Welcome to the Period Close Advisor: E-Business Suite (EBS) [

Period Close is a critical process that can cause confusion regarding data dependencies betw that need to be performed. This advisor gives you one place to find best practices and trouble period end issues.

How should this advisor be used?

The subledger application tabs are listed in the recommended order of closing based on the d diagram. For example, Oracle Cash Management needs to be closed before you close Oracle in Cash Management will create miscellaneous receipts in Oracle Receivables. Oracle Payable Purchasing to account for purchasing accruals at period end. You also need to close Oracle Pa Inventory and Oracle Assets. Lastly, you close all of your subledgers before you close Genera If you do not use a product listed, skip that tab and go on to the next. For example, if you do and move on to the procedures for the next one listed, Oracle Projects.

For further questions, please feel free to visit the My Oracle Support E-Business Suite Community and interested in. The My Oracle Support E-Business Suite Community is located here. Thank you! The E-Business Suite Product Support Team

CHANGE HISTORY TABLE:

Version # ACTION

(what was changed from the actual MOS note Doc ID

PERFORMED BY

1.1 Additional Information

Veena Rao

1.2 Color Coding of Tabs 1.3 dropdown List for Results

Veena Rao Veena Rao

1.4 Results Column Display

Veena Rao

ed from the actual MOS note Doc ID 335.1)

DATE

COMMENTS Added more details to "Create Accounting" phase, for "CM & Treasury", Payables and "Inv & Costing" 1. Made the Status column as DropDown. 2. The tab names change (background) color when all the action items are marked as "Completed". Fixed the dropdown list issue The Results column color gets set as per the value chosen

27th Sep'13

11th Oct'13 11th Oct'13

15th Oct'13

New( Not Started)

Started (In Progress)

Completed Completed with Warning

Completed with Error

Check Details

Product

Period Close Phase

Description

Generic

1: Evaluate and Prepare

Check For Recommended Patches for all Installed Products

Check Details

KM Note

1400757.1

Action Item

Check ID

Navigation: 1. Login to 'My Oracle Support' (MOS) 2. Click on the 'Patches & Updates' tab 3. In the Patching Quick Links box on the left, click 'Recommended R12 Patches' under the Oracle E-Business Suite heading 4. In the Maintenance Release LOV, select your version 5. Under Product or Family, select your product area 6. Select your Platform, then click 'Go' Repeat the above steps for all the products installed. Attention: Critical Patches will be marked with and exclamation mark '!' and Recommended Patches will be marked with a 'check' 1

Additional Check Details Action Type (Concurr ent Program/ Manual Process/ Standard Oracle/ ) Custom process Action Item Details

Prerequisite Severity

Action Item KM Note

Manual Process

Oracle

Execution Plan

Expected Start Time

Expected Completion Time

Operatin Responsi g Unit bility User

How to Check for Action Completi on

Execution Results: July-2013

Actual Expected Start Outcome Time

Actual Completi Executed on Time By Result

Notes

Check Details

Product OM

Period Close Phase 1: Evaluate and Prepare

OM OM OM OM OM OM Shipping Shipping Shipping

1: Evaluate and Prepare 1: Evaluate and Prepare 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions

OM

4: Reconcile

OM

4: Reconcile

OM

4: Reconcile

OM

4: Reconcile

) OM

4: Reconcile 5: Close Period

OM

5: Close Period

OM

5: Close Period

OM OM OM

5: Close Period 5: Close Period 5: Close Period

OM

5: Close Period

OM

5: Close Period

OM

5: Close Period

OM OM

5: Close Period 5: Close Period

OM

5: Close Period

OM

5: Close Period

OM

5: Close Period

OM

5: Close Period

OM

5: Close Period

OM

5: Close Period

OM

5: Close Period

OM OM

5: Close Period 5: Close Period

OM

5: Close Period

OM

5: Close Period

OM

5: Close Period

Check Details

Description Check if all the Data Fix Patches and Scripts are applied for OM Check if all the Data Fix Patches and Scripts are applied for OM Check if all the Data Fix Patches and Scripts are applied for OM Confirm shipments and optionally, the creation of install base entries for shipments Run the Generate Pre-billing Acceptance Program for Prebilling, Implicit Acceptance Confirm OM & Shipping transaction for the period Confirm that invoice interface (OM-> AR interface) has been completed View Unprocessed Shipping Transactions that prevent the period close View Pending Transactions Resolve Unprocessed Shipping Transactions

KM Note 398822.1

398822.1 398822.1

863454.1 1083807.1

1331647.1 1069492.1 262979.1

Reconcile to Oracle Inventory

Reconcile to Oracle Inventory

Reconcile to Oracle Inventory

Reconcile to Oracle Receivables (Optional)

Reconcile to Oracle Receivables (Optional) Close Order Lines

398822.1

Ensure all Interfaces are Completed for the Period (Optional)

Ensure all Interfaces are Completed for the Period (Optional) Ensure all Interfaces are Completed for the Period (Optional) Ensure all Interfaces are Completed for the Period (Optional) Respond to workflow approval notifications

458665.1

Transfer Invoices to Oracle Receivables

Review Held Orders

Review Held Orders

Review Held Orders Review Customer Acceptances (Optional)

863454.1

Review Discounts

Review Discounts

Review Backorders

Review Backorders

Review and Correct Order Exceptions

Review and Correct Order Exceptions

Review and Correct Order Exceptions

Create Service Contracts (Optional) Purge Closed Workflows (Optional) 878032.1 ; 751026.1

