ORGANIZATIONAL PLAN

[ETNIKO MERCHANDISE]

ORGANIZATIONAL PLAN

[ETNIKO MERCHANDISE]
ORGANIZATIONAL PLAN

For the company to sustain its targeted growth, the company should have a plan as to the duties and responsibilities assumed by the people. Thus, Etniko has taken this into account as the people comprising the company are tasked on the basis of where they are presently having the strengths to do such. The strengths are capitalized and the weaknesses of them are improved through trainings. Moreover, the salaries which serve as the primary motivation of the employees are guided with the basis on what is in accordance with the minimum wage. The benefits laid onto the employees are also planned for the well-off of the compa

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[ETNIKO MERCHANDISE]

Table 1. Manpower Requirements for Marketing MARKETING Job Title Advertising and Promotion Manager Job description Qualifications

Advertising Sales Agents

Marketing Manager

Plan and direct advertising policies and programs or Ability to monitor, coordinate and assume produce collateral materials, such as posters, coupons, or responsibility for producing written and visual giveaways, to create extra interest in the purchase of the promotional materials. talahib products on cash or account basis. Sell or solicit advertising, including graphic art, advertising space in publications, custom made signs, or TV and radio advertising time. May obtain the use of Facebook website Persuasive skills. to promote the talahib products. May also answer questions for the purpose of creating public interest in buying the product. Play a major role in the success of the business by Experience in basic marketing and sales. Highly ensuring that profit potential and growth opportunities developed team management, communication are maximized. Determine the demand for talahib and interpersonal skills. Proven ability in products offered by the enterprise and competitors and managing complex environments. Tertiary identify potential customers. Develop pricing strategies qualifications in a business-related discipline. with the goal of maximizing the profits or share of the Needs to be highly flexible on work availability market while ensuring the customers are satisfied. (days and hours) and must be able to liaise Oversee product development or monitor trends that effectively with people inside and outside the indicate the need for new designs for the talahib enterprise. products.

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[ETNIKO MERCHANDISE]

Sales Manager

Sales Staff

Market Research Analyst

Merchandise Displayers

Experience or training in selling or the equivalent combination of formal education Manage sales of the talahib products within defined and experience. Problem-solving and analytical geographic areas in CLSU and beyond. Ensure consistent, skills to interpret sales performance and profitable growth in sales revenues through positive market trend information. Proven ability to planning, deployment and management of sales motivate and lead the sales team. Experience personnel. Identifies objectives, strategies and action in developing marketing and sales strategies. plans to improve short- and long-term sales and earnings. Excellent oral and written communication skills. Communication skills. Can even extend up to Direct the actual distribution or movement of the the familial connections of the owners and to products to the customer. the satisfied customers through word-ofmouth advertisement. Research market conditions in local, regional, or national areas to determine potential sales of talahib products and One who always listen and is updated to handicrafts. May gather information on competitors, business news or a frequent newspaper prices, sales, and methods of marketing and distribution. reader. Analytic skills in order to foresee May use survey results to create a marketing campaign marketing problems and opportunities. based on preferences and buying habits. Plan and erect commercial displays, such as those in High coordination skills for the preparation windows and interiors of retail stores, trade exhibitions, if and successful presentation of the products. there is any, and the upcoming product exposition.

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[ETNIKO MERCHANDISE] Table 2. Manpower Requirements for Production PRODUCTION

Job Title

Job description Prepare detailed drawings of the design of the talahib products. Formulate design concepts and presentation approaches, and direct workers engaged in art work of the talahib products. Draw and construct sets of precision master fabric patterns or layouts. May also mark and cut the fibers of the talahib ready to be weaved.

