Professional Documents
Culture Documents
AGENDA
Notes:
* Document posted on City website in advance of meeting
The public is encouraged to attend and speak to the committee on general issues and during the meeting on
individual agenda items. If you wish to be notified of meetings of this Committee please visit the City Website
www.ci.bainbridge-isl.wa.us and enter your email address in the “Sign Up For Listserv Updates” cell.
1
MEETING NOTES
Attending:
Committee: Councilmembers Barry Peters (committee chair), Councilmember Stoknes and
Councilmember Bill Knobloch
Elected: Councilmember Brackett
Administration: Finance Director Konkel
Finance & Administrative Services Department Secretary Kelly Jahraus monitored the
recording of the meeting and prepared the notes.
Call to Order 3:00:25 PM
Committee Chair Barry Peters called the meeting to order at 3:00 p.m.
Public Comment 3:02:00 PM
Dick Daniel inquired if there was further discussion amongst council on the content of the FPC notes.
Robert Dashiell asking Finance Director Konkel what was the original source of the money for the HRB
contract.
Curt Winston making a comment about Winslow Way project; saying it is the height of irresponsibility to
use utility funds to “gussy up” Winslow Way.
Councilmember Brackett formally requesting balance sheet of the monthly financials and asking if the city
has tapped into the interfund loan yet. Councilmember Brackett also introduced into the record an email from
Daniel Mallove, a member of the Utility Advisory Committee regarding the UAC and funding mechanisms
for Winslow Way.
Sally Adams making a quick comment about the procedure of appointing chairs for committees.
Review of 6-30-09 Meeting Notes 3:12:28 PM
Document(s) presented: FPC Meeting Notes for June 30, 2009
Motion: Moved that notes of June 30, 2009 Finance and Personnel Committee meeting be approved as
presented.
By: Stoknes. Second: Knobloch
Approved: Yes: 3
2
Winslow Way Construction Finance Plan 3:14:05 PM
Document(s) presented: Winslow Way Finance Plan
Chris Wierzbicki, deputy director of Planning and Community Development and staff lead for the
reconstruction project, addressed the committee and presented the current finance plan. He stated the outside
cost for the project and budgeted cost is $12 million; the team is comfortable enough at the 60% design level
to lower the budget estimate to $11.5 million, which will be reflected on the city council agenda bill. Mr.
Wierzbicki reviewed the documents and approach with the committee.
Action item: Councilmember Stoknes requested the following text be added to the “next activity” portion of
the schedule: City staff will process the information available to date to the Utility Advisory Committee for
their review and recommendation to bring them up to speed and incorporate them into the Winslow Way
process as soon as possible.
Councilmember Bill Knobloch expressed concern over the funding of the project and sited an RCW
pertaining to the legalities of project funding; City Attorney Paul McMurray cautioned Councilmember
Knobloch against providing a legal opinion especially when there is current litigation pending.
Councilmember Peters has asked the city attorney to review the matter and advise the committee
accordingly.
Motion: That the finance and personnel committee refer this agenda item to the full city council meeting of
July 22 with the recommendation to approve the Winslow Way Reconstruction 60% design plans dated June
12, 2009 and recognize a reduction of the project program budget from $12 million to $11.5 million.
By: Stoknes. Second: Peters
Carried: Yea: 2 Nay: 1 (Knobloch)
Spending Approval Authority for City Manager 3:43:25 PM
Councilmember Peters introduced the agenda item by stating that historically the council has authorized the
former mayor to approve contracts up to $25,000 and then in 2007 the limit was raised twice, eventually to
$100,000 and finally lowered to $10,000. The change in the government requires the city authorize explicit
authority to the city manager.
City Attorney Paul McMurray stated he does not have a recommendation of what level of authority council
provide to the city manager; that is the council’s decision. He does ask though that the ordinance is changed
to reflect the city manager’s signature so there is clear contracting authority for professional service
agreements approved in the budget. Mr. McMurray also suggested and requested that the committee and
council at some point consider authorizing either through resolution or through ordinance, the city manager
to have a similar type of agreement for settlement authority.
