HOUSING AND LAND USE REGULATORY BOARD

VISION
To attain well planned and self-reliant communities via land and housing regulations.

MISSION
To promulgate and enforce land use and housing regulations which sustain a balance among economic advancement; social justice and environmental protection for the equitable distribution and enjoyment of development benefits.

ISSUANCE OF A CERTIFICATE OF REGISTRATION (CR) AND LICENSE TO SELL (LS) SUBDIVISION/CONDOMINIUM PROJECTS AND OTHER REAL ESTATE PROJECTS

WORKFLOW 1. Files application with supporting documents. Checks completeness of documents. a. If complete, acknowledg es receipt of application and logs. Accomplishe s transmittal sheet. Forwards to Regional Directors Office (RDO). b. If incomplete, returns to applicant. Receives and logs documents. Indorses documents to Technical Services Group (TSG). Receives documents. Assigns documents to processor for evaluation.

TIME FRAME Steps 15 one day

PROCESSOR Applicant

APPROVING AUTHORITY

DOCUMENTARY REQUIREMENTS a. Sworn Registration Statement b. Certified True copy of TCT or Original Certificate of Title (OCT) duly stamped with original marking Certified True Copy by the proper Register of Deeds and bearing its seal or security marker c. Duly audited Balance Sheet d. Articles of Incorporation , By-laws and latest annual corporate report to SEC e. A copy of any circular, prospectus, brochures, advertisement or communication used/to be used for public

2.

Records OfficerRecords Section (RO-RS)

3. 4.

Records Officer Regional Directors Office (RO-RDO) Head, Technical Services Group (TSG)

5.

6.

7. 8.

9.

10.

11.

12. 13. 14.

15.

Evaluates application based on requirements. Determines compliance to standard and guidelines. a. If with deviation from standards and guidelines, issues Notice of Deficiency in Requirements. Fills up pro forma Notice to Publish Reviews/evaluates documents and initials. Forwards documents to RDO. Reviews/evaluates documents and signs. Logs out and transmits documents to Records Section (RS). Mails/releases Notice to Publish to the applicant. Recieves Notice to Publish. Publishes Notice to Publish. Submits Affidavit of Publication. Coordinates with processor/inspector for the scheduled site inspection. Receives Affidavit of Publication.

Steps 67 1-3 days

Processor

offering of subject project and for circulation upon approval by this Board. f. Sample copy of Contract to Sell g. Certified true copy of Environmental Compliance Certificate (ECC)/Certifica te of Non Coverage (CNC) h. Zoning Certificate from HLURB Regional Officer i. Certified true copy of DAR Conversion Order/Exempti on Clearance j. Electrical Plan and Specifications k. Permit to operate a deepwell/wate r potability test results l. Project Study m. Program of development (bar chart with S-curve, Gantt chart/PERTCPM, etc.)

Processor Steps 89 One day Head, TSG

Steps 10-11 2-3 days

RO-RDO

2 -3 weeks mailing Steps 12-13 17 days for PD 957 13 days for BP 220

RO-RS

Applicant

Steps 15-16

Processor

16.

17.

18. 19.

20.

21.

22.

After two (2) consecutive weeks from the last day of publication, project is deemed registered unless clearance from legal and monitoring group requires compliance to orders issued by the Office. Conducts site inspection. Determines extent of development. Computes performance bond and processing fee. Accomplishes proforma of letter/advice on performance bond and fee. Reviews/evaluates and initials. Reviews/evaluates documents and signs. Logs out and transmits the documents to Records Section. Posts performance bond and submits documents certifying performance bond/guarantee from Financing institution. Receives

1-2 days

Steps 17-18 1-2 days

Inspector

signed and sealed by licensed engineer or architect indicating work activities, duration and costing n. Affidavit of Understanding to submit titles (HLURB Form No. __) o. Duly accomplished and notarized fact sheet FOR CONDOMINIUM PROJECTS p. Master Deed with Declaration of Registration and Declaration of Restrictions evidenced by the proper annotation thereof in the title(s) of the property and the certified true copy of such title(s) from the Register of Deeds

Steps 19-20 1-2 days RO-RDO

Head, TSG

Steps 21-24 One day

Applicant

RO-RS

23. 24.

