005 - LTSSPL - Emergency Procedures Manual (Ship) Ver 1 Rev 1

L&T SAPURA SHIPPING PRIVATE LIMITED
EMERGENCY PROCEDURES
MANUAL - SHIP

Version: 1; Revision: 1
01 March 2012

Address:
L&T SAPURA SHIPPING PRIVATE LIMITED
L&T Business Park, 5
th
Saki Vihar Road, Powai, Mumbai-400072, India
Floor, TC II, Tower B, Gate No. 5,

Copyright
All rights reserved. This document and its contents are proprietary to L&T SAPURA SHIPPING. No
part of this publication may be reproduced in any form or by any means, including for reference,
without the written permission of L&T SAPURA SHIPPING.

EMERGENCY PROCEDURES MANUAL - SHIP
SECTION B - TABLE OF CONTENTS

SECTION - B Date: 20-03-2011 Prep: PS Rev: MKS App: VAK Ver: 1 Rev: 0 Page 1 of 1

TABLE OF CONTENTS

SECTION
No.
TITLE
TOTAL
PAGES
A COVER PAGE 1
B TABLE OF CONTENTS 1
C DISTRIBUTION LIST 1
D RECORD OF AMENDMENTS 1

1 EMERGENCY ORGANIZATION 7

2 NOTIFICATION PROCEDURES 4

3 PORT OF REFUGE 2

4 SALVAGE 2

5 DISTRESS AND RESCUE 2

6 SHIPBOARD EMERGENCIES 6

7 EMERGENCY CONTACTS 10

Annex 1 EMERGENCY RESPONSE CHECKLISTS / FORMS

SECTION C DISTRIBUTION

SECTION - C Date: 20-03-2011 Prep: PS Rev: MKS App: VAK Ver: 1 Rev: 0 Page 1 of 1

DISTRIBUTION

Controlled copies of this manual are issued to the following:

DESIGNATED PERSON (DP) COPY No.1
HOD MARINE ASSET / OPERATIONS COPY No.2
OFFICE COPY COPY No.3
AUDITORS COPY COPY No.4
VESSEL (3 COPIES) COPY No.5

1. Copy No.1 held by DP and is available to Head of Management (CE).

2. Copy No. 2 held by HOD Marine Asset / Operations and is available to technical
team.

3. Office Copy (Copy No.3) is maintained by DP and is available to all other key
personnel at the Company Office.

4. Auditors Copy is maintained by DP and is for the use of Auditors of the
Administration and/or RO and/or Certification Body during the Audit at Companys
Office.

5. Vessel copies one held by Master, one held by Chief Engineer & one copy kept on
Bridge. All the three copies are maintained by Master.

6. The DP may issue, at the request of Head of Management (CE), controlled copies
to Manager (Project) at various project sites.

7. The electronic medium copy is available on the LAN Terminals in the office. All such
copies except the one controlled by the DP are READ ONLY copies.

8. No part of this manual may be reproduced, stored in a retrieval system or
transmitted in any form or by any means electronic, mechanical, photocopying,
recording, or otherwise without the prior written permission of the DP.

SECTION D RECORD OF AMENDMENTS

SECTION - D Date: 01-03-2012 Prep: PS Rev: HS App: VAK Ver: 1 Rev: 1 Page 1 of 1

RECORD OF AMENDMENTS

Issue History:
Ver. No. Date of Issue Reason for Issuance
1 20.03.2011 INITIAL ISSUE

Amendment Record: Issue No. 01
Sec.
No.
Rev.
No.
Date Details of Amendment
Cover
Sheet 1 01.03.2012
Change of L&T Sapura Shipping Pvt Ltd operations office
address
Section
D
1 01.03.2012
Record of Amendments under Revision 1
Section
2
1 01.03.2012
Change of office telephone numbers on Page 2 of 4
Section
7
1 01.03.2012
Change of L&T Sapura Shipping Pvt Ltd operations office
address on Page 1 of 11 and contact details (table: 7-1)
on Page 2 of 11

SECTION 1 EMERGENCY ORGANIZATION

SECTION - 1 Date: 20-03-2011 Prep: PS Rev: MKS App: VAK Ver: 1 Rev: 0 Page 1 of 7

1. Purpose
The primary purpose of emergency prevention, preparedness and response
activities is to set in motion all the necessary actions that will help to prevent loss
of life, to conserve the environment and to minimize damage to assets.
The purpose of this section is to define the roles and responsibilities of each key
member of the shipboard response team so that they know in advance their duties
and responsibilities in the event of an emergency

2. Scope
This section defines the roles and responsibilities of shipboard personnel for
handling emergency situations.

3. Reference
ISM Code; Shipboard Oil Pollution Emergency Plan (SOPEP)

4. Responsibility
This section applies to all shipboard personnel. The Shipboard Management
Team has the responsibility to ensure that emergency organization on board is
constituted and trained to work together for handling emergencies effectively.

5. Guidelines
5.1 The emergency organization set out in this section is designed to make the
best use of small, well-trained teams to respond to shipboard
emergencies.
5.2 The existence of Emergency Teams does not in any way prohibit
independent actions by persons discovering emergency situations.