Motion: move that the Finance and Personnel committee make a recommendation to the full city council to
direct the city attorney to change the applicable code from “mayor” to “city manager” in order to conform
to the stature of the form of government.
By: Knobloch.
There was no second to the motion.
Motion: request that the city attorney revise and bring to the council a revision of ordinance 2008-02 that
brings the spending authority limit to $30,000 for the city manager.
3
BUDGET INFORMATION
Department: PCD/PW Fund: N/A Munis Contract # N/A
Expenditure Req: N/A Budgeted? Yes No Budget Amend. Req? Yes No
DESCRIPTION/SUMMARY
Action Item:
Staff is requesting that the City Council approve a resolution of intention to form a local improvement
district for the Winslow Way Reconstruction Project.
History:
The property owners fronting Winslow Way between Ericksen and Madison Avenue have agreed to
support an LID for the Winslow Way Reconstruction Project. The funds allocated to the City for
completion of the project will be used to at the City’s discretion to implement the project as developed
by the Public Works Department, and as described in Exhibit A of the LID agreement.
Schedule/Next Activities:
The City Council will receive copies of this resolution and copies of the signed LID documentation
along with the packet materials for the August 26 Council Meeting. The formation hearing for the
LID is identified in the resolution as taking place at the September 23 Council Meeting.
Budget:
The 2009-10 Winslow Way Reconstruction Project Budget includes and requires the funds that will be
appropriated through the LID.
Location:
Winslow Way between State Route 305 and Grow Avenue.
RECOMMENDED ACTION
The following is the requested motion from the FPC to the full Council:
Motion: I move that the Finance and Personnel Committee recommend to the City Council the
approval of Resolution 09-19, thereby declaring its intention to form a local improvement district for
the Winslow Way Reconstruction Project.
1.1 This Winslow Way Improvement Project Agreement and Petition (“Agreement”)
is between the City of Bainbridge Island, a Washington municipal corporation (“City”), and
the Owners of certain property identified in Exhibit A (Appendix 1 – 21) to this Agreement
(collectively, “Owners”). The City and Owners agree as set forth in this Agreement.
1.2 This Agreement also constitutes the petition of Owners for the formation of a
local improvement district for the improvement of Winslow Way, as further described herein.
2.1 Owners’ Property. Owners are the owners of property described specifically in
Appendix 1 – 21 (the “Property”).
2.2 Improvements. The City is considering the improvement of Winslow Way and
utility infrastructure serving the Property (the “Improvements”), and described as follows:
2.3 LID Area. The Property is within an area that may be included within a local
improvement district or districts (“LID”) that may be formed for the financing and
construction of the Improvements. Part of the Improvements benefit specially the Property
within the LID area. The legal description of the properties included in Exhibit A, constitutes
the boundaries of the LID and which boundary is shown by the aerial photograph of the LID
area and attached as Exhibit B.
2.4 LID Petition. Owners seek and hereby petition for the installation of the
Improvements, and the formation of an LID, construction of the Improvements and for the
financing in part through an LID. The City is prepared to consider the formation of an LID for
the purposes of financing and construction of the Improvements.
2.5 Alternative Methods. The City may form an LID for the Improvements pursuant
to the petition method (RCW 35.43.120 through RCW 35.43.130) or by the resolution method
(RCW 35.43.140 through RCW 35.43.180).
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50976848.2
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3. PROPERTY SPECIALLY BENEFITED
The Property will receive special benefit in at least the amount set forth in attached
Exhibit C (“Property Assessment”) as a result of the construction of the Improvements. Owners
agree that this Property Assessment is not an estimate of special benefit. A complete schedule of
the Property and Property Assessments within the LID is set forth in Exhibit C.
