Instruction Manual For Probationers

National Academy of Customs, Excise and Narcotics, NACEN Complex, Sector 29, Faridabad

Index

1. Message from Director General 2. 10 Golden Rules for Probationers 3. Arrival at NACEN 4. Registration 5. Training Programmme 6. Attendance and Discipline 7. Memorandum 8. Dress Code 9. Examination 10. Leave 11. Officers Mess 12. Sports Facilities 13. Other facilities at NACEN 14. Societies at NACEN 15. Probationers Helpline

Message from Director General

National Academy of Customs, Central Excise & Narcotics (NACEN) welcomes all probationers of 62nd Batch into the Academy. You deserve to be congratulated to have opted and for being chosen in Indian Revenue Service (Customs & Central Excise), a premier Civil Service of the country. Starting from 22nd December, 2010, you shall be spending around 16 months under the aegis of NACEN where you shall be given extensive training in the area of Customs, Central Excise, Narcotics and other allied areas of the department. The Training Manual for Probationer is prepared to help you in your comfortable stay in the Academy during your training and your successful completion of Probation which lays the foundation of your career in this department. You may like to go through the instructions of this manual carefully so that you do not face any difficulty during your training. With best wishes

Lalitha John

Ten Golden Rules for Probationers

1. Get up early and attend the Physical Training classes regularly to maintain healthy body and healthy mind. 2. Follow the dress code in Academy whether you are in class , mess or sports ground 3. Be courteous to the Faculty and staff of NACEN. You are expected to wish the faculty and staff as and when you meet them. 4. Be present in all classes and training programmes at least 5 minutes before scheduled time as late arrival or unauthorized absence is considered to be an act of indiscipline and misconduct leading to disciplinary proceedings. 5. Never leave station before getting Out of Station permission in writing from the Course Director 6. Do not seek leave during your probation as every lecture is important for the training. There is no repeat class. Biometric attendance will be taken before and after the class, besides surprise attendance during the class. Unauthorized absence from class will be viewed seriously. 7. Food will be served only in the Officers Mess, taking mess cutlery outside the mess is strictly prohibited 8. Develop a feeling of camaraderie and friendship with your batch-mates as they shall be with you for your entire career. 9. Your training is the first step of your career. Do not allow it to be spoiled due to Memorandums, Disciplinary Proceedings and Adverse Confidential Reports 10. Read this training manual carefully and follow it scrupulously. Note: Bring into the notice of Course Director any problem that you encounter during your training.
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3.

ARRIVAL AT NACEN

Once you arrive at NACEN, you must report to the reception counter for the probationers at Mandakini Hostel, ground floor. Please note that stay in NACEN Complex is compulsory during your training. The accommodation for the Lady Probationers is arranged in Alaknanda and Bhagirathi Hostels and the accommodation for the Gentleman Probationers are arranged in the hostels located in the faculty quarters in NACEN Complex besides these two hostels. All the probationers have already been allotted their accommodation in the Hostels/ Flats located in NACEN Complex. Please collect the room keys, Instruction Manual and other documents from the Reception. Probationers are encouraged to take a round of the campus and familiarize themselves with the various facilities made available for them and also take the initiative to interact with fellow probationers, who will be colleagues for years to come, in this service. Deposit your mess advance of Rs 4000/- and Mess Security (Refundable) of Rs 1000/- to Ms. Divya and obtain (a) receipt for the same. Inform the mess-incharge about your food preference (Veg/Non-veg) and the date from which you shall take your meal. Deposit for Societies, viz Rs.1250 (one time, nonrefundable) is to be made along with the Mess advance and a separate receipt will be issued for the same. Other deposits and payments are required to be made for Sports kits etc. The documents supplied to you contain the list of forms that are required to be filled up in the forenoon of 22nd December 2010 viz. the registration day. Please fill up all the forms and keep a photocopy of all documents ready along with their originals to be submitted during registration. Details are available in the Joining Instructions.

4.

REGISTRATION

22nd December, 2010 will be your first day as an IRS (C&CE) officer in the Customs and Central Excise Department. However, you should plan to reach NACEN, Faridabad on 21st December by 10.30 am.

