Professional Documents
Culture Documents
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Gate-crashing Appointment Buddies Buddies Buddies Buddies Sister Sister Sister Sister Name Contact Number Remarks
Name
Contact Number
Remarks
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MORNING ACTIVITIES (7:00am 2:00 pm) Time Event/ Cue Action By 7.00am Arrival of Gate-Crash Groom and Buddies Gang at Grooms Place By 7:00am Arrival of sisters at Sisters Brides Place By 7:00am Arrival of Make-up Artist Make Up Artist
Remarks
By 7:15am 7:30am
Apply makeup and hairdo for Bride Buddies to get car ribbons from Groom to tie onto cars Bestman to call Bridesmaid to confirm departure time and ETA. To reach Brides place by 8:30am [Include directions from Grooms place to Bridess place here]
By 8am By 8:15am
Bridesmaid Photographer Make Up Artist Bridess mum and dad Groom and Buddies Bestman Groom Car-door Opener Groom
Ensure arrival of Photographer Take photos Complete makeup for Bride Help Bride to put on veil Ensure arrival of gate-crash gang at Brides home no later than 8:30am Call Bridesmaid upon arrival Bring Ang Pao for Car-door Opener Open Bridal Car door and give Groom 2 oranges Groom to give Ang Pao to him. Pass oranges to Bestman to put in car.
8:30am
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Action Negotiate for entry Ensure entry into house and bedroom no later than 9:00am Lift Brides veil [Insert Directions from Brides place to Grooms place]
Remarks
1. Bestman, Groom, 2. 3.
Bride, Photographer Bridesmaid, AA, BB CC, DD, EE
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Grooms mother to have prepared tea ready by 10:30am FF to Prompt next set of relatives to get ready. DD and EE to serve tea and rinse cups
Action By
Action
Remarks
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12noon 1:00pm
1. Bestman, Groom,
Bride, Photographer 2. Bridesmaid, AA, BB 3. CC, DD, EE Bestman to call GG to let him know movement back to Bridess hse. Prepare tea cups and ensure catering have been set up. Bridess mum to prepare tea before arrival. GG to take note of order. Prompt next set of relatives to get ready DD and EE to serve and clean cups
1:00pm 2:30pm
Lunch Refreshments
Brides mum
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2:30pm
Depart to Hotel
Buddies and Sisters to check into Hotel for afternoon rest till solemnization/banquet preparation at 4pm [Insert Directions from Brides Place to Hotel here]
1. Bestman, Groom, 2. 3.
Bride Bridesmaid, AA, BB CC, DD, EE
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm) Time Event/ Cue Action By Action By 4:00pm Arrival of Key Bestman, Coordinator, Gather at Solemnization Venue (Reception area of Appointment Holders AV IC Hotel) Audio CDs handover Groom Banquet Manager/Soundman Groom passes to Banquet mgr/Soundman 1. Solemnization DVD - Background music - March-in music 2. Dinner DVD - Background music - Pre-wedding studio slideshow - 1st March-in video - 1st March-in music - 2nd March-in video - 2nd March-in music - Slideshow for Speech
Remarks
AV IC to have spare copies of the DVDs Songs to be preloaded into spare laptop the day before AV IC to brief hotels AV man and maintain responsibility for cueing him during dinner proceedings
Make-up
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Hotel staff
Pre-Dinner snack
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm) Time Event/ Cue Action By By 5pm Room preparation Banquet Manager
Action Ensure that dcor is done up for both reception area and ballroom. AV IC to supervise testing of all sound systems and microphones in reception area and ballroom Play Solemnization Background CD in reception area and Banquet Background CD in Banquet suite. Let the tracks loop.
Remarks
EE
EE (from the Ushers Team) to collect Complimentary Carpark coupons, Guestbook and Ang Pao Box from Banquet Manager
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1.