4. CREATION OF LID
4.1 Subject to compliance with federal and state law, the City shall entertain the
creation of an LID for the Improvements. Should the City elect to proceed with such an LID,
the City shall order and carry out the construction of the Improvements as expeditiously as
practicable. The City shall also exert its best efforts to finance the cost of the Improvements,
in part, with proceeds from special benefit assessments levied against the Property within the
LID, and identified in Exhibit C. It is understood by the parties to this Agreement that
nothing contained herein shall be construed to bind the City to the creation of an LID, or to the
levying of assessments or other action under Title 35 RCW. The City in its sole discretion
may order the construction of less than all of the Improvements, and may create one or more
local improvement districts within the boundaries set forth in attached Exhibit A to carry out
as many of the Improvements as the City orders to be constructed.
4.2 As to any LID formed under any provision of this Agreement, Owners retain the
right to protest the specific amount of assessment against Property. Actual assessments may
vary from assessment estimates so long as they do not exceed a figure equal to the increased
true and fair value the Improvements add to the Property. Provided, City shall not assess
against Property for the LID an amount greater than the Property Assessment set forth in
Exhibit C.
5. GENERAL
5.1 Waiver. Any waiver of a right to enforce a provision of this Agreement by either
the City of Owners shall not constitute a waiver of any similar or other subsequent right to
enforce the same or any other provision of this Agreement.
5.2 Notice. Any notice or other communication required or permitted under this
Agreement to be given shall be in writing and sent by regular mail to the parties, as identified
below. Any party may give to the other party notice of a change of address in the manner
provided in this section.
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50976848.2
8
proceeding affecting this Agreement shall be laid in the Superior Court of the State of
Washington in Kitsap County.
5.4 Binding Successors. This Agreement shall be binding on the successors, assigns,
heirs, administrators and executors of the parties hereto. To that end, this Agreement may be
recorded by the City at its discretion.
5.5 Termination. If the LID is not formed within eighteen (18) months of the
Effective Date, this Agreement shall terminate and be of no further force and effect.
5.6 Entire Agreement and Severability. This Agreement is the entire understanding
between the parties, and no changes, amendments or alterations shall be effected unless agreed
to in writing and signed by both parties. If any provision of this Agreement is finally
determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder
of the provisions of this Agreement shall remain in full force and effect, provided, however, in
the event the invalid or unenforceable provision is a material part of the consideration for this
Agreement, this Agreement shall thereby be rendered voidable at the option of either party.
The option to void this Agreement shall be exercised by sending written notice to the other
party no later than ten (10) business days after the court’s determination becomes final or the
option shall thereafter be deemed to be waived.
6.1 RCW 35A.01.040 requires the following warning: every person who signs this
Agreement, as set forth in Appendix 1 – 21, with any other than his or her true name, or who
knowingly signs more than one of these Agreements, or signs a petition when he or she is
otherwise not qualified to sign, or who makes herein any false statement, shall be guilty of a
misdemeanor.
6.2 This Agreement shall be final and binding following execution by the Owners and
by the City. The Effective Date shall be the date executed by the authorized representative of
the City, below.
By: ___________________________
Mark Dombroski
City Manager
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50976848.2
9
STATE OF WASHINGTON
ss.
COUNTY OF
_________________________
I certify that I know or have satisfactory evidence that Mark Dombroski is the person
who appeared before me, and said person acknowledged that said person signed this instrument,
on oath stated that said person was authorized to execute the instrument and acknowledged it as
the City Manager of the City of Bainbridge Island, a Washington municipal corporation, to be the
free and voluntary act of such corporation for the uses and purposes mentioned in the instrument.
(Signature of Notary)
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50976848.2
10
RESOLUTION NO. 09-19
Section 1. It is the intention of the City Council of the City of Bainbridge Island,
Washington, to order the improvement of the properties within the area described in Exhibit A,
attached and incorporated by this reference, by the construction of the Winslow Way
Reconstruction Project. The Winslow Way Reconstruction Project is to provide a complete
replacement of below and above-ground utility and transportation infrastructure between State
Route 305 and Grow Avenue. Elements of the project include: replacement of water, sewer and
stormwater facilities; street improvements, including paving, curbs, gutters, sidewalks, street
lighting, street trees and other landscaping; retention of angled parking and addition of bicycle
facilities; and, undergrounding of electrical power, cable and telephone, and appurtenances,
between Ericksen Avenue and Madison Avenue all as more fully described in Exhibit B, attached
and incorporated by this reference (the “Improvements”.)
