Assessment Task for Year 11 IPT

Developing Information Systems – Group Task

Group Number: __________

Student Names: _____________________________________
_____________________________________
_____________________________________
URL of Process Diary: _____________________________________
URL of Website: _____________________________________

Assessment Task No: 4 Date Received: Weighting: 25%

Date Due:

Submission Instructions:
 This assessment task is for group work.
 You will be given class time to help you complete this assessment however it is expected
that time at home will also be used
 Your assessment is to be handed into your class teacher at the beginning of the lesson.
 Students need to attach this assessment sheet and sign the student confirmation below
when they submit the task.

Student Confirmation:
We, _________________________________________________________ have completed
this task without plagiarising the work of another group or individual. We are also aware that a
non-submission on or before the due date will incur a penalty of 100% of total marks.
Signature:____________________

1. Outcomes being assessed:

P1.1 describe the nature of information processes and information technology
P1.2 classifies the functions and operations of information processes and information
technology
P2.2 recognises and explains the interdependence between each of the information
processes
P3.1 identifies social and ethical issues
P5.1 selects and ethically uses computer based and non-computer based resources
and tools to process information
P6.1 analyses and describes an identified need
P6.2 generates ideas, considers alternatives and develops solutions for a defined need
P7.1 recognises, applies and explains management and communication techniques
used in individual and team-based project work
P7.2 uses and justifies technology to support individuals and teams

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Developing Information Systems
Year 11 – IPT Assessment Task 4 Page 2 of 10
Developing Information Systems
 Task Details

2. Cross Curriculum Links:

 KC1 Research skills – use of the Internet to find information
 KC2 Communication skills
 KC7 Using Technology
 CC9 ICT – word processing, research on the Internet
 Literacy – presentation writing

3. Context for the task:

This task requires students to draw on their learning, from the topic “Developing Information
Systems”. Students should work in a group to create a website or another web authoring tool.
The topic for their website is negotiable with the teacher. Students will use their technical and
writing skills to also create relevant project documentation.

4. Task Description:
You and your partners have just formed a new company. Your first job has been a request to
create a website.

At the completion of this project, you will have created a new website and project
documentation that will demonstrate your knowledge of information systems. You will present
this website to your peers.

It is important that you follow the project development life cycle, producing documentation and
keeping an accurate and timely process diary.

5. Task Rubric:
 There are three GROUP deliverables for this task:
o Documentation (word processed hard copy document)
o Working solution of your website (electronic copy or URL)
o Electronic process diary (provide URL to teacher)
 See Appendix 1 for a detailed description of the task

6. In order to undertake this task you need to:

 Follow and document the stages of the Project Development Life Cycle to help you
reach a real – world solution

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Developing Information Systems
Documentation Stages
Stage 1 - Understanding the Problem

 Writing a User Requirement report

1. A description of the problem
This section should restate the scenario you have been presented with. In this assessment,
please detail who you are working for and what the company produces.

2. Carrying out preliminary investigation

This involves data collection to understand the problem. Each of the information processes in
the present system is examined and any weaknesses in the existing system are to be
recorded. To obtain this information you will need to identify your client and then speak with
them. All conversations should be documented in your process diary.

3. Needs of the user

This is a statement about the need for a new system. It outlines the aims and objectives of
the new system and how it will help the organisation. It must match the goals of the
organisation to ensure that management is satisfied with the solution. It should also provide
an overview of the new system in terms of the data/information, information processes and
information technology to be used.

4. Recommendation / Approval
This is a signed agreement between the client and your company. It will involve you
specifying that the project lifecycle will continue to the next stage and that you have
authorised permission to do so.

Stage 2 - Making Decisions

 Writing a Feasibility report

1. Identifying 3 to 5 ideas
Brainstorm different ways to solve the problem and then using whatever method is most
suited, select 3 to 5 ideas that seem like reasonable ways to solve the problem. Remember
to include how you brainstormed and how you reached your final ideas, in your process diary.

2. Feasibility of ideas
Begin with a description of the actual idea, so that the reader can understand what you are
thinking. This could also include some drawings. Then examine the idea from 4 different
viewpoints (technical, economic, schedule and organisational). Once you have a good
understanding of these levels of feasibility (viewpoints), create an advantages /
disadvantages list.

You will need to complete this activity for every idea you are examining.

3. Your selection
After presenting all of your ideas and evaluating them, you need to select one which is
reasonable and able to be implemented. There will probably be a lot of justifications to reach
this final decision, and these all should be included in your report and in your process diary.

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Developing Information Systems
 4. Social and Ethical Issues
Every solution you create will be inherent social and ethical issues attached. Identify and
examine at least TWO issues with relate to your selection.

5. Recommendation / Approval
This is a signed agreement between the client and your company. It will involve you
specifying that the project lifecycle will continue to the next stage and that you have
authorised permission to do so.

