DEPARTMENT- EMS

HARDROCK FABRICATION PVT. LTD. PHASE VI, INDUSTRIAL AREA, JAMSHEDPUR. TITLE PROCEDURE FOR MANAGEMENT REVIEW MEETING
Doc No. Issue No. / Date Rev. No. / Date Page HF/EMS.PRO/11 01 /16.08.2010 00 / 09.08.2010 Page 1 of 2

PURPOSE

SCOPE : RESPONSIBILITY : Sr . 1

To establish procedure for conducting Management Review Meeting to ensure the continuing suitability, adequacy and effectiveness of the EMS Management System is satisfying the stated EMS Policy and objectives and also assessing opportunity for improvement and the need for changes to EMS Management System. All the elements of EMS Management system. Chairman & MRM member ACTIVITY Preparation of list of Member For Management Review Meeting Preparation of Annual Schedule and defining frequency & agenda OUTPUT List of Member for Management Review Meeting MRM agenda RESP. EMR

INPUT EMS Manual

Results of audits, Govt. Bodies Report, Environmental performance, Legal Compliance, Concerns from interested parties, Accidents and Status of Corrective and preventive action, Follow-up action from previous MRM, Changes that could affect the EMS management system, Recommendation for improvement, Analysis of actual & potential field failure and their impact on environment, process, product, facility planning or layout changes, new products or process addition, legal and other requirements changes, new rectifications, kaizen etc. Annual MRM schedule and MRM Preparation of Circular agenda for communicating data for MRM to the members of MRM. Circular for MRM Information to MRM members

EMR

Circular for MRM Acknowledge circular for MRM

EMR

EMR & MRM member

Prepared By Designation

EMR

Reviewed & Approved By Designation

Managing Director

DEPARTMENT- EMS
HARDROCK FABRICATION PVT. LTD. PHASE VI, INDUSTRIAL AREA, JAMSHEDPUR. TITLE PROCEDURE FOR MANAGEMENT REVIEW MEETING
Doc No. Issue No. / Date Rev. No. / Date Page HF/EMS.PRO/11 01 /16.08.2010 00 / 09.08.2010 Page 2 of 2

Sr . 5 6 7

INPUT Acknowledge circular for MRM Filled Input Summary Form Reviewed and verified Input Summary Form Finalized input summary form to be discussed in MRM. Commented Input Summary Form Inter Office Memo having Agenda of MRM MRM Minutes, Action plan (Wherever required) Acknowledged MRM minutes Follow-up Register for MRM

ACTIVITY Collection of Input summary form for MRM. (Min 3 days before the MRM) Review and verification of Input summary Form for adequacy and correctness. Discussion with Chairman for finalizing points to be discussed during MRM and obtaining his comments on input summary form. Communicating finalized point to MRM member and Chairmans comment on Input Summary Form Conducting MRM Distribution of MRM Minutes or Action plan to MRM members. Follow up for the action decided in MRM & recording the status. Communication on status of action decided and revising the target if required

OUTPUT Filled Input Summary Form Reviewed and verified Input Summary Form Finalised input summary form to be discussed in MRM. Commented Input Summary Form Inter Office Memo having Agenda of MRM MRM Minutes, Action plan (Wherever required) Acknowledged MRM minutes Follow-up Register for MRM Reviewed Follow-up Register for MRM

RESP. EMR EMR & Unit Head Managing Director

EMR & MRM members EMR & MRM members EMR & MRM members EMR EMR

9 10 11 12

Prepared By Designation

EMR

Reviewed & Approved By Designation

Managing Director