All of the Improvements shall be in accordance with the plans and specifications prepared
for the City by the SVR Design Company and Puget Sound Energy and may be modified by the
City as long as modifications do not affect the purpose of the Improvements.
Section 2. The total estimated cost and expense of the Improvements is declared to be an
amount not to exceed $1,00,000.01, only $1,000,000.01 of that cost and expense shall be borne by
and assessed against the property specially benefited by the Improvements. Such property is to be
included in a local improvement district to be established; the local improvement district embracing
as nearly as practicable all the property specially benefited by the Improvements. The balance of the
cost and expense of the Improvements shall be paid by the City. None of the amount to be assessed
against the property within the local improvement district is to be paid by the City Actual
assessments may vary from estimated assessments as long as they do not exceed a figure equal to
the increased true and fair value the improvements add to the property.
Section 3. All persons who may desire to object to the Improvements are notified to appear
and present those objections at a hearing before the City Council to be held in the Bainbridge Island
City Hall Council Chambers at 280 Madison Avenue North Bainbridge Island, Washington, at
Section 4. The city clerk is authorized and directed to give notice of the adoption of this
resolution and of the date, time, and place fixed for the public hearing to each owner or reputed
owner of any lot, tract, parcel of land, or other property within the proposed local improvement
district by mailing such notice at least fifteen (15) days before the date fixed for public hearing to
the owner or reputed owner of the property as shown on the rolls of the Kitsap County Assessor
at the address shown thereon, as required by law.
This resolution also shall be published in its entirety in at least two consecutive issues of
the official newspaper of the City, the date of the first publication to be at least fifteen (15) days
prior to the date fixed for the public hearing.
Section 5. The City’s Public Works Department will submit to the City Council on or prior
to September 8, 2009 all data and information required by law to be submitted.
Section 7. Any act consistent with the authority and prior to the effective date of this
resolution is hereby ratified and affirmed.
Section 8. This resolution shall take effect and be in force immediately upon its passage.
Mayor
ATTEST/AUTHENTICATE:
__________________________________
City Clerk
APPROVED AS TO FORM:
__________________________________
City Attorney
City Clerk
Approval:
STATE OF WASHINGTON ss.
COUNTY OF:
_______________________________________________
Signature
I certify that I know or have satisfactory evidence that
_____________________________is the person who appeared before me, and said
_______________________________________________
person acknowledged that he signed this instrument, on oath stated that he is
Printed Signature
authorized to execute the instrument and acknowledged it as the
____________________________ of the _______________________________, a
_______________________________________________
Washington____________________________, to be the free and voluntary act of
Date
such corporation for the uses and purposes mentioned in the instrument.
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
Approval:
STATE OF WASHINGTON ss.
COUNTY OF:
_______________________________________________
Signature
I certify that I know or have satisfactory evidence that
_______________________________ is the person who appeared before me, and
_______________________________________________
said person acknowledged that he signed this instrument, on oath stated that he is
Printed Signature
authorized to execute the instrument and acknowledged it as the
____________________________ of the _______________________________, a
_______________________________________________
Date
Washington _____________________________, to be the free and voluntary act of
such corporation for the uses and purposes mentioned in the instrument.
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
________________________________________________
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
________________________________________________
Approval:
STATE OF WASHINGTON ss.
COUNTY OF:
_______________________________________________
Signature
I certify that I know or have satisfactory evidence that
_______________________________ is the person who appeared before me, and
_______________________________________________
said person acknowledged that he signed this instrument, on oath stated that he is
Printed Signature
authorized to execute the instrument and acknowledged it as the
____________________________ of the _______________________________, a
_______________________________________________
Washington corporation, to be the free and voluntary act of such corporation for the
Date
uses and purposes mentioned in the instrument.