Run Standard Period End Reports

Run Standard Period End Reports

Run Standard Period End Reports

863454.1

Additional

Action Item Collect information related to data integrity in OM and Shipping products

Check ID Pre-requisite 1

Severity

Check for Patch 5248424 Check for Patch 3170660

1 1 1 2

Click on section 'Oracle Shipping Delivery Based' for details and diagnostics

3 4 5 6 7

Backorder Detail Report

Review Backorders

Returns by Reason Report

Commercial Invoice Report

Order/Invoice Detail Report

5 1

Use the Order Import to update Oracle Order Management from your external systems. 2 Alternatively, if you are using the Order Management public API to create orders, ensure that the processes calling the public API have completed. Use the Order Import Correction window to examine the orders and optionally correct data if it fails the import process. Use the Error Message window to determine if your data failed to import.

3 3 4

Invoice Interface in workflow on header or lines

Orders on Credit Check Hold Report

Hold Source Activity Report

Outstanding Holds Report

6 7

Order Discount Detail Report

Order Discount Summary Report

Backorder Detail Report

Backorder Summary Report

Unbooked Orders Report

10

Retry Activities in Error

10

Sales Order Workflow Status Report (Optional) Run the Service Contracts Order Processing Concurrent request to create service contracts for extended warranties.

10

11 12

Cancelled Orders Report

13

Salesperson Order Summary Report

13

Customer Acceptance Report

13

Additional Check Details Action Type (Concurrent Program/ Manual Process/)

Exec

Action Item KM Note

Standard Oracle/ Custom process Action Item Details Oracle BDE_OMSuiteDataChk.s ql Check for Patches 5248424, 5601973, 5885900, 5358811 Check for Patch 3170660

Expected Expected Start Completi Time on Time

353991.1 Execute script Check for Patch 376040.1 Applied Check for Patch 277332.1 Applied

Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle

Order Management > Shipping > Reports > Backorder Detail Report Oracle

Order Management > Shipping > Reports > Backorder Summary Report Oracle Order Management > Reports > Returns by Reason Report

Oracle

Order Management > Shipping > Reports >Commercial Invoice Order Management > Reports > Order/Invoice Detail Report

Oracle

Oracle Oracle

Oracle

Oracle

Oracle Oracle Oracle

Workflow Background process will process orders/lines through Invoice Interface automatically

Oracle

Order Management > Reports > Orders on Credit Check Hold Report Oracle

Order Management > Reports > Hold Source Activity Report Order Management > Reports > Outstanding Holds Report

Oracle

Oracle Oracle

Order Management > Reports > Order Discount Detail Report Oracle Order Management > Reports > Order Discount Summary Report Oracle Order Management > Shipping > Reports > Backorder Detail Report Oracle

Order Management > Shipping > Reports > Backorder Summary Report Oracle Order Management > Shipping > Reports > Unbooked Orders Report Oracle

Navigate: Order Management > Reports, Requests > Requests > Single Request > Retry Activities in Error > To progress headers and lines in error, run for Item Types: OM Order Header & OM Order Line. Oracle

Run this to locate orders that are not progressing through associated workflows as expected. Oracle

Oracle Oracle Order Management > Reports > Cancelled Orders Report Oracle

Order Management > Reports >Salesperson Order Summary Report

Oracle

Generate Prebilling Acceptance Program for Prebilling, Implicit Acceptance Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Operatin Responsi g Unit bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes

Check Details

Product CM

Period Close Phase 1: Evaluate and Prepare

CM

1: Evaluate and Prepare

CM CM Treasury CM CM CM CM CM CM CM CM CM CM CM CM Treasury Treasury Treasury Treasury Treasury CM

1: Evaluate and Prepare 1: Evaluate and Prepare 1: 2: 2: 2: 2: 2: 2: 2: 2: 2: 2: 2: 2: 2: 2: 2: 2: 2: 3: Evaluate and Prepare Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Create Accounting

CM

3: Create Accounting

CM CM CM CM

4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile

Check Details

Description Check for Recommended Patches

Check for Recommended Patches

Check for Recommended Patches Check for Recommended Patches Check for Recommended Patches Complete Daily Cash Management Activities Load Bank Statements Generate Sweep Transactions Create Bank Statement Cashflows Reconcile Bank Statements Create Miscellaneous Transactions Complete Bank Transfers Review and Resolve Auto-Reconciliation Execution Report Run Bank Statement Detail Report Run Transactions Available for Reconciliation Report Resolve Un-reconciled Statement Lines Post to General Ledger Complete Daily Trading Activities Perform Revaluation Generate Accruals and Amortization Generate Journals Transfer Journals to General Ledger Run Create Accounting

Run the Transfer Journal Entries to GL process

Run the GL Reconciliation report Run the Account Analysis Report for the General Ledger Cash Account Review the Account Analysis Report Correct any Invalid Entries to the General Ledger Cash Account (Optional)

Action Item R12: Cash Management Consolidated Patch Collection September 2011 Latest R12.0.6, R12.1.1 Reconciliation, AutoReconciliation Of Payments, Duplicate Payment Clearing And Available New Archive, Purge and Restore Bank Statement Concurrent Programs (This patch is available through the cash management CPC) EBS: R12.1 Oracle Financials Recommended Patches Document: Release 12 Patches for Oracle Treasury