25.

26.

27.

28.

29.

documents and prepares Order of Payment (OP). Pays processing fee. Receives payment. Prepares Official Receipt (OR). Issues OP and OR to applicant. Evaluates acceptability of performance bond. Prepares Certificate of Registration (CR)/License to Sell (LS) and Executive Brief. Reviews/ initials CR/LS. Signs Executive Brief. Reviews and affixes signature on CR/LS and Executive Brief. Logs out documents and transmits to Records Section. Releases CR/LS to applicant.

q. Building Permit

Applicant Cashier FOR SUBDIVISION PROJECTS r. Steps 25-29 3-4 days Processor s. Verified Survey Returns (two copies) Sangguniang Resolution/Ord inance granting of Development Permit/Subdivi sion Development Plan Certified true copy of resolution conferring authority to the Mayor or other local government official to issue development permit Proof of compliance to Sec. 18 of RA 7279 One(1) set of subdivision development plan

Head, TSG t. Regional Officer RO-RDO

RO-RS u.

v.

IF PROPERTY

IS/ARE CURRENTLY MORTGAGED w. Mortgagee Undertaking (HLURB Form No. _____) x. Mortgagor Undertaking (HLURB Form

Registration of Homeowners Association

WORKFLOW 1. Presents/Submits requirements for HOA registration.

TIME FRAME

PROCESSOR Applicant

APPROVING AUTHORITY

DOCUMENTARY REQUIREMENTS a. Articles of Incorporation signed on every page by all 5 to 15 Incorporators. b. By-Laws signed on every page by all 5 to 15 incorporators if filed with the Articles of Incorporation or signed by the majority of the members of the association and duly certified by the majority of the directors and countersigned by the secretary, If filed within one (1) month after the Issuance of the certificate of incorporation. c. Notarized written undertaking by the incorporators to change the corporate name in the event that another person, firm or entity has acquired a prior

2. Verifies association name. Evaluates completeness of documents. (Notes 1 & 2) Records/issues Order of Payment (OP). 3. Presents OP and pays fee to Cashier. 4. Issues Official Receipt (OR) to applicant. 5. Presents OR to Registration Officer (RO). 6. Processes application. (Notes 3 & 4) Recommends approval to Unit Head. 7. Reviews

Registration Officer (RO)/HOA Staff

Applicant Cashier Special Collecting Officer (SCO) Applicant

RO/HOA Staff

HOA Unit

recommendation. Approves application. Instructs RO to prepare Certificate of Registration (CR). 8. Logs details of association in Registry Book. Prepares CR/HOA corporate folder. Initials 9. Initials HOA CR. Forwards to Regional Officer. 10. Signs CR. Returns to HOA Unit. 11. Receives CR. Prepares certified true copy of CR and important documents. Releases photocopy to applicant. Instructs applicant to secure HOA TIN with BIR. 12. Receives. Secures TIN from BIR. Presents to RO acquired TIN together with photocopy of CR. 13. Receives photocopy of CR with TIN. Records and releases original copy of CR. 14. Receives original copy of CR.

