Power Point Presentation

Slide layout

Select an appropriate slide layout Use Title layout for title; and heading and bullet layout for the content Select a decent template Use the template that is appealing and can be shown well on projector. You can change the colors of the template if you want. Design menu Colors option

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Add a new slide from home menu Give appropriate title to each slide or give continued indication Limit number of slides according to the time allotted

Bullets
Use bullets to indicate points Use sub- bullets for sub-points by giving tab key 1. Use numbering when you want to show a sequence 1. NEVER use bullets and numbering together You can change the bullet style from home menu bullets option Limit the bulleted points to 7-8 in a single slide

Fonts
Use the fonts that are visible on projector easily Dont use such fonts Use 24 32 as font size

Never use font size below 20 or

above 32

Use DARK color fonts, or Colors that contrast with the Background NEVER use light color fonts, or colors that mix with background

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Use bold and Italic fonts when emphasizing a point Check the spelling mistakes from spellcheck options from Review menu You can highlight important word from each sentence or point by color change or bold or italic fonts

Spacing

Whenever you are writing long paragraphs like this one, make sure you use 1.5 line spacing instead of one. Even when you feel the slides contain too much words in one paragraph, use 1.5 line spacing. Go to Home menu Line spacing Option for making changes in line spacing

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Single spacing is OK for one to two lined points. Use justified alignment in paragraphs. Select the text and use Ctrl+J Never write long paragraphs in one slide like.

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Whenever you are writing long paragraphs like this one, make sure you use 1.5 line spacing instead of one. Even when you feel the slides contain too much words in one paragraph, use 1.5 line spacing. Go to Home menu Line spacing Option for making changes in line spacing Whenever you are writing long paragraphs like this one, make sure you use 1.5 line spacing instead of one. Even when you feel the slides contain too much words in one paragraph, use 1.5 line spacing. Go to Home menu Line spacing Option for making changes in line spacing

Graphics

Take care of the colors you use in your graphics and Take appropriate charts and symbols to denote your data
Cash

debtors

Raw Material

Finished Goods

Workinprocess

Pie chart
Add data labels using right click
Sales
1.2 1.4
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

3.2

8.2

Students' background
20

50

BE B.COM BBA

30

Bar chart
5 4.5 4.3 4.4 3.5 2.5 1.8 2.8

4.5

4
3.5

3
2.5 2 2.4

Series 1 Series 2

1.5
1

0.5
0

Category 1

Category 2

Category 3

Category 4

Use of images

Use images cautiously

Dont use haphazardly Dont make images too much large

Place image either at bottom or on the top as required Check the images dont hide the content
To denote world related items To denote connectivity To denote work

Tables
Everything should be legible Avoid too much Colors and Graphics
2007 Net Profit Ratio (In times) 1.5 2008 1.23 2009 1.9

Debtors Turnover (In Days)

23

25

28

Presentation Tips
Dont read all the text in the slide, especially when the content is a long paragraph Highlight important points so that you can recall it in detail. Know each and every word used in the slide Read your slides at least 2 times before presenting it to audience.