DAYAL DIVYANSHU

BE Mechanical, PGDBM Marketing and Finance

Certified Purchase Manager, Logistics and Supply Chain Management,

Govt. of India

E-mail: dayal1005@gmail.com

Mobile: +919624864224 (India)

Skype: dayal40

Date of Birth: 10th May, 1974

Nationality: Indian

Current Location: Surat, Gujarat, India

OBJECTIVES
Seeking assignment that demands

Management of contracts and purchase functions

Supplementary skills in inventory, warehouse, expediting and logistics

INDUSTRIAL EXPERIENCE

Mining, Metals, Construction, Consultancy and Operation

EXPERTISE

14 years of experience in contracts, procurement and commercial functions

Establish sourcing department

Strategic and operational

Standard operating procedures, key role area and key performance indicators

Formulate and execute systems to set right issues

Total cost of ownership to achieve cost effectiveness

Global sourcing

Coaching and mentoring

Information Technology

SUMMARY OF SOURCING (CONTRACTS AND PROCUREMENT) AND SCM EXPERIENCE

Contracts
Bankable Definitive Feasibility Study (DFS), Engineering Procurement Construction (EPC), engineering
consultancies, projects, operations and Fixed Price Term Agreements (FPA)/ Outline Agreements

Procurement

Category management, construction materials, operations spares and consumables, reagents and
chemicals, administrative and Information Technology items

Contracts and Procurement Functions

Strength, Weakness, Opportunities and Threats (SWOT) and Risk Analysis

Formulate Standard Operating Procedures (SOP), Process Flow Charts, Job Description (JD), Key Role
Areas (KRA) and associated Key Performance Indicators (KPI)

Develop General Terms and Conditions (GTC), standard templates and checklists of contracts and
procurement

Manpower and resource planning

Dayal Divyanshu: Page 1 of 9

Vendor development, cost estimation and budgeting

Tendering

Sourcing for construction and operations

Negotiate, review and release Purchase Orders (PO)

Contract administration for timely certification of work completion, billing and ensuring stage for
readiness of payment

PO administration by expediting, handling rejections, ensuring stage for readiness of payment

Daily, weekly and monthly reporting

Organize meeting and strategize integration of sourcing activities with stakeholders, customers and
vendors

Contract and Procurement Etiquettes

Compliances to statutory regulations at national and international levels, Export and Import (EXIM)
procedures and taxation

Compliance to Health Safety and Security (HSS)

Training matrix

Commitment to KRA and associated KPI

Sourcing ethics

Considerations to the project schedule, budget, Work Breakdown Structure (WBS)

SAP and Ariba platform

Document Management System (DMS) (SAP and Microsoft Operated Shared Point Server MOSSWorkflow and Enterprise Document Management System)

Negotiate with predefined agenda and commitment to cost savings

Compliance to GTC of Federation of Consulting Engineers (FIDIC) for EPC Projects

Execution of sourcing activities in Special Economic Zone (SEZ)

Report pending Purchase Requisitions (PR), overdue deliveries, spend analysis, critical vendors,
critical materials, payment priorities, payment ageing analysis, shutdown maintenance spares and
consumables, monthly cost savings, monthly and weekly critical events et al

Compliance to audits and due diligence

Expediting Functions

Commitment to lead-time. Follow-up with vendors

Due diligence of the shipping documents

Resolve issues related with shipping documents and customs

Report material tracking status

Warehouse Functions for Projects and Operations

Storage management for easy material identification

Goods Receipt and Issue (GR and GI) of inventory and non inventory items

Arrange for quality inspection and notify rejections

Coordinate with finance for material audits

Serve reservations of materials made by customers

Reporting daily receipt and issues, rejections, material ageing analysis, stock on hand et al

Edge

Coordinate with excise and customs officials for clearance of materials in Special Economic Zone (SEZ)

Sales of scraps, damaged materials and insurance claim of transit damages

Sourcing for Value Engineering (VE)

Dayal Divyanshu: Page 2 of 9

Organize and administer activities of construction contractors as per the project schedule

