WORKSHOP ON NOTING & DRAFTING SKILL EXERCISE I Shri Jai Prakash , Asstt.

. Grade I(M) has applied for Medical Leave (Commutted) for 5 days w.e.f. 21 st August, 2006 to 25th August, 2006 with permission for prefix for 19th, 20th & suffix for 26th & 27th August, 2006. He has also submitted his Medical/fitness certificate of the Doctor alongwith his joining report on 28th August, 2006(F/N). He has got 56 Medical Leave in his credit. Distt. Manager is the Competent Authority for sanction of leave. sanction order. EXERCISE II Shri Amrit Lal, Asstt. Manager(Genl.) posted at Hqrs. has acquired a DDA, LIG flat costing Rs. 7.50 lakhs. He has submitted an application alongwith prescribed Performa intimating the transaction under Regulation 48 of FCI (Staff) Regulations, 1971 already acquired by him giving details as under: Please process the case for obtaining the sanction of leave from the Competent Authority alongwith leave

Application of official dated 1.8.2006 Date of acquisition of flat: 18.7.2006 Source i) ii) Advance of Rs. 2.50 lakhs from FCI. Part final withdrawal of Rs. 3 lakhs from CPF (He has put in 30 years of Service in FCI) iii) Pay arrears of Rs. 0.80 lakhs consequent upon fixation of pay in revised scales. iv) v) His personal savings Rs. 20,000/- duly supported by Bank Pass Book. Rs. 1 lakh raised Loan from Thrift & Credit Society of FCI.

Manager (PE) is the Competent Authority to note the transaction. Please examine the case and put up for approval. Also intimate the officer about noting the transaction in the record.

EXERCISE III Shri Rajesh Khanna, Manager(Genl.), Regional Office, Punjab has been granted permission to acquire International Passport on 2.1.2006 by the Competent Authority (SRM). He has made an application dated 5.3.2006 requesting for grant of Earned Leave w.e.f. 1.5.2006 to 19.5.2006 with prefix for 29.4, 30.4.2006 and suffix for 20 & 21.5.2006 being Holidays to attend the marriage of his sisters son, at London being held on 5.5.2006. Please process the case. As per standing instructions Administrative/Vigilance clearance is required from the Head of his Division/Vigilance Division before processing/sub mission of case for sanction to the Competent Authority. EXERCISE IV

1)

Please put up on file any two of the following: You have received a UO note from AGM(Storage), Hqrs. that a messenger, Shri Ram Lal, posted with him is absenting since 2.5.2006 without intimation/prior permission and action may be taken against him. the proposal on file. He has also requested for posting of another messenger in his place. Please process

2)

Put up a proposal of Transfer of S/Shri Tara Chand, Mool Chand and Ram Chand, Managers(General) from Zonal Office(North) to Regional Office, Delhi on a request from GM(Region), Delhi about shortage of Managers.

3)

Put up on file the application for sanction of festival advance on account of Deepawali of the following officers :S/Shri 1) 2) 3) 4) A. Mohan Gurcharan Singh Satish Chander Hare Ram

EVALUATION TEST

(Common)
Time : 2 Hours Note : Attempt any four questions. Maximum Marks:100

1.

Cover and Plinth (CAP) is an ideal storage for foodgrains. Comment on merits and demerits.

2. 3. 4. 5. 6. 7. 8. 9. 10.

Discuss in detail the storage grain pests, nature of damages and precautions needed. Explain the two-bid tendering procedure. Discuss the various types of welfare schemes under which FCI issues foodgrains. Discuss the conduct rules in FCI. Explain types of Charge sheet & what penalties fall under those Charge sheets. Explain the regularization process of storage and transit loss. Explain the various wages and benefits for departmental labour. Describe the various depot records maintain at the depot level. Describe the procedure of loading and unloading of rakes. What precautions should be taken during loading and unloading of rakes.

11. 12.

Describe the procedure of regularization of storage and transit loss. Write short note on any two of following: (a) Report generation through IISFM (b) Spick and span (c) Gunny account.