6. Instructions
6.1 Roles and responsibilities of each member of the crew in emergencies
must be displayed in the Emergency Station Bill, which must be kept
updated at all times.
6.2 Team composition must be reviewed at each crew change in order to
ensure that it is composed of the most suitable personnel available.
6.3 All crew joining a vessel must be familiarized in emergency duties in
accordance with Checklist LTSSPL.601 / 602 / 612 / 613 / 614.
6.4 As far as possible, Shipboard Emergency Teams must be organized as
follows. However in ships with a smaller crew, the Emergency teams
should be reorganized by the Master as will best help to tackle
emergencies:
Bridge Control Team Box 1 1
Engine Room Control Team Box 1 2
Emergency Response Team Box 1 3
Emergency Support Team Box 1 4
Medical Support Team Box 1 5



7. Record
7.1 Emergency Station Bill or Muster Lists showing names of every person
sailing on the vessel, including crew, special personnel, supernumeraries,
riding crew, sailing superintendents, repair teams, etc. and their allotted
duties must be displayed at suitable locations on board ships.
7.2 Emergency Station Bills must contain full particulars of the signals /
alarms that will be used in the ship to call all persons on board to their
emergency stations and also specify the means of indicating when the ship
is to be abandoned.
7.3 Emergency Station Bills must be updated at every crew change or a
person joining a ship, dated, signed by the Master and posted prior to the
ship putting to sea.
7.4 Emergency Station Bills must be supplemented by individual cards, issued
to each person on board stating their names, boat station, muster point
and duties in the event of an emergency. These cards should be displayed
in the cabins and kept updated whenever a crew change occurs.



Box 1 1

Bridge Control Team

Members:
Master (In his absence the person having charge of the ship)
The Second Officer (Or any other GMDSS Certified Officer)
One AB (Someone capable of steering the vessel)
Any additional personnel as determined by the Master to be most
appropriate for the vessel

Function: The function of the Bridge Control Team is to:
Take overall command of Emergency Response;
Coordinate and direct the activities of all teams;
Notify LTSSPL and other agencies of the emergency;
Keeps accurate records of actions taken;
Advice ships in the vicinity of possible danger due to
the situation on board

Onboard training and drills should be aimed at developing efficiencies and
familiarity in:
Emergency Procedures
Distress Communications
Internal Communications
General Arrangement of the Ship
Fire Main System
Ballast System
Location of remote controlled valves, shut-off valves and fire
dampers
Damage Stability Calculation
Search and Rescue Procedures
Helicopter Operations
Location and Operation of Water tight doors



Box 1 2

Engine Room Control Team

Members:
Chief Engineer
3
RD
Engineer
Electrical Officer
Oiler 1 or More
Any additional personnel as determined by the Master to be most
appropriate for the vessel

Function: The function of the Engine Room Control Team is to:
Maintain essential vessel services;
Keep Bridge Control Team advised of the status of
vessels operating systems;
Implementing Damage Control measures

Onboard Training and Drills should be aimed at developing efficiencies and
familiarity in:
Use of all shipboard fire extinguishing systems
Operation of remotely operated Quick-Closing shut off valves
Operation of forced draft fans and fire dampers
Procedures for handling pipeline ruptures and flange
blowouts
Procedures for handling condenser and condenser piping
ruptures
Restoring electrical power failures & Emergency Generators
Restoring Steering and Propulsion Failures
Handling Engine Room and Pump room flooding



Box 1 3

Emergency Response Team

Members:
Team 1 Team 2
Chief Officer 2
nd
Engineer
Bosun Fitter
AB Oiler
OS - 2 Wiper
Any additional personnel in either teams as appropriate

For emergencies within the machinery space, Team-2 led by 2E may be best
suited to make the initial response.

Function: The function of the Emergency Response Team is to:
Evaluate the situation and propose a plan of action to the
Bridge Response Team;
Take necessary remedial action to deal with the situation;
Keep Bridge Control Team advised of the effectiveness
of actions taken;
Implementing Damage Control measures

familiarity in:
Use of all shipboard fire fighting and extinguishing systems
Use of Self Contained Breathing Apparatus
Use of International Shore Connection
Use of Stretchers and First-Aid equipment
Rescue from Enclosed spaces
Control of Flooding



Box 1 4

Emergency Support Team

Members:
3
rd
Officer
4
th
Engineer
AB / OS 2
TNO / 5E / TME - 1
Any additional personnel as appropriate

Function: The function of the Emergency Response Team is to:
Ensure that Emergency Response Team is supplied with
all necessary emergency equipment;
Keep other emergency devices such as lifeboats ready
for immediate use

familiarity in:
Use of Self Contained Breathing Apparatus (SCBA)
Use of International Shore Connection
Use of Stretchers and administering First-Aid
Control of Flooding
Starting SCBA compressors and recharging air bottles
Securing doors, hatches and vents in fire or flooding
emergency
Preparing abandon-ship equipment for launching



Box 1 5

Medical Response Team

Members:
MEDIC
Cook
OS / Wiper
TNO / 5E / TME
Any additional personnel as appropriate

Function: The function of the Medical Response Team is to:
Muster essential first-aid equipment close to location
where casualty is being recovered;
Handling and transporting casualties;
Render first-aid

familiarity in:
Use of Self Contained Breathing Apparatus (SCBA)
Use of Stretchers and administering First-Aid
Handling and transporting casualties
Securing doors, hatches and vents in fire or flooding
emergency
Preparing abandon-ship equipment for launching

SECTION 2 NOTIFICATION PROCEDURES

SECTION - 2 Date: 01-03-2012 Prep: PS Rev: HS App: VAK Ver: 1 Rev: 1 Page 1 of 4

1. Purpose
Shipboard emergency notification is governed by regulatory requirements.
These requirements also specify conditions for notification exercises. This
section provides details on making proper emergency notifications in
accordance with regulatory and company requirements.

2. Scope
Emergency Notification and Notification Exercises

3. Reference
Shipboard Oil Pollution Emergency Plan (SOPEP); Flag state regulations;
MARPOL 73 / 78;

4. Responsibility
The Master is responsible for ensuring that proper notifications of any
shipboard emergency are made.

5. Guidelines
5.1 Contact information of shore side office personnel to be contacted in
an emergency can be found in Section 7 of this manual, the SOPEP
and in Form LTSSPL.1000
5.2 Contact details for Maritime Rescue Centers are available in ALRS;
P&I contact details are available in Correspondents list; Class
contact details are available in Class Directory; NOCP contact list is
available in the SOPEP and Emergency Procedures Manual - Ship;
contact details for contracted salvage and clean-up companies is
also available in SOPEP. All such information should be kept readily
available for use in an emergency.