Organize facilities for green-field and brown-field projects at site

Organize presentation and meeting with predefined agenda vide structured Minutes of Meeting (MOM),
follow-ups and completion time

EMPLOYMENT DETAILS
Senior Sourcing Supervisor (Procurement and Contracts)

January, 2014 to January, 2016

Nui Phao Mining Company Limited, (A Subsidiary of Masan Resources), Thai Nguyen, Vietnam

Reporting to: SCM Manager, Team: 12

Company Profile
Nui Phao Mining a subsidiary of Masan Resources owns an open pit mine located in Thai Nguyen
province in northern Vietnam which contains mineral deposits of tungsten, fluorspar, bismuth, copper
and traces of gold
URL: http://www.masangroup.com

Major Domains
Sourcing (Procurement and Contracts) for operations and expansion projects of mining, material
handling, conveyor to stock pile, grinding mills, processing plant for tungsten, flourspar, bismuth and
copper

Scope of Procurement

Major Consumables like reagents and grinding media for the processing plant that are critical to the
inventory planning, consumption, lead time, quality and forms major spend of the company

Mechanical, electrical, instrumentation spares and consumables, civil and construction materials for
general infrastructure, Personal Protective Equipments (PPE), Community and Social Responsibility
(CSR) orders et al

Critical spares and consumables for the shutdown

Job Description for Procurement

Formulate SOP, templates, checklist, process flow chart, job description, KRA, KPI et al

Perform all tasks in SAP-MM module

Release purchase orders

Cost savings, lead time reduction, optimization of inventory, vendor development

Techno-commercial negotiation with predefined agenda considering lead time, price analysis, cost
analysis, terms and conditions et al

Monitor expediting activities of buyers, expediters and provide impetus especially for global purchase

Report pending requisitions, overdue deliveries, spend analysis, critical items et al

Facilitate communication of department with customer and vendor

Ensure that all the commercial documents comply with the legal framework of Vietnam

Provide training

Vendor development and vendor evaluation

Identify risk and mitigate

Dayal Divyanshu: Page 3 of 9

Monitor and provide guidance as per the business plan, KRA and associated KPI

Provide inputs for budget

Scope of Contracts

Blasting services

Supply of bulk explosives namely Ammonium Nitrate Emulsion (ANE), detonators et al

Supply of major reagents for processing plant and spares and consumables under FPA

Maintenance service orders for shutdown, laboratory sample analysis, mining equipment hire, relining
services, control systems et al

Consultancy agreements for engineering services, geotechnical investigation, environment impact

analysis, insurance et al

Scrap auction

Job Description for Contracts

Develop templates for vendor pre-qualification, Expressions of Interest (EOI), vendor evaluation,
Request For Proposal (RFP) for FPA, tendering, Invitation To Bid (ITB), coordinating for Scope of Works
(SOW), ensuring that deliverables are linked with payments, certification of milestones, service entries
in SAP and payments

Negotiate break-ups and schedule of rates

Review Quotation Comparison Statements (QCS)

Discussions on exceptions to the GTC and particular conditions of the contracts

Formulate contract agreement incorporating critical terms

Release Service Orders (SO)

Contract administration

Conduct techno-commercial discussions, maintaining chronology and MOM

DMS

Achievements

Pending overdue PR score substantially reduced from 200 to less than 5 per day

Developed SOP and process flow chart to ensure efficient execution of sourcing activities

Achieved cost savings of USD 1.9 M per annum

Reduced reporting time to by introducing concepts of advance excel and macros

Developed training matrix for executives and conducted training programmes to improve awareness in
performance of day to day procurement tasks

Introduced system of providing apt justification for the release of PO of value greater than USD 50K

Standardized JD for international and Vietnamese procurement executives and supervisor

Formulated KPI related with daily pending overdue PR and monthly cost savings

Procurement Manager

June, 2011 to November, 2013

MEC Coal Pte Ltd, (A Joint Venture of Trimex Group, Dubai and Ras Al Khaima Government)