Qualifications Artistic skills and knows how to balance style and substance and form. Ability to utilize knowledge of the features of the talahib and use art to complete drawings. Also considers the functionality of the design, not only the design per se. As indicated in the technical plan, the direct labor has no salary. It is due to the fact that the partners would be hands-on on the production to ensure its quality. While it is important that production workers meet qualifications in terms of academic preparation, experience, and skills, it is even more important that care be given to the business by individuals who maintain a positive attitude, who are willing to work with a variety of situations, and who demonstrate very high patience and perseverance in paying in every details of the talahib to ensure quality. Patience and perseverance skills. Must be willing to be cross-trained and move to other areas when needed.

Design drafter

Cutters and Boilers

Cut, trim, or prepare large quantities of 2 inched cut talahib leaves and cook them with baking powder until the fiber is extracted. The boilers will also construct, assemble and maintain steam boilers and boiler house auxiliaries while cutting at the same time the talahib leaves. Direct cleaning of boilers and boiler furnaces.

Drainers and Strainers

Drain the talahib leaves from the water after steaming them. Grade, sort, or classify stalks and other talahib leaves not in good condition. Will bleach the colored brown talahib leaves through peroxides or hydrosulfites to remove color. Will also put in blender for grinding the bleached talahib leaves.

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[ETNIKO MERCHANDISE] Must be mechanically inclined and good with hand tools, be able to learn how to prep and assemble units. Creativity, skill, and speed in craftsmanship using indigenous materials. In addition, on-call weavers from the community can be relied on to absorb the increase in production demand, when there is available capacity to support such. Creative skills. Must know how to ensure that the items are carefully done and are free from defects so that these will not be returned by sub-contractors or sales agents. Must know how to coordinate and interconnect works of others. Must be sensitive to satisfaction of weekly schedules. Must also know, most importantly, how to work with team members to maximize productivity and efficiency. Analytic skills on cost and benefit Must have skills on how to keep work areas clean and organized.

Refiners and Molders

Smooth and finish the talahib leaves grinded using a variety of hand and power tools.May mix colors or oils to obtain desired color or consistency. Create or reproduce hand-made objects for sale and exhibition using needlecraft. Operate or tend sewing machines to join, reinforce, decorate, or perform related sewing operations in the manufacture of non-garment products, which are the talahib products. Add embellishments and other enhancements on the talahib products weaved in order to heighten the attractiveness of the products. These include ornamentation and other decorative and fanciful details. Plan, direct, or coordinate the work activities and resources necessary for manufacturing products in accordance with cost, quality, and quantity specifications. Maintain a constant visual on parts and supplies on ground working area. Assure that all products are built to the highest standard of quality. Plan, direct, or coordinate the activities of buyers, and related workers involved in purchasing materials for producing talahib products. Duties include using, supplying or holding materials or tools, and cleaning work area and tools used in producing the talahib products.

Sewers

Embellishers

Production Manager

Purchasing Manager Grounds Maintenance Workers

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[ETNIKO MERCHANDISE] Table 3. Manpower Requirements for Finance FINANCE

Job Title

Job description

Qualifications Qualifications in accountancy, economics, management or business subjects. A relevant postgraduate qualification and/or previous work experience gained in during OJT can be useful. Also, must have key skills which are good oral and written communication skills, self-motivation, commercial awareness, initiative and the ability to work as part of a team. Excellent problem-solving, analytical, technical, IT and numerical abilities are also crucial.

Financial Manager

Plan, direct, and coordinate accounting, investing, banking, insurance, securities, and other financial activities of Etniko Merchandise, if any.

Accountant/ Accounting Technician

Examine, analyze, and interpret accounting records for the purpose of giving advice or preparing statements. Advise on systems of recording costs or other financial BS Accounting Technician degree holder who and budgetary data. Prepares asset, liability, and capital has creativity, integrity, interpersonal, account entries by compiling and analyzing account negotiation and communication skills, selfinformation. Summarizes current financial status by motivation, analytical ability, numerical skills, collecting information; preparing balance sheet, profit and and excellent commercial sense and interest in loss statement, and other reports. Entails other works business. such as financial forecasting, administering payrolls, and controlling income and expenditure.