KM Note 1367845.1

Check ID 1

1313007.1

1335039.1 954704.1 1348694.1

1 1 1 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 1

1330739.1

733149.1

1 2 3 4

Additional Check Details

Pre-requisite

Action Action Type Item KM (Concurrent Program/ Severity Note Manual Process/) 1 Check for patch application

Check for patch application

1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2

Check for patch application Check for patch application Check for patch application

2 878891.1

To ensure that this report is accurate, you must first perform these tasks: a) Reconcile all statements in Cash Management b) Transfer journal entry transactions from Oracle Payables and Oracle Receivables to your General Ledger. c) Post journals in General Ledger, if transfer from subledgers was not in FINAL POST mode. 1 2 2 2

ils

Execution Plan

Standard Oracle/ Custom process Oracle

Action Item Details

Expected Expected Start Completi Operatin Time on Time g Unit

Oracle

Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle

There are two options: a) Every time you submit Create Accounting, choose to transfer the accounting created by selecting Yes for Transfer to GL parameter. OR b) Submit Transfer Journal Entries to GL concurrent request. Oracle

Oracle Oracle Oracle Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Responsi bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes

Check Details

Product AP AP

Period Close Phase 1: Evaluate and Prepare 1: Evaluate and Prepare

AP

1: Evaluate and Prepare

AP AP

1: Evaluate and Prepare 1: Evaluate and Prepare

AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP

1: 2: 2: 2: 2: 2: 2:

Evaluate and Prepare Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions

2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions 3: Create Accounting 3: Create Accounting 3: Create Accounting

AP AP AP AP

3: Create Accounting 3: Create Accounting 3: Create Accounting 3: Create Accounting

AP AP AP

4: Reconcile 4: Reconcile 5: Close Period

AP AP AP

5: Close Period 5: Close Period 5: Close Period

AP

5: Close Period

Check Details

Description Apply Recommended Patches Apply Recommended Patches

Ensure Data Consistency

Ensure Data Consistency Ensure Data Consistency

Ensure Data Consistency Complete Invoices and Credits Complete Invoice Import Import from external system or Internet Expenses Run Invoice Validation Review the Invoice on Hold Report Complete Payments Run a Payment Process Request at the month end (Optional) Confirm all Payment Instructions Reconcile Payments to Bank Statement Activity for the Period Run the Payments Register (Optional) Submit the Update Matured Bills Payables Status Process Run Create Accounting Review the Transfer Journal Entries to GL Run and Review the Unaccounted Transactions Report

Transfer All accounted Invoices and Payments to the General Ledger Review the Transfer Journal Entries to GL Report generated from step 4 Run the Posted Invoices Register Run the Posted Payments Register

Run the Accounts Payable Trial Balance Run the Accounts Payable Trial Balance Close the Current Oracle Payables Period

Submit the Unaccounted Transactions Sweep Program Accrue Uninvoiced Receipts Run Mass Additions Transfer to Oracle Assets

Open the Next Oracle Payables Period

Action Item EBS: R12.1 Oracle Financials Recommended Patches R12 Troubleshooting Period Close in Payables R12: Experience Smoother Accounting and Period Close By Proactively Eliminating Data Integrity Issues (COLLAB12) R12: Master GDF Diagnostic to Validate Data Related to Invoices, Payments, Accounting and Suppliers [VIDEO] How to Register the Master GDF Diagnostic as a Concurrent Program What is a Generic Datafix Patch (GDF) and what GDFs are available for Payables?

KM Note 954704.1 437422.1

Check ID 1 1

1446628.1

1360390.1 1361255.1

2 2

874903.1

2 1 2 3 4 5 6 7 8 9 10 11

1330739.1 1330739.1 1330739.1

1 2 3

878891.1 459002.1, 1349298.1 735520.1

4 5 6 7

Run the Payables Posted Invoice Register for this month Run the Payables Posted Payment Register for this month

553484.1

1 1

437422.1; 1489381.1

560378.1 1350498.1 567690.1 Open the next accounting period by using the Control Payables Periods window to set the Period Status to Open.

3 4 5

Additional Check Details

Pre-requisite

Action Action Type Item KM (Concurrent Program/ Severity Note Manual Process/) 1 1

1 1

1 2 2 2 2 2 2 2 2 2 2 2 2

Keep the Last Months Accounts Payable Trial Balance handy as you would need this for Trial balance.

1 1 2

Before running the sweep program, you will need to open the next accounting period

2 2 2

ils

Execution Plan

Standard Oracle/ Custom process Oracle Oracle

Action Item Details

Expected Expected Start Completi Operatin Time on Time g Unit

Oracle

Oracle Oracle

Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle

Oracle Oracle Oracle Oracle

Oracle Oracle Oracle

Oracle Oracle Oracle

Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Responsi bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes

Check Details

Product AR AR AR AR AR AR AR AR AR AR AR AR

Period Close Phase 1: Evaluate and Prepare 1: Evaluate and Prepare 1: Evaluate and Prepare 1: Evaluate and Prepare 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: 2: 3: 3: Process Transactions Process Transactions Create Accounting Create Accounting

