UserGuideForFacultyPortal

NucleusERP
NIIT 2/16/2013

Thisdocumentexplicitthevariousfeatures&functionalitiesofthefacultyportalofCampus ManagementERPintheformofworkflows.

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UserGuideForFacultyPortal

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TableofContents
1)LoggingintotheSystem............................................................................................................................ 3 1.)UnderstandingvariouscomponentsoftheLandingPage....................................................................... 4 2)Selectingacourseforwhichactionsneedstobeperformed..................................................................5 3)ViewingProfileofstudentsenrolledintheselectedcourse.................................................................... 7 4)AddingStudentattendancefortheselectedcourse................................................................................ 9 5)Definingcourseevaluationforthecourseselected............................................................................... 11 6)Recordingmarksofthestudentfortheselectedcourse&examtype..................................................13 7)Generatinghistogram&defininggraderangeforselectedcourse.......................................................15 8)Allocatinggradesfortheselectedcourse.............................................................................................. 17

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1)LoggingintotheSystem
1)LogintotheMoodleusingyourcredentials. 2)AlinkNUcleusERPisavailableintheMoodlefromwheretheusercandirectlyloginintotheERP System. Clickonthislink tologindirectly intotheERP.

NOTE
ThebrowserbeingusedshallbeInternetExplorer8.0/MozillaFirefox8.0.1.Inaddition,thecookies&javascripton yourbrowsershallbeenabledtologinsuccessfullyinthesystem.Incase,thefacultyhasanyotherbrowserthan thosespecified,pleasecontactTCOdepartmenttoinstallIE8onyoursystems.

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1.)UnderstandingvariouscomponentsoftheLandingPage
NAVIGATIONMENU Usercanselect the actionstobe performedfrom this menu. COURSESELECTION:Usercanselect theacademicsession,subsession& courseforwhichactionsneedstobe performed.ThenclickonSwitchto continue.

TIMETABLE Usercanviewtheir timetableforallthe coursesonthe LandingPage.

NOTE
ThetimetabledisplayedisbasedontheprogramforwhichthecoursehasbeenselectedexampleIfthefacultyhas selectedthecoursewhichbelongstoB.TechthenthetimetabledisplayedshallbeforalltheB.Techcoursesfacultyis allocatedinthatparticularsession&subsession.

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2)Selectingacourseforwhichactionsneedstobeperformed

COURSESELECTIONUsercanselect theacademicsession,subsession& courseforwhichactionsneeds tobe performed.ThenclickonSwitchto continue.

1)UsercanselectAcademicsession,subsession&course.ThenclickonSwitchtocontinue.

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2)Analertshallbedisplayedonclickingswitchasshownintheabovefigure.ClickonOKbuttonto completethecourseselectionprocess.

NOTE
Subsessionrepresentstheacademicsubsessionoftheuniversity.TheacademicyearofNIITUniversitystartsin July. Inaddition,pleaseremembertoclickontheswitchbuttonafterselectionofacademicsession,subsession& course.Incasenocoursehasbeenselected,theWindowdisplaysAccessDeniedtotheuser.

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3)ViewingProfileofstudentsenrolledintheselectedcourse

SelectedAcademic session,Subsession& coursearealways displayedhere.Incase nocoursehasbeen selected,amessage AccessDeniedis displayed.

1)ClickonStudentProfileinthenavigationmenuaftertheselectionofcoursehasbeendone.Alistof allstudentsenrolledintheselectedcourseshallbedisplayed.

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2)Clickonanyrowinthegridbeingdisplayedtoviewthestudentprofile.Pleaserefertothebelow screenshot.

NOTE
Bydefault10studentsarealwaysdisplayed.Usercanscrolldownonthelistpagetochangethesizeofthepageor toviewthenextsetofresults.

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4)AddingStudentattendancefortheselectedcourse

SelectedAcademic session,Subsession& coursearealways displayedhere.Incase nocoursehasbeen selected,amessage AccessDeniedis displayed.

Thedates&sections ofthecoursecanbe changedfromhere.

1)ClickonStudentAttendanceinthenavigationmenuaftertheselectionofcoursehasbeendone.The currentweekisdisplayedbydefaultwithdatesbeingdisplayedontop&periodsonleft.Thedate& periodforwhichattendancehasbeenenteredisdisplayedinredwithedit&deletebuttonswhilerest allaredisplayedingreenwithaddbuttons. 2)Clickonthedate&periodforwhichtheattendanceneedstobecaptured.Alistofstudentsshallbe displayedwithattendancemarkedasPresentforallthestudentsbydefault.

Multipleperiodscan beselectedbythe userfromthisperiod.

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3)Marktheattendanceofstudents&thenclickonSave.

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NOTE
AftermarkingtheattendanceusershallmakesuretoSavetherecordsbyclickingthesaveButton.Iftheuser markstheattendancebutforgetstoclicktheSavebuttontheattendancewontgetrecordedinthesystem.

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5)Definingcourseevaluationforthecourseselected

SelectedAcademic session,Subsession &coursearealways displayedhere.In casenocoursehas beenselected,a messageAccess Deniedisdisplayed.