ORGANIZATIONAL PLAN

[ETNIKO MERCHANDISE] A thorough, methodical approach, ability in and confidence with math, strong interpersonal and communication skill, excellent commercial sense, good IT skills, particularly in the use of spreadsheets, selfmotivation, and the ability to work as part of a team. Reporting Skills, Attention to Detail, DeadlineOriented, Time Management, Data Entry Management, General Math Skills. Must be sensitive and at sight with checking deadlines on tax preparations.

Budget Analyst

Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations. Analyze budgeting and accounting reports for the purpose of maintaining expenditure controls.

Tax Preparer

Prepare tax returns for the enterprise. Ensure compliance with taxation legislation.

Cashiers

Account Collector

Bookkeeper

Receive and disburse money of Etniko Merchanise. High trust and confidence from the owners. Safekeep the collections received from customers. Usually Skills in maintaining storage system. involves use of safeguards like safety box. Locate and notify customers of accounts by mail, phone call, or personal visit to solicit payment. Duties include Must have the characteristic of taking initiative receiving payment, preparing statements if customer fails in managers absence. to respond, keeping records of collection and status of accounts. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, Same with the accounting technician calculations, and postings pertaining to business transactions. Secures financial information by completing data base backups. Contributes to team effort by accomplishing related results as needed.

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[ETNIKO MERCHANDISE]

Order Clerks

Receive and process incoming orders for talahib products. Duties include informing customers of receipt, prices, and delivery dates. Performs daily maintenance of customer/prospect files. Table 4. Manpower Requirements for Administration ADMINISTRATION

High communication skills

Job Title

Job description

Qualifications Must bear individual competencies such as Communication Skills, Facilities Management, Fiscal Management, Leadership and Management Skills. Must be exposed to fields relevant to college work, including but not limited to student development, business administration, and recreational leadership. An owner whose duties are primarily managerial. Must be good business leader who knows how to passionately own the vision of operating the business successfully and relentlessly drive it to completion. An owner who is highly attentive and concern with the services of the enterprise, not directly related to production. Can be all the owners

General Manager

Plan, direct, or coordinate operational activities at the highest level of management with the help of other workers and operations manager

Operations Manager

Plan, direct, or coordinate the operations of the business. Duties and responsibilities include formulating policies, managing, daily operations and planning the use of materials. Plan, direct, or coordinate supportive services of an organization, such as recordkeeping and other office support services. May oversee facilities planning and maintenance and custodial operations. Interact with customers to provide information in response to inquiries about talahib products.

Administrative Services Manager Customer Service Representatives

ORGANIZATIONAL PLAN

[ETNIKO MERCHANDISE]

Design Drafter Purchasing Manager Cutter and Boilers Drainers and Strainers Production Manager

Refiners and Molders Sewers

Embellishers Ground Maintenance Workers Advertising and Promotion Manager Advertising Sales Agents

Etniko Merchandise Partners

Sales Manager Marketing Manager

Market Research Analysts Merchandise Displayers

Sales Staffs

Boookkeeper Accountant Tax Preparer

Budget Analyst
Financial Manager Cashier

Order Clerks
Operations Manager General Manager Administrative Services Manager Customer Service Representatives

Figure 1. Organizational Chart of Etniko Merchandise

ORGANIZATIONAL PLAN

[ETNIKO MERCHANDISE]

Part of the organizational plan is the owners belief that the talahib products can be a substantial medium in preserving rich traditional art, traditional skills and talents which are associated with peoples lifestyle and history. In effect, they believe that talahib business can provide ample opportunities for employment even with low capital investments. There should be market platform for craft producers belonging to rural areas to market such kind of products. It aims to build the environment that will focus on: Wealth Creation and Poverty Alleviation to enhance the sector performance. When the business becomes stable enough to be able to acquire more manpower, it is open to employing students, housewives, and farmers who can also manufacture the products. It can employ summer students, out-of-school youths, full-time weavers and on-call weavers from the community who are interested in the business of making craft. This plan is expected to help reduce youth-related problems in the area since more idle time is put to productive use. Women may also be similarly empowered as this became an opportunity for them to earn additional income thus contributing to household-related expenses. It is also the plan of the

