Office Automation

3RD ASSIGNMENT FOR SEMESTER 1

Ak Abd Harith bin Pg Abdul Rahim

HND in Communications and Computer Systems Engineering CCSE | Group 3 | Intake 29 (2013)

Computer Office Automation:

The term office automation refers to all tools and methods that are applied to office activities which make it possible to process written, visual, and sound data in a computer-aided manner.

Office automation is intended to provide elements which make it possible to simplify, improve, and automate the organization of the activities of a company or a group of people (management of administrative data, synchronization of meetings, etc.).

Considering that company organizations requires increased communication, today, office automation is no longer limited to simply capturing handwritten notes. In particular, it also includes the following activities:

exchange of information management of administrative documents handling of numerical data meeting planning and management of work schedules

Programs under Microsoft Office:

Word processor - A word processor is a software program capable of creating, storing, and printing documents. Unlike the standard typewriter, users using word processors have the ability of creating a document and making any changes anywhere in the document. This document can also be saved for modification at a later time or to be opened on any other computer using the same word processor. Today,
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the word processor is one of the most frequently used programs or online services used on a computer today.

Spreadsheet - A spreadsheet (or spreadsheet program) is software that permits numerical data to be used and to perform automatic calculations on numbers contained in a table. It is also possible to automate complex calculations by using a large number of parameters and by creating tables called worksheets. Database - A database (abbreviated DB) is an entity in which data can be stored in a structured manner, with as little redundancy as possible. Different programs and different users must be able to use this data. Therefore, the concept of a database is generally linked to that of a network used for sharing this information, hence the term base. "Information system" is the general term used for the overarching structure which includes all data-sharing mechanisms that have been installed. Microsoft Access is a database software management program. PowerPoint - A Microsoft software presentation program that allows a user to create a slide show of important notes that can be shown and moved through during a presentation. In the below picture, is an example of what Microsoft PowerPoint looks like and a description of each of the major points of PowerPoint.

Features in MS Word:
Writing tool (1) To highlight text and (2) to change font

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Features in Excel:
Budgeting Forecasting

Features in Publisher:
Insert pictures into the document Crop the pictures to size

Features in Access:
Allowing multiple users access to the information Manipulating the data found in the database (inserting, deleting, editing)

Features in PowerPoint:
Presentation in slides Change templates

Features in FrontPage:
Shared border for FrontPage site building Creating forms and database during your site building

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Spreadsheet: Money spent on cigarettes

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