Jakarta, Indonesia

Reported to: General Manager, Procurement and Material Handling, Team: 7

Company Profile
MEC Coal a joint venture of Dubai based Trimex Group and Govt. of Ras Al Khaima, (United Arab
Emirates) strived for development of an integrated 34MTPA coal (Joint Ore Reserves Committee (JORC)
Certified) & infrastructure project in East Kalimantan, Indonesia
URL: http://www.mec-holdings.com/

Dayal Divyanshu: Page 4 of 9

Major Domains

Mine Development and Operations (MDO) contract

EPC contract

CAPEX & OPEX procurement for 34 Million Tonnes Per Annum (MTPA) coal concession including mine
development, material handling, coal hauling by rail, road and barging around 130 Kilometres (Km),
ship loader jetty, transhipment and development of general infrastructure

Consultancy agreement for preparation of Bankable DFS, contract agreement for MDO, infrastructure
maintenance and operations

Scope of Contracts and Procurement

MDO for 34MTPA coal concession

Infrastructure operations and maintenance

Bankable DFS

EPC for transportation of coal vide 130 Km private rail network, material handling, ship loader jetty
and service wharf

Locomotives and wagons

Coal hauling by road and barging with target of 4 to 6 MTPA

Consultancies and service agreements for coal sample analysis, land measurement survey for
unregistered and registered land, land stakeout & ownership survey, geotechnical investigation, Laser
Imaging Detection and Ranging (LIDAR) survey, hydrology, (AMDAL) (Environment Impact Assessment)
environmental certification, environment baseline study as per requirements of Equator Principles,
project insurance consultancy, provision of security and medical services at site

Agreements for land clearing, construction of roads, bridges & culverts, hiring of equipment and
spares, fuel et al

Job Description for Contracts and Procurement

EOI, vendor prequalification, tendering for EPC contracts for rail, material handling, service wharf,
ship loader jetty, power plant, general infrastructure, supply of locomotives, wagons and road
construction

Analyse inputs from reports on Life of Mine Plan, resources and reserves and integrate them in RFP/
ITB for various mines development/operations contracts. EPC packages based on the Front End
Engineering Design (FEED)

Coordinating for successful completion of tendering process, organizing meetings with the bidders,
developing chronology of contractual discussions, normalizing bids, exception to terms and conditions
of contracts. Execute tender as per FIDIC

Techno-commercial negotiation with predefined agenda considering VE, project schedule, lead time,
price analysis, cost analysis, terms and conditions for supplies and services

Prepare budgets, process indents and agreements for hauling 4 and 6 MTPA of coal including MDO,
haulage by trailer, loading on barges and transhipment

Consultancy agreement for preparation of Bankable DFS, advisory services for infrastructure
maintenance and operation

Represent procurement and contracts in audits and due diligence activities

Understand strategic reports covering project plans and schedule for achieving targeted production,
licensing matrix (IUP, Special IUP for Production Operation for Transport and Sale), CAPEX & OPEX
requirements, marketing strategy, project risk assessment and major bottlenecks related to land
acquisition, designs and financial arrangements

Coordinate for the preparation of the Bankable DFS incorporating chapters on CAPEX & OPEX
estimates, technical specifications, commercial conditions, HSE plan & Project Risk Register

Prepare Annual Performance Report of the procurement department including objectives, performance
highlights, cost savings, training & development and future plan of action

Dayal Divyanshu: Page 5 of 9

Achievements

Cost saving of 27% on major cost reimbursable contract of USD 6 Million for Bankable DFS
preparation including CAPEX and OPEX estimates with +/- 10% accuracy for 34 MTPA coal
concessions with integrated infrastructure by building negotiation strategies, detailed discussions on
scope of works, tracking market data related with rates per man hour for consultancies, analysing
historical trends and benchmarking prices

Negotiated and secured favourable prices & payment terms from baseline estimates for construction
and administrative service agreements of Fixed Price and Cost Plus categories and consequently
achieved additional cost savings of 10 to 15%

While negotiating with vendors, both for supply and service requisitions, initiated inclusion of methods
of estimation with considerations to market study on prices of materials, fabrication/processing cost
and wages/man-hours in addition to the prevalent practise of historical purchase price references