AR

4: Reconcile

AR

4: Reconcile

AR

4: Reconcile

AR

4: Reconcile

AR AR

4: Reconcile 4: Reconcile

AR

4: Reconcile

AR

4: Reconcile

AR

4: Reconcile

AR

4: Reconcile

AR AR AR

4: Reconcile 4: Reconcile 4: Reconcile

AR

4: Reconcile

AR

4: Reconcile

AR AR

5: Close Period 5: Close Period

AR AR AR

5: Close Period 5: Close Period 5: Close Period

AR AR

5: Close Period 5: Close Period

Check Details

Description Apply Recommended Patches Apply Recommended Patches Ensure Data Consistency Ensure Data Consistency Complete Invoicing, Credits and Adjustments Complete Receipts and Reversals Complete Invoice and Customer Import Complete Lock Box Processing Run the revenue recognition program (Optional; required if OM & Shipping is used) Print Invoices Run Create Accounting Review the Transfer Journal Entries to GL

Reconcile Transaction Activity for the Period

Reconcile Transaction Activity for the Period

Reconcile Transaction Activity for the Period

Reconcile Transaction Activity for the Period

Reconcile Outstanding Customer Balances Reconcile Outstanding Customer Balances

Reconcile Outstanding Customer Balances

Reconcile Outstanding Customer Balances

Reconcile Outstanding Customer Balances

Reconcile Outstanding Customer Balances

Reconcile Outstanding Customer Balances Reconcile Receipts Reconcile Receipts

Reconcile Receipts to Bank Statement Activity for the Period

Reconcile Posted Journal Entries

Close the Current Oracle Receivables Period Review the Subledger Period Close Exceptions Report

Third Party Balances Report Review the Unposted Items Report Review Account Analysis Report

Open the Next Oracle Receivables Period Run Reports for Tax Reporting Purposes (Optional)

Action Item

KM Note Check ID 954704.1 1 1433375.1 1 1534178.1 2 749679.1 2 1458368.2 1 1476669.2 2 1233033.1 3 1459020.1 4 1121944.1 1054244.1 562823.1 734495.1 5 6 1 2

1177045.1; 734495.1

2 2

2 737453.1 3 3

1233033.1 793598.1 951527.1; 1326337.1; 1150295.1 793257.1 Open the next period in Oracle Receivables using the Open/Close Accounting Periods window.

1 2

3 4 5

1069057.1

6 7

Additional Check Details

Pre-requisite

Action Action Type Item KM (Concurrent Program/ Severity Note Manual Process/)

ils

Execution Plan

Standard Oracle/ Custom process Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle

Action Item Details

Expected Expected Start Completi Operatin Time on Time g Unit

Oracle

Run the Transaction Register for the same accounting period date range Run the Sales Journal by Customer Report and the Sales Journal by GL Account Report for the same accounting period date range Run the Journal Entries Report for the same accounting period date range Run the AR to GL Reconciliation Report for the same accounting period date range Run Beginning Balance - Aging reports Run Transactions Transaction Register

Oracle

Oracle

Oracle

Oracle Oracle

Oracle

Run Adjustments Adjustment Register Run ExceptionsInvoice Exceptions Report Run Applied Receipts Applied Receipts Register (Identify payments received from customers)

Oracle

Oracle

Oracle

Run Unapplied Receipts - Unapplied and Unresolved Receipts Register (identify payments received from customers) Run Ending Balance Aging report (as of the last day of the accounting period) Run Receipts Journal Report Run Receipt Register

Oracle Oracle Oracle

Oracle

Re0run the Create Accounting process for any miscellaneous accounting entries generated from the bank reconciliation, for transfer to the General Ledger

Oracle

Reconcile the Journal Import by manually reviewing the transactions in the Subledger Accounting Program Report, and comparing them with the Journal Entries Report output. Close the current period in Oracle Receivables using the Open/Close Accounting Periods window.

Oracle Oracle

Oracle Oracle Oracle

Oracle Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Responsi bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes

Check Details

Product PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO

Period Close Phase 1: Evaluate and Prepare 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions 2: 2: 3: 3: Process Transactions Process Transactions Create Accounting Create Accounting

3: Create Accounting 3: Create Accounting 3: Create Accounting 3: Create Accounting 3: Create Accounting 3: Create Accounting

PO

4: Reconcile

PO

4: Reconcile

PO

4: Reconcile

PO

4: Reconcile

PO

4: Reconcile

PO PO PO

4: Reconcile 4: Reconcile 5: Close Period

Check Details

Description Apply Recommended Patches Complete All Transactions for Oracle Purchasing Review the Current and Future Commitments (Optional) Review the Outstanding and Overdue Purchase Orders (Optional) Follow Up Receipts - Check With Suppliers Identify and Review Uninvoiced Receipts (Period-End Accruals) Follow Up on Outstanding Invoices Complete the Oracle Payables Period-End Process Run the Receipt Accruals - Period End Process Post Accrual and Encumbrance Reversal journal entry batches in your General Ledger Run Create Accounting Receiving to create accounting in SLA Transfer to General Ledger from SLA Post Accrual and Encumbrance Reversal journal entry batches in your General Ledger Perform Year End Encumbrance Processing (Optional) Perform Year End Encumbrance Processing (Optional)

Identify the period-end balances of the following accounts in the General Ledger a) Purchase Price Variance b) Invoice Price Variance Account c) AP Accrual Account d) Inventory Account

Analyze the balance of the AP accrual accounts

Run the Accrual Reconciliation Load program

Run the Summary Accrual Reconciliation report

Run the AP and PO Accrual Reconciliation Report

Run the Miscellaneous Accrual Reconciliation Report Open the Next Oracle Purchasing Period Close the Purchasing Period

Action Item Recommended Patches for Purchase Order and Requisition Processing.

