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GyanSys Brief Overview Presentation Abstract New GL Unified Approach Overview New GL Benefits Best Practices to implement New GL Document Splitting Zero Balance Account and automation to balance at Profit Center level Migration aspects of New GL New GL and Enhancement Pack 5
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SAPs National Services Partner SAP Ramp-Up PPM 5.0 , PLM 7.01, SRM 7.01 SAP Co-Innovation Lab Partner In-House System for POC/Conference Room Pilot
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Presentation Abstract
Best business practices and Tips and Tricks during implementation of NEW GL. This session includes SAP standard document splitting concepts, methods and rules then delves into specific examples that illustrate how the document splitter influences the posting of different transactions, accounts and impact on subsequent processes including financial reporting. It includes the automated clearing process for Zero balance Account at Profit center Level and scenarios for enhancements to reflect correct profit centers during document splitting. It covers newer functionalities that are being available up until Enhancement Pack 5 and some of the complexities scenarios surrounding data migration to NEW GL.
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Online Split: Balanced Book for any dimension EC-PCA Cons. Preparation FI-SL CO-OM Reconc. Ledger GL in mySAP ERP
CoGS Ledger
CO-PA
Persistency layer
Persistency layer
The New GL Approach has the unique document splitting feature that enables the preparation of financial statements by the chosen characteristics (ex. Profit centre/ segment). In the classical approach, users would have to retrieve information through various areas outside of the GL, such as the special purpose ledger. Recincilliation between finance controlling modules of SAP happens in real time within the new GL, whereas in the classical approach a reconcilliation program KALC(N) needs to be run.
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The New GL functionality allows users to choose Segments as one of the characteristics for Business Activity reporting Profit and Loss accounts and Balance Sheets can be drawn for each of the reporting segments
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Scenarios
Scenarios identify the fields that are updated in Ledgers during posting Scenarios available in SAP are:
Segmentation (FIN_SEGM). Activation of this scenarios is a pre-requisite to preparing Financial Statements for Segments. Cost Center Update (FIN_CCA) Preparation for Consolidation (FIN_CONS). Activation of this scenarios is required if you use SAP BCS or EC-CS (Enterprise Controlling Consolidations) Business Area (FIN_GSBER) Profit Center Update (FIN_PCA). Activation of this is required to prepare Financial Statements at Profit Center level. Cost of Sales Accounting (FIN_UK)
Need to activate only the scenarios that you need**. Assign Scenarios to the relevant Ledger only Industry- specific scenarios are available for industry solutions
**Note: If a scenario is not activated, then it is hard to activate a scenario after GO LIVE. You need to take SAPs help to implement it. It is suggested to activate all the scenarios upfront to avoid such hassles.
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Improved Integration
Real-time CO/FI Interface (Scenarios) Asset Accounting (incl. AUC) Inventory Management Consolidation
Document Splitting
Set of splitting methods and rules Online split Zero-Balancing functionality
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Ledger Group
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Cash Application transaction and Transfer with clearing deal with two different business processes, and the Document splitter is very sensitive to the use of the correct business process. Item category 04000 in the above example is related to Cash, and this is to be used with the correct business process in SAP, namely cash application. The business process Transfer posting accesses document type DA, which has business transaction 0200 Customer Invoice assigned to it, where as the document type DZ (cash application) has the business transaction customer payment 1000 assigned to it. So the system issues a document splitting error.
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IN10
IN10 IN10 IN10 IN10 IN10
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2840 3600 3610 3640 3660
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4160519
4281284 X 4281360 4281361 4281364 4281366
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The program for the automated process will call Program FAGL_ACCOUNT_BALANCE for the determination of profit center balances In order to allow the business a better control of the posted documents and balances the program will post always the actual current balances and will at the same time reverse the previous adjustment documents automatically. Reversal shall not be done if the new adjustment posting stuck in an error. The document numbers of the previous runs must be stored in a table and marked if they have been already reversed. These documents must be blocked for manual cancellations.
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Migration Cockpit
The Migration Service contains the following functions:
New GL Migration cockpit for executing the migration Process Tree for Scenarios-based management by the individual activities of the migration Monitor of the Migration steps with Status Management Remote Service Session to validate the scenarios and analyze the system Possible consistency check against target customizing of the New GL accounting Remote Service Session to Validate Tests Technical validation check in a test system after a data migration Development support by the New GL migration back office
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5.
In a situation like this, prior to doing configuration for the change and deleting the items, please be in touch with the SAP Data Migration Team and bring them up to speed as to what you want to do
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2.
An alternative approach was to extract balances by period by company code, by GL account, by profit center and segment, using S_PL0_86000028 or download from FAGLFLEXT table into Excel and use the same data to upload both N1, and N2.
An Custom Excel upload template was filled with the downloaded excel information, and upload to each of the Ledgers In respect of Open Item Managed Accounts, Auto post flagged accounts, and Reconciliation Accounts, postings would be made to their respective conversion accounts.
3.
A comparison of non leading ledger posted data with the Leading Ledger was made using the transaction code GCAC.
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GyanSys Inc 8440 Woodfield Crossing Blvd., Suite #290 Indianapolis, IN 46240, USA O: (+1) 317 580 4200 Email: sales@GyanSys.com www.GyanSys.com
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