The registration/ reporting formalities for all the probationers are scheduled at 9:00 am of 22nd December 2010. You are expected to assemble at Auditorium at 9:00 am for this purpose. The Additional Director General and the Course Director will address the probationers and guide them with regard to the registration process. You may clarify your doubts during this session. After the address from the Additional Director General and the Course Director, probationers will proceed for Registration. In order to facilitate the registration, three counters have been setup where officers must submit their documents. These counters will be on the basis of the roll numbers that will be assigned to each probationer. Since the registration shall proceed according to the roll numbers, Probationers can perform other tasks quickly before their turn comes. It would save their time. The Inaugural Function will be held at 2:30 P.M. on 22nd December, 2010. You must dress yourself formally for the inaugural function viz at 2:30 P.M. on 22nd December, 2010. Lady Probationers: Plain silk or cotton Saree of beige, cream, or white colour, with border and without zari, and footwear comprising shoes or sandals. Gentleman Probationers: Black or white buttoned up coat (Bandh gala) with black or white trousers (same as coat), Black socks and black shoes.

The other tasks that will mark your first week in the Academy are 1. Purchase of Books: Probationers are required to bring the relevant manuals/bare acts to the respective classes. Essential books for the Probationers will be made available at discounted prices. The total cost of the set is about Rs 1300/- which must be paid in cash at the counter. The list of books are I. II. III. IV. V. VI. Indian Penal Code (Bare Act) Criminal Procedure Code (Bare Act) Evidence Act (Bare Act) Customs Act 1962 (Bare Act) Customs Law Practices and Procedures by V S Datey Swamys Handbook on Administration
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2. Purchase of Sport Kit/Tie: All Probationers are required to buy a kit which includes a two piece track suit, two Tee Shirts and a tie with IRS (C&CE)/ NACEN Logo. The Lady Probationers who do not wish to buy Tie, may not do so. Please deposit the amount and give your measurements at the counter so that the sports kit can be supplied to you. The tie is supplied immediately. Probationers can also buy a pair of Adidas sports shoes (optional), at a discounted price from the academy. Approximate expenses on this account work out to Rs 2500. 3. Online Registration on NACEN website: Please visit the Cyber Lab which is located on the first floor of the Library. Open the website www.nacen.gov.in and register yourself on http://nacen.gov.in/Probationer.asp . Do not upload any photograph except in the formal dress. If you do not have such a photograph, please get yourself photographed. 4. Photograph: All the probationers must get themselves photographed in their formal dress for the purpose of registration on the NACEN website. The digital photographs in formal dress shall be uploaded on the website by System Administrator. 5. Opening of the Bank Account: A special bank counter will be set up in the Academy for the purpose. 5. TRAINING PROGRAMME

The training of the probationers shall be for approximately 16 months. The training shall consist of classroom training and On the Job Training (OJT). Classroom Training The classroom training is divided into two Modules/Phases namely, (1) Customs Module and (2) Central Excise and Service Tax Module. As part of the classroom training, the Probationers are given theoretical inputs on law and procedures relating to Customs, Central Excise, Service Tax and Narcotics. The Probationers are also given inputs on Cost and Financial Accounting, Public Finance, International Trade, Customs Conventions, Statutory and Administrative Law, Office Administration and Procedures, Rajbhasha etc. The total duration of classroom training is about 48 weeks. NACEN has created an online Feedback Module for submitting feedback of the classroom sessions by the faculty/guest faculty. The probationers are,
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therefore, required to register themselves on the NACEN website immediately after joining. The Probationers must ensure that they give their feedback of each session within 2 days. The subjects covered in two modules of the trainings are as following MODULE I (Customs Module) - 24 weeks) 1. Customs Law, Tariff and Procedures Paper I 2. Customs Law, Tariff and Procedures Paper II (With books) 3. Public Finance, International Trade & Customs Conventions 4. Statutory and Administrative Law 5. Office Procedures and Office Administration 6. Information Technology MODULE II (Central Excise & Service Tax Module) - 24 Weeks 1. Central Excise Law, Tariff and Procedures Paper I 2. Central Excise Law, Tariff and Procedures Paper II (With books) 3. Service Tax Law and Procedures Paper I 4. Auditing and Accounting 5. Official Language