KM Note 1358356.1

Check ID 1 1 2 3 4 5 6 1 2 3 4 5 6 7 7

Identify Outstanding Encumbrances Perform Mass Cancel in Oracle Purchasing (Optional)

Reconcile the balance of the Purchase Price Variance account using the Purchase Price Variance Report. Manually remove the Invoice Price Variance amount from the AP Accrual Account using your General Ledger. Identify the Invoice Price Variances amount and Accrued Receipts amount in the AP Accrual Account. Run the Invoice Price Variance Report for the current period. Identify the invoice price variance for all purchase orders charged to the Inventory AP Accrual Account and compare it with the balance of the Invoice Price Variance account in the General Ledger. Analyze the balance of the AP accrual accounts, distinguish accrued receipts from invoice price variances, and identify errors. Run this program to populate the accrual reconciliation table with all the necessary transaction data for you to perform the reconciliation process Run this report to identify any differences between your Oracle Purchasing (PO) receipts and Oracle Payables (AP) invoices. Run this report to get a transactional breakdown of each accrual account with a net balance greater than zero in a summarized or full transaction details version. Run this report to show all the miscellaneous AP (not matched to PO or PO receipts) and 558421.1; Oracle Inventory transactions hitting accrual 1117353.1 ; accounts. 1107953.1 Open the next purchasing period in the Control Purchasing Periods window. 873399.1

6 7 1

Additional Check Details

Pre-requisite

Action Action Type Item KM (Concurrent Program/ Severity Note Manual Process/)

ils

Execution Plan

Standard Oracle/ Custom process Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle

Action Item Details

Expected Expected Start Completi Operatin Time on Time g Unit

Oracle

Oracle

Oracle

Oracle

Oracle

Oracle Oracle Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Responsi bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes

Check Details

Product INV and Costing INV and Costing INV and Costing Costing

Period Close Phase 2: Process Transactions 2: Process Transactions 2: Process Transactions 3: Create Accounting

Costing Costing

3: Create Accounting 3: Create Accounting

Inv

4: Reconcile

Inv

4: Reconcile

Inv Inv Inv

4: Reconcile 4: Reconcile 4: Reconcile

Inv

4: Reconcile

Inv Inv

5: Close Period 5: Close Period

Inv

5: Close Period

Check Details

Description Process Inventory & Cost Transactions Check Inventory and Work in Process Transaction Interfaces Check and fix Pending Transactions Run the Create Accounting-Cost Management Program Generate accounting entries between Deferred COGS account and COGS account in INV-CST Generate accounting entries between Deferred COGS account and COGS account in INV-CST

Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL

Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL

Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL

Validate the Work in Process Inventory

Open the Next Inventory Period Ensure Oracle Payables and Oracle Purchasing Periods are closed first

Close the Current Inventory Period

Action Item

KM Note Check ID 1 2 3 1

1 2

Period Close Reconciliation Report

Period Close Value Summary Report

Material Account Distribution Summary Report Inventory Value Report Material Account Distribution Detail Report

1 1 1

WIP Account Distribution Report

Open the next inventory period using the Inventory Accounting Periods window. You can also open / close many logistics organizations by batch program: OPSR and CPSR open period status report, Close Period Status Report. Complete all steps required to close Oracle Payables and Oracle Purchasing Prior to closing the inventory period, click on the pending button to display any remaining pending transactions and make the appropriate resolutions.

1 2

Additional Check Details

Pre-requisite

Action Action Type Item KM (Concurrent Program/ Severity Note Manual Process/) 1 1 1 Manual Manual Manual Concurrent

Order Management is used Order Management is used

2 2 295182.1 ; 1485361. 1

Concurrent Concurrent

1 1

ils

Execution Plan

Standard Oracle/ Custom process Oracle Oracle Oracle Oracle

Action Item Details

Expected Expected Start Completi Operatin Time on Time g Unit

Oracle Oracle

Collect Revenue Recognition information Generate COGS Recognition event Run this eport to create summarized transaction records. Run this report to see summary balances for subinventories.

Oracle

Oracle

Oracle Oracle Oracle

Run this report to verify inventory account activity against inventory valuation increases or decreases for the accounting period and to reconcile an account across several periods.

Oracle

Run this report for a detailed account information for work in process cost transactions, including resource, overhead and outside processing charges, cost updates, and period close and job close variances.

Oracle Oracle Close the inventory period using the Inventory Accounting Periods window

Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Responsi bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes

Check Details

Product PA PA PA PA PA PA PA PA PA PA PA PA PA PA PA

Period Close Phase 1: Evaluate and Prepare 1: Evaluate and Prepare 2: Process Transactions 2: Process Transactions 2: 2: 2: 2: 2: 2: 2: 2: 2: 3: 3: Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Process Transactions Create Accounting Create Accounting

PA

3: Create Accounting

PA

3: Create Accounting

PA

3: Create Accounting

PA PA PA PA PA

3: Create Accounting 3: Create Accounting 4: Reconcile 4: Reconcile 4: Reconcile

PA PA PA PA PA PA PA PA PA PA PA PA PA PA PA PA PA PA PA PA

4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 5: Close Period 5: Close Period 5: Close Period 5: Close Period 5: Close Period 5: Close Period 5: Close Period 5: Close Period 5: Close Period