6. Instructions
6.1 Emergency Notification Procedure
The following procedure is dedicated solely to the notification of an
emergency. It is accessible on a 24 hour basis. Its purpose is to
ensure that the initial notification of an emergency is conveyed to the
Designated Person (DP) or Alternate Designated Person (ADP)
within the LTSSPL irrespective of the time the incident occurs.
Whenever an emergency is identified by the company, the means of
communication will be specified.
Whenever an emergency is declared on board, the following
procedure must

be followed:



Notifying L&T Sapura Shipping Pvt Ltd of an emergency
In the event of an emergency on a vessel, the DP and / or ADP must
be contacted on one of the two mobile numbers.
DP MOBILE No.: +91 9769322686 (24 X 7)
ADP MOBILE No.: +91 9769996705 (24 X 7)
Office Telephone: +91 22 67059089 / 67059050
Office Fax: +91 22 67051246
Office E-mail: marineops@LNTSapura.com

The DP / ADP will then immediately contact a senior member of the
LTSSPL Emergency Response Team and provide details of the
emergency.
In the extremely unlikely event that DP or ADP cannot be contacted
by the means listed above, and then Head Marine Asset /
Operations or Technical Superintendent must be contacted
immediately.
6.2 All shipboard emergencies and casualties must be reported
immediately to the LTSSPL and to local authorities in accordance
with local regulations.
6.3 In the event of any marine casualty or when a ship is overdue or
defect discovered affecting the safety of the ship or the efficiency of
the vessels operation, the master of the ship shall as the case may
be, report at the earliest opportunity to the nearest Mercantile Marine
Department (MMD) and concerned MRCC or the port state control
authorities. First report of marine casualty / incident must be
completed and faxed / e-mailed to DG Commcentre at the earliest
but within 24 hrs positively. DGCommcentre Contact details as
follows:
Fax: +91 22 22613636; E-mail: dgcommcentre@satyammail.net /
dgcommcentre@vsnl.net
6.4 In the event of release of Oil or hazardous substances or other
wastes from the ship, the master shall immediately report all such
incidents to the concerned port authorities, Indian Coast Guard,
Maritime State Board, National Contact Points responsible for the
receipt of reports on marine pollution incidents (MEPC. 6 / Circ. 5
dated 31
st
March 2009), including the Marine Department office on
pollution incidents to the DG Commcentre Mumbai. The master shall
immediately activate SOPEP or garbage management plan or other
plan as applicable. He shall also seek the advice of the Indian Coast
Guard, who is the nodal agency of Government of India for oil
pollution response.



6.5 Notifications must also be made to commercial interests in
accordance with the instructions in the Project/Voyage Orders.
6.6 Initial Notifications should be made by phone and followed up with
email notifications to marineops@LNTSapura.com
6.7 Emails to the above email address relating to the event should carry
the following subject line: VESSEL EMERGENCY NATURE OF
EVENT
e.g. SHIPNAME EMERGENCY STEERING FAILURE
6.8 Incidents that involve minor injury, release of pollutants that are
captured within the existing containment system, damage to
equipment or minor damage to vessel which do not require any
immediate office support should be reported by email to
marineops@LNTSapura.com
6.9 When making initial report of Oil Release, IMO Report Form A.851
(20) provided in SOPEP, should be used.
6.10 Follow-up reports must be submitted as more information becomes
available or at regular intervals and as decided with office, so that
LTSSPL is constantly updated of the situation evolving on board.
6.11 Casualties that affect the seaworthiness of the vessel require
evaluation of the vessels residual strength and stability. LTSSPL has
contracted with Classification society for the ERS or RRDA as the
case may be for such evaluations. Messages related to assessment
of damage stability and residual strength should be sent in
accordance with Section 6 of Emergency Procedures Manual
Ship.
6.5 The Master should use the best available communication methods
to make notifications - by INMARSAT, mobile phone, fax, radio or e-
mail - according to whichever method best enables the vessel to
transmit the information in the fastest, most concise manner.
6.6 Since attention to vessels matters demand priority for reasons of
safety or spill mitigation, once contact has been made with LTSSPL
and the emergency notified, the shore office will assist the Master in
making all further notifications to the appropriate authorities.
6.7 The master of the vessel shall participate in the INDSAR Ship
Reporting System developed under the International Convention on
Search and Rescue (SAR 1979) applicable within the prescribed
assigned area i.e. Indian Search and Rescue Region (ISRR). The
master shall also participate in the Reporting System of the port
(VTIMS) developed under the SOLAS Convention 1974.
6.8 Responding to Calls from Media:
Standard response to be used in handling any calls from
News media during an incident is provided in LTSSPL /
POSTER / 003



Officers and Crew should be briefed during drills on
responding to such calls

7. Records
7.1 All notifications made by the Master or the vessel must be logged.
7.2 The log entry should identify the person contacted along with date
and time of making the contact and the Incident Report Number, if
available.
7.3 Record of Drills must be made in the logbook and in Form
LTSSPL.611 and retained for a period of three (3) years.

SECTION 3 PORT OF REFUGE


1. Purpose:
Under certain exceptional circumstances a vessel may have to deviate
from the regular course and put into a Port of Refuge, for the common
safety of the crew, the ship and its cargo, which would be termed as a
General Average Act.
This section provides information on the actions to be taken by vessels
when putting into a Port of Refuge.