 Create a Project Plan

This must provide an overall schedule, details of tasks, a schedule for each task as well as
identifying the people who will be completing the task. You are to use a Gantt chart to show
the schedule of your plan diagrammatically. Every week this Gantt chart should be updated
and available in your process diary.

Stage 3 – Designing Solutions

 Writing a Design report

1. Develop 2 or 3 prototypes
This is a first model of the new information system. It will have screens but little or no
processing. Hand drawn screen shots with explanations should be provided in your
documentation. This includes labels of elements and also comments regarding good screen
design. The prototypes may be refined at later stages to produce the finished system. This
will be done by means of showing the prototypes to your client and discussing it with them
OR by asking the general public to complete an analysis of them. The best way for this
analysis to occur is through surveys. Suggestions they make should be included in your
process diary.

From these suggestions you should be able to select one prototype which will become your
solution. Your justifications for this selection should be found in your process diary.

2. Modelling Tools
You need to illustrate HOW the Information System will operate, by presenting system
documentation. This system documentation varies depending on the type of system you are
creating. Examples of modelling tools include screen designs, report layouts, data
dictionaries, decision tables, decision trees etc. For this assessment, you will need to
include:
• A context diagram
• A data flow diagram
• A system flowchart
• A storyboard

 Create your Information System

At a minimum, your website should contain:
• 4 different pages
• An identifiable use of theme that is well designed
• A form that allows data input
• Text, Image, Audio, Video and Animation data types
• One ‘enhancement’ which may be created through scripting (please check with your
teacher to see if your enhancement is appropriate)

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Developing Information Systems
Stage 4 – Implementing

 Writing an Implementation report

1. Marketing
This section of your report should explain how the general public will find out about this new
system. In marketing terms, this is the 4 P’s (product, place, promotion and price). See
http://en.wikipedia.org/wiki/Marketing#Four_Ps for more information.

2. Conversion method
Select one conversion method from the four available (direct, phased, parallel and pilot) and
then explain why this method is best suited for this situation. Include all justifications you can
think of, including comparisons between the conversion methods.

3. Training of users
Once the new system is implemented, users should be trained in its operation and use.
There are many different ways to train users including the provision of training manuals,
online help, hosting / running training sessions. You need to select which method suits your
user’s skill level and the timeframe you have available. Provide justifications why you chose
these methods.

Stage 5 – Testing, evaluating and maintenance

 Writing a Testing report

1. Testing process
This section of your report should explain how you will be testing your Information System.
You can test your system by getting your group members to complete testing, or by asking
people outside of your team to complete the testing. The testing should be rigorous and
should cover ALL parts of your system. You will need a way to record this testing process –
an online form through www.surveymonkey.com or http://creator.zoho.com may help you.
Remember to include a copy of this testing form, in your assessment. Complete at least part
of the testing yourself and include your individual findings in your process diary.

2. Analysis of Testing
Once the testing has completed, you will need to produce a short summary of what was
discovered. This may include analysis of closed questions (ie 59% of the testers found the
layout to be satisfactory) but should also include comments from the open questions (ie It
can be assumed that the screen design is not user friendly as we received the following
responses…).

3. Modifications
From your testing summary, you should have a list of modifications that need to be made to
your Information System. Identify these and then indicate a time frame and person
responsible.

 Writing an Evaluation and Maintenance report

1. Developers evaluation
In this section of your report you should compare the needs of the users (listed in stage 1)
with the actual functionality provided by your Information System. The best way to do this is
to take each need and then check your system can fulfil it. You will need to explain how your
system completes each of these tasks.

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Developing Information Systems
 2. Users evaluation
Locate a few of your users and ask them to comment on the Information System. To capture
this information create an online form and add this to your documentation. The evaluation
should allow the user to comment on what they like, what they don’t like, what they would like
changed and whether the system meets their needs.

3. Evaluation summary
With the information from the users and developers evaluations, you should now be able to
comment on how well your Information System solves the need that was initially explained.

4. Maintenance summary
Based on the evaluation summary, what maintenance or changes need to be made to keep
the users happy? You will need to include a timeframe around these changes.

Regardless of the amount of maintenance required, you also need to address:

• How regularly you will perform maintenance
• What type of maintenance will be required
• Who (if anyone) will be maintaining the system, outside of your team
• What after sales service you will be providing
• Recommendations regarding backup procedures and storage procedures

Additional deliverables

 Keeping a process diary

Your process diary should document all the stages you went through to produce your project.
You should record all the problems you encountered and what you had to do to solve them.
You should record any discussions you had with your teacher or within your group. The diary
should be electronically created on a blog site like www.edublogs.org – please provide the
URL of your process diary on the FRONT of this assessment form.