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
________________________________________________
Approval: ________________________________________________________
(Signature of Notary)
_______________________________________________
Signature
________________________________________________________
_______________________________________________ (Legibly Print or Stamp Name of Notary)
Printed Signature
Notary public in and for the State of Washington, residing at:
_______________________________________________
Date ________________________________________________
Approval:
STATE OF WASHINGTON ss.
COUNTY OF:
_______________________________________________
Signature I certify that I know or have satisfactory evidence that _________________________
is the person who appeared before me, and said person acknowledged that he
_______________________________________________ signed this instrument, on oath stated that he is authorized to execute the instrument
Printed Signature and acknowledged it as the _________________________________ of the
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
________________________________________________
Approval:
STATE OF WASHINGTON ss.
COUNTY OF:
_______________________________________________
Signature I certify that I know or have satisfactory evidence that
_______________________________and__________________________________
_______________________________________________ are the persons who appeared before me, and said persons acknowledged that they
Printed Signature signed this instrument, on oath stated that they are authorized to execute the
instrument and acknowledged it as the free and voluntary act of them for the uses
_______________________________________________ and purposes mentioned in the instrument.
Date
Dated this ______ day of ________________________, 2009.
Approval:
_______________________________________________ ________________________________________________________
Signature (Signature of Notary)
_______________________________________________ ________________________________________________________
Printed Signature (Legibly Print or Stamp Name of Notary)
_______________________________________________
Notary public in and for the State of Washington, residing at:
Date
________________________________________________
_______________________________________________ ________________________________________________________
Signature (Legibly Print or Stamp Name of Notary)
_______________________________________________ Notary public in and for the State of Washington, residing at:
Printed Signature ________________________________________________
_______________________________________________
My Appointment expires: ____________________________
Date
22
Winslow Way Reconstruction Project
Agreement and Petition – Legal Descriptions
EXHIBIT A – Appendix 12
City AREA LID
LID Records (Sq.Ft. Assessme
ID Acct # County Tax Roll Name County Delivery Address County City, State, Zip Site Address Name ) nt
$
12 262502-3-073-2001 IKON INVESTMENTS INC 8725 Sportsman Club Rd NE. Bainbridge Island, WA 98110 101 Madison Ave S Lubovich 5,663 14,859.41
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
________________________________________________
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
________________________________________________
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
________________________________________________
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
________________________________________________
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
Notary public in and for the State of Washington, residing at:
________________________________________________
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
22 262502-3-083-2009 Christian Science of Bainbridge Island PO BOX 10488 Bainbridge Island, WA 98110 295 Winslow Way E Christian Science of Bainbridge Island 871 Not Assessed
________________________________________________________
(Signature of Notary)
________________________________________________________
(Legibly Print or Stamp Name of Notary)
Notary public in and for the State of Washington, residing at:
________________________________________________
MADRONE LN N
ERICKS EN AVE NE
MADISON AVE N
10 6
MILLER BRANDT BRANDT
EARL L & LINDA A JAMES & LINDA JAMES & LINDA
262502-3-069-2007 262502-3-058-2000 262502-3-059-2009
4 1A
7 3 HAGGAR SCRIBNER PROPERTIES
262502-3-048-2003
WINSLOW HARDWARE
!
MILLER FRANK & JOANNE 262502-3-146-2004
EARL L & LINDA A
262502-3-072-2002
262502-3-063-2003 ROBERTS
JEWELERY
BRANDT
JAMES & LINDA
1C 1B
262502-3-062-2004 262502-3-060-2006 HAGGAR SCRIBNER PROPERTIES
!
262502-3-050-2008
WINSLO W WAY W HAGGAR SCRIBNER
WINS LOW WAY E PROPERTIES, LLC
262502-3-054-2004 HAGGAR SCRIBNER PROPERTIES
262502-3-049-2002
CHRISTIAN SCIENCE
OF BAINBRIDGE ISLAND
262502-3-083-2009
13 22
FINCH PL SW
EAST WINSLOW
PROPERTIES LLC
BJUNE DR S E
262502-3-024-2001
15 18
12 14 MCCRARY 16 TOWN & COUNTRY AMERICAN MARINE 21
MCCRARY
FRANK RONALD
262502-3-077-2007
MARKET INC 19 BANK TRUST DEPT !