2. Scope:
Port of Refuge

3. Reference:
Shipmasters Business Companion; Perils at Sea and Salvage; IMO
Resolution A. 949 (23) Places of Refuge

4. Responsibility:
The Master is responsible for ensuring that appropriate actions as listed in
this section are taken.

5. Guidelines:
5.1 Deviating for a Port of Refuge is considered a general average act
under the York-Antwerp Rules. Hence certain costs and expenses
incurred in proceeding to, entering, staying and leaving a Port of
Refuge are accepted as general average.
5.2 Reasons for deviating to a port of refuge includes:
Damage affecting seaworthiness of the ship;
Major Fire;
Shifting of loads, where applicable
Serious Machinery Breakdown;
Shortage of bunkers due to exceptionally severe weather
5.3 The owner / manager / master of the ship and the port / coastal state
authorities should be guided by IMO Resolution A.949 (23) Places
of Refuge in case of the total disability of a ship in need of
assistance to carry out emergency repairs. The Directorate General
of Shipping (DG Commcentre) is the Maritime Assistance Service
(MAS) nodal point in India complying under IMO Resolution A.950
(23).

6. Instructions:
6.1 The Masters primary responsibility is the safety of the crew, the
environment, and the ship.
6.2 As soon as decision to deviate for a port of refuge is taken, the
Master must inform LTSSPL, stating all the reasons.

SECTION 3 PORT OF REFUGE


6.4 Record the ships position at the point of deviation and make an
entry in the ships logbook.
6.5 Sound all tanks and determine the quantity of all fuels and lube on
board at the time of deviation.
6.6 Keep a record of all events and any expenditure incurred, such as
boats or tugs hired.
6.7 If vessel is damaged or seaworthiness is affected, inform Port State
and local harbor authorities in consultation with LTSSPL.
6.8 Note Protest within 24 hours of arrival at the port of refuge in
accordance with Section 13 of Shipboard Procedures Manual.

7. Records:
7.1 The vessel must maintain record of all events that occur from the
time of deviation until the vessel finally regains course and resumes
her voyage.

SECTION 4 SALVAGE


1. Purpose
In cases of extreme emergency, for the safety of the crew, vessel and
property, salvage assistance may be necessary. This section provides
details of actions to be taken on board under such circumstances.

2. Scope
Salvage services rendered to other vessels

3. Reference
Perils at Sea and Salvage; Lloyds Open Form 2011

4. Responsibility
The Master is responsible for ensuring that under those exceptional
circumstances of salvage, the details provided in this section are complied
with.

5. Guidelines
5.1 In cases of extreme emergency when salvage assistance is
necessary, the decisions to be made for the safety of the crew,
vessel and property are the prerogative of the Master.
5.2 Considerable assistance can be derived by maintaining contact with
LTSSPL office.
5.3 The Master must ensure that the vessel assists the salvor to the
fullest and keeps the salvor fully informed of the vessels capabilities
including propulsion and steering capabilities.

6. Instructions
6.1 If a vessel breaks down at sea or is so damaged as to require
salvage, all efforts must be made to contact LTSSPL.
6.2 If in the Masters opinion, the vessel is in imminent danger requiring
immediate assistance, the Master shall endeavor to secure the
necessary assistance of outside craft on a towage basis, expressed
as a towing job or on a flat agreement for a stipulated amount.
6.3 Failing this, the Master has the authority to bind the vessel and
cargo interests (where applicable) to a salvage contract, under the
terms and conditions contained in the Lloyds Open Form of Salvage
Agreement (with SCOPIC clause included), which incorporates the
principle, No Cure No Pay.
6.4 If possible the Master must sign the Lloyds Open Form, but in the
event that time, weather or other circumstances prevent signing, the
Master must signal the salvor as follows:

SECTION 4 SALVAGE


ACCEPT SALVAGE SERVICES ON BASIS OF LLOYDS
STANDARD FORM NO CURE NO PAY

SIGNED MASTER TSHD (VESSEL NAME)

6.5 A detailed log of the services rendered must be maintained,
containing:
Details of Lost Time
Stores, equipment or gear lost or consumed
Injuries if any, sustained by personnel
Fuel consumed

7. Records

time of requesting salvor assistance until the vessel finally resumes
her voyage.

SECTION 5 DISTRESS AND RESCUE


1. Purpose
In certain exceptional circumstances, the vessel may be in a situation
where salvage assistance can be provided to another vessel in need. This
section provides details of actions to be taken on board under such
circumstances.

2. Scope
Salvage services rendered to other vessels

3. Reference
Perils at Sea and Salvage

4. Responsibility
The Master is responsible for ensuring that under those exceptional
circumstances of salvage, the details provided in this section are complied
with.

5. Guidelines
5.1 The Master, upon receipt of a distress signal, has a responsibility
under law (SOLAS Ch. V / Reg. 33) to proceed to the rescue of any
persons in distress at sea, if he is in a position to render such
assistance.

6. Instructions
6.1 Whenever a vessel deviates to render such services LTSSPL must
be informed immediately.
6.2 If a vessel having received a distress alert is for any reasons unable
to proceed to their assistance, the details of the circumstances
preventing such actions must be entered in the ships log book.
6.3 Whenever salvage services are to be rendered to another vessel,
the Master must make best efforts to inform LTSSPL and obtain
permission.
6.4 For services rendered, endeavor to obtain from the Master of the
salvaged vessel, or person in charge of the property, a signed
statement of the nature and extent of the services being rendered.
6.5 On completion of services rendered, the Master must obtain a letter
of acknowledgement that the salvaged property is in safety and no
further aid is required.
6.6 A detailed log of the services rendered must be maintained,
containing:
Details of Lost Time
Stores, equipment or gear lost or consumed
Injuries if any, sustained by personnel

SECTION 5 DISTRESS AND RESCUE


Fuel consumed

7. Records
time of deviation until the vessel finally resumes her voyage.

SECTION 6 SHIPBOARD EMERGENCIES


1. Purpose
This section provides information on handling various types of shipboard
emergencies.

2. Scope
Shipboard Emergencies

3. Reference
Shipboard Oil Pollution Emergency Plan (SOPEP); SOLAS Training
Manual; IAMSAR Manual; Perils at Sea and Salvage; On board
documentation

4. Responsibility
Every member of the crew must understand their roles in emergency
situations and act accordingly. Overall command of the situation on board
rests with the Master.