PA

5: Close Period

PA

5: Close Period

PA

5: Close Period

PA

5: Close Period

PA

5: Close Period

Check Details

Description Ensure Data Consistency Ensure Data Consistency Complete all Maintenance Activities Run Maintenance Processes Complete Processing of Timecards for the Projects Period Being Closed Interface Supplier Invoices from Oracle Payables Interface Expense Reports from Oracle Payables Interface Project Related Inventory Transactions Run the Cost Distribution Processes Generate Draft Revenue for All Projects Review and Release Revenue for All Projects Generate Draft Invoices and Inter-Company Invoices Transfer Invoices to Oracle Receivables Run the Generate Accounting Events Processes Run Create Accounting to Process Accounting Events

Generate and Interface Asset Lines

Generate and Interface Asset Lines

Generate and Interface Asset Lines

Generate and Interface Asset Lines Generate and Interface Asset Lines Run Final Project Costing and Revenue Management Reports Run Final Project Costing and Revenue Management Reports Run Final Project Costing and Revenue Management Reports

Run Final Project Costing and Revenue Management Reports Run Final Project Costing and Revenue Management Reports Run Final Project Costing and Revenue Management Reports Run Final Project Costing and Revenue Management Reports Reconcile Cost Distribution Lines with General Ledger (Optional) Reconcile Cost Distribution Lines with General Ledger (Optional) Reconcile Cost Distribution Lines with General Ledger (Optional) Reconcile Cost Distribution Lines with General Ledger (Optional) Reconcile Cost Distribution Lines with General Ledger (Optional) Reconcile Cost Distribution Lines with General Ledger (Optional) Reconcile Cost Distribution Lines with General Ledger (Optional) Run Period Close Exceptions Reports Run Period Close Exceptions Reports Run Period Close Exceptions Reports Run Period Close Exceptions Reports Run Period Close Exceptions Reports Sweep Transaction Accounting Events (Optional) Change the Current Oracle Projects Period Status from Open to Pending Close Open the Next Oracle Projects Period Change the Current Oracle Projects Period Status from Pending Close to Closed

Advance the PA Reporting Period (Optional)

Update Project Summary Amounts

Update Project Performance Data

Restore Access to User Maintenance Activities

Permanently Close the Oracle Projects Period (Optional)

Action Item Generic Data Fix for Project Costing Customers (11i & R12) Generic Data Fix for Accounting and 11i to R12 Upgrade Issues

KM Note Check ID 1363661 1367271 1 1 1 2 3 4 5 6 7 8 9 10 11 1 2

Run PRC: Generate Asset Lines to generate the asset lines for your projects Run PRC: Interface Assets to Oracle Assets to transfer the asset lines to the Mass Additions interface table In Oracle Assets, navigate to Prepare Mass Additions screen to verify, edit, or correct the assets Run the Post Mass Additions process in Assets to perform the actual import of the asset lines Run PRC: Tieback Asset Lines from Oracle Assets to complete the transfer Run MGT: Revenue, Cost Budgets by Resources (Project Level) Run MGT: Task - Revenue, Cost, Budgets by Resources Run MGT: Revenue, Cost, Budgets by Work Breakdown Structure

866310.1

866310.1

866310.1

866310.1 866310.1

3 3 1 1 2

Run MGT: Employee Activity Report Run MGT: Invoice Review Run MGT: Unbilled Receivables Aging Run MGT: Agreement Status by Customer Run AUD: Project Subledger Summary Run AUD: Project Subledger: Detail by Project Run AUD: Project Subledger: Detail by Expenditure Type Run AUD: Cost Audit Report Run AUD: Revenue Audit Report Run AUD: Supplier Cost Audit Report Run AUD: Cross Charge Audit Report Run EXC: Transaction Exception Details by GL Period Run EXC: Transaction Exception Details by PA Period Run EXC: Transaction Exception Summary by GL Period Run EXC: Transaction Exception Summary by PA Period Run Subledger Period Close Exceptions Report Run PRC: Sweep Transaction Accounting Events. This process needs to be performed for each operating unit defined. 1336233

2 2 2 2 3 3 3 3 3 3 3 1 1 1 1 1 2 3 4 1336233 4

When you are ready to view the updated summary amounts for the next PA period in the Project Summary Inquiry window, advance the PA Reporting Period.

For projects using Project Status Inquiry (PSI) Window, submit a final run of the PRC: Update Project Summary Amounts process for the current reporting (pending close) PA period.

For projects using Project Performance Reporting, submit PRC: Update Project and Resource Base Summaries and then PRC: Update Project Performance Data (or if there are a large number of projects to be updated, run PRC: Launch Update Project Performance Data). After the project summary amounts have been updated for the closed, current reporting period, restore access to user maintenance activities. When you are satisfied with the closing of the PA period and will not need to reopen the period, change the status of the PA period to Permanently Closed.

