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4 Family farm coverage: M.S. §176.001, subd. 11a (a)(2)
5 7 D-1
Required information sheet little-known part of law
As determined by Minnesota law, when an employee is injured on the job and receives a copy of the First Report
of Injury form, that employee must also receive a copy of the Workers’Compensation Employee Information
Sheet (Minnesota Statutes §176.231). This little-known part of the statute has been in effect since Aug. 1, 2000.
The purpose of the information sheet is to give the injured worker – in clear,
understandable language – a summary of what he or she may be entitled to as
a result of the work injury. The hope is that employers will use this information
sheet as a tool to help their employees feel connected to the workplace, even
after a work injury. The information sheet also lists the employer’s insurance
company and claim representative. At the bottom of the sheet is the Department
of Labor and Industry’s toll-free Workers’ Compensation Hotline phone
number, in case the injured worker has further questions.
COMPACT is online-only:
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COMPACT is a quarterly, online publication of the Minnesota Department of Labor and Industry. Its purpose
is to provide department news and workers’ compensation case information to professionals who work
within the Minnesota workers’ compensation system.
Farm operations are considered either family farms or employers for the purpose of workers’
compensation coverage. The chart below may be used in determining whether workers’
compensation coverage is mandatory for a farm operation where other coverage as provided in
the law is underwritten (see Minnesota Statutes §176.011, subd. 11a).*
The value of work performed (roughly payroll) during the previous year is compared to the
average annual wage (AAW) for the year in which the policy is written. Farm operations with
payrolls equal to or greater than the corresponding AAW are required to provide workers’
compensation coverage for their farm laborers. The AAW figure is received from the Department
of Employment and Economic Development and is the number from which the statewide average
weekly wage (SAWW) is derived.
* If other insurance coverage requirements are not met, any farm operation that has $8,000 or more of
payroll for the previous calendar-year must provide workers’ compensation insurance for its employees.
It’s a file, it’s a form, it’s IPC!
By Marlana Nierengarten, IPC Supervisor
Superman might not be the only thing that’s faster Besides having
than a speeding bullet. Workers’ compensation differing
customers may also say the Department of Labor procedures,
and Industry’s Information Processing Center (IPC) different types of
belongs in the same category. That’s because IPC mail have different
quickly processes incoming mail and distributes it priority ratings. Those
electronically throughout the workers’ compensation items dealing with
system – sometimes in less than half a day after pending legal actions have
receiving it. top priority and must be
completed within one day of
Last year, DLI’s mailroom received more than 1.2 receipt in the mailroom. The
million pages of workers’ compensation mail. Within processing time standards for other
two hours, mail slated for imaging (92 percent of all mail range from two days after receipt in the
workers’ comp mail received) is delivered to the mailroom to four days after scanning. In fiscal-year
document preparation area of IPC, where 2003, IPC imaged more than 1.6 million pages, with
documents are sorted into nine types: legal, Office an overall availability rating of 1.56 days. Legal
of Administrative Hearings, data entry, daily mail, documents were scanned and available – on average
Special Compensation Fund, old daily, priority – within .46 days.
follow-up, follow-up and back file. Staples are
removed, paper is repaired and the various code After being indexed, the imaged documents appear
sheets are inserted into each work item. Each type in a table of contents (TOC) that is created for each
of mail is governed by its own set of procedures. claim. Customers are able to click on a specific
The procedures must be followed accurately to document listed in the TOC to bring up the actual
avoid documents being misidentified and misrouted. image. The system also automatically routes a copy
of the image to certain areas or individuals,
Prepared batches are taken to the scanning station, according to form type and specified route rules.
where approximately 1,400 pages an For example, all claim petitions are automatically
hour are scanned in duplex scanning routed to the Office of Administrative Hearings.
mode. Each page, front and back,
is given an image address that Even though IPC is fast, it doesn’t sacrifice quality
includes the date the document was for speed. Obviously, it is very important to ensure
scanned and a sequential number. documents are legible, identified properly, assigned
This number and the image is stored to the correct file and completely captured, with no
in IPC’s database, which is backed skipped pages. The IPC quality-assurance team
up daily and stored off-site. reviews a statistically accurate random sample of the
work each day. The overall accuracy rate in fiscal-
After scanning, the images are year 2003 was 99.18 percent. Occasionally, a
processed by document indexers who document is misnamed or misfiled. When it is
name every image and assign it to the discovered, IPC has the ability to quickly fix it.
correct Social Security number and
date of injury. There are more than 450 Our combination of speed and accuracy ensure up-
different form identification codes in IPC’s to-date information in our workers’ compensation
system that the indexers must learn. claim files. Next year’s goal? Leaping tall buildings in
a single bound.