5. Guidelines
5.1 The SOPEP is the primary document to be referred to while handling
situations that result in an oil spill or where threat of an oil spill
exists.
5.2 Where information in this section varies with that contained in either
of the above referenced documents, it must be borne in mind that
the SOPEP is approved document.

6. Instructions
6.1 All Officers must make themselves fully familiar with on board
documentation relating to handling emergencies on board.
Instructions and training should be further enhanced through training
demonstrations and drills.
6.2 Handling Shipboard Fires
6.2.1 Observer should sound the alarm and where possible and
safe to do so, should attempt to contain the fire with the
nearest fire extinguisher.
6.2.2 Conduct a head count in order to account for any persons
who may be trapped and need to be rescued.
6.2.3 Boundary cooling is an important element in controlling the
spread of fire; hence divisions that bound a fire on all sides
must be inspected for signs of heating. This includes all six
sides of the space.
6.2.4 Spaces such as engine room and pump room are protected
by fixed fire fighting installations and these should be used as
appropriate.



6.2.5 Checklist LTSSPL.1009 covers actions to be taken in case of
fire.

6.3 Collisions
6.3.1 Stop the main propulsion.
6.3.2 Sound the Emergency Stations Alarm, muster crew and
conduct a head count.
6.3.3 Send notifications as required by SOPEP and as per section
2 of this manual.
6.3.4 Attempt to contain spill, if any, in accordance with SOPEP.
6.3.5 Exchange information with the other vessel in accordance
with the requirements of SOLAS and inquire if any assistance
is required.
6.3.6 If impaled with the other vessel, evaluate the situation
carefully before attempting to break free.
6.3.7 Close all watertight compartments and attempt to contain
flooding.
6.3.8 Sound all bunker tanks and other compartments that are part
of or close to the damaged area.
6.3.9 Compile and send stability and strength assessment
notification
6.3.10 Checklist LTSSPL.1010 covers actions to be taken in case of
Collision.

6.4 Grounding / Stranding
6.4.1 Stop the engines.
6.4.2 Sound the Emergency Stations Alarm, and activate the on-
board response team.
6.4.3 Remove the excess ballast / transfer project cargo to support
vessels, if any. Subsequent reduction in draft may lead to
automatic re-floating of the vessel.
6.4.4 Send notifications as required by SOPEP.
6.4.5 Attempt to contain spill, if any, in accordance with SOPEP.
6.4.6 Sound all tanks to confirm that the ship is structurally intact.
6.4.7 Take soundings around the vessel to establish the vessels
position on the bottom.
6.4.8 Compile and send stability and strength assessment
notification.
6.4.9 In case the vessels hull is not breached and it has been
assessed to be safe to do so, attempt to re-float using the
ships propulsion system / thrusters.



6.4.10 Calculate the state of the tide and assess whether vessel can
be re-floated on a rising tide.
6.4.11 Prepare plan for re-floating using tugs.

6.5 Abandon Ship
6.5.1 Sound the alarm.
6.5.2 Muster crew and take head count.
6.5.3 Send out a distress alert providing as much information as
possible.
6.5.4 Prepare lifeboats and liferafts for launching.
6.5.5 Bring all locating and portable communicating devices to each
of the lifeboats.
6.5.6 Close all openings and hydraulic valves, if possible.
6.5.7 Await Masters final verbal instructions to abandon ship.

6.6 Man Overboard
6.6.1 Anyone seeing a person in the water must immediately throw
a lifebuoy and raise the alarm.
6.6.2 If the ship is underway the Officer on Watch must release the
Man Overboard lifebuoy and activate the Man Overboard
button on the GPS.
6.6.3 If offshore construction in progress, same must be stopped
and assistance of tugs in vicinity taken.
6.6.4 The bridge must conduct a maneuver by Single Turn
Maneuver or Williamson Turn or Scharnow Turn to return
the vessel to the location of the casualty as appropriate.
6.6.5 The Emergency Response Team should muster at the rescue
boat or at the lifeboat designated for use as the rescue boat.
6.6.6 Post two lookouts with binoculars to look out for the casualty
and keep him in sight.
6.6.7 Ships propulsion system / Thrusters must be prepared for
maneuver.
6.6.8 At night, arrange extra persons to operate search lights and
signal lamps.
6.6.9 Rig ladders, nets, etc and prepare first aid and artificial
resuscitation equipment.
6.6.10 The rescue boat must be launched once the casualty has
been sighted.

6.7 Missing Person Procedure
6.7.1 If a person is found to be, or is suspected to be missing, but
has not been seen to fall overboard, this procedure must be
initiated immediately.



6.7.2 The crew must be mustered and a systematic search of all
compartments must be carried out.
6.7.3 The following facts must be ascertained:
The time person was last seen on board
The time at which person was found to be missing
6.7.4 Based on the above timings sea area to be searched should
be defined, beginning with a sector search and continued with
an expanding square search.
6.7.5 Lookouts must be posted and the rescue boat crew
mobilized.
6.7.6 Rescue boat must be launched only after the casualty has
been sighted.

