Now the release procedure is configured. 1) Go to transaction SWDD and open the standard SAP workflow definition WS20000075.

2) To tailor the workflow definition as per our requirements, let us take a copy of the standard workflow definition and modify the same.

3) After that give the name for standard workflow.

4) Now a copy of the standard workflow is available. We can modify this workflow definition as per the client requirements.

5) Note the workflow definition id. Go to the transaction PFTC.

6) Select the task type as Workflow template. And task as 99900281(workflow definition id). Next click the change button.

7) Select the tab Triggering events. (The alternative method for getting into this screen is by selecting Basic data (Hat symbol on the application toolbar) in the workflow definition)

8) Select the step and select Call binding editor.

The Following screen appears. Do the check and activate it.

Step 9 :

Step 11 : Go back to the earlier screen and activate the event.

The event linkage is now activated.

Hereafter whenever a purchase order is created, the workflow is automatically triggered.

Update of Registers RG 1 and RG 23 (Part I)

Use
You use this report to update the information in the following registers: RG 1 RG 23A, Part I RG 23C, Part I

This report only creates register entries for goods movements that have not already been entered. It does not create duplicate entries.

You cannot print or display these registers using this report. It is solely for the purpose of updating the registers. Instead, to download the registers, use the Download Register Data report

Prerequisites
You have specified in the material master data which materials are to be entered in register RG 1. For each of these materials, you have maintained the material form in table J_2IRG1BAL as below. Do not make any entries in fields that are not listed below: Field EXGRP DATUM MATNR FORM WERKS Field entries Materials excise group Date from which RG1 report is required, normally the date of going live Material Enter P (Packed) or L (Loose). Do not leave this field blank. Leave this field blank.

OP FN UOM OP BN UOM CB FN UOM USNAM CPUDT CPUTM

Leave these fields blank. All quantities in this table are updated in the base unit of measure of the material.

User ID of the person filling out the table. Date of entry Time of entry

Features
To access the report, from the SAP Easy Access screen, choose Indirect Taxes Registers Excise Tax Update RG 23A/C Issues and RG 1.

Selection
On the selection screen, you specify: Which documents you want to cover: o o Enter general organizational details in the Company details group box. Enter details about the documents that you want to include in the register, in the Document header and Document details group boxes.

Which register you want to update, in the Registers group box Whether you want to run the program in batch mode

You can also check what date the data was last extracted.

Output
The system displays a list of material documents that have not yet been entered in the register. 1. Select the documents that you want to add to the register. 2. To check if there is enough stock in the specific excise group for the register for issues or receipts, select the line items and choose Simulate. We recommend that you use this option before proceeding; it will show the line items that can be updated in the register. Issues and receipts are handled separately based on the following register and classification code combinations: Register Type Goods issues Goods receipts

RG 23A

IIM IPD IWD

ROP

RG 23C

IIM IPD IWD

ROP

RG 1

IDH IDE IWE IWT IWO o o

RMA ROP

Lines that can be updated in the register will be shown with a green traffic light, while those which are not eligible (for example, if there is not enough stock on hand) will be marked with a red traffic light. You can reselect the required line items and repeat the Simulate process. Register entry.

3. Select the line items you want and choose

The system updates the Part I or RG 1 tables with the material documents.

For RG 1 issues to sales, wherever there is an excise invoice it is picked up and used for RG 1 updating. The same option can be used for creating entries in RG 23A or RG 23C Part I registers. While creating entries in the register, system will pick up only those material documents for which Part I posting has not been done yet.