November 2003 • COMPACT • 5
Workers’ Compensation Medical Costs Task-force
weighing costs throughout work comp system
By Beth Hargarten, Assistant Commissioner, Workers’ Compensation Division
The task force consists of members representing labor, business, insurers, physicians, chiropractors, physical
therapists, pharmacies and hospitals. The task force has been addressing a number of issues related to
medical costs in the workers’ compensation system, including
pharmaceutical costs, managed care, hospital reimbursement, fee
schedule distinctions and utilization review.
The group will continue with its meetings and discussions until the
beginning of December. Materials presented at the meetings, in
addition to summaries of testimony provided to the group, can be
found on the Department of Labor and Industry Web site at
www.doli.state.mn.us/medcost.html.
Task-force members
The following people were selected for the task-force based on their expertise and experience with workers’
compensation medical issues. Scott Brener, commissioner of the Department Labor and Industry, presides over
the meetings.
• Erin Murphy, Minnesota Nurses Association • Bob Lund, State Fund Mutual
• Jayne Hetchler, Service Employees International • Lowell Anderson, R. Ph., D. Sc, FAPha, Bell-Aire
Union Pharmacy
• Don Gerdesmeier, Minnesota Teamsters • Patrick Boran, CFO, North Memorial Health Care
Minnesota Office of Administrative Hearings and Minnesota Department of Labor and Industry
Subject of Rules. The Minnesota Office of Administrative Hearings (OAH) and Minnesota Department
of Labor and Industry (DLI) request comments on possible amendment to rules governing workers’
compensation litigation and administrative conference procedures. OAH and DLI are considering rule
amendments to update the rules in light of statutory and case law changes over the last 19 years. The rules are
expected to revise joint rules over matters within the authority of both agencies, move matters within the
authority of OAH to a separate set of rules, revise outdated procedures, repeal unnecessary rules, and clarify
procedures in problem areas.
Persons Affected. The amendment to the rules would likely affect parties in workers’ compensation
proceedings, primarily injured employees, employers, workers’ compensation insurers, workers’ compensation
attorneys, health care providers, vocational rehabilitation providers, and health insurance companies or entities
paying for workers’ compensation medical care or lost wages. They may also affect other entities having an
interest in workers’ compensation proceedings, such as entities seeking to obtain payment from the proceeds
of a workers’ compensation settlement or award.
Statutory Authority. Minnesota Statutes, sections 14.51, 175.17(2), 175.171(2), 176.081, subd.
6 and 12; 176.155, subd. 5; 176.231, subd. 5; 176.285; 176.312; 176.361, subd. 1; and 176.83, subd. 1,
7, 9, 10, 12, and 15 provide authority for the agencies to adopt or amend the rules.
Public Comment. Interested persons or groups may submit comments or information on these possible
rules in writing until further notice is published in the State Register that the agencies intend to adopt or to
withdraw the rules. OAH and DLI do not currently contemplate appointing an advisory committee to comment
on the possible rules.
Rules Drafts. The agencies have prepared a preliminary draft of proposed rule amendments. A
preliminary draft of proposed rules is expected to be available on the OAH Web site at www.oah.state.mn.us
before the end of December 2003.
Agency Contact Person. Written comments, questions, and requests for more information on these
possible rules should be directed to: Sandra Haven at the Office of Administrative Hearings, 100 Washington
Ave. S., Suite 1700, Minneapolis, MN 55401, phone: (612) 341-7642, fax: (612) 349-2665. TTY users
may call OAH at (612) 341-7346. E-mail comments should be directed to Penny Johnson at the Office of
Administrative Hearings at penny.johnson@state.mn.us.
Request for comments continues ...
Note: Comments received in response to this notice will not necessarily be included in the formal
rulemaking record submitted to the administrative law judge when a proceeding to adopt rules is started. The
agency is required to submit to the judge only those written comments received in response to the rules after
they are proposed. If you submitted comments during the development of the rules and you want to ensure that
the Administrative Law Judge reviews the comments, you should resubmit the comments after the rules are
formally proposed.