NOTE: Throughout the course of the project, students are invited

to approach the teacher with their draft documentation, process
diaries or information systems to receive advice on how they may
improve their responses or end product.

Students are reminded that file organisation is an important part of

website development and problems based on file organisation are
the responsibility of the student.

Students are reminded that regular backup and versioning of their

work is an important technical process and computer problems are
not an excuse for non-submission of project or documentation.
Students should backup daily in order to ensure that data loss only
affects that day’s work.

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Developing Information Systems
Marking Criteria

DOCUMENTATION DELIVERABLES Outcome Assessed: P1.1, P1.2, P2.2,

P3.1, P5.1, P6.1, P6.2
REPORTS 1 - 2 mark 3 - 4 marks 5 - 6 marks 7 - 8 marks
Understanding Creates a poor Creates a basic Creates an Creates a
report that does not report that includes adequate report that comprehensive
the Problem address the user some user needs includes a list of report that includes
needs or is not and a generated user needs and a a specific set of user
based on well- recommendation. generated needs and a
founded research. recommendation. recommendation to
match.
Making Creates a poor Creates a basic Creates an Creates a
study that identifies study that identifies adequate study that comprehensive
Decisions few solutions. A some solutions with identifies a range of study that clearly
solution is selected discussion about the solutions with identifies a range of
without clear appropriateness of discussion about the solutions with
reasoning. several. A solution is appropriateness of thoughtful
selected. each. The selected discussion about the
solution is sound. appropriateness of
each. The selected
A Gantt chart is solution is sound.
included as
documentation. A Gantt chart is
correctly applied and
included.
Designing Creates a poor Creates a basic Creates an Creates a
report that includes report that includes adequate report that comprehensive
Solutions 1 modelling tool 2 modelling tool. includes at least 3 report that includes
which may/may not modelling tools. the 4 modelling
be accurate. tools.
At least 1 prototype
is included. At least 2 prototypes
are included, with
appropriate
justification for final
choice.
Implementing Creates a poor Creates a basic Creates an Creates a
report that displays report that displays adequate report that comprehensive
a plan. a plan. refers to training and report that refers to
conversion method. marketing, data
transfer, training and
a conversion
method. The method
selected is justified.
Testing, Creates a poor Creates a basic Creates an Creates a
report that displays report that displays adequate report that comprehensive
Evaluating and no level of a level of awareness displays a level of report that displays a
awareness of the of the work awareness of the level of awareness
Maintenance work produced. produced. design process and of the design
the work produced. process and the
work produced.
Further
modifications are
discussed and
planned as
appropriate.

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Developing Information Systems
SYSTEM DELIVERABLES Outcome Assessed: P6.1, P6.2, P7.1, 7.2
DELIVERABLES 1 - 5 marks 6 - 11 marks 12 - 17 marks 18 - 20 marks
Information Creates a poor Creates a basic Creates an Creates a
system that may or system that meets adequate system comprehensive
System – Website may not meet the some of the needs that meets most of system that meets
needs of the user. of the user. the needs of the all of the needs of
user. the user.
The information
system addresses The information The information
at least one of the system addresses system addresses
compulsory at least three of the all of the
elements listed on compulsory compulsory
page 4. elements listed on elements listed on
page 4. page 4.

ADDITIONAL DELIVERABLES Outcome Assessed: P6.1, P6.2, P7.1, 7.2

DELIVERABLES 1 - 2 marks 3 - 5 marks 6 - 8 marks 9 - 10 marks
Process Diary Creates a poor Creates a basic Creates an Creates a
diary that logs the diary that logs the adequate diary that comprehensive
group work over a group work and a logs the group work diary that logs the
period of time. few decisions made and most decisions group work and
over a period of made over a period decisions made
time. of time. over a period of
time.
At least 2
progressive Gantt At least 2
Charts are progressive and
provided. accurate Gantt
Charts are
provided.

TOTAL MARKS: /70

Teacher Comments:

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Developing Information Systems
 Student Evaluation
Circle a number (1 = strongly agree to 5 = strongly disagree)

This is my best work 1 2 3 4 5

I was organised 1 2 3 4 5

I understood the task 1 2 3 4 5

I took notice of marking guidelines 1 2 3 4 5

I checked the meaning of key words in the Glossary of Terms 1 2 3 4 5

The outcomes I feel I have demonstrated best was outcome number________

The outcome I found most challenging was outcome number________

This assessment took me 0-1 2-3 4-5 6-7 8+ hours to complete

Next time I will:

At the time of review of the task:

I could improve the following skills by-

Skill Method of Improvement

I would like to seek further clarification or assistance with:

Please complete the following section following the return of the task:

Student Name :

Student Signature:

Parent Signature:

Parent Comment (optional):

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Developing Information Systems