6.8 Towing
6.8.1 If the vessel suffers a casualty or is otherwise standing into
danger the Master must decide whether salvage assistance is
needed.
6.8.2 Notification in accordance with the vessels Emergency
Procedure Manual / SOPEP should be made whenever such
assistance is required.
6.8.3 Vessels may be towed by the bow or stern in an emergency.
6.8.4 Instructions provided in the vessels Emergency Towing
Arrangement manual, where provided, must be followed
whenever this is being rigged.

6.9 Rescue and Salvage Rendered
6.9.1 A vessel is legally bound to render assistance to another
vessel or person in distress at sea if it is in such a position as
to be able to render such assistance.
6.9.2 The vessel may receive requests for assistance directly or
through a Rescue Coordination Center and must proceed as
quickly as possible.
6.9.3 LTSSPL must be informed whenever a vessel responds to
such requests.
6.9.4 In the event of a vessel being involved in salvage services to
another vessel, no agreement as to compensation or award
should be made, except under instructions from LTSSPL.
6.9.5 A careful record should be made of all stores, equipment and
bunkers consumed in rendering such services.

6.10 Main Propulsion / Thrusters / Auxiliary Engine Breakdown
6.10.1 If a vessel suffers a main machinery failure that affects safe
navigation, the Master must notify the Port Authorities prior to



entry in order to prevent committing an offense and being
subjected to a fine. Such notification may be made through
LTSSPL or the ships Agents.
6.10.2 Following immediate actions must be taken in the event of
Main Propulsion / Thrusters / Auxiliary Engine failures:
Inform the Chief Engineer immediately
Use remaining headway to move towards a safe area
Clear away the anchors and prepare for anchoring
Do not hesitate to call for assistance, or tow, especially
when navigating in confined waters

6.11 Steering System Failure
6.11.1 The main steering system comprises two identical power
units, so arranged that in the event of a failure in one system,
steering capability can be maintained or speedily regained.
6.11.2 Use of the main propulsion system and thrusters when
steering capability is not available may be very helpful in
changing the drift direction and speed or even in stopping the
ship altogether.
6.11.3 Personnel repairing damaged or failed steering system
should be warned before any thruster movements are used.

6.12 Security Threats
6.12.1 For procedures to follow during emergencies related to
following security threats, the Ship Security Manual should be
referred to:
Piracy Local War
Terrorism Stowaways
Bomb Threats Hijacking

6.13 Serious Injury / Death
6.13.1 In the event of a serious injury or death on board the Master
should make best efforts to render assistance on board in
accordance with the guidance provided in the International
Medical Guide for Ships.
6.13.2 Radio Medical Aid should be obtained wherever necessary in
accordance with Section 3 of the Shipboard Procedures
Manual.
6.13.3 The Initial Injury Report Form LTSSPL.400 should be sent to
LTSSPL stating details of the person involved and the nature
of injury. The report should also contain the following details:
Whether Radio Medical Aid has been obtained and
their recommendations



Whether ships equipment was involved
Whether deviation is required if yes, port and ETA
Assistance required
6.13.4 The above report should be followed up with a detailed
investigation report and statement of the patient and
witnesses, if applicable.

6.14 Helicopter Operations
6.14.1 Routine Helicopter Operations and operations during
emergency should be conducted in accordance with the
guidance contained in ICS Guide to Helicopter / Ship
Operations.
6.14.2 During helicopter operations fire fighting equipment should be
provided and kept ready for use in accordance with the ICS
Guide to Helicopter / Ship Operations.
6.14.3 Fire-fighting equipment provided as part of ships fire-fighting
equipment can be used during helicopter operations. Under
normal circumstances the equipment located closest to the
vicinity of helicopter operations should be used and kept in
close proximity to the landing or winching area.

7. Records
7.1 Proper entries must be made in the logbook of events that occur on
board during an emergency and all actions taken in handling it.
7.2 Details of rescue services rendered at sea must also be recorded in
the ships logbook.

SECTION 7 EMERGENCY CONTACTS


1. Purpose
This section provides emergency contacts for ship owners, managers,
manning agents, flag administration, classification societies, RRDA, coast
guard, P&I insurance, H&M insurance Salvage Association and other
relevant parties.
2. Scope
Emergency contacts details

3. Reference
Shipboard Oil Pollution Emergency Plan (SOPEP); On board
documentation

4. Responsibility
The Master is responsible to contacting the relevant authorities in event of
any onboard emergencies.

5. Guidelines
5.1 Where information in this section varies with that contained in either
of the above referenced documents, it must be borne in mind that
the SOPEP is approved document.

6. Instructions
6.1 Vessel Owners & Manager Contact Details

L&T Sapura Shipping Private Limited (LTSSPL)
Registered Office: Mount Poonamallee Road, P.O. Box 979,
Manapakkam 600089, Tamil Nadu, India

Operations Office: L&T Business Park, 5
th

Floor, TC II, Tower B,
Gate No.5, Saki Vihar Road, Powai, Mumbai 400072, India
Tel: +91 22 67059085; Fax: +91 22 67051246

Details of LTSSPL personnel contacts are provided in table 7 1 of
this section.