Additional Check Details

Pre-requisite

Action Action Type Item KM (Concurrent Program/ Severity Note Manual Process/) 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 Check for Patch Applied Check for Patch Applied Manual Process Concurrent Program Manual/Concurrent Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Manual Process Concurrent Program Concurrent Program Concurrent Program Concurrent Program

Concurrent Program

Concurrent Program

Manual Process

1 1 3 3 3

Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program

3 3 3 3 3 3 3 3 3 3 3 2 2 2 2 2 3 2 1 1

Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Concurrent Program Manual Process Manual Process Manual Process

Manual Process

Concurrent Program

Concurrent Program

Manual Process

Manual Process

ils

Execution Plan

Standard Oracle/ Custom process Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle

Action Item Details

Expected Expected Start Completi Operatin Time on Time g Unit

Oracle

Oracle

Oracle

Oracle Oracle Oracle Oracle Oracle

Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle

Oracle

Oracle

Oracle

Oracle

Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Responsi bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes

Check Details

Product

Period Close Phase

FA

2: Process Transactions

FA FA FA FA FA FA

2: Process Transactions 2: 2: 2: 2: 2: Process Process Process Process Process Transactions Transactions Transactions Transactions Transactions

FA

2: Process Transactions

FA FA FA FA FA

2: 3: 3: 3: 3:

Process Transactions Create Accounting Create Accounting Create Accounting Create Accounting

FA

4: Reconcile

FA

4: Reconcile

FA FA FA FA FA FA FA FA FA FA FA FA

4: Reconcile 4: Reconcile 4: Reconcile 4: 4: 4: 4: 4: 4: 4: 4: Reconcile Reconcile Reconcile Reconcile Reconcile Reconcile Reconcile Reconcile

4: Reconcile

FA FA

4: Reconcile 4: Reconcile

FA FA FA FA FA FA

4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile

FA

5: Close Period

Check Details

Description

Prepare and Post Mass Additions

Complete Manual Additions Assign All Complete Complete Complete Complete Assets to Distribution Lines Adjustments Transfers Retirements Reinstatements

Run Calculate Gains and Losses (Optional)

Run Depreciation Submit Create Accounting Create Deferred Depreciation Journal Entries (Optional) Depreciation Projections (Optional) Review and Post Journal Entries

Journal Entry Reserve Ledger Report

Tax Reserve Ledger Report

Run Balance Reports to reconcile to General Ledger Run Balance Reports to reconcile to General Ledger Run Balance Reports to reconcile to General Ledger Run Run Run Run Run Run Run Run Balance Reports to reconcile to General Ledger Balance Reports to reconcile to General Ledger Transaction Reports to reconcile to General Ledger Transaction Reports to reconcile to General Ledger Transaction Reports to reconcile to General Ledger Transaction Reports to reconcile to General Ledger Transaction Reports to reconcile to General Ledger Transaction Reports to reconcile to General Ledger

Run Transaction Reports to reconcile to General Ledger

Run General Ledger Reports Run General Ledger Reports

Run General Ledger Reports Run Responsibility Reports (Optional) Run Responsibility Reports (Optional) Run Responsibility Reports (Optional) Run Responsibility Reports (Optional) Run Responsibility Reports (Optional) If the period was not already closed, Run Depreciation for the book and period again with the Close Period checkbox selected to close the period.

Action Item

KM Note Check ID

2 3 4 5 6 7

9 1 2 3 4 Run the Journal Entry Reserve Ledger Report to reconcile with the Account Analysis with Payables Details Report. Run the Tax Reserve Ledger Report and additionally, the Account Reconciliation Reserve Ledger Report.

Run Cost Detail and Cost Summary Reports Run CIP Detail and CIP Summary Reports Run Reserve Detail and Reserve Summary Reports Run Revaluation Reserve Detail and Revaluation Reserve Summary Reports Run Account Analysis Report Run Asset Additions Report Run Cost Adjustments Report Run Asset Reclassification Report Run Asset Transfers Report Run Asset Retirements Report Run Reinstated Assets Report Run Cost Clearing Reconciliation Report Run the General Journals Report for Posting Status = Unposted to reconcile with the drilldown reports. Run the General Journals Report for Posting Status = Posted. Create a detailed Financial Statement Generator (FSG) for all asset accounts. This can be done at cost center level for direct comparison with the Asset Cost Summary and Reserve Summary reports. Run Asset Additions By Cost Center Report Run Asset Additions Responsibility Report Run Asset Disposals Responsibility Report Run Asset Inventory Report Run Asset Retirements by Cost Center Report

3 3 3 3 3 4 4 4 4 4 4 4

5 5

5 6 6 6 6 6

Additional Check Details

Pre-requisite

Action Action Type Item KM (Concurrent Program/ Severity Note Manual Process/) FA > Mass Additions > Prepare Mass Additions FA > Mass Additions > Post Mass Additions FA > Assets > Asset Workbench > Additions or Quick Additions

FA > Depreciation > Calculate Gains and Losses

All transactions muxt be successfully processed before running depreciation with the period close checkbox selected. The period CANNOT be reopened once it is closed.

FA > Depreciation > Run Depreciation

Before running the Cost Detail or Cost Summary reports, or the CIP Detail or CIP Summary reports, you must first run the Create Accounting process

FA > Other > Requests > Run > Single Requests

ils

Execution Plan

Standard Oracle/ Custom process

Action Item Details

Expected Expected Start Completi Operatin Time on Time g Unit

Oracle

Oracle Oracle Oracle Oracle Oracle Oracle

Oracle

Oracle Oracle Oracle Oracle Oracle

Oracle

Oracle

Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle Oracle

Oracle Oracle

Oracle Oracle Oracle Oracle Oracle Oracle

Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Responsi bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes

Check Details

Product

Period Close Phase

GL

2: Process Transactions

GL

2: Process Transactions

GL

2: Process Transactions

GL GL GL GL

2: Process Transactions 2: Process Transactions 2: Process Transactions 2: Process Transactions

GL GL

2: Process Transactions 2: Process Transactions

GL GL GL

2: Process Transactions 2: Process Transactions 2: Process Transactions

GL GL GL GL GL GL

2: Process Transactions 2: Process Transactions 4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile

GL GL GL GL

4: Reconcile 4: Reconcile 4: Reconcile 4: Reconcile

GL

5: Close Period

GL

5: Close Period

GL

5: Close Period

GL GL

5: Close Period 5: Close Period

GL

5: Close Period

GL GL GL GL GL GL GL

5: Close Period 5: Close Period 5: Close Period 5: Close Period 5: Close Period 5: Close Period 5: Close Period

GL

5: Close Period

Check Details

Description

Ensure the Next Accounting Period Status is set to Future Entry

Complete Oracle Sub-ledger Interfaces to Oracle General Ledger Upload Journals from Web Applications Desktop Integrator (Web ADI) to Oracle General Ledger (Optional) Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional: only required if you want to post from nonOracle systems) Generate Reversal Journals (Optional) Generate Recurring Journals (Optional) Generate Mass Allocation Journals (Optional)

Review and Verify Journal Details of Unposted Journal Entries Post All Journal Batches

Run the Period Close Exceptions Report Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) Revalue Balances (Optional)

Translate Balances (Optional) Consolidate Ledgers (Optional) Reconcile Intercompany (Optional) Review Account Balances Review Account Balances Review Account Balances

GL Entry Reconciliation Clear Suspense Accounts Reconcile Subsidiary Ledgers Enter Adjustments and / or Accruals and Post

Perform Final Adjustments

Close the Current Oracle General Ledger Period

Open the Next Oracle General Ledger Period

Run the GL Program - Optimizer Run Financial Reports for the Closed Period

Run Financial Reports for the Closed Period

Run Financial Reports for the Closed Period Run Reports for Tax Reporting Purposes (Optional) Run Reports for Tax Reporting Purposes (Optional) Run Reports for Tax Reporting Purposes (Optional) Run Reports for Tax Reporting Purposes (Optional) Perform Encumbrance Year End Procedures (Optional) Perform Encumbrance Year End Procedures (Optional)

Perform Encumbrance Year End Procedures (Optional)

Action Item

KM Note Check ID

4 5 6 7

8 9

10 11 12

13 14 1 Accounts Analysis Reports Trial Balance Reports Journal Reports 2 2 2

431504.1

3 4 5 6

Enter and Post any final adjustments as required by the organization. Close the current GL accounting period, using one of the following methods: a) The Open and Close Periods window b) The Open and Close Periods programs

Run the Optimizer program with the parameter "Gather Statistics" = Yes to update statistical information about your GL data Run a final Trial Balance Report. Run final Financial Statement Generator Reports (FSG) or Report Sets as required by the organization including Income Statements and Balance Sheets. FSGs can also be published via the Financial Reports Manager (FRM) in different formats (Excel, pdf, html). Run Deferred Output Tax Register Run Recoverable and NonRecoverable Tax Registers Run Single Cross Product Tax Register Run Standard Input and Output Tax Registers Open Next Encumbrance Year Open Next Budget Year

751560.1

4 5

5 6 6 6 6 7 7

Run Year End Carry Forward

Additional Details

Pre-requisite

Action Action Type Item KM (Concurrent Program/ Severity Note Manual Process/) (GL) Setup > Financials > Calendars > Accounting (GL) Create Accounting, Journal Import, Journal Post (GL) Journal Wizard, Journal Import, Journal Post (GL) Journal Import, Journal Post (GL) Journals > Generate > Reversal (GL) Journals > Generate > Recurring (GL) Journals > Generate > Allocation

(GL) Conc.Program: Journal Batch Summary Report, Journals - General Report, Journals - Entry Report, Journals - Line Report, Tax Journals Report, General Ledger - Entered Currency, Journals by Document Number Report (GL) Journals > Post (GL) Conc.Program: Subledger Period Close Exceptions Report

(GL) Currency > Revaluation

(GL) Currency > Translation (GL) Consolidation > Workbench (AGIS) Reconciliation (GL) Conc.Program: %Account Analysis% (GL) Conc.Program: %Trial % (GL) Conc.Program: %Journals% (GL) Journals > Reconciliation > Reconcile (GL) Inquiry > Account Analysis and Drilldown (GL) Enter Journals, Journal Post

(GL) Enter Journals, Conc.Program: Close Process - Create Balance Sheet Closing Journals, Conc.Program: Close Process - Create Income Statement Closing Journals, Conc.Program: Journal Post

(GL) Setup > Open/Close Conc.Program: Periods - C lose Period, Conc.Program: Periods Gapless Close Periods (GL) Setup > Open/Close Conc.Program: Open Period

(GL) Conc.Program: Program - Optimizer

(GL) Setup > Open/Close (GL) Budgets > Define > Budget (GL) Journals > Generate > Carryforward

Execution Plan

Stanard Oracle/ Custom process Action Item Details

Expected Expected Start Completi Operatin Time on Time g Unit

Stanard Oracle

Stanard Oracle

Stanard Oracle

Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle

Stanard Oracle Stanard Oracle

Stanard Oracle Stanard Oracle Stanard Oracle

Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle

Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle

Stanard Oracle

Stanard Oracle

Stanard Oracle

Stanard Oracle Stanard Oracle

Stanard Oracle

Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle Stanard Oracle

Stanard Oracle

Execution Plan How to Check for Action Actual Completi Expected Start on Outcome Time

Execution Results: July-2013

Responsi bility User

Actual Completi Executed on Time By

Results: July-2013

Result

Notes