Head

RO/HOA Staff

right to the use of said name or one similar to it; and to comply with all the rules and regulations of the HLURB. d. Notarized Information sheet contains the name of the association, principal office address, list of Board of Directors and Trustees and their addresses, list of officers and their positions. e. Notarized list of the members of the association. A complete list of the members of the association. f. Notarized Certification as to existence or absence of a HOA in the subdivision, territorial jurisdiction of the HOA, name and address of the nearest existing HOA. g. Notarized Authorization. A

HOA Unit Head Regional Officer RO/HOA Staff

Applicant

RO/HOA Staff

Applicant

written authority of the incorporators for the representative of the association to transact or follow up the application with HLURB. h. Approved subdivision plan for the regular subdivision. Notes to workflow: Note 1: The applicant should not have a similar name with an existing HOA. Otherwise applicant shall be required to change/revise name prior to acceptance / processing. Note 2: All applications should have complete requirements prior to acceptance and processing. Note 3: Processing of application with opposition shall be temporarily suspended until its settlement shall be applied. Note 4: Processing period for registration is temporarily set to thirty (30) working days. Additional requirements for self-help housing projects or projects undertaken under the Group Land Acquisition and Development (GLAD), Community Mortgage Program (CMP) or other similar land tenurial assistance program. i. Locations and vicinity map of the project whether on site or off site, duly signed and certified by a geodetic engineer or surveyor. j. Notarized list of officers and members stating the nature of their

Note 5: All the abovestated procedures and time frame are based on the assumption that requirements submitted by applicant is complete.

occupancy, whether as owner or tenant. k. Transfer certificate of title. Certified true copy of the TCT from the Register of Deeds, Issued not later than thirty (30) days before the date of application. l. Letter of intent sell, contract to sell or deed of absolute sale or memorandum of agreement duplicate original notarized copies.

2010 SCHEDULE OF FEES

PARTICULAR
I. ZONING/LOCATIONAL CLEARANCE A. Single residential structure attached or detached 1. P 100,000 and below 2. Over 100,000 to P 200,000 3. Over P 200,000 B. Apartments/Townhouses 1. P 500,000 and below 2. Over P 500,000 to 2 Million 3. Over 2 Million
C. Dormitories 1. P 2 Million and below 2. Over P 2 Million P 3,000 P 3,000 + (1/10 of 1% of cost in excess of P 2 Million regardless of the number of doors) P 1,200 P 1,800 P 3,000 + (1/10 of 1% of cost in excess of P 2 Million regardless of the number of doors) P 240 P480 P 600 + (1/10 of 1% in excess of P 200,000)

D. Institutional Project cost of which is: 1. Below P 2 Million 2. Over P 2 Million P 2,400 P 2,400 + (1/10 of 1% of cost in excess of P 2 Million)

E. Commercial, Industrial and Agro-Industrial Project Cost of which is: 1. Below P 100,000 2. Over P 100,000 - P 500,000 3. Over P 500,000 - P 1 Million 4. Over P 1 Million - P 2 Million 5. Over P 2 Million P 1,200 P 1,800 P 2,400 P 3,600 P 6,000 + (1/10 of 1% of cost in excess of P 2 Million)

F. Special Uses/Special Projects (Gasoline Station, cell sites, slaughter house, treatment plant etc.) 1. Below P 2 Million 2. Over P 2 Million P 6,000 P 6,000 + (1/10 of 1% of cost in excess of P 2 Million)

G. Alteration Expansion (Affected areas/cost only)

II. SUBDIVISION AND CONDOMINIUM PROJECTS (under P.D. 957) A. Approval of Subdivision Plan (including Town Houses) 1. Preliminary Approval and Locational Clearance (PALC) P 300/ha. or fraction thereof

Preliminary Subdivision Development Plan (PSDP) * Inspection Fee P 1,200/ha. regardless of density

2. Final Approval & Development Permit * Additional Fee on Floor Area of houses and building sold with lot * Inspection Fee (not applicable for projects already inspected for PALC application)

P 2,400/ha. regardless of density P 2.4/sq. m. P 1,200/ha. regardless of density

3. Alteration of Plan (affected areas only)

Same as Final Approval & Dev't. Permit

4. Certificate of Registration Processing Fee

P 2,400

5. License to Sell (per saleable lot) * Additional Fee on Floor Area of houses and building sold with lot * Inspection Fee * *Application for CR/LS with DP issued by LGUs shall be charged inspection fee