Table: 7 1

L&T Sapura Shipping Private Limited Contact Details
S.No Name Designation Contact No. E-mail Id
1
Mr. V. Ashwini
Kumar
CE
(O):+912267051609
vashwinik@Lntsapura.com
(M):+919821167642
2
Mr. C.
Phanindhar
COO
(O):+912267059087
phani@Lntsapura.com
(M):+919619110517
3
Mr. Harihara
Subrahmaniam
Head Marine
Asset / Ops
(O):+912267059088
hari@Lntsapura.com
(M):+919920577806
4
Capt. Parvinder
Singh
DGM / DP /
CSO
(O):+912267059089
captparvinder@Lntsapura.com
(M):+919769322686
4
Mr. Mangesh
Patil
Alternate DP /
ACSO
(O):+912267059050
mangesh@Lntsapura.com
(M):+919769996705
5
Mr. Mandar
Amrute
Manager /
Tech Supt
(O):+912267059053
mandar@Lntsapura.com
(M):+919867621047
6
Mr. Abhijit
Mahajan
Manager /
Tech Supt (E)
(O):+912267059052
abhijit@Lntsapura.com
(M):+919167002845

6.2 Manning Agent Contact Details

The manning agents are Bibby Ship Management (India) Private
Limited. Their contact details are provided in Table 7 2

Table: 7 2

Bibby Ship Management (I) Private Limited Contact Details

S.No Name Designation Contact No. E-mail Id
1
Mr. Prakash
Agarwal
Managing
Director
(O):+912240868000 Prakash@india.bibbyshipmanagement.
com
(M):+919820641500
2
Capt. Sandeep
Shinde
Marine Supt
(O):+912240868000
sandeep@india.bibbyshipmanagement.
com
(M):+919930381118
3
Mr. Santosh
Mishra
Personnel
Manager
(O):+912240868000 santosh@india.bibbyshipmanagement.
com
(M):+919890402328



6.3 Flag Administration (India) contact details
Directorate General of Shipping
Jahaz Bhavan,
Walchand H. Marg, Mumbai 400001
India
Tel: +91 22 22613651 / 2 / 3 / 4
Fax: +91 22 22613655
Email: dgship@dgshipping.com
DGCommcentre
Fax: +91 22 22613636
E-mail: dgcommcentre@satyammail.net
dgcommcentre@vsnl.net
Engineering Wing
Mr. A Banerjee, CS cum Addnl DG
Tel: +91 22 22611788
Email: cs@dgshipping.com
Mr. Dilip Mehrotra, Dy CS cum Sr DDG
Tel: +91 22 2261 3303
Email: mehrotra@dgshipping.com
Mr. Pratap Bhosle, Dy CS cum Sr DDG
Tel: +91 22 2261 0152
Email: bhosle@dgshipping.com
Mr. S Barik, Engineer & Ship Surveyor cum DDG (Tech)
Tel: +91 22 2263 3065
Email: sbarik@dgshipping.com
Mr. S S Gadkar, Engineer & Ship Surveyor cum DDG (Tech)
Tel: +91 22 2263 3065
Email: gadkar@dgshipping.com
Nautical Wing
Capt. M M Saggi, Nautical Advisor
Tel: +91 22 2267 0863
Email: na@dgshipping.com
Capt. Nitin Bawa, Dy CS cum Sr DDG
Tel: +91 22 2261 2350
Email: bawa@dgshipping.com
Shipping Office
The Shipping Master
Government Shipping Office,
Nau Bhavan, 10, R.K. Marg,
Ballard Estate, Mumbai 400001, India
Tel: +91 22 22687971 / 22687972
Fax: +91 22 22693053
Email: smmt498@bom3.vsnl.net.in



6.4 Classification Societies contact details

Indian Register of Shipping
52-A, Adi Shankaracharya Marg,
Powai, Mumbai 400072, India
Tel: +91 22 3051 9400
Fax: +91 22 2570 3611
E-mail: ho@irs.org

Statutory Services
Mr. Vijay Arora, Sr. Principal Surveyor
Tel: +91 22 3051 9410, Mob: +91 9820112249
Email: V.Aurora@irclass.org

Capt. Ajay Kumar Arora, Surveyor (ISPS)
Tel: +91 22 3051 9449, Mob: +91 99696 57300
Email: ajay.arora@irclass.org

Classification
K.Bharadwaj, Principal Surveyor
Tel: +91 22 3051 9412, Mob: +91 98690 48213
Email: k.bharadwaj@irclass.org

American Bureau of Shipping (India)
City Ice Bldg, 3
rd
298 Perin Nariman Street
Floor,
Fort, Mumbai 400001
India
Tel: +91 22 22678952 / 22679775 / 22662208
Night Tel: +91 22 22182905
Fax: +91 22 22658953 / 22661510
E-mail: absmumbai@eagle.org

Mr. A Das, Principal Surveyor, Pacific Division
Tel: +91 22 22660109, Mob: +91 9322885691
Email: absmumbai@eagle.org



6.5 Emergency Services (Classification)

Rapid Response Damage Assessment (RRDA) Class ABS
ABS MCR Inc.
16855 Northchase Drive Houston,
Texas 77060 6008 USA

Emergency Response (ABS) 24 hour
Tel: 001 281 877 6161

Emergency Backup (ABS) 24 hour
Tel: 001 713 935 2886

Rapid Response Damage Assessment (RRDA)
Tel: 001 282 877 5870
Fax: 001 281 877 5964
Telex: 6734413 ABSQ UW
Email: rrda@eagle.org



6.6 Coastguard

Indian Coast Guard HQ (New Delhi)
Coast Guard Headquarters, National Stadium Complex,
Purana Quila Road, New Delhi 110001,

Operations
Tel: +91 11 23384934 / 23385849 / 23384165 / 23386766
Fax: +91 11 23383196
Email: dte-ops@indiancoastguard.nic.in / icg.dops@bol.net.in

Dy. Director General
Tel: +91 11 23387361
Tel: +91 11 23387237

Indian Coast Guard Regional HQ (West)
Worli Sea Face
Worli Colony, Worli
Mumbai 400030
India
Tel: +91 22 24371932 / 24316558 / 24388065 / 24383146
Fax: +91 22 24333727 / 24316558
Email: rhg-west@indiancoastguard.nic.in / indsar@vsnl.net
Icgmrcc_mumbai@mtnl.net.in
Ops Centre: +91 22 24332554 / 24301455
COMSTAN: +91 22 24383592
MRCC (MB): +91 22 24331512