On the Job Training (Attachments) In order to supplement the theoretical inputs with practical exposure to the actual functioning of the department, the Probationers are attached to different field formations of the department. The total duration of such attachments is 20 weeks. In addition, the Probationers are also sent for specialized training by attachments to different non-departmental formations. The lists of Departmental/Non-departmental attachments are as following

Departmental Attachments 1. 2. 3. 4. 5. 6. 7. 8. 9. Major Customs House Minor Customs Port/LCS Customs Preventive DRI EDI Attachment Central Excise Commissionerate Service Tax Commissionerate CESTAT Central Bureau of Narcotics

10. DGCEI 11. EA 2000 Non-Departmental Attachments 1. National Police Academy, Hyderabad (3 weeks) 2. National Academy of Direct Taxes, Nagpur (1 week), 3. Wildlife Institute of India, Dehradun (2 weeks), 4. Bureau of Parliamentary Studies and Training, New Delhi (1 week) 5. Attachment with the Indian Army (1 week), 6. Attachment with the Indian Navy (1 week). 7. Attachment with the Indian Coast Guards( 1 week) 6. DRESS CODE

All probationers are required to follow proper dress code when they are in the Academy. Non observance of proper dress code shall be treated as an act of indiscipline and misconduct which may invite disciplinary proceeding against the officers. The dress codes for the Probationers are as following:10

On Formal occasions, For Women: Plain silk or cotton Saree of beige, cream, or white colour, with border and without zari, and footwear comprising shoes or sandals. For Men: Black or white buttoned up coat (Bandh gala) with black or white trousers (same as coat) with black socks and black shoes.

In Classes All Probationers are expected to be well groomed and neatly attired according to the weather. In classrooms, probationers are expected to wear formal shirts and trousers while lady probationers are expected to be in sarees or salwar suits. No jeans/T Shirts shall be allowed during academic hours. Casual or frivolous attire is not allowed. Only formal leather shoes or sandals in the case of women may be worn in classes, in the main Academy square, Officers' Mess, Lounge and Library. Sneakers, sports shoes and tennis shoes may be worn only as a part of PT/Games dress. On Sports Ground For P.T./Yoga sessions, gentlemen Probationers are required to wear white Tshirts and shorts or track-suits with white canvas shoes/sneakers and white socks. Lady Probationers are expected to wear white salwar and kameez, or track-suits, with white canvas shoes/sneakers and white socks. The tracksuit and T-shirt with NACEN logo would be available on payment basis. The Probationers are advised to bring a pair of good sports shoes for morning activities and evening sports, which will commence in the first week of training.. In the indoor sports complex, all Probationers are required to be decently attired. Footwear like sports or canvas shoes may be worn, but not slippers or chappals. In Dining Mess The Probationers must be dressed in formal attire or the Sports Dress in the mess. No slippers, nightgowns, Kurta Pazama etc are permitted in mess.
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In Hostels Probationers can wear formal dresses, informal wear or sports gear in the Hostels particularly when they are in the Common areas like Common Room/TV Room etc. However, they must not be seen in their slippers, shorts, revealing outfits in the Hostels. 8. PUNCTUALITY AND ATTENDANCE

The Probationers are required to attend all the classes and attachments as part of their training. In addition to the classes, Probationers are also required to attend Physical Training and Yoga sessions. There are many extra-curricular activities and events, lectures by prominent personalities in the Academy as part of the training schedule. The probationers are required to be present in all such scheduled programs well in time. It may be carefully noted that attendance is mandatory for all training events, tours, visits, field trips, etc. organized by the Academy from time to time. There shall be regular attendance during all such scheduled programmes. If any probationer is found to be absent from the classes/session without prior sanction of leave and willful absence from duty, suitable disciplinary proceedings shall be initiated. Probationers may sit in the classes as per rollnumbers on the assigned seats. Punctuality and attendance is given due weightage in the internal assessment of a probationer. Low score in internal assessment may lead to failing of the trainee in the examination. Late Attendance Probationers must ensure punctuality in the class and arrive in the class at least 5 minutes before the scheduled time. There will be biometric attendance, before and at the end of every lecture. In addition, surprise attendance will also be taken during the sessions. Upto half-day of Casual Leave shall be debited to the Casual Leave account of the Probationer for each late attendance of the Probationer.

