Professional Documents
Culture Documents
By Greg Bowden
Chapter 5
Creating More
Detailed Forms
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© Greg Bowden
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Chapter
5
Creating More Detailed Forms
When databases become larger it is necessary to be able move fields anywhere on
the screen so that all the data can be clearly seen. Access allows you to produce
professional-looking screen displays which can be printed or simply designed
to make data entry easier. Fields can be moved, graphics, shadings and pictures
added, etc. The easier the data entry process is made the less chance there is of
incorrect data being entered. In this chapter you will create a data entry form for a
department store using DESIGN VIEW.
2 The table will be deleted as no fields have been entered into it.
NOTE: When creating a detailed data entry screen, usually as much of the
screen as possible is used.
Inserting Fields
Fields and labels can be placed anywhere on the screen. The purpose of a data entry
screen is to make the data as easy as possible to view and enter, so time is usually taken
to make data entry screens look attractive.
1 Click on the ADD EXISTING FIELDS
icon in the RIBBON and the FIELDS
LIST pane replaces the PROPERTY
SHEET pane.
NOTE: The co-ordinates on the grid are read as (11,1). That is 11 cm in the
top ruler and 1 cm in the left ruler.
1 Move the pointer over the
DEPARTMENT label’s move ‘handle’,
the large ‘handle’ at the top left of
the label until an arrowed cross-
hair is added to it then drag the
label up and to the left. Only the
DEPARTMENT label moves.
2 Press CTRL+Z to undo the move and return the label to its original position.
4 Press CTRL+Z to undo the move and return the field box to its original position.
6 Press CRTL+Z to return the field and its label to their original position.
NOTE: This will make the DESCRIPTION field wider and longer so that more
text can be seen on the screen.
5-10 © Guided Computer Tutorials 2008