To pack items 1 and 2 in a bag and place Place 4 x working pens and ROM documents inside couples wedding suite after on Solemnization Table. Bridesmaid to check-in collect them and put it in the Bride and Grooms room after the ceremony
Action
Remarks
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5:00pm
XX, YY, EE, AA, BB, CC, XX to ensure that the following are ready on DD reception table: Banquet Mgr to ensure that there are:
Groom to pack items (1) and (6) into Bestmans car in the morning of AD Remaining items provided by M Hotel *CC, DD to help AA with Grooms Guest list if necessary
1. Signages 2. 3. 4. 5.
5:20pm 5:25pm Arrival of photographer Photographer Registration starts XX, YY, AA, BB CC, DD, EE (including plasma signages) Reception table and chairs for 6 pax Table/ pedestral for wedding album 3 x A3 Table layout easels 2 x Easel for Wedding frames
2. Guestbook and 3 x Pens (one as backup) 3. Complimentary parking coupons 4. Check signages (Plasma signages; and 5. 6.
signage board placed near lift on ground floor lobby) 2 x A3 Table layouts are placed on left and right of reception table; another placed outside banquet door Wedding Album on display near reception table
Reach hotel and start shooting photos of presolemnization Start registering guests for solemnization ceremony and banquet Give out complimentary parking coupons
Groom and Bride to remind close friends and immediate families to be seated by 5.45pm Guests may forget where they are supposed to sit for the banquet after the solemisation ceremony. Ushers to guide them to their seats.
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PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm) Time Event/ Cue Action By 5:25pm Arrival of Guests Usher team Guests to be seated Registration starts Usher team XX, YY, AA, BB CC, DD, EE
Action To usher guests to seats for solemnisation ceremony To ensure guests are seated by 5:45pm Start registering guests for solemnization ceremony and banquet Give out complimentary parking coupons
Remarks Groom and Bride to remind close friends and immediate families to be seated by 5.45pm Guests may forget where they are supposed to sit for the banquet after the solemisation ceremony. Ushers to guide them to their seats.
Arrival of Guests 5:45pm 5:45pm 5.50pm Guests to be seated Tidy up reception Desk Arrival of MC and Solemniser
Usher team Usher team XX, YY, AA, BB CC, DD, EE Groom Bestman
To usher guests to seats for solemnisation ceremony To ensure guests are seated by 5:45pm XX to safeguard Ang Pao boxes (till reception is open for receiving dinner guests at 6:45pm) To ensure arrival of Solemniser Check that ring cushion w/rings are placed on solemnization table Call Bridesmaid to ask Bride and her Dad to come down In front of stage on right side
6pm
Standby
Groom
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6pm
Families and friends, Ladies and Gentlement, thank you for making time this evening to witness the marriage of Groom and Bride. [Chinese Translation]
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm) Time Event/ Cue Action By 6pm In-Procession AV IC & Hotel Staff Groom
Action Play in Processional Song Groom to stand in front on right side and wait for Bride to arrive at his side Movement order of In-Procession
Remarks
Bride, in arms with her Bride and Dad to pace their steps with the music Dad rhythm until reaching Grooms side AV IC & Hotel Staff Brides Dad Groom and Bride Fade music to silence once Bride reaches Grooms side Brides dad to handover arm to Groom Couple to stand at centre in front of Solemniser
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6.05pm
Ladies and gentleman, please take your seats as the solemnization ceremony is about to begin. We will appreciate if you can switch your mobile phones to silent mode. [Chinese Translation]
AV IC & Hotel Staff Introduction and Address Solemniser to Couple Address to Brides dad Solemniser Brides Dad
To soften the volume of background music Parents, relatives, friends Who gives this woman to be married to this man? I do
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm) Time Event/ Cue Action By 6.05pm Charge to Couple Solemniser Groom & Bride Soleminiser Groom Soleminiser Bride
Action Groom and Bride, a relationship speak. Turn to face each other [Grooms Name], will you take this woman I do [Brides Name], will you take this man I do
Remarks
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6:15pm
Groom
Groom to hold Brides right hand with his right hand I [Grooms Name], take you, [Brides Name] to be my wedded wife... Bride to hold Grooms right hand with her right hand. I, Bride, take you, Groom, to be my wedded husband
Bride
Action
Remarks
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6:15pm
Solemniser Groom
What token do you offer? Rings. Groom unties rings from ring cushion and pass both to Solemniser
To come forward and take over bouquet from Bride Now in Gods sacred providence death. Take back rings from Solemniser To hold Brides left hand, and standby ring on ring finger. Whatever lies ahead, good or bad, we will face together. Distance may test us for a time, and time may tire us. But if we look to each other first, we will always see a friend. Bride, look to me for all the days to come; today I take my place as your husband. To hold Grooms left hand, and standby ring on ring finger Groom, I give you this ring. From this day forward I will love and comfort you, hold you close, prize you above all others, and remain true to you all the days of our lives. Turn to Solemniser You may now kiss the bride. Turn to face each other. Groom unveils and kisses Bride
Bride
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Time 6:25pm
Action By Solemniser
Remarks
Groom and Bride Bestman Grooms dad & Brides dad Solemniser 6:40pm Pronouncement (Husband Solemniser & Wife) Recession MC1 & MC2
3. Solemniser to sign
I now pronounce you both husband and wife.