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Disciplinary Action In case where even debiting half-days Casual Leave does not ensure punctuality on part of the probationer), disciplinary action may be taken against the probationer in addition to debiting half-days casual leave. Willful absence from duty not covered by grant of leave will be treated as dies non for all purposes viz. increment, leave and pension. Such absence of leave standing singly and not in continuation of any authorized leave of absence will constitute interruption/ break in service entangling forfeiture of past service for all purposes. All cases of unauthorized absence from duty or in continuation of leave will render a Government servant liable for disciplinary action treating it as misconduct. The break-in-service also makes a probationer ineligible to appear in the departmental examination and also for Leave Travel Concession (LTC) among other benefits.

8.

MEMORANDUM

An office Memorandum (Memo) is issued to a probationer if he is found to be absent or late on any occasion during the training, or engages in any activity that amounts to misconduct. The purpose of the Memo is to give an opportunity to the Probationer to explain his/her case before the disciplinary proceedings are formally started. All copies of the Memos are also placed in the personal file of the probationers along with their replies, if any submitted. If the Probationer fails to submit any reply within the stipulated time, it is presumed that the officer accepts the charges mentioned in the Memo and suitable action can be started against the officer. Memorandums are the official documents/evidence against the officers which can be relied upon by the department in taking appropriate action against the officers. The officers are, therefore, advised to take the issue of Memo very seriously as it can affect their career and their continuation in the service. Some of the consequences of Memo are enlisted as following.

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1. Warning: If the probationer does not reply explanation given in the memo is not found authority, the probationer can be issued a reprimand which may be ordered to be placed probationer.

to the memo or if the to be satisfactory by the warning, admonition or in the personal file of the

2. Disciplinary Proceeding: If the probationer fails to improve despite of warning, disciplinary proceedings may be initiated against him. The disciplinary proceedings may result into minor penalties like Censure, withholding of promotions or withholding of future increment of pay or major penalties like reduction of pay, grade or service, compulsory retirement or removal/dismissal from service. 3. Suspension: The probationers are likely to be placed under suspension when disciplinary proceedings are contemplated or pending. 4. Adverse entry in Confidential Report: If the reporting officer (Course Director) is of the opinion that despite the warning etc, the officer concerned has not improved, he may make appropriate mention against relevant column (Punctuality, Discipline etc) of the Confidential Report. This will constitute an adverse entry against the officer. Where a copy of the warning is also kept in the Confidential Report dossier, it will be taken to constitute an adverse entry. 5. Promotion: Adverse entry in the Annual Confidential Report (ACR) is likely to affect the promotional prospect of the officers since their next promotion as Deputy Commissioner becomes due within 4 years of their joining. Since the ACR of all four years shall be considered for the purpose of promotion and an officer can not be promoted even if he has one adverse ACR in last 4/5 years, hence any adverse entry in ACR can delay the promotion of the officer by many years.

9.

EXAMINATION

There will be two Departmental Examinations during the course of Induction training. The first Departmental Examination will be held in the month of August/September 2011 in the subjects mentioned in the Module I. The Departmental Examination of Module-II will be held in the month of April/May 2012.
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The Probationers who fail in the said Departmental Examinations would be required to appear at the Supplementary Examination which shall be conducted with the Final Examination papers of the next Module. Probationers will be required to pass the Departmental Examination fully in not more than 3 chances for each Departmental Examination. The Director General, NACEN may only in exceptional situations may give additional chance to a Probationer provided the failure to pass fully in his case in the admissible chances has been on account of unavoidable circumstances and the Head of the Department under whom the Probationer is posted certifies that the work and conduct of the Probationer is good and recommends an extra chance on that account. Probationers are required to avail of all the chances consecutively. No withdrawal will be allowed. If a Probationer who is eligible to take the Departmental Examination held under these Rules does not appear for the same, he will be deemed to have availed of that chance. The Probationers will be eligible to take the first Departmental Examination if he/she has attended at least 67% of the classes of the subject. The Probationers will be allowed to take the second Departmental Examination, only if he has appeared earlier in the first Departmental Examination and attended at least 67% of the classes of the subject. Examination Pattern The examination for each paper shall consist of Internal Assessment and Final Examination. The marks on the internal examination shall based on tests, quizzes, attendance, discipline, participation in class, participation in extracurricular activities, projects etc. which shall be decided by DG, NACEN. There shall be a Final Examination for all papers in Module I & Module II. Qualifying Marks: A Probationer will be declared to have passed the Departmental Examination if he/she secures not less than 67% in the departmental papers and not less than 50% of the marks in each non-departmental subject. The paper of Official Language shall be qualifying in nature. Viva-voce in Central Excise, Service Tax and Customs shall be conducted by a Board constituted by the Director General, NACEN. The Viva-voce Board shall be headed by an officer of the rank of Chief Commissioner and shall consist of
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two or more other Members of the rank of Commissioners as nominated by the Director General, NACEN. The pass percentage of Viva-voce is 60%. Probationers are awarded the following medals for outstanding performance 1. The Finance Ministers Gold Medal : For best All-round probationer 2. Chairmans Gold Medal: For the Probationer Scoring Highest Marks in the departmental Examination 3. Smt. Kaushalya Narayan Memorial Gold Medal: For the Best Lady Probationer (s) 4. DGs Medal: For the best probationer based on the assessment of Director General NACEN 5. T P Singal Medal: For the Probationer who had displayed the best officer like qualities during probation.