IKON ! FRANK RONALD WASHINGTON 262502-3-082-2000 262502-3-085-2007
INVESTMENTS INC MUTUAL BANK
MADISON AVE S
17
AMERICAN MARINE BANK
262502-3-081-2001
BJ U
NE 20
DR
SE
TOWN & COUNTRY MARKET INC
4114-001-001-0002
:
Data Source: Kitsap County GIS 2009.
This map is a geographic representation based on information available. It does not represent survey data.
No warranty is made concerning the accuracy, currency, or completeness of data depicted on this map. Legend City of Bainbridge Island - Winslow
MAP DATE: JUNE 2009 WINSLOW WAY RECONSTRUCTION
BHC CONSULTANTS LLC LID Boundary Same Ownership
1601 Fifth Avenue, Suite 500
Seattle, WA 98101
Parcels 1 inch = 150 feet
EXHIBIT B - WINSLOW WAY LID
T 206/505-3400
F 206/505-3406
www.bhcconsultants.com 0 75
Feet
150 PROPERTY OWNER SUPPORT
30
Winslow Way Reconstruction Project
LID PROPERTY ASSESSMENTS
EXHIBT C
LID County Tax Roll County County City Records AREA Area Front Side LID
ID Acct # Name Delivery Address City, State, Zip Site Address Name (Sq.Ft.) (Acre) (ft) (ft) Assessment
1 262502-3-160-2005 Virginia Mason Winslow 380 Winslow Way E Bainbridge Island, WA 98110 380 Winslow Way E Virginia Mason Winslow 24,829 0.57 200 125 1A - 1B - 1C
1A 262502-3-049-2002 Virginia Mason Winslow 380 Winslow Way E Bainbridge Island, WA 98111 141 Ericksen Ave NE Haggar Scribner Properties 3,920 0.09 $ 8,239.67
1B 262502-3-048-2003 Virginia Mason Winslow 380 Winslow Way E Bainbridge Island, WA 98111 143 Ericksen Ave NE Haggar Scribner Properties 10,454 0.24 $ 23,599.06
1C 262502-3-050-2008 Virginia Mason Winslow 380 Winslow Way E Bainbridge Island, WA 98111 380 Winslow Way E Haggar Scribner Properties 10,454 0.24 $ 63,497.46
2 262502-3-054-2004 Haggar Scribner Properties, LLC 3091 Point White Dr. NE Bainbridge Island, WA 98110 310 Winslow Way E Haggar Scribner Properties 12,197 0.28 74 192 $ 54,597.82
3 262502-3-146-2004 Sandstrom Property, LLC 5725 NE 77th St. Seattle, WA 98115 278 Winslow Way E Sandstrom Property, LLC 39,640 0.91 196 192 $ 90,546.38
4 262502-3-056-2002 Winslow Hardware & Mercantile 1237 Hawley Way NE Bainbridge Island, WA 98110 240 Winslow Way E Schuricht 10,019 0.23 50 202 $ 31,498.74
5 262502-3-060-2006 Brandt, James & Linda POB 11187 Bainbridge Island, WA 98110 210 Winslow Way E Brandt, James & Linda 4,792 0.11 65 80 $ 32,128.71
6 262502-3-058-2000 Brandt, James & Linda POB 11187 Bainbridge Island, WA 98110 Parking Lot Brandt, James & Linda 15,682 0.36 75 54 $ 9,739.61
7 262502-3-059-2009 Brandt, James & Linda POB 11188 Bainbridge Island, WA 98111 150 Winslow Way E Brandt, James & Linda 4,356 0.1 196 403 $ 15,269.39
8 262502-3-062-2004 Roberts Jewelery POB 345 Indianola, WA 98342 194 Winslow Way E Roberts Jewelery 5,227 0.12 52 92 $ 20,979.16
9 262502-3-063-2003 Burlingame, Frank & Joanne 9658 NE Yaquina Bainbridge Island, WA 98110 176 Winslow Way E Burlingame, Frank & Joanne 5,663 0.13 62 92 $ 26,298.95