P 180 P 12/sq. m. P 1,200/ha. regardless of density

6. Certificate of Completion * Certificate Fee * Processing Fee P 180 P 2,400/ha. regardless of density

7. Extension of Time to Develop * Inspection Fee (affected/unfinished area only)

P 420 P 1,200/ha. regardless of density

B. Approval of Condominium Project Final Approval and Development Permit 1. Processing Fee a. Land Area b. No. of Floors c. Building Areas * inspection Fee P 6/sq. m. P 240/floor P 4.80/sq. m. P 14.40/sq. m. of GFA

2. Alteration Plan (affected areas only)

Same as Final Approval & Dev't. Plan

3. Conversion (affected areas only)

Same as Final Approval & Dev't. Plan

4. Certificate of Registration * Processing Fee P 2,400

5. License to Sell a. Residential (saleable areas) b. Commercial/Office (saleable areas) P 14.40/sq. m. P 30/sq. m.

6. Extension to Time Develop

* Processing Fee * Inspection Fee (affected/unfinished areas only)

P 420 P14.40/sq. m. of GFA

7. Certificate of Completion * Certificate Fee * Processing Fee P 180 P 14.40/sq. m. of GFA

C. Projects under BP 220 A. Subdivision 1. Preliminary Approval and Locational Clearance a. Socialized Housing b. Economic Housing * Inspection Fee a. Socialized Housing b. Economic Housing P 200/ha. P 600/ha. P 75/ha. P 180/ha.

2. Final Approval and Development Permit * Processing Fee a. Socialized Housing b. Economic Housing * Inspection Fee a. Socialized Housing b. Economic Housing (Projects already inspected for PALC application may not be charged inspection fee) P 200/ha. P 600/ha. P 500/ha. P 1,200/ha.

3. Alteration of Plan (affected areas only)

(Same as Final Approval & Dev't. Permit)

4. Building Permit (Floor area of housing unit)

P 6/sq. m.

5. Certificate of Registration * Application Fee a. Socialized Housing b. Economic Housing P 350 P 600

6. Licenses to sell (per saleable lot) a. Socialized Housing b. Economic Housing (Additional Fee on floor area of houses/building sold with lot) * Inspection Fee a. Socialized Housing b. Economic Housing

P 20/lot P 60/lot P 2.4/sq. m.

P 200/ha. P 600/ha.

7. Extension of Time to Develop

* Filling Fee a. Socialized Housing b. Economic Housing * Inspection Fee (affected/unfinished area) a. Socialized Housing b. Economic Housing P 200/ha. P 600/ha. P 350 P 420

8. Certificate of Completion * Certificate Fee a. Socialized Housing b. Economic Housing * Processing Fee a. Socialized Housing b. Economic Housing P 200/ha. P 600/ha. P 150 P 180

9. Occupancy Permit * Inspection Fee (saleable floor area of the housing unit) a. Socialized Housing b. Economic Housing

P 2.4/sq. m.

P 5/sq. meter P 6/sq. meter

B. Condominium 1. Preliminary Approval and Locational Clearance P 600

2. Final Approval and Development Permit a. Total Land Area b. Number of Floor c. Building Area * Inspection Fee P 6/sq. m. P 120/floor P 2.40 sq. m. of GFA P 2.40 sq. m. of GFA

3. Alteration of Plan (affected areas only)

(Same as Final Approval & Devt. Permit)

4. Certificate of Registration

P 600

5. Licenses to sell

P 6/sq. m.