10.

LEAVE

The training at NACEN is extremely intensive. Therefore, sanction of leave is strictly regulated and Probationers are advised not to request for any leave, except in compelling circumstances like medical emergencies or on compassionate grounds which will be considered by the Course Director on a case-to-case basis. The Probationers who wish to appear for the Civil Services Examination in 2011 have to compulsorily take one year Extra Ordinary Leave (EOL). Probationers who decide to continue with the professional training shall not be allowed to appear in the Civil Services Examination during the training period under any circumstances and shall not be granted leave for the purpose. Probationers absenting themselves from duty without sanctioned leave or those overstaying sanctioned leave would invite the risk of disciplinary action. No leave of any kind shall be granted during various field attachments including the On the Job training module.

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Procedure for Application of Leave

NACEN has created an online facility for application of leave. The probationers are, therefore, required to register themselves on the NACEN website immediately after joining. Thereafter, all leave applications must be submitted online. After the submission of the leave application, they must take the printout of the application and submit it to the reception after affixing their signature with date. The approval of the leave shall be done online and also on the paper application. The approval of the leave shall be communicated to the probationer at their email address. The probationer must indicate clearly on their application, the holidays/weekends to be prefixed and suffixed with their leave. They must also indicate, if they wish to leave the headquarters. In case, the probationer wishes to leave the headquarters during the leave, his address during the leave and the telephone/contact number must also be indicated in the application form on which they can be contacted/communicated. No probationer shall proceed on leave, absent from class or other programmes or leave headquarters unless he/she has been sanctioned leave by the competent authority. Any absence from training without prior sanction of leave shall be treated as willful absence from duty and disciplinary action including break-in-service proceedings shall be initiated against the officer. In order to ensure timely sanction of leave, all probationers are advised to submit their leave application at least one week in advance. In case of emergency the leave application must be personally taken to Course Director for approval. Note: It may be noted that commuted leave on medical ground is permitted to the officer equal to half of the balance half-pay leave based on the medical certificate issued by Authorized Medical Authority (AMA) of the Central Government or on the basis of the certificate issued from a Hospital/Medical Authority recognized under Central Service (Medical Attendance) Rules 1944.
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The officers submitting fake medical certificate or doctors issuing the incorrect medical certificate may be proceeded against under the law. 11. OFFICERS MESS Dining facilities are provided in the Officers' Mess. Membership of the Mess is compulsory. Mess Charges are to be paid in time. Cooking in hostel rooms is strictly prohibited. Any suggestions/complaints are to be written down in the specified register available at the mess counter. All Probationers are required to follow the mess etiquettes given below strictly. 1. Sign the mess register before dining and enter the number of guests with you. Inform the Mess Manager about the guest in advance so that he can prepare food for them. 2. When you pick the empty plate to first help yourself, ensure that the INSIGNIA is in the middle of the upper half of the plate and remains there throughout the course of the meal. Take pride in the Insignia, respect it. 3. The same rule holds good when using a cup or a glass. The cup/glass should be so held or placed that the INSIGNIA always faces away from you, positioned in the middle of the farther half of the cup/glass. 4. When in a queue to help yourself, always make way for seniors, guests and ladies, including fellow lady probationers. Also, do not jump the queue. Even for a second/third helping, follow the queue, if there is one. 5. While dining on a table, preferably use both the fork and the spoon. Therefore, pick both the fork and the spoon before the first helping. The fork is always to be held in the left hand. The right hand could hold the spoon or the knife as is the need. 6. Always keep the side plate to the left of the main plate and the glass/cup to its right. 7. Do not lean on the table while dining. Keep a comfortable distance from the table and avoid resting your forearms on the table while dining.
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8. Converse with fellow diners on your table in a moderate voice. Laughing aloud, clapping and shouting across tables are bad Mess manners and are to be strictly avoided. It disturbs others and shows one in poor light. 9. Do not dine in like groups. Avoid sticking to the same group every day; the Officers Mess is a place to interact and socialize and build bonhomie. It is not a place to perpetuate groupings.