6:40pm
Ladies and gentlemen, we have now come to the end of the solemnization ceremony. We will now like to invite you to join us for phototaking, before proceeding to the cocktail reception that have been set up behind. Can the immediate family members of Groom and Bride first come up here for the first photo? Group 2, 3, 4
[Chinese Translation]
Photo-taking in Solemnization Room if desired Continue serving of pre-dinner drinks at reception area (soft drinks only)
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PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm) Time Event/ Cue Action By 6:50pm Packup of Solemnization Bride and Bridesmaid Venue
Action Pack up Solemnization table items and place in Bride and Grooms room for safekeeping
Remarks Bride to bring doc up to room for safe keeping, Bridesmaid to assist Bride to send carbon copy of ROM documents to ROM and Solemniser on following Weekday
By 7:30pm
1st reminder for guests to MC1 & MC2 take their seats.
Ladies and Gentlemen, we would be grateful if you may take your seats as the dinner would be starting shortly. [Chinese Translation]
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DINNER @ XXX (7:45pm 10:40pm) Time Event/ Cue Pre-amble for 1st March- XX in
Action By
Action Manage seating plan and inform Groom and F&B Manager when 90% attendance is reached Dinner to start upon 90% attendance
Remarks 90% of each relative, friends/colleagues lists Latest time to start dinner : 8:15pm
Cue guests AND parents to take their seats Fetch Bride to come down
Come down with bouquet Make sure that hotel staff has prepared dry ice and *distribute red rose fanfare effects petals to guests along march-in route When couple is standing by the banquet door, call to inform MCs that couple is ready After receiving Bestmans call, to standby on stage for 1st march-in speech
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Fade off music and stop Pre-wedding shoot slideshow as MC prepares to speak Stand-by 1st Match-in music
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Action By
Action
Remarks
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7:45pm
Good evening ladies and gentlemen, my name is [MC1s Name], and my name is [MC2], and we'll be your MCs for tonight. [Chinese Translation] Tonight, the 8th of May, is a very special night for Groom, son of Mr & Mrs [Grooms Dads Name] and Bride, daughter of Mr & Mrs [Brides Dad Name]. [Chinese Translation] Their wedding is a testimonial of their love and commitment towards each other and signifies a new chapter in their lives. [Chinese Translation] I believe that this is an occasion many of us have been looking forward to and on behalf of the Bride and Groom, I would like to thank you for spending your evening with us. [Chinese Translation] Tonight, we are going to share with you a little story. It is the year 19XX... [Chinese Translation]
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Event/ Cue
Action Play 1st March-in video Ladies and gentlemen, please rise and put your hands together as we now present to you the Groom and the Bride Mr and Mrs Lee! [Chinese Translation]
Remarks
AV IC
Once March-In Video Finishes Play 1st March-in Song. Start soft and to full volume when mandarin translation is done. Open doors upon end of speech. Ensure dry-ice and fanfare effects executed once door opens. Bride & Groom march-in till stage upon 18sec Groom. To soften music as couple approaches the stage Fade music to silent by the time couple is on stage and MC speaks Now let us invite the newly-wed to cut the Wedding Cake & wedding cake. knife in place [Chinese Translation]
Cut cake
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(wait for couple to be seated) Thank you. Ladies and Gentlemen, dinner will be served shortly. Please enjoy the rest of the evening and Bon apetit [Chinese Translation]
DINNER @ XXX (7:45pm 10:40pm) Time Event/ Cue 8:10pm 1st Dish (Cold Combination) H+10min
Action By AV IC
Action Ensure that hotel staff start playing opening dish song
Remarks
Start playing dinner background music after 1st dish presentation is over
XX
XX and team to clear reception table XX to take Ang Pao boxes to couples room and LOCK in SAFE
*To prepare two plastic bags and place in hotel room safe.