Workshop on Calculation of dosages(QC)

1. In a shed, there are 12 stacks of food grains and each stack has surface area of 200 sq.metres. (a) Calculate the quantity of malathion to spray the stock for two rounds (b) Calculate the quantity of Deltamethrin to spray the stocks for one round

2. Calculate the quantity of Aluminium phosphide to fumigate 6 wheat stocks in CAP of 150 MT each, wherein 20% extra dose of Aluminium phosphide is to be provided against standard covered fumigation dose of 3 tablets /MT.

EVALUATION TEST (Quality control cadre) Time : 1 Hour Note : Attempt any four questions. 13. Maximum Marks:100

Explain in detail the implications of PFA Act 1954 and Consumer Protection Act 1986 in the operations of F.C.I.

14.

Cover and Plinth (CAP) is an ideal storage for foodgrains. Comment on merits and demerits.

15.

What are Fumigants? Give examples. Why ALP is considered as an ideal fumigant?

16.

How non-issuable foodgrains in F.C.I. are categorised and disposed?

17.

Discuss in detail the storage grain pests, nature of damages and precautions needed.

Workshop on Original Entries(F&A) 1. How many original books of entries of Accounting Transaction are maintained in FCI for preparation of Annual Accounts? (a) 10 (b) 7 (c) 11 Petty cash transaction is to be booked in Original Books of Entries. (a) BE-2 (b) BE-3 Purchase transaction (Purchase towards Cost of Wheat & Quality Cuts) is to be booked in Original Books of Entries. (a) BE-3 (b) BE-2 (c) BE-1 Sales Realisation is to be booked in Books of Original Entries (a) BE-5 (b) BE-1 (c ) BE-2 (d) BE-3 (e) BE-4

2. 3.

4. 5.

Overtime amounting to Rs. 109/- to the employee of the Corporation paid in cash is to be booked in (a) BE-2 (b) BE-3 Electricity Bills amounting to Rs. 20,000/- which will be paid to Electricity Board through cheque will be posted in (a) BE-1 (b) BE-3 (c) BE-2 Amount received in Cash from employee will be accounted for in (a) BE-2 (b) BE-3 (c) BE-1 Cash Sales realisation whether booked in (a) BE-1 (b) BE-5 (c ) BE-2

6.

7. 8. 9.

Total sales realisation and the quantity sold as per GOI prescribed rates received with the sales realisation booked in BE-1 & those shown in BE-5. Express whether (a) True (b) False Quality cuts and naked cost of the grain shown in BE-4 whether tallies with the amount paid booked in BE-2 tallies with each other. (a) True (b) False Transfer in against accepted invoices whether booked in BE-6 express : (a) True (b) False Whether Transfer In Quantity & value booked in BE-6 as per Transfers OutInvoices are issued by the consignor as per their BE-7 and there is no variation (a) True (b) False

10.

11. 12.

13.

The trial balance of the Unit Office prepared on the basis of entries of Journal Ledger (BE-10) (a) True (b) False Whether Sales realisation and naked cost of the grain booked in BE-5 or BE-4 as per GOI prescribed rates. (a) True (b) False Quality cuts imposed on purchases has to be booked separately as Income from Quality Cuts & not included in cost of naked grain. (a) True (b) False Whether Sales Returned is to be booked in BE-5, BE-1. Indicate correct Books of Original Entry. ______________ ___________

14.

15.

16.

17.

Stocks Ledger Summary (S.Led.) prepared in District Offices of FCI on the basis of Depot Accounts received from the Depots. (a) True (b) False Depot Accounts prepared by the depot on the basis of Master Ledger of the Depot (a) True (b) False

18.

19.

Whether the stocks maintained by the Depot physically verified by the Auditors as on 31st March every year by peripheral count of the bags of standard filling (a) True (b) False

20.

Baby stacks and stacks selected by the CMD of the Corporation through 100% weighment and physically verified (a) True (b) False

EVALUATION TEST (Accounts cadre) Time : 1 Hour Note : Attempt any four questions. Maximum Marks:100

1)

Explain the various books of original entries in FCI.

2)

What are the types of Audit? Explain the settlement of audit para.

3)

Write briefly regarding T.D.S. on payments to contractors and sub contractors & TDS on winning from Lottery or cross puzzle.

4) 5)

Explain the procedure of financial concurrence for tender/contract awarding. Explain how the cash is managed in FCI.

6)

Write brief notes on any of the two :(a) Inter Office Transfer of asset A/C. (b) Standard rates. (c) I.O.G.