10. Excuse yourself both while joining a table and before leaving it. While you are leaving, Remove your used plate and place it on the table designated for Used Plates. 11. Avoid leaving a co-diner alone on your table while leaving. As far as possible, wait for him to finish. Put your chairs back in place after you have finished your meal, with the back-rest of the chair in contact with the table-top. You are expected to come to the Mess well turned out. Wearing a pair of Shoes (formal/sports) while entering the Mess is the minimum expected Mess decorum. This is an Officers Mess; let us take pride in dining here. Probationers Lounge is meant for socializing. Taking food/beverages inside the mess lounge is strictly prohibited. Be courteous to the mess staff. They are there for your service.

12.

13.

14.

15.

Follow these simple rules, you would be none the worse for it. After all, it pays to be a gentleman.

12.

SPORTS FACILITIES AT NACEN

The academy has an indoor wooden floored squash court, a swimming pool, well equipped gym, billiards room Table Tennis room, Chess, Carom Board
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facilities and, basket ball, Volley Ball, Badminton and tennis courts. All the probationers are encouraged to engage in sports after office hours. NACEN is equipped with a well maintained swimming pool which is operational from April to September. A Swimming coach along with two life guards is present during the designated hours for swimming. Every probationer is encouraged to learn swimming as a part of their training. Swimming costumes and goggles are available for purchase at the swimming pool. NACEN has state-of-art Gymnasium provided with all modern fitness equipments. All probationers are expected to be properly attired in sportswear and sports shoes while entering the Gym. Slippers/ Sandals and other frivolous attire is strictly prohibited inside the Gym. Usage of Gym is subject to the timings and modalities prescribed by the administration from time to time. A Yoga teacher is available on the campus on Mondays, Wednesdays and Fridays in the early morning (hours). Probationers are encouraged to learn and benefit from yoga. Regular PT sessions are compulsory for all the probationers, after which he/she is free to go for gymnasium or yoga or sports. 12. OTHER FACILITIES AT NACEN

Library: Academy has a well stocked library which houses books catering to both academic and non-academic requirements and tastes. It also receives nearly 30 different journals. Cyber lab: (how many computers?) Music Room: Academy has a well equipped music room with basic instruments like guitar, drums etc. Music teacher is also available to teach the probationers. Audio-Visual room Dance Classes: Dance instructors from Manav Rachna Academy train probationers in various dance forms. Computer Classes: Computer classes are conducted in the academy for probationers who require basic training in computers. Conference Room: Newly furnished conference room of the academy has inter alia video conferencing and projector facilities.
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Canteen: Innovatively named as SEZ (Special Entertainment Zone) it provides an opportunity to probationers to sit and eat together in an informal atmosphere.

