Checklist for ISM Preparation for PSC Inspections (For information only - no PSC requirement)

Schiff name : Checklist Nr.: Date :

This list can be used for preparation for a port call to avoid unnecessary delays & Problems with authorities. The list of questions does not claim to be complete, more questions might be asked in regard to ISM implementation.

PSC INSPECTIONS IN REGARD TO ISM

During PSC inspections carried out on ships which have to be ISM certified an inspection of implementation of ISM Code system may be held too In order to have such inspection carried out in a unified manner and scope, IMO has published in it's circular "MEPC/Circ. - 354" dated December 18th, 1998 Interim Guidelines for PSC inspections in regard to ISM. During a PSC inspection, PSC official will primarily check ISM documents for completeness and validity. If clear grounds are established, which may include absence or inaccurate ISM Code certification & or detainable or many Non detainable deficiencies, he shall carry out a more detailed inspection. Within this inspection he may utilize, but is not limited to, following list of questions to ascertain compliance with ISM Code. This checklist contains relevant questions as proposed by IMO circular. List may be used onboard for checking conformity with ISM for being prepared to pass a PSC inspection without problems & to periodically verify compliance with regulations of Code.

LIST OF POSSIBLE QUESTIONS IN ACCORDANCE WITH IMO MEPC / CIRC. 354 PT. 5
No Question 1 Is there a Cie safety & environmental protection policy and are the ship's personnel familiar with it? Is safety management documentation (e.g. manual) readily available onboard? Is relevant documentation on the SMS in a working language or language understood by ship's personnel? Can senior ship's officers identify Cie responsible for the operation of the ship and does this correspond with the entity specified on the ISM Code certificates? Can senior ship officers identify "Designated Person"? Are procedures in place for establishing & maintaining contact with shore management in an emergency? Are programmes for DRILLS and exercises to prepare for emergency actions available onboard? Is documentation available how crewmembers recently signed on have been made familiar with their duties? Are instructions which are essential prior to sailing available? Can the Master provide documented proof of his Responsibilities and authority, which must include his overriding authority? YES NO Actions Taken Cie informed

5 6

10 Have non-conformities been reported to the company and has corrective action been taken by the company? 11 Does the ship have a maintenance routine and are records available?

Page 2 of 3