MINUTES OF THE ANNUAL GENERAL MEETING OF CONDOMINIUM CORPORATION NO.

: 0815307 Chaparral Pointe May 22nd, 2013

CALL TO ORDER Mrs. Nancy Rand of Unit 1202 called the meeting to order at 7 p.m.

CALLING OF ROLL AND CERTIFYING PROXIES: The Secretary reported to the Chairman that a quorum of persons entitled to vote at the meeting appeared to be present by virtue that: 38 Units were represented by the personal appearance thereof 7 Units were represented by proxy A total of 45 Units were represented. Quorum is 29 units.

NOTICE OF MEETING:

The Chairman read the following Notice of the Annual Meeting which he advised had been mailed to each Unit Owner on the 5th day of April, 2013 in compliance with the requirement of and the time specified in the By-Laws of the Corporation:

TAKE NOTICE THAT THE ANNUAL GENERAL MEETING OF CONDOMINIUM CORPORATION NO. 0815307 WILL BE HELD AT:

PLACE:

CHAPARRAL POINTE 428 CHAPARRAL RAVINE VIEW SE MAIN FLOOR LOBBY May 22nd, 2013 7:00 p.m.

DATE: HOUR:

-2-

The Chairman referred to the Agenda following the Notice and indicated the meeting would be conducted in accordance with the Agenda.

READING AND DISPOSAL OF MINUTES OF LAST AGM

Moved by Pamela Wade of Unit 1114, Seconded by Brenda and Brian McKill of Unit 1244 that the minutes of the last Annual General Meeting be adopted as circulated (or as amended or as read).

REPORT OF OFFICERS AND COMMITTEES President Report This has been a busy year for the Board of Directors. We owe a debt of gratitude to the three former Board Members who stepped back to the Board, when we had several resignations last fall, to bring our number up to six. The new Bylaws were passed by Special Resolution, and the Board thanks all owners who signed. It was a monumental task to track down the necessary 85 owners (75%) who eventually signed. These Bylaws are not perfect and can be amended by due process. After the major breach of security last fall, the Board looked into implementing a keyless entry system, and this expense must be budgeted. The Board mandate is to be fiscally responsible. The Board works closely with the management company, Condominium First, in the day to day business. It relies on Condominium First to supply the corporation with competent tradesmen at reasonable prices. For the first time it was necessary to raise condo fees to keep them in line with the cost of service and inflation. At this Annual General Meeting a new Board of Directors will be elected for the ensuing year. For the sake of continuity, two current Board Members will be signing on for another year. Board Members are needed. (A minimum of five is required by our Bylaws). The Board of Directors is counting on all the owners to step up and spend some time protecting their investment. Now that the new Bylaws are in place, the Board anticipates an efficient and smooth-running year ahead.

-3-

Vice Presidents Report For the past year the role of the Vice President has comprised: Acting as a back-up for the President in whatever area designated; Liaising with the Social Committee; Involvement with the move-in and move-outs; Preparing and presenting Welcome baskets to new residents moving in; Being the contact person for weekly cleaning company and for carpet cleaning crew; and Acting as floater for any other area needing help in any capacity, such as: guest parking, suggestion box, etc. Moves in and out The Board really appreciates all residents that are following the policy put in place a couple of years ago. We have so many moves all the time that we encourage everyone to make sure to plan ahead to avoid disappointment when your date and time has already been taken.

Treasurers Report Since September 2012 we have experienced a number of unforeseen repairs. These would include: Repair to water lines in boiler room Repair to interior and exterior walls and ceiling to remove black mold due to vents improperly installed Lock and Key replacement due to break-in Main floor flood in hallway Repair of deficiencies resulting from the annual fire alarm inspection in December

-4Secretary Report: Parkade/Parking Lot Report The Bylaws are very clear and provide that residents must not store anything in their parking stall, which must be kept clean of any spills. Also, the by-laws are clear in stating that the front parking lot is not for resident but for visitors. The Board of Directors does not have a set schedule as to when they do a walk-around the parkade, so residents must not assume that its fine to leave the contents of their trunk in the stall while they go run an errand that requires space. If you received a letter warning you of the infraction and youve corrected this already, simply let Condo First know and they will update your file. Although the front parking lot is meant for visitors, we do not stop residents from parking there for a short period of time during the day. If you are found to park there regularly you will receive a letter and be asked to no longer use the front parking lot. The Visitor Overnight Parking passes are working well but we need to remind you to make sure that they are completed accurately and do not exceed 7 days.

Building Report Opening in November 2008, this Building was built according to the Alberta Building Code Standards. However, there are still outstanding deficiencies covered by the National Home Warranty that need to be addressed. All systems in this building are monitored for deviation by the contracted controls company Concept 24/7. The 1-800 number and our contracting number are clearly seen on signs throughout the Building. In the presence of any abnormal reading, Concept automatically takes appropriate action. We thank all residents for your patience and cooperation in the on-going inconveniences caused by the maintenance of the building. As we do not have a building manager, we are indeed fortunate to have competent volunteer handymen who gives countless hour of their time to the general maintenance of this building under the supervision of a Board Member. For this generosity we all say thank you.