Indian Coast Guard Regional HQ (East)
MRCC Chennai
Tel: +91 44 23460405 / 25395018
Fax: +91 44 25395018 / 24360405
Email: isareast@dataone.in / icgmrcc_chennai@dataone.in

Indian Coast Guard Regional HQ (Andaman & Nicobar Region)
MRCC Port Blair
Tel: +91 3192 245530 / 246081
Fax: +91 44 25395018 / 24360405
Email: commanderbb@dataone.in



6.7 P & I Insurance

GARD, Mumbai
James Mackintosh & Co. Pvt. Ltd
P.O. Box 123
Mumbai 400001, India

Visiting address:
Darabshaw House, 3
rd
Shoorji Vallabhdas Marg,
floor,
Ballard Estate
Tel: +91 22 66383535
Mob: +91 9820604040 (Emergency)
Fax: +91 22 22615725
Email: p&i@jamesmackintosh.com

Mr. H F Commissariat
Tel: +91 22 66383416, Res: +91 22 23520604
Mob: +91 9820044780
Email: hcommissariat@jamesmackintosh.com

Mr. Farokh C
Tel: +91 22 66383413, Res: +91 22 23524883
Mob: +91 9820044781
Email: fcommissariat@jamesmackintosh.com

Mr. George Jacob
Tel: +91 22 66383414, Res: +91 250 2381382
Mob: +91 9820076119

Mr. Sunil DSouza
Tel: +91 22 66383421, Res: +91 250 2382941
Mob: +91 9820451713

GARD (The GARD Club), Norway
Gard AS
Kittelsbuktveien 31
No-4836 Arendal
Service Box 600, No. - 4809
Norway
Tel: +47 3701 9100
Fax: +47 3702 4810



6.8 Hull & Machinery Insurance

United India Insurance Company Limited
Corporate Cell, Ground Floor, Vulcan Insurance Building, 77,
Veer Nariman Road, Churchgate, Mumbai 400020
Tel: +91 22 22822550 / 22822551 / 22822555
Fax: +91 22 22820521

6.9 Salvage Association

M/s Sealord Diving & Salvage Private Limited
Nerul (East), Navi Mumbai - 400076
Tel: +91 22 27682825
Fax: +91 22 27682826
24 Hrs: +91 22 27717213 (Tele Fax)

Swire Pacific Offshore Operations (Private) Limited
300 Beach Road
#12-01, The Concourse, Singapore 199555
Tel: +65 6309 3600
Fax: +65 6294 3211

Swire Pacific Offshore Operations (Private) Limited
India Branch Office,
105, Mahinder Chambers,
1
st
Opp. Pepsi Factory, Chembur, Mumbai - 400071
Floor, Waman Tukaram Patil Marg,
Tel: +91 22 67582700
Fax: +91 22 67582704
PIC: Mr. Nithin Menon, Country Head - India
E-mail: nmenon@swire.co.in

Wira Swire Sdn Bhd
2
nd
No 5 Jalan Bersatu 13/4,
Floor Bangunan TH,
46200 Petaling Jaya
(P O Box 1094, 46870 Petaling Jaya)
Selangor, Malaysia
Tel: +60 03 7956 4722
Fax: +60 03 7956 0511
PIC: Mr. Shahriman Abdul, Marketing & Operations
Manager
E-mail: w_swire@tm.net.my



SMIT India Marine Services
Sapt Building, 2
nd
18, J.N. Heredia Marg, Ballard Estate
floor
Tel: +91 22 22612687
E-mail: s.kejriwal@smit.com

6.10 Nautical Charts and Publications Supplier

C&C Marine Combine
25 Bank Street
1
st
Floor
Tel: +91 22 22660525 / 22661937
Fax: +91 22 22670896
Email: ccmarine@vsnl.com
PIC: Mr. Rickson Dias
Mob: +91 9820737515

6.11 Hospitals / Medical Services

Dr. Memon
Kaifak Medicare
201 / 214, Maker Chambers V,
Nariman Point,
Tel: +91 22 66787975 / 76
Mob: +91 9867355585

Dr. Hajwane
13 / 14, Rex Chambers, Ballard Estate, Fort, Mumbai
Tel: +91 22 22655233 / 34
Mob: +91 9821281664 / 9223381664
Email: drhajwane@yahoo.com

Hospitals
Near Port, Mumbai, India

Saifee Hospital
Tel: +91 22 67570111

Cumballa Hill Hospital
Tel: +91 22 23888621 / 23803336

Jaslok Hospital
Tel: +91 22 66573333



Near Helibase, Mumbai, India

Criticare Hospital
Tel: +91 22 26286688 / +91 22 26286644

Lilavati Hospital
Tel: +91 22 26438281 / 82

6.12 ONGC Helibase

Radio room
Tel: +91 22 26607293 / 26466140

Aviation Control room
Tel: +91 22 26605281 / 26466199 / 22914697 (WLL)
ICNET: 55860 / 55864
Fax: +91 22 26605834

Platform - MNW
Inm Tel: +873 764460915

Control room (Vasundhara Bhavan)
Tel: +91 22 22914696
Inm Tel: +873 764460865

6.13 Public Relations / Media Consultants

Details to be announced by the CE / COO and will be addressed on
a ship specific basis.

7. Records
7.1 Proper entries must be made in the logbook of events that occur on
board during an emergency and all actions taken in handling it.
7.2 Details of rescue services rendered at sea must also be recorded in
the ships logbook.

005 - LTSSPL - Emergency Procedures Manual (Ship) Ver 1 Rev 1

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

005 - LTSSPL - Emergency Procedures Manual (Ship) Ver 1 Rev 1

Uploaded by

Copyright:

Available Formats

L&T SAPURA SHIPPING PRIVATE LIMITED

You might also like