Professional Documents
Culture Documents
Topics
Execution of Project Monitoring and Control of Project Closing of Project What is Scope? Scope Management Collect Requirements Define Scope Create WBS Verify Scope Control Scope
Executing Process
The Executing Process Group consist of those processes performed to complete the work defined in the project management plan to satisfy the project specifications. This Process Group involves coordinating people and resources, as well as integrating and performing the activities of the project in accordance with the project management plan.
Executing Process
Those processes performed to complete the work defined in the project management plan and to meet the project objectives. The focus is on:
Conduct Procurement
Obtain seller responses to procurement documents Review bids and quotes, and select sellers
Actions Required to complete the project Monitoring and Controlling Process Group
Actions Required to complete the project Monitoring and Controlling Process Group
Actions Required to complete the project Monitoring and Controlling Process Group
Project Evaluation
Evaluate the effectiveness of implemented corrective actions Reassess the effectiveness of project control system Evaluate the effectiveness of risk responses in a risk audit Evaluate customer satisfaction
Actions Required to complete the project Monitoring and Controlling Process Group
Perform Integrated Change Control Determine variance, Requests and Approve or Reject Changes Recommend changes, including defect repair and preventive and corrective actions Obtain approval of changes in integrated change control Influence the factors that cause change Stop during the project to see where changes are coming from and what you can do to eliminate root cause of the need for change
Actions Required to complete the project Monitoring and Controlling Process Group
Perform Integrated Change Control Inform Stakeholders of approved changes and gain acceptance of interim deliverables from the customer Ensure that only approved changes are implemented Use variance reports to help correct small problems before they become serious Control changes Work with change control board
Actions Required to complete the project Monitoring and Controlling Process Group
Perform Risk Audits Manage the time and cost reserves Spend time to improve quality Identify root causes of problems Administer Procurements Perform procurement audits
Closing Process
The Closing Process consists of those processes performed to finalize all activities across all Project Management Process Groups to formally complete the project, phase, or contractual obligations. This Process Group, when completed, verifies that the defined processes are completed within all the Process Groups to close the project or a project phase, as appropriate, and formally establishes that the project or project phase is complete.
Confirm work is done to the requirements Verify and document that the project, or project phase, meets completion or exit criteria set in place during the planning. Gain formal acceptance from customers Make final payments and complete cost records Update lesson learned knowledge base Ensure all project management processes are complete Update corporate processes, procedures and templates based on lessons learned Add new skills acquired to team members human resource records
Conduct post project review Close out Procurements Final Performance Reporting Index and Archive Records Evaluate customer satisfaction Handoff Completed Product Release Resources Celebrate
Project scope The work that must be done in order to achieve the project. Scope must be defined, clear and formally approved before work starts.
Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. Project scope management is primarily concerned with defining and controlling what is and is not included in the project. Scope changes should not be approved if they relate to work that does not fit within the project charter.
Scope Management plan consists of three parts: How scope will be planned How scope will be executed How scope will be controlled Scope management plan becomes part of the project management plan and is used to guide and measure the project until project closing.
Collect Requirements Determine Project scope Create WBS Verify Scope Control Scope
Collect Requirements
Requirements are what stakeholders need from
project. Requirements should relate to solving problems or achieving objectives. Collect Requirements is the process of defining and documenting stakeholders needs to meet the project objectives. Requirements include the quantified and documented needs and expectations of the sponsor, customer, and other stakeholders.
Collect Requirements
These requirements need to be analyzed, and recorded in enough detail to be measured once project execution begins. Requirements become the foundation of the WBS. Cost, schedule, and quality planning are all built upon these requirements.The development of requirements begins with an analysis of the information contained in the project charter and the stakeholder register. This process is critical to project success, as a missed requirement could mean significant changes and conflict throughout the reminder of the project and even project failure.
Interviews Focus groups Facilitated Workshops Group Creativity Techniques Brainstorming Nominal group technique The Delphi Technique Idea/mind mapping Affinity diagram
Group Decision Making Techniques Unanimity Majority Plurality Dictatorship Questionnaires and Surveys Observations Prototypes
Requirements Documentation
Help make sure the requirements are clear and unambiguous. Requirements documentation describes how individual requirements meet the business need for the project. Requirements may start out at a high level and become progressively more detailed as more is known. Before being base-lined, requirements must be unambiguous (measurable and testable), traceable, complete, consistent, and acceptable to key stakeholders.
Making sure the requirements can be met within the project objectives objectives. . Prioritizing requirements and resolving any conflicts between them them. .
The business case The project charter The project scope statement The project constraints
Define Scope
Define Scope is the process of developing a detailed description of the project. Define scope process uses the documents created in the Collect Requirements Process, the project charter, and any information about project risks, assumptions, and constraints to define project. Define Scope process is primarily concerned with what is and is not included in the project and its deliverables. During planning, the project scope is defined and described with greater specificity as more information about the project is known.
Create WBS
Create WBS is the process of subdividing project deliverables and project work into smaller, more manageable components. The work breakdown structure (WBS) is a deliverabledeliverableoriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and create the required deliverables, with each descending level of the WBS representing an increasingly detailed definition of the project work. The WBS organizes and defines the total scope of the project, and represents the work specified in the current approved project scope statement.The planned work is contained within the lowest level WBS components, which are called work packages. A work package can be scheduled, cost estimated, monitored, and controlled.
Scope Baseline
Scope baseline is the agreed upon project scope statement, the WBS, and the WBS dictionary. Projects measurements of success include whether the project has met the requirements and whether the scope baseline has been met. The scope baseline becomes a part of the project management plan that is approved by the sponsor.
Verify Scope
Verify Scope is the process of formalizing acceptance of the completed project deliverables. Verifying scope includes reviewing deliverables with the customer or sponsor to ensure that they are completed satisfactorily and obtaining formal acceptance of deliverables from the customer or sponsor.
Control Scope
Control Scope is the process of monitoring the status of the project scope and managing changes to the scope baseline. Controlling the project scope ensures all requested changes and recommended corrective or preventive actions are processed through the Perform Integrated Change Control process . Project scope control is also used to manage the actual changes when they occur and is integrated with the other control processes.
Control Scope
To control scope the following are required: Completed Work Scope Baseline Requirements Documentation Requirements Traceability Matrix Variance Analysis
Summary
Execution of Project Monitoring and Control of Project Closing of Project Scope and Scope Management Scope Management process Collect Requirement Project scope statement Create WBS Verify and Control Scope
End