EE/CC to keep remaining carpark coupons in pocket *Transfer ang pows for distribution whenever necessary into 2 separate plastic bags and put into safe and lock. To remind that dishes served on time Slip up to hotel room to change attire To remind that dishes served on time
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8:50pm H+50min
Prepare Morning Events DVD To check with - Bridesmaid that couple are on the way down - MC if they are ready to announce playing of video - AV IC is ready to play video Fade off dinner music
AV IC
DINNER @ XXX (7:45pm 10:40pm) Time Event/ Cue Action By 8:50pm Pre-amble for 2nd March- MC1 & MC2 in H+50min
Action Hi everyone! We hope the food is fine and that you have enjoyed yourself so far. On behalf of the couple, we would like to show our sincere appreciation to all of you for your precious time in attending the dinner reception tonight. Of course, not forgetting all of your wonderful gifts & red packets. [Chinese Translation]
Remarks
Before we go further, let us now sit back, relax and see how Groom and his buddies were welcomed this morning, when he tried to fetch his bride and open this new chapter of their lives.
[Chinese Translation]
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AV IC
Play 2nd march-in video Morning Events Video Hotel Staff to dim lights
Hotel Staff
Copies of speeches should be placed on podium, best man and in Grooms own jacket To open doors
DINNER @ XXX (7:45pm 10:40pm) Time Event/ Cue 9:05pm 2nd March-in H+1:05hr
Action By AV IC
Remarks
Ladies and gentlemen, please remain in your seat, as we welcome our stars of the night to join us again! [Chinese Translation] (Upon start of song and before the 9sec Groom of song) Open doors. March in till stage Fade music to silence as couple reaches stage
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9:10pm H+1:10hr
(Once couple have ascended the stage) The couple would never have come this far without the support of their family and friends. Thus tonight, the couple would like to take this opportunity to give their thanks to these special individuals. [Chinese Translation]
9:20pm H+1:20hr
Groom and Bride Announcement of MC1 & MC2 Champagne Fountain and Cross Arm Toast
Give Thank You speech Let us invite the couple for the Champagne Fountain ceremony and Cross-Arm toast. [Chinese Translation]
Remarks
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H+1:20hr
Champagne Fountain MC1 & MC2 Ceremony and Cross Arm Toast
Thank you! As they always say, a Chinese Wedding Dinner is never complete without the traditional Yum Seng. Therefore, without any much further delay, shall we invite the immediate family members together with their Yum Seng supporters to the stage here for the traditional toast? [Chinese Translation] Thank you and enjoy the rest of the evening. [Chinese Translation]
Buddies to help coordinate standing arrangements Buddies and Jie-meis to be present on stage too
Go on stage and do Yum Seng Toast Thank you everyone and do have a seat. We hope you will enjoy the rest of the dinner while the couple visits your table for group photo-taking. [Chinese Translation]
Food Coordinator Food Coordinator Advance Party: EE, FF, Bestman Photographer Food Coordinator
To remind that dishes served on time once champagne ceremony finishes To remind that dishes served on time To take in sequence according to Table Number, consecutively from No. 01-XX To remind that dishes served on time Each table can take max 2 min only
5th Dish (Pipa Duck) H+ 1:40hr Table-to-Table Phototaking while dinner Photo taking should continues end by 10:24pm 9:50pm Serve 6th Dish (Poached Live Prawns) H+ 1:50hr
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Event/ Cue Action By Serve 7th Dish Food Coordinator (Steamed Fragrant Rice in Lotus Leaf)
Remarks
10:10pm H+ 2:10hr
Food Coordinator
FAREWELL
Final Family Group Photo All immediate family members Photographer Grooms Parents
To bring back home all bridal and evening gowns, and Ang Pows
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