Generated checklist for approval of PO based on key criteria of approval status of vendors, tendering
method and competitive bidding including justification for single vendor if required, identification of
items from the master list for availing duty exemptions and compliance with Indonesian regulations

Formulated procurement procedures and standardized formats like vendor PQ, EOI, vendor
registration, order placement checklist, templates for tracking ongoing jobs, minutes of weekly
meetings and reports like PO status, ageing analysis of payables and status of open PR

Developed cost estimate models for transportation of coal by trailers and barges considering various
cost parameters and specifications of prime movers, trailers, barges, maintenance, utilities, fuel
efficiency, man power requirement, wages, man-hours and related operating expenditures. This was
significant contribution in CAPEX and OPEX cost calculations

Systematized performance appraisal of departmental staff by establishing KRA and associated KPI

Deputy Manager Commercial

December, 2006 to June, 2011

ESSAR Projects Limited (EPL), Surat, Gujarat, India

Reported to: General Manager, Procurement, Team: 14

Company Profile
EPL is a leading EPC contractor executing project for Steel, Oil, Power Plant, Minerals, Shipping and
Realty sectors. EPL has successfully completed EPC delivery of 10 MTPA integrated steel plant to its
parent Essar Group at Hazira, Surat
URL: http://www.essarprojects.com

Major Domains

Consultancy agreements for techno-economic feasibility studies and engineering contracts

Procurement of materials for project, warehouse, custom clearance of material in SEZ and DMS

Scope of Contracts and Procurement

Techno economic feasibility study

Engineering contracts

Project equipment, mechanical items fabricated as per the drawing, structural materials

Structures and cement for pan India projects of ESSAR

Expediting of material and structural steel as per the rolling plan of the vendor

Engineering software like AutoCAD, StruCAD, piping software et al, including their annual
maintenance

Dayal Divyanshu: Page 6 of 9

Job Description for Contracts and Procurement

Execute procurement cycle by analyzing and consolidating PR, identifying vendors, tendering and bid
evaluation, negotiating to finalize pricing & terms, conducting reverse auctions, obtaining approval of
the apex committee and processing PO

Prepare engineering contracts including assigning job codes, issuing job offers and processing for
approval. Collate man-hours data for engineering jobs in order to raise invoices on clients

Negotiate with vendor bilateral contracts of

adjustment/variation categories

Finalize payment terms and modalities of Advance Bank Guarantee (ABG), Performance Bank
Guarantee (PBG), pro-rata payments and Letter of Credit (LC)

Implement a combination of procurement methodologies including online auctions through Ariba

sourcing, e-bidding and tendering

Ensure compliance to Indian taxation and its relevance with project based organization, inclusive of
excise duty from chapter ID, Value Added Tax (VAT), service tax, Central Sales Tax (CST), entry tax,
ARE-1, Customs Duty (on assessable value), offsets and rebates of and between taxes

Perform checks on vendors import/domestic documents for compliance to parent, irrevocable, usance,
at sight LC and credit note transactions

Negotiate while considering the logistics and cost implication of several inco-terms mainly Ex-Works
(EXW), Free On Board (FOB), Cost Insurance Freight (CIF), Delivery at Terminal (DAT)/ Free On
Road/Rail (FOR)/Delivery Duty Paid (DDP) et al

Raise PR through SAP for replenishing project stock items based on reorder levels

Ensure timely posting of Goods Receipt Notes (GRN), issue materials and reconciliation considering
proper storage, quality and quantity checks

Coordinate with the Customs officials at the materials gate of SEZ for clearance of all materials and
commercial documents

Coordinate for processing of insurance claims for materials damaged in transit. Interface with clients
and vendors for repairs/replacement of materials and settling of repair & transportation costs

Generate warehousing reports such as daily reports on materials received from global sourcing orders,
material issued, weighbridge tonnage report (tare weight check, analysis of in, waiting and out time of
the trailers) and ageing analysis of materials

unit price, fixed

price, cost plus

and

price

Achievements

Cost savings of 10 to 15% in general, achieved by well implemented negotiation strategies

