Professional Documents
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Welcome to Chicago!
Welcome to the 2013 World Congress hosted in beautiful downtown Chicago! It has been over a decade since this meeting has been in the United States. Dont miss this opportunity to be in front of over 400 international microsurgeons in one beautiful setting. The meeting is taking place July 11-14, 2013 with numerous exposures daily to attendees including breakfast, breaks, lunches and social events. We also have special sponsorship opportunites that allow for your companys name and products to have more impact on attendees. The theme of the meeting is Achieving Normal: The Ultimate Paradigm in Reconstructive Surgery. The topics will focus on what is new in the world of reconstructive microsurgery including transplantation, cloning, robotics and composite tissue allocation. Please note that the earlier you sign up to participate in the 2013 Congress, the more exposure your company will have to our attendees, through the website and marketing materials.
Registration Statistics from Previous Congresses- We are anticipating a strong American attendance as the host country of this meeting.
Helsinki, Finland 2011 526 Physicians Regional Attendance: 176 Residents Asia - 202 North America -64 Central/South America - 16 Europe -230 Middle East - 42 Finland (host country) - 102 Okinawa, Japan 2009 490 Physicians Regional Attendance: 169 Residents Asia (host country)- 518 North America - 36 Central/South America -2 Europe -96 Middle East -15 Africa -6
Exhibit Opportunities
Exhibit Space Rental Fee $4000 before March 12, 2013
$4500 after March 12, 2013 Fee Includes: - (1)Table top booth in the foyer of all the educational sessions. - (1)Satellite booth and/or designated round for lunches. - (2) Registrations to educational sessions - (2) tickets to welcome reception ($60 value each) - (2) tickets to the gala dinner ($150 per ticket value) - (1) pre-registration list and a final registration list of opted-in attendees email addresses and all attendees mailing addresses - (1) listing of your company contact information in the Program book.
Exhibit Details The exhibit tables are located in the foyer adjacent to the Scientific Sessions. All breaks and breakfasts are located in the foyer. Lunches are located in a ballroom on another level. Each exhibitor will have a satellite booth in the ballroom along with designated rounds displaying their company logo.
Exhibit Floorplan
Gold Room General Session Room Main General Session Room
Speaker Ready Room
Embassy Room 9
10 8
entrance
Food
7
Escalators to 2nd floor
Food
Registration Desk
Meal Seating/ Instructional Course *Please note that exhibit floorplan is subject to change at the discretion of the WSRM Congress. Requests for booth placement are given on a first-come, first-served basis.
Support Continued
Automated Response System (ARS) $6,000 Associate your companys name with our newest educational tool. Attendees actively engage with speakers and presentations via the ARS where your company name and logo will be prominently displayed throughout each session. Best Normal Supporter $5,000 Single opportunity available for the Best Normal presentation/contest. The Best Normal competition will feature microsurgeons presenting their work that goes with the theme of the meeting Achieving Normal: The Ultimate Paradigm in Reconstructive Surgery. By offering this award, we hope to showcase some of the incredible talent and innovation that our attendees possess and utilize on a daily basis. We will acknowledge this support by printing your company name and logo on drink tickets, posters, program book and verbally from the podium. Welcome Reception $10,000 Attendees will gather at the beginning of the meeting to participate in opening ceremonies, hear from an invited guest speaker and enjoy a cocktail reception. Recognition at event and in program book. Gala Dinner Event $25,000 The premier social event of the meeting at the Field Museum. Company name and logo displayed on the tickets and event menu. Recognition in program book. Mobile Application Supporter(EXCLUSIVE) $10,000 The text Supported by your company name and logo would appear upon opening the application and as a banner on every page of the application. The application will be available before and long after the congress. *In Addition to all listed benefits of commercial support, all supporters will be acknowledged in the walk-in slides for each educational session. Have something else in mind? Please contact us and we can customize an opportunity for you.
CONTACT INFORMATION Caitlin Carnes WSRM 2013 Congress Headquarters 20 N. Michigan Ave Suite 700 Chicago, IL 60602 Telephone: 312-263-7150 E-mail: contact@wsrm2013.org www.wsrm2013.org
World Society of Reconstructive Microsurgery 2013 Congress Exhibit Space/Support Agreement July 11-14, 2013 - Fairmont Chicago - Chicago, IL
Please complete all sections of this application and either type or print in each section. Payment of 50% of total commitment is due with application. Final payment of the remaining balance is due no later than April 14, 2013. Applications will be accepted after March 12, 2013 on a space available basis.
CONTACT INFORMATION Company Name: ___________________________________________________________________________ Contact Person: ______________________________________________Booth # Preference: _____________ Title: __________________________________ Email : ____________________________________________ Telephone: ____________________________________ Fax: ________________________________________ Street Address: _____________________________________________________________________________ City, State, Postal Code ______________________________________________________________________ We would like to participate in the WSRM Congress 2013 in the following way: ______ Exhibit Space (25 available): $4,000 before March 12, 2013 ______ Web Banner: $5,000 ______ Room Keys: $7,500 ______ Room Drops: $3,000 per piece ______ Internet Cafe: $5,000 ______ Coffee Breaks: $3,000/day ______ Breakfast: $10,000/day ______ Lunch: $10,000/day ______ Meeting Bags: $ 8,000 ______ Meeting Bag Flyer: $2000 ______ Automated Response System (ARS): $6,000 ______ Best Normal: $5,000 ______ Welcome Reception: $10,000 ______ Gala Dinner Event: $25,000 ______ Meeting App: $10,000 $4,500 after March 12, 2013
By signing this document, company agrees that this is a legally binding contract and a 50% advanced payment is due with this agreement. The balance is due by April 14, 2013. We agree to abide by all rules and regulations set forth in the prospectus. Acceptance of this agreement form by WSRM Congress 2013 management constitutes a contract. Cancellations received in writing by March 12, 2013 will be subject to a 25% administrative fee. There will be no refunds for cancellations received after March 12th and exhibitor is liable for paying remainder exhibit fees.
Payment Options: Check or wire transfer. Please make checks payable to: WSRM 2013 and mail along with agreement form to: WSRM Congress 2013 - 20 N. Michigan Ave. Suite 700 Chicago, IL 60602. Phone: 1-312-263-7150 - Fax: 1-312-782-0553 - email: contact@wsrm2013.org
SHOW MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET, AMEND, AND ENFORCE THESE RULES AND REGULATIONS, PROVIDED EXHIBITORS RECEIVE NOTICE OF ANY AMENDMENTS WHEN MADE. EACH EXHIBITOR AND ITS EMPLOYEES AGREES TO ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE. EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE THESE CONDITIONS OF CONTRACT OR WHO, IN THE OPINION OF SHOW MANAGEMENT, CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE DISMISSED FROM THE EXHIBIT AREA WITHOUT REFUND OR OTHER APPEAL. _____________________________________________________________________ NAME DATE _____________________________________________________________________ AUTHORIZED SIGNATURE