6. Extension of Time to Develop * Inspection Fee (FA x P2 x % of remaining dev't. cost)

P 420 P 2.40 sq. m. of saleable unit

7. Certificate of Completion * Certificate Fee * Processing Fee P 180 P 3.60/sq. m. of GFA

D. Approval of Industrial/Commercial Subdivision

1. Preliminary Approval and Locational Clearance * Inspection Fee

P 3.60/ha. P 1,200/ha. regardless of location

2. Final Approval & Development Permit * Inspection Fee

P 600/ha. regardless of location P 1,200/ha. regardless of location

(Projects already inspected for PALC application may not be charged inspection fee)

3. Alteration of Plan (affected areas only)

Same as Final Approval & Dev't. Permit

4. Certificate of Registration

P 2,400

5. License to Sell * Inspection Fee *

P 2.40/sq. m. of the land area P 1,200/ha. regardless of location

6. Extension of Time to Develop * Inspection Fee (affected/unfinished areas only)

P 420 P 1,200/ha.

7. Certificate of Completion a. Industrial b. Commercial P 420/ha. regardless of location P 600/ha. regardless of location

E. Approval of Farmlot Subdivision 1. Preliminary Approval and Locational Clearance * Inspection Fee P 240/ha. P 600/ha.

2. Final Approval & Development Permit * Inspection Fee

P 1,200/ha. P 600/ha.

(Projects already inspected for PALC application may not be charged inspection fee)

3. Alteration of Plan (affected areas only)

4. Certificate of Registration

P 2,400

5. License to Sell * Inspection Fee *

P 600/lot P 1,200/ha.

6. Extension of Time to Develop * Inspection Fee (affected/unfinished areas)

P 420/ha. P 1,200/ha.

7. Certificate of Completion * Certificate Fee P 180/ha.

* Processing Fee

P 1,200/ha.

F. Approval of Memorial Park/Cemetery Project/Columbarium 1. Preliminary Approval and Locational Clearance a. Memorial Projects b. Cemeteries c. Columbarium P 600/ha. P 240/ha. P 3,000/ha.

* Inspection Fee a. Memorial Projects b. Cemeteries c. Columbarium P 1,200/ha. P 600/ha. P 14.40/sq. m. of GFA

2. Final Approval & Development Permit a. Memorial Projects b. Cemeteries c. Columbarium P 2.40/sq. m. P 1.20/sq. m. P 240/floor P 4.80/sq. m. of GFA P 6/sq. m. of Land Area

* Inspection Fee

(Projects already inspected for PALC application may not be charged inspection fee)

a. Memorial Projects b. Cemeteries c. Columbarium

P 1,200/ha. P 600/ha. P 14.40/sq. m. of GFA

3. Alteration Fee

Same as Final Approval/Dev't Permit

4. Certificate of Registration

P 2,400

5. License to Sell a. Memorial Projects - Apartment Type b. Cemeteries c. Columbarium P 60/2.5 sq. m. P 24/unit P 24/tomb P 60/vault

* Inspection Fee *

a. Memorial Projects b. Cemeteries c. Columbarium

P 1,200/ha. P 600/ha.

6. Extension of Time to Develop * Inspection Fee (affected/unfinished areas only) a. Memorial Projects b. Cemeteries c. Columbarium

P 420

P 1,200/ha. P 600/ha. P 14.40/sq. m. of the remaining GFA

7. Certificate of Completion * Certificate Fee P 180

* Processing Fee a. Memorial Projects b. Cemeteries c. Columbarium P 1,200/ha. P 600/ha. P 4.80/sq. m. of GFA

G. Other Transactions/Certifications A. Application/Request for: 1. Advertisement Approval 2. Cancellation/Reduction of Performance Bond 3. Lifting of Suspended License to Sell 4. Exemption from Cease and Desist Order 5. Clearance to Mortgage 6. Lifting from Cease and Desist Order 7. Change of Name/Ownership/Amendments 8. Voluntary Cancellation of CR/LS 9. Revalidation/Renewal of Permit (Condominium) P 600 P 2,400 P 2,400 P 180 P 1,200 P 2,400 P 1,200 P 1,200 50% of assessed current processing fees