14. SOCIETIES AT NACEN Mess Committee 1. The mess committee will decide the day-to-day menu of the officers mess in consultation with the probationers. 2. Organize official dinners in consultation with the administration on special occasions. 3. Organize Regional Food Festivals on respective Regional days which are to celebrated in concurrence with the cultural society. 4. Ensure that the fellow probationers are adhering to the dress code and mess etiquettes. 5. Ensure that proper hygiene is maintained in the mess and also keep a tab on the quality of food. Sports Committee 1. The Sports committee is responsible for maintenance and upkeep of all sports facilities in the campus including Gymnasium. 2. Organize sports competitions on specific occasions in consultation with the course director. 3. Ensure that the dress code for gymnasium and other sports activities are followed. Film Society 1. The Film society is expected to screen at least two movies per month. The name of the movies should be prominently displayed at least 2 days before its screening. Film society members should personally invite NACEN faculty for all such screenings. 2. Augment audio/visual room in the library by adding to its existing collection.
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Debating Club 1. Debating Club is expected to organize debating competition, elocution, Group discussions, quizzes on various technical and non-technical topics in consultation with the course director. 2. The club is to ensure active participation from their batch mates. Society for Social Service 1. This society is expected to organize social service acvities like blood donation camps, trip to an orphanage/old age home. 2. Organize guest lectures by eminent personalities heading reputed NGOs to sensitize the probationers on social issues. Library / House Journal Society 1. The Library society is expected to collect articles from the probationers and faculty for the house journal and the official website. 2. Every probationer shall submit at least two book reviews (about 200 words) on any book of his/her choice. At least two reviews are to be submitted in each module. 3. Bringing out the NACEN House Journal. 4. To collect all the book reviews and the best book reviews decided in consultation with the course director would be published in the House Journal / Website. 5. To notify the arrival of new books and collect suggestions for new books to be bought. They are to manage the affairs of the library in consultation with the Librarian. Cultural society 1. This Society is responsible for organizing cultural activities during occasions like Republic Day, Independence Day, Hindi Divas or such occasions. 2. Discover and encourage talents like singing, dancing, acting, poetry recitation and like.

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3. Organize Competitions followed by Regional food festival in concurrence with Mess Committee. 4. Conduct training sessions in music, dance, dramatics etc. 5. Encourage fellow probationers to utilize the music room. 6. Organize Regional Days (North Day, South Day, East Day, West Day, North-East Day)

Computer Society 1. The Computer society is responsible for proper functioning of the UNEP Cyber lab. 2. Assisting the Systems Administrator in uploading the profiles, photographs of the probationers and articles contributed by probationers and Faculty. 3. Bring out a Batch Directory both in Hard and Soft Copy. 4. Help in upkeep of NACEN website and other e-governance activities.

Nature Lovers Society 1. The Society is responsible for designing and suggesting the landscaping and beautification of the NACEN Campus environs. 2. Organize trips to nearby sanctuaries in consultation with the course director. 3. Educate and sensitize fellow probationers regarding nature through photography exhibitions, seminars or films.

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General Guidelines; 1. All the societies will consist of three members (1 secretary and 2 members) who will be elected by the probationers themselves. Mess committee will have 5 members. 2. One term of office is three months long after which fresh elections will be conducted. 3. The members who hold office for one term will not be eligible to contest in the elections again. 4. The Societies are compulsorily required to complete the above mentioned tasks. 5. In addition to the tasks mentioned here, more tasks can be organized on their own initiative and also new tasks may be assigned to the societies from time to time by the administration. 6. Activities of all societies will be monitored and best performance would be awarded. 7. Every week, the Course Director will nominate a few probationers as the Team Leaders for the Week (TLW). They will have to ensure the following: 1. Escort the faculty to and from the class. 2. Introduce and give vote of thanks to guest faculty 3. Ensure that the projector and smart boards are connected and the presentations are loaded on to the computer. 4. If required, assist the faculty in using the smart board and other teaching aides. 5. Make available any photocopies, or any other material required by the faculty. 6. Assist the faculty in any other manner as required by the faculty, including for taking attendance. Hostel Representatives Every month 2-3 probationers shall be nominated, to look into any issues related to Hostel facilities and report any discrepancy to the administration 1. Ensure that the attendants, sweepers are present in the hostels. 2. Ensure that water coolers and dispensers are maintained and clean. 3. Ensure that the complaints of the probationers are addressed in a time bound manner. 15. PROBATIONERS HELPLINE

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A helpline will be handed over at the time of your joining. This contains all the important telephone numbers and other necessary information related to NACEN. Some of this information has also been incorporated in the Joining Instructions.

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