-5Looking ahead we will continue with projects such as: the painting of the stair wheels and other common areas, finish kitchen projects (see Social Committee report), and replace the 4 hot water heaters with an efficient boiler system, to name a few. This is an opportunity for you to choose and to sign up as a volunteer on a Committee. This will help out in keep our costs down. Consult your April 2013 newsletter for information on the work of each committee.

National Home Warranty Report Residents of Chaparral Pointe began to move into this building in November 2008. The building was not fully completed by Pointe of View (POV) at that time, but a commitment by them to National Home Warrantys (NHW) program provided a guarantee of the builders obligations to complete the project. Residents had one year to compile and submit a list of unfinished or poorly completed work. This list of 145 deficiencies was created by the first Board of Directors and submitted in November, 2009. From that list, NHW agreed that 113 items fell under their jurisdiction. NHW provided the following list of 6 deficiencies that remained outstanding as of July 2012: 1. The joints in the portico are to be sanded and treated by the builder 2. The nail holes in the exterior trim are to be filled with a white filler material 3. All of the missed paint in the exterior trim which should have initially been painted white will be touch-up painted 4. The exterior trim which has staples left in it are to have the staples removed and the staple holes filled/painted 5. The exposed OSB material on the back sides of the peaks is to be painted 6. The leak through the air intake across from the elevator in the parkade is to be repaired. Last fall POV stated items from #1 to #5 could not be completed during winter months, and would be completed this spring, once the weather allowed for the outside work to be done. Their attempt to repair #6 was unsuccessful, as we all noticed recently when the snows melted. Hopefully this will be the year our claim will be completed and signed off.

-6Grounds Report 2012-13 Last year all of the dead trees and shrubs/bushes were removed. This year some of the trees will be replaced and Condominium First has been asked to obtain advice on type of trees, cost and when is the best time to plant them. The number of trees replaced will depend on the cost and the trees will be placed at the front of the building, to start. The remaining replacement trees will be planted, as funds permit. This summer all of the tree wells and beds will be turned over and hedges trimmed. This will make a huge difference in the overall appearance of the front of the property. There were some issues with the snow removal this past winter. We will be asking the new Board to revisit this contract in August/September. Camera Surveillance The surveillance cameras are checked once a week to make sure that they are recording. The camera room door is equipped with two locks and is never entered by less than two Board Members at all times. Having the surveillance cameras in place is convenient and necessary when checking on break-ins and complaints by residents involving the building.

APPOINTMENT OF AUDITORS

UPON MOTION DULY MADE BY Claudette Coderre of Unit 1327 AND SECONDED BY Karen and Dietmar Treder of Unit 1216 IT WAS UNANIMOUSLY RESOLVED THAT Cremmers & Elliot are re-appointed as Auditors.

ELECTION OF BOARD OF DIRECTORS

According to Section 7 a) of the Bylaws the Board shall consist of not fewer than five (5) or more than nine (9) Owners until the next AGM. For the sake of continuity, 2 current Board Members will be signing for another year. The meeting was suspended for 10 minutes for the Owners to debate.

-7UPON MOTION DULY MADE BY Doug Van Eden of Unit 1308 and seconded by Thomas Brett of Unit 1309 IT WAS UNANIMOUSLY RESOLVED THAT the following Owners be elected to the Board of Directors:

NAME Nancy Rand Audrey Cameron Sue Berglund Barbara Black Denis Landy Jeanette Bobee Margaret Wheeler Heidi Dreimann UNFINISHED BUSINESS Nothing to report.

UNIT NO. 1202 1138 1324 1228 1231 1116 1212 1205

NEW BUSINESS/QUESTION PERIOD Q: Cost of Electricity (45% of the condo fees): A: Solar panels are very expensive, would the Corporation consider acquiring a few, it will cost approximately $20 thousand.

Q: Standard chartered accounts: A: Carol will ask the auditors to format the financials spread sheet according to the Corporations budget prepared by Condominium First.

Q: Heating Summer Mode: A: There is only one heating system for the common areas and the units. Carol will ask T&M to check the thermostats. It was also clarified that there is a dual system for water usage and heating in place in the building from construction (hot water x boiler), which saves electricity and gas.

Q: Restoration due to flood: A: This was caused by a roof leakage and is corporation responsibility.

-8-

Q: Drier Vents Cleaning: A: According to the new Bylaws, it is owners responsibility to clean the drier vents.

UPON MOTION DULY MADE BY Margaret McCaughey of Unit 1104 AND SECONDED BY Pamela Wade of Unit 1114 IT WAS RESOLVED BY THE MAJORITY OF OWNERS THAT, Condominium First will provide the owners with the required periodicity; will get an estimate to have all drier vents cleaned this year and include this cost in the budget and charge everybody.

Q: Dead trees removal: A: The trees are dying because of the fences around them prevent them of getting water. The landscapers will deal with that. They will have to turn the sprinklers on. Carol will ask the landscapers to check it.

Q: Window Cleaning Responsibility: A: If the windows are removable, they are owners responsibility. However, those that are neither removable nor accessible from inside of the units (e.g. 1114, 1214, 1314 and 1344) should be considered corporations responsibility.

ADJOURNMENT

UPON MOTION DULY MADE BY Doug Van Eden of Unit 1308 AND SECONDED BY Sue Berglund of Unit 1324 IT WAS UNANIMOUSLY RESOLVED THAT the Meeting be adjourned.

The Meeting was adjourned at 8:20 p.m.

CHAIRMAN

SECRETARY