B. Other Certifications 1. Zoning Certifications 2. Certification of Town Plan/Zoning Ordinance Approval 3. Certification of New Rights/Sales 4. Certification of Registration (form) 5. Licenses to Sell (form) 6. Certificate of Creditable Withholding Tax (Maximum of 5 lots per certificate) 7. Others, to include: a. Availability to records/public request b. Certificate of no records on file c. Certification of with or without CR/LS d. Certified Xerox copy of documents (report size) * Document of five (5) pages or less * Every additional page e. Photocopy of documents P 36 P 3.60 P 2.40 P 240 P 240 P 240 P 600/ha P 180 P 180 P 180 P 180 P 180

f. Other not listed above

P 180

H. Registration of Dealers/Brokers/Salesmen

A. Dealers/Brokers B. Salesmen/Agent

P 600 P 240

I. Homeowner Associations

1. Registration of HOA Examination/Registration * Articles of Incorporation * By-Laws * Books P 780 P 780 P 240

2. Amendments * Articles of Incorporation * By-Laws P 600 P 600

3. Dissolution of Homeowners Associations

P 600

4. Certification of the new set of officers

P 420

5. Other Certifications * Inspection Fee (CMP Projects)

P 180 P 600/ha.

J. Legal Fees

A. Filling Fee B. Additional Fee for claims (for refund, damages, attorney's fees, etc.) 1. Not more than P 20,000 2. More than P 20,000 but less than P 80,000 3. P 80,000 or more but less than P 100,000 4. P 100,000 or more but less than P 150,000 5. For each P 1,000 in excess of P 150,000 C. Motion for reconsideration D. Petition for Review E. Prayer for Cease and Desist Order F. Pauper-litigants are exempt from payment of legal fees 1. Those whose gross income is not more than P 6,000 per month and residing within M.M. 2. Those whose gross income is not more than P 4,000 per month and residing outside M.M. 3. Those who do not own real property. G. Government agencies and its instrumentalities are exempted from paying legal fees.

P 1,200

P 144 P 480 P 720 P 1,200 P6 P500 P 2,400 P 1,000

H. Local government and government owned or controlled corporations with or without independent charters are not exempted paying legal fees.

K. UPLC Legal Research Fee Computation of Legal Research Fee for the University of the Philippines Law Center (UPLR) remains at One Percent (1%) of every fee charged but shall in No Case Be Lower than P 10.00.

L. Research/Service Fee (50% discount for students)

A. 1. Photocopy (Maps:Subd./Condo.Plans;presentation size) 2. Hard Copy from diskettes (License to Sell data) 3. Electronic File (License to Sell available data) 4. Electronic File (Land use Maps available) 5. Certified True Copy-Map (Land use Plan)

For Xerox

P 600/diskette; additional P 50 for rush job

P 120

B. Sale of Forms, Publications etc. 1. Proforma-Articles of Incorporation and By-Laws 2. Books and other HLURB Publications a. CLUP Guidelines: Volume I A Guide to CLUP Preparations P 480 P 600 P 540 P 240 For Xerox P 240 P 240 P 180 P 120 P 120 For Xerox

Volume II A Guide to Sectoral Studies in the CLUP Preparations Volume III GIS Cookbook Volume IV Planning Strategically Volume V Model Zoning Ordinance b. PD 957 c. BP 220 d. Amendments Rules for HOA Registration and Supervision e. Framework for Governance for HOA f. 2009 Rules for Procedures

HOMEOWNER ASSOCIATIONS

* Registration of HOA Examination/Registration Articles of Incorporation By-Laws * Books * Amendments Articles of Incorporation By-Laws * Dissolution of Homeowners Association * Certification of New Set of Officers P 600 P 600 P 610 P 420 P 780 P 780 P 240

* OTHER Certifications

P 180

Certified XEROX Copy of documents (report size) - document of five (5) pages or less - every additional page P 36 P 3.60

UPLC Legal Research Fee - 1% of every fee Charged but shall in No case be lower than P 10