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[ETNIKO MERCHANDISE]

business to develop ingenuity and self-reliance from interested individuals who can be lured into making talahib products as they practically spend nothing for talahib stalks, except when these are gathered from private lands where they have to pay a minimal fee. Through the use of low cost production methods, the sustainability of small business and its workers can be improved. Furthermore, the business is open to optimize distribution network and supply chain management. To improve the organization itself, the owners will also get ample technical and training support from the Technical Education, Skills and Development Authority, and the Departments of Trade and Industry and Science and Technology.

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[ETNIKO MERCHANDISE] Table 5. Monthly Salary Rate

Job Title

No. of Employees Needed

General Manager 1 Operations Manager 1 Administrative Services Manager 1 Customer Service Minimum of 1 Representatives TOTAL SALARY IN ADMINISTRATION Financial Manager 1 (from the owners) Accountant/Accounting 1 (from the owners) Technician Budget Analyst 1 (from the owners) Tax Preparer 1 (from the owners) Cashiers 1 (from the owners) Account Collector 1 (from the owners) Bookkeeper 1 (from the owners) Order Clerks 1 (from the owners) TOTAL SALARY IN FINANCE Design drafter at least 1 (from the owners) Cutters and Boilers 1 or more (from the owners) Drainers and Strainers 1 Refiners and Molders 1 Sewers 2 Embellishers 1 Production Managers 1 (from the owners) Purchasing Manager 1 (from the owners) Grounds Maintenance Workers at least 2 (from the owners) TOTAL SALARY IN PRODUCTION Advertising and Promotion 1 (from the owners) Manager Advertising Sales Agents 6 (the owners) Marketing Manager 1 (from the owners) 1 (from the owners, who will Sales Manager direct the sales staff) Sales Staff minimum of 3 Market Research Analyst 1 (from the owners) minimum of 2 (from the Merchandise Displayers owners) TOTAL SALARY IN MARKETING

Monthly Salary Rate 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1500 500 0 0 0 3500 0 0 0 0 500 0 0 1500

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[ETNIKO MERCHANDISE]

Figure 2. Monthly Salary Rate per Function

4000

3500
3500 3000 2500

2000

1500
1500 1000 500

0
0
TOTAL SALARY IN ADMINISTRATION

0
TOTAL SALARY IN FINANCE TOTAL SALARY IN PRODUCTION TOTAL SALARY IN MARKETING

Figure 1 shows that production is the function with the highest salary rate to be paid in every month, followed by marketing. This is due to the fact that the process of making talahib products is labor-intensive and requires the necessary skills of weavers/sewers and embellishers who will heighten the attractiveness of the products. Much of them will use mechanical tools but the direct manual contribution of the artisan remains the most substantial component of the finished product. Weavers will ensure the tensile strength and loading capacity of talahib products based on the designs. Meanwhile, the owners will be hands -on on ensuring the quality of the products as the owners will be more apt with the details of the talahib leaves before finally processing and weaving them into talahib bags, coin purses, pen holders and eyeglass holders. The owners will be the one who will ensure that quality talahib

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leaves will be prepared and only fresh leaves will be processed. Old leaves will not be included in the process of grinding in the blender. Also, they will take emphasis on removing the stalks so that the fiber will be more extracted. Being an enterprise on its first leap, the owners will be at the same the primary employees under the administration and finance function. The basic knowledge which the owners earned under the degree of Bachelor of Science in Accounting Technology could be helpful in performing the necessary tasks of the business such as preparing financial statements and further analyzing the financial viability of the business based on the current financial status. Managers who will also supervise the productions and operations of the business will also come from the owners. This is so because the business does not have yet the available capacity to hire managers on their behalf. It is also noted that the owners consideration and concern for the business will be at par and incomparable. Moreover, the owners will be the primary marketers of the products due to the fact that they are still financially constraint with employing sales agents and intermediaries who will constitute a marketing channel. During the first sale of the business, the owners will sell their goods directly to the final users; they will be the ones who will just not only serve the markets but also make markets. When the business becomes stable, it can now employ a set of intermediaries performing a variety of functions. In the meantime, the business is positive that it will be the owners familial connection and friends, and satisf ied customers who will extend the marketing channel through the word-of-mouth advertising.

