C

CHH II LL D
DMM EE M
MBB EE R
R SS H
H II PP A
A PP PP LL II C
CAA TT II O
ONN FF O
ORRM
M

The Child Membership is an added facility provided by QP Central Library to its Patrons.
Following are the rules and regulations for availing this facility. Patrons are advised hereby,
to make sure both the Patrons and their wards will be adhered to these rules strictly.
Violating the rules of the Library may result in the cancellation of the library membership.

• A child membership card will be issued to each registered Patron whose family is
residing in Qatar and children fall in the age limit of 7-18 years. The card will carry a
personal registration number and the patron number. The card should be presented to
the library staff prior to issuing the materials.

• The membership card is not transferable. A charge of QR. 10/- will be made for a
replacement card.

• Materials may be used in the library, but cannot be borrowed without a library card.
Books may be reserved for use within the library for special needs, and audiovisual room
can be reserved at the circulation desk.

• The patron is responsible for materials checked on his or her child membership card.
Loss of the card must be reported immediately, or the patron will be held responsible for
materials checked on it.

• Children under the age of five (5) are not normally permitted on library premises if not
accompanied by a responsible adult at all times.

• Children left at the library unattended by parent or guardian are not the responsibility of
the library staff.

• Guidelines and rules for the use of library computers are posted and must be read and
agreed to before registering for computer use. Eligible visitors, however, may present ID
to use the computers.

Borrowing:

• No library material shall be removed from the library until its issue has been properly
recorded by a member of the Library staff.

• Materials borrowed shall be returned within the stipulated loan period. Further loans will
not normally be permitted to a borrower who has one or more overdue items.

• Any material borrowed may be recalled after fifteen days of being issued if it has been
requested for use by another reader. It must be returned by the day specified in the recall
notice.
 • Borrower is entitled to renew the borrowed materials for another month (except the
periodicals) if not requested by others.

• Library materials in certain advertised categories may not be borrowed without special
permission: (a) Latest issues of periodicals and other unbound material; (b) Items from
the Reference collections; (c) Material from the Special Collections (e) Material labeled
“Not to be taken away” or “Not to be removed from the Library”; .

• Reserved Materials must be returned and cannot be renewed.

Child members may borrow the materials classified as and fall under the categories of:

• Secondary level educational • Simplified Readers (S.R)

materials • Novels
• Juveniles (J.L) • Cartoons
• Fictions (FIC) • General category magazines
• Simplified Fictions (S.F)

Number of checked-out materials at any one time for Child Members is limited to:

• 10 (ten) books • 4 (four) Videocassettes

• 4 (four) CD-ROMs • 8 (eight) periodicals
• 4 (four) DVDs • 4 (four) audiocassettes

* Book with CD-ROMs, DVDs, videocassettes and audiocassettes will be considered as one
item.

Child members’ borrowing period: One (1) month from the borrowing date.

Conduct:

• Borrowers/readers must take care of library materials and must not deface them in any
way, including by highlighting, underlining, writing or drawing in them or by removing
any part of them.

• Borrower should not lend the loaned items to a third party.

• Library users shall respect the rights of other users to work quietly. Silence shall be
maintained as far as possible in the study areas of the library. Mobile phones must be
switched off or put into silent mode within library buildings.

• Food and drink may not be consumed nor displayed within the library. Food and drink
should be kept in closed containers in bags. Library staff may remove food and drink
found on tables or desktops. Smoking is not permitted anywhere in the Library.
• Library users are responsible for the security of their own property. They must, if
required, submit their belongings for inspection as they leave the library. Personal
possessions must not be left in the Library overnight. Readers must not be allowed to
carry bags or cases inside the library without special permission.
 • Any person who is disruptive or verbally abusive to clients or staff, or who exhibits
inappropriate behavior for a public venue will be escorted from the library.

• Readers using their own laptops in other areas of the library do so at their own risk and
are responsible for the safety and security of their equipment. It is the responsibility of
the owner to have such equipment tested for electrical safety, and use is conditional
upon the owner’s acceptance of responsibility for damage to library property caused by
their equipment.

Legal issues:

• A release letter from QP or the concerned will not be issued unless a library clearance is
obtained.

• The Head of Central Library has the right not to lend any of the library materials
according to his judgment without showing the reason.

• No library material may be reproduced for commercial purposes nor used for any other
commercial purpose without the Librarian’s consent.

• Personal details of library users may not be disclosed to other users, nor shall any
person use the computerized facilities of the library to obtain or process data except in
accordance with the provisions of the QP policy. Library staff may however disclose
information on the loans of individual users for the purposes of formal disciplinary
procedures.

• Photocopying facilities are provided on the condition that the library users making
photocopies do so in accordance with the Copyright, Designs and Patents Acts. If a
person using a library photocopier infringes the provisions of the Act, that person will be
deemed wholly responsible for the infringement.

Penalties:

• Any member of the QP staff may act, as appropriate, to uphold the Library rules.

• Fines, at rates determined by the Librarian, will be charged on overdue items.

• Fines are Qr. 1.00 a day per item for overdue materials. Interlibrary loan items are
charged Qr. 0.50 a day if overdue.

• All fines must be paid before anything else can be checked out. In-house use of
materials, however, will not be affected.

• A penalty will be charged for damaged items as per the discretion and judgment of the
Head of Central Library.

• Damage to library materials or property including the defacing or removal of pages will
be regarded as an offence under the regulations for Conduct. A reader who damages,
fails to return (or returns in a damaged condition) any material shall be liable to pay the
cost of replacement or repair, at the discretion of the Head of Central Library.
 • The Head of the Central Library has the power to impose penalties or any other
disciplinary action including membership cancellation in order to enforce the library rules
and regulations.
• The Head of Central Library may withhold Library facilities for any infringement of these
Rules. In exceptional circumstances, the Librarian may exclude from the Library any
person whose behavior, in the opinion of the Librarian, is prejudicial to the proper
conduct of the Library.

General:

• The audiovisual room may be scheduled for use at the circulation desk. Rules for its use
are posted within the room, and must be observed.

• Donations of materials to the library will be accepted on the condition that the Library has
full control of the materials. Any material not acceptable for the library collection will be
disposed of at the Librarian’s discretion.
TO BE FILLED BY THE PATRON

To,
The Head of Central Library,
QP Central Library,
Please provide me with a Child Membership Card.
Patron Name: Patron No.
Name of the dependent:
Age: Sex: Male Female
Telephone: (Off) (Res.)
Mobile : Bleep:
Patron E-Mail:
Child E-Mail:
I have read and will comply with the lending rules of the QP Central Library

Date: Signature:
FOR OFFICE USE ONLY
Child Membership Card No. Issued on:
Valid Until: Librarian Signature:

I have received my Child Patron ID card and password from the Central Library on: ___/___/_____

Sign: Date:

Central Library – Corporate Training – Qatar Petroleum. P.O. Box 47. E-Mail: library@qp.com.qa Tel 4402135 / 4402135. Fax:
4402893 Revised on 5-5-2008.