Job Description Estimator

Overview:
This position is responsible for the preparation of tenders. Formal qualifications in Civil Engineering preferred with industry experience critical. At least 5 years estimating / site based experience, preferably in sub-divisions, road construction (RTA & council), bulk earthworks would be ideal. Demonstrated understanding of the use of First Principles Estimating is essential. Strong communication, (written and verbal), together with high level negotiation and analytical skills are fundamental. A sound working knowledge of Project Management principles as they apply to the field together with technical engineering is essential to the role. An eye for detail and accuracy with numbers are also primary. Proven ability to work under pressure, multi tasking, together with the capacity to plan and prioritise workloads in order to meet deadlines is fundamental so too is effective time management of work flow in order to meet tender deadlines. The capacity to delegate to achieve productivity and efficiency outcomes is essential. The ability to work without Management direction, use initiative and possess a positive attitude towards teamwork is critical. The capacity to train and coach other members of the department is an expected element of this post so too is the capacity to develop and format procedures and work flow systems which accurately reflect the departments operations. The ability to multi task, have flexibility to switch between tenders, work to deadlines and delegate work activities are also essential. Computer Literacy is essential, particularly with M/S Word and Excel. Previous demonstrated knowledge and experience using M/S Project or Suretrak, Benchmark database, Earthwork quantity takeoff software, Adobe software is preferred.

Reports to: Direct Reports: Critical Responsibilities:

Commercial Manager Nil 1. Tender Management 2. Contract & Tender Administration 3. People Management 4. Business Development 5. Systems Support

1.0

Tender Management Duties:

Consistently look to source tenders through various avenues open to the industry. When tenders arrive, assess the type of tender, client and closing date of tender to determine prioritisation of all tenders.

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Role Description Estimator

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Job Description Estimator

1.3 1.4 1.5 Review and assess tenders ensuring all tender documents are received and are correct. Review tender documents assessing scope, risks involved, tender complexity etc and provide feedback to the Commercial Manager. In- conjunction with Quantity Surveyor, conduct site inspections for tender understanding, analysis of conditions, assessment of risk and identification of activities that may or may not be shown in the tender documents. Delegate activities to the Quantity Surveyor. Calculate and prepare quantities in conjunction with the Quantity Surveyor. Source subcontractors & suppliers capable of complying with tender in coordination with Quantity Surveyor, Purchasing Officer and other Estimators and send out subbies packs. Compile letter of offer, tender schedules, program and other items required by the tender. Once tender is completed incorporate all relevant details, forward to Senior Managers for review and approval prior to submission. Liaise with client on an ongoing basis to determine progress of tender. Compile relevant tender information into Benchmark & estimate price. Make tender amendments where applicable utilising client feedback on submitted tender.

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2.0

Contract and Tender Administration Duties:

In-conjunction with Contracts Administrator review contract details relevant to the companys ability to deliver under the contract. Provide feedback to Senior Managers regarding commercial contract exposure on the proposed project. In-conjunction with Senior Management, participate at contract negations. Once tender has been successful co-ordinate and arrange for contract exchange. In conjunction with the Quantity Surveyor and co-estimator, prepare handover material of tender for the project team Co-ordinate and conduct Handover meeting with the project team, providing detailed briefing of the tender requirements. As necessary provide support and respond to tender queries made by project team personnel.

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Role Description Estimator

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Job Description Estimator

3.0 People Management Duties:
Coach / mentor in assisting direct reports to develop in their positions. Provide relevant information to direct reports enabling them to effectively carry out their functions. Delegate tasks to direct reports in line with skill, knowledge and ability. Identify skill gaps and training requirements for direct reports providing HR Coordinator with necessary details. As required, become involved in relevant personnel matters including recruitment, termination and counselling. Complete KPI assessment of direct reports within Company specified time frame. Ensure all reasonable steps are taken in order to achieve workplace harmony within the area.

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4.0
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Business Development
Maintain sound and cooperative working relationship with existing clients. Actively promote the organisation & services offered by the company within the industry. As required attend and participate at Industry functions Continually seek and identify new /alternative business opportunities or initiatives which may impact on the overall competitiveness, profitability and growth of the Business. Keep up to date and abreast of industry factors that may impact on the business. Participate in business development strategy initiatives. Liaise with personnel with a view to identifying / maximising revenue from forthcoming projects. Investigate and stay abreast of future projects Maintain and foster relationships with referral sources and other business contacts. Identify new and existing clients that can assist in the proactive promotion of the company providing feedback to Senior Management.

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5.0

Systems Support Duties

Ensure that instructions/procedures are prepared, entered into system. In-conjunction with Quantity Surveyor, prepare procedures and work instructions. Ensure that procedures and work instructions are consistent with changes.

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Role Description Estimator

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Job Description Estimator

5.4 5.5 In-conjunction with Quantity Surveyor & Commercial Manager, regularly review procedures / work instructions etc for currency, productivities and methodologies. Stay informed and up to date with any changes relating to Australian Standards/Regulations, Applicable legislations, Construction techniques and specifications (RTA, council or service authorities)

Authorities Keys to Office Computer Password Level 3 Civil and Level 1 Office Company Mobile Phone Company Vehicle Burton Contractors Pty Ltd is a Safety, Quality, Environmentally and Human Rights conscious Company and as a result it is the responsibility of every employee to fully understand and adhere to all of the Companys Policies and Procedures.

I have read and understood the outlined responsibilities and duties of my job. I undertake to carry out these responsibilities and duties or any other duties and responsibilities as requested to the best of my ability. Estimator: ........................................... Witness: ...............................................

Signed: ..................................................

Signed: ..............................................

Date: ..................................................

Date: ...............................................

Role Description Estimator

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Print Date: 6/07/2009