1)ClickonEvaluationSchemeinthenavigationmenuaftertheselectionofcoursehasbeendone.The usercanclickonAddbutton.Arowshallbeaddedinthegrid. 2)Selecttheexamtypebyclickinginthegridcolumnadded&thenentermaxmarksoftheexamtype, weightedmarks/weightage(In%)&LTP(whethertheexamisLecturetype,tutorialtype,Practicaltype). ThenclickontheSavebuttontosavetheevaluationscheme.

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NOTE Userneedstoentereithertheweightageortheweightedmarks.IncaseofLTP,userneedstoclarifythe typeofexami.e.whethertheexamisoflecturetype,practicaltypeortutorialtype.

AfterdefiningtheevaluationschemeusershallmakesuretoSavetherecordsbyclickingthesaveButton. Ifmarksentry,gradeschemeorcourseresulthasbeenrecordedinthesystem,userwillnotbeableeditordelete theevaluationscheme.

Incase,theuserisnotabletoviewanycertaintypeoftheexamtypeinthedropdown.Pleasewriteamailto Academicsofficeforthesame.

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6)Recordingmarksofthestudentfortheselectedcourse&examtype

SelectedAcademic session,Subsession &coursearealways displayedhere.In casenocoursehas beenselected,a messageAccess Deniedisdisplayed.

1)ClickonMarksEntryinthenavigationmenuaftertheselectionofcoursehasbeendone.The evaluationschemedefinedfortheselectedcourseshallbedisplayedbydefaultwiththestatusofthe examtypeasRecorded(Marksenteredinthesystem)/NotRecorded(Marksnotenteredinthesystem). 2)Clickonanyoftheexamtypetoenterthemarksforthestudents.

Bycheckingthis Publishcheckbox, themarksenteredby thefacultyshallbe visibletostudentsin thestudentportal. Unlessthischeckbox hasbeenchecked, studentswillnotbe abletoviewthe marks.

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3)Enterthemarksscoredcorrespondingtoeachstudent.Incasethestudentisabsent,checkthecheck boxintheabsentcolumn&thenclickonSavetocontinue.ClickingonSavewillchangethestatusof ExamTypefromNotRecordedtoRecorded.

NOTE
AfterenteringthemarksusershallmakesuretoSavetherecordsbyclickingthesaveButton. Ifgradeschemeorcourseresulthasbeenrecordedinthesystem,userwillnotbeableeditordeletetheevaluation schemecorrespondingtowhichcourseresult/gradeschemehasbeencreated.

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7)Generatinghistogram&defininggraderangeforselectedcourse

SelectedAcademic session,Subsession &coursearealways displayedhere.In casenocoursehas beenselected,a messageAccess Deniedisdisplayed.

1)ClickonGradeSchemeinthenavigationmenuaftertheselectionofcoursehasbeendone. 2)Selecttheexamtypesforwhichthemarkshavebeenenteredinthesystem.ThenclickonGenerate histogram. 3)Histogramshallbedisplayedonthebasisofweightagedefinedinthesystem. 4)ClickonGenerateGradeEntries. 5)Basedonthegradesdefinedinthesystem,gradeschemeshallbedisplayedonastatisticalbasis. Usercaneditthegraderange&thenclickonSave.

NOTE
AfterenteringtherecordsusershallmakesuretoSavetherecordsbyclickingthesaveButton. IfcourseresulthasbeengeneratedwithaConsiderFinalcheckboxthentheGradeschemewillnotbeeditable. TheGradesallocatedtothestudentsshallbeonthebasisofthegraderangedefinedhere.Basedontheexam typesselectedherethegradeallocationwouldoccur.Hencethehistogramgeneration&graderangedefinition shallbeupdatedeverytimetheuserwantstoallocategrades&entersmarksforanewexamtype.

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8)Allocatinggradesfortheselectedcourse

SelectedAcademic session,Subsession &coursearealways displayedhere.In casenocoursehas beenselected,a messageAccess Deniedisdisplayed.

1)ClickonCourseResultinthenavigationmenuaftertheselectionofcoursehasbeendone. 2)ClickonAddbuttontoaddanewcourseresultortheresultbeingdisplayedinthegridtoeditan alreadysavedrecord.

CheckPublishto makethisresult visibleinStudents login.

CheckConsider finalcheckboxto submitthisresultto Academicsoffice.

SelectedAcademic session,Subsession &coursearealways displayedhere.In casenocoursehas beenselected,a messageAccess Deniedisdisplayed.

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3)ClickonShowbuttontoviewthelistofstudents,theirmarksentry&gradeallocation.Incaseofany gradeupdation,updatethegradedisplayedinallottedgrade.ClickonSavetosavetheallocatedgrades.

NOTE
AfterenteringtherecordsusershallmakesuretoSavetherecordsbyclickingthesaveButton. IfcourseresulthasbeengeneratedwithaConsiderFinalcheckboxthentheresulthasbeensubmittedto Academicsofficeforpreparationoffinalresult.

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