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[ETNIKO MERCHANDISE] Incidental Expenses

Type of business Transportation License,Permit, and Fees Expenses Registration Local Government Unit (LGU) 20 0 Barangay Clearance 1,500 200 Mayors Permit SEC Registration 550 1,500 BIR Registration 530 350 SSS Registration 1000 150 PhilHealth Registration 1000 150 HDMF 1000 150 TOTAL LICENSES, PERMITS, AND REGISTRATION EXPENSES

Total

0 250 750 300 150 150 150

1,970 2,800 1,180 1300 1,300 1,300 P9,850

The handicrafts made will be a unique expression and representation of the owners fervor on transforming valueless talahib leaves into useful ones. Through the help and teamwork of the whole manpower and the owners, Etniko Merchansie is expected to produce talahib handicrafts which can be be utilitarian, aesthetic, artistic, creative, culturally attached, decorative, functional, traditional, religiously and socially symbolic and significant. Licenses, Permits, and Registration Expenses

The enterprise (Etniko) will be in the form of partnership. The partners decided to choose Partnership because of its ease and inexpensive formation. To legalize the establishment of the business, various permits, licenses and registration have to be undertaken. In securing a Business permit with the City Office of Cabanatuan, the LGU concerned, Barangay Clearance is to be obtained first from Brgy. Palagay.

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After securing permits from the LGU, reservation of the name of the partnership with the SEC will follow. Filing of the Articles of Partnership will also be done with the SEC together with other requirements in order to obtain a certificate of registration. The business also have to register its name with the BIR for businesss taxpayer identification number (TIN), registration of books of accounts, authority to print. The Social Security System where the partners will register the business as an employer, the partners as a self-employed or as employees, and the workers as employees. This office will issue an SSS number for the business, for the partners, as well as for the workers. There is also a need for the business to be registered with HDMF. The New National Health Insurance Act (RA 7875) as amended by RA 9241 requires all employers of the government and private sectors and their employees to register with this agency. PhilHealth manages and administers the government health care system. Total Pre-Operating Expenses Total licenses, permits, and registration expenses Training undertaken during the pre-operating phase Transportation Expenses Initial Marketing Efforts Trial Production runs Preparation of feasibility study or business plan Total pre-operating expenses 9,850 2,000 1,500 1,000 1,000 1,500 P 16,850

The table shown above specifies the various expenses estimated for the business pre operation. It includes expenses for licenses, permits, and registration, which were discussed on the previous section.

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[ETNIKO MERCHANDISE]

Training costs with organizations, LGUs, and other government agencies were also included. This seminars/workshops will guide and give the partners insights on the marketing, technical, and operation segment of running the business. The transportation expenses excludes transportation to be incurred in licensing and registering the business. As shown on the preceding table, the estimated transportation for registration is already included on the total costs for licenses, permits, and registration.

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[ETNIKO MERCHANDISE] Table 6. Administrative Expenses

ADMINISTRATIVE EXPENSES Salaries and wages Office Supplies Rent Utilities Depreciation of non-production equipment Amortization of pre-operating expenses Repair and Maintenance Professional Fees Total Administrative Expenses

Year 1 0 0 2,500 150 0 1685 500 0 4835

Year 2 0 0 2,500 165 0 1685 500 0 4850

Year 3 0 0 2,500 182.5 0 1685 500 0 4867.5

Year 4 0 0 2,500 191 0 1685 500 0 4876

Year 5 0 0 2,500 209.2 0 1685 500 0 4894.2