Supervised and streamlined migration to SAP 6.0 and smooth transition of PO to the new system

Implemented DMS through MOSS- Workflow and Enterprise Document Management System and SAP
based DMS when appointed as a Single Point of Contact (SPOC) for Commercial Department. Received
appreciation from Vice President Commercial for successful implementation

Performance rated as significantly exceeding expectations by CEO Essar Projects Ltd, Mumbai

Notified management on errors related with mismatch of orders for fasteners with WBS, thus enabling
the planning department to incorporate rectifications in WBS assignments and eventually affecting the
calculations on consumption of project specific budget

Commercial & Sales Manager

2000 to 2006

Expressions

Mangalore, India, Team: 7

Dayal Divyanshu: Page 7 of 9

Company Profile
AutoCAD Software and Services

Job Description
Engineering consultancy software, maintenance contracts, business development including development
of dealers network, procurement of materials related to SOW in the contract, responsibility of accounts
receivable & payable, administering tax rebates, maintenance of equipment and general administration

Visiting Faculty

2004 to 2006

Sikkim Manipal University

Mangalore, India, Enrolments: 18

Job Description
Deliver lectures on project management, decision support system, and infrastructure management as a
visiting faculty to professionals pursuing MBA and belong to the corporate namely ONGC-MRPL,
IndusInd Bank, ABN Amro & Aviva Life Insurance

Quality Control Officer

1996 to 1997

KEC International Pvt. Ltd

Nagpur, India

Job Description

Quality control and inspection of fabricated parts of transmission towers including observation of
visual defects, dimensional measurements and galvanising thickness

Coordinate with clients QC inspector for quality acceptance of material

Deputed at subcontractors fabrication facilities for quality checks

Prepare ISO documentation

EDUCATION

PG Diploma in Business Management, Marketing & Finance, Maharishi Arvind Institute of Science &
Management, Jaipur, 1999, Distinction 74%. Academic topper in 1st and 4th Semesters

BE Mechanical Engineering, Visvesvaraya Regional College of Engineering now Visvesvaraya National

Institute of Technology (VNITK), Nagpur University, 1996, First Class, 61%

CERTIFICATION

Certified Purchase Manager, Logistics and SCM: Govt. of India and Delhi State Infrastructure and
Industrial Development Corporation an undertaking of Govt. of NCT Delhi, October, 2013

PROFESSIONAL APTITUDE

Software Knowledge: SAP-MM, Ariba Sourcing, MOSS-DMS, SAP-DMS, MS Advanced Excel, MS

PowerPoint, MS Access, MS Word

Languages: English, Hindi, Bahasa Indonesia and Gujarati

Portfolio: http://2purchase.wordpress.com/

Dayal Divyanshu: Page 8 of 9

TRAINING

Procurement Ethics- Nui Phao Mining Company, Vietnam

Risk Assessment Training- Nui Phao Mining Company, Vietnam

Bid Management- Developing the Procurement Process, Trueventus, Kuala Lumpur, Malaysia

Project Risk Management, Marcus Evans, Singapore

Supply Chain Management, Essar Learning Centre, India

Inventory & Materials Management, Essar Learning Centre, India

Coaching & Mentoring, Essar Learning Centre, India

Business Communication, Essar Learning Centre, India

Advanced Excel, Essar Learning Centre, India

Indirect Taxation, Essar Learning Centre, India

EXTRA-CURRICULAR RECORDS

President, Rotract Club of MAISM Jaipur, Dec 1997-Dec 1998. An inclination to social service above
self development

Best Cartoonist (Drawing), Neev 1998 Management Fest at SCMHRD, Pune Judged by Mr. Sudhir
Tailang of Hindustan Times; Dramatics, Body building, Fabric painting, Reading

Article published in regional newspaper in the year 1997, titled A Tribute To My Country
I certify that this resume correctly describes my skills, experience and qualification

Dayal Divyanshu

Dayal Divyanshu: Page 9 of 9