________________________________________________________________ AMOUNT: $_________________ DESCRIPTION: (attach receipts and/or invoices) _____________________________________________________________________________________ _____________________________________________________________________________________ INDICATE HOW TO DELIVER CHECK: MAIL HOME MAIL TO VENDOR REQUESTOR WILL PICK UP

Address: _______________________________________________________________________________________ ______________________________________________________________________________________ APPROVED BY THE PRESIDENT:____________________________ Cheryl Campbell

Please submit check request within 30 days of event. ALL FORMS MUST BE SUBMITTED BY JUNE 25 as the Post Road PTA scal year closes June 30th. Questions? Contact Sue or Michael Locke at 948-5902 or mslocke516@verizon.net PAID BY Treasurer/Ass't Treasurer: ___________________________________________ Sue or Michael Locke

Date:Check #________________

Check Date: _____________

QB___________

P.T.A. CHECK REQUEST POLICY Keep in mind:All disbursements for each committee/event must be authorized by either the P.T.A. president or president-elect PRIOR to the issuance of a check. In addition, all Grant requests must be approved in advance by the Grant Committee.A minimum turnaround time for check requests is 7 days from the Treasurers receipt of the request. Please plan accordingly!The Check Request process is as follows: Complete the check request form with receipts attached. Return to the PTA Assistant Treasurer, Michael Locke PTA Mail Box: Check requests can be left in the PTA mailbox. However, you must either call (948-5902) or e-mail (mslocke516@verizon.net) to insure he knows that the request is there. Please indicate how you would like to obtain the check (i.e. mail home via USPS or youll pick up). If you would like a check mailed directly to a vendor or yourself, please provide a complete mailing address. Assistant Treasurer will have Check Request form approved and a check will be issued. Blank check request forms are in the P.T.A. mailbox. If you have any questions, please contact either the Treasurer or Assistant Treasurer: Sue or Michael Locke at 948-5902 or mslocke516@verizon.net. WHAT TO DO WITH MONEY GENERATED: All event deposits MUST be given to one of the PTA President as soon as possible after the event. To ensure that the money gets to the bank and is credited to the correct event, please place all the money in an envelope, along with a note indicating what the event was and how much is in the envelope (both cash and checks).