10 262502-3-069-2007 Miller, Earl & Linda 205 Ludlow Bay Rd Port Ludlow, WA 98365 156 Winslow Way E Miller, Earl & Linda 19,166 0.44 81 302 $ 47,268.11
11 262502-3-072-2002 Miller, Earl & Linda 205 Ludlow Bay Rd Port Ludlow, WA 98365 106 Madison Ave N Miller, Earl & Linda 13,939 0.32 120 115 $ 51,477.94
12 262502-3-073-2001 IKON INVESTMENTS INC 8725 Sportsman Club Rd NE Bainbridge Island, WA 98110 101 Madison Ave S Lubovich 5,663 0.13 35 160 $ 14,859.41
13 262502-3-024-2001 East Winslow Property, LLC 205 Ludlow Bay Rd Port Ludlow, WA 98365 119 Winslow Way E Miller, Earl & Linda 8,712 0.2 90 160 $ 47,228.11
14 262502-3-074-2000 McCrary Frank Ronald 19136 Viking Way NW Poulsbo, WA 98370 155 Winslow Way E McCrary Frank Ronald 18,731 0.43 120 160 $ 68,607.26
15 262502-3-077-2007 McCrary Frank Ronald 19136 Viking Way NW Poulsbo, WA 98370 191 Winslow Way E McCrary Frank Ronald 10,019 0.23 63 160 $ 36,078.56
16 262502-3-116-2000 Washington Mutual Bank PO BOX 7788 Newport Beach, CA 92658 231 Winslow Way E Washington Mutual Bank 14,375 0.33 92 150 $ 43,448.26
17 262502-3-081-2001 American Marine Bank PO BOX 10788 Bainbridge Island, WA 98110 249 Winslow Way E Rodac 41,382 0.95 100 295 $ 69,937.20
18 262502-3-082-2000 Town & Country Market, Inc. 2208 NW Market #507 Seattle, WA 98107 256 Winslow Way E Town & Country Market, Inc. 14,810 0.34 100 150 $ 48,828.05
19 262502-3-084-2008 Town & Country Market, Inc. 2208 NW Market #507 Seattle, WA 98107 343 Winslow Way E Town & Country Market, Inc. 48,787 1.12 311 150 $ 125,714.97
20 4114-001-001-0002 Town & Country Market, Inc. 2208 NW Market #507 Seattle, WA 98107 Parking Lot Town & Country Market, Inc. 58,370 1.34 372 188 $ 41,168.35
21 262502-3-085-2007 American Marine Bank Trust Dept. PO BOX 10788 Bainbridge Island, WA 98110 393 Winslow Way E American Marine Bank Trust Dept. 9,148 0.21 65 140 $ 28,988.84
Christian Science of Bainbridge Christian Science of Bainbridge
22 262502-3-083-2009 Island PO BOX 10488 Bainbridge Island, WA 98110 295 Winslow Way E Island 871 0.02 25 40 Not Assessed
TOTAL ASSESSED $ 1,000,000.01
City of Bainbridge Island 31
DEPARTMENT OF FINANCE AND
ADMINISTRATIVE SERVICES
MEMORANDUM
TO: City Manager, Mark Dombroski
City Councilmembers
This report and the attached charts and supporting schedules provide a financial update
and overview representing the preliminary financial position of the City through June 30,
2009. Management reports the status of City operations under the following categories:
CASH
Tax Supported Funds
Cash balances in tax-supported funds (excluding special revenue funds)
decreased by $.86ml from $2.81ml to $1.95ml as June is historically the lowest
month of the year for inflows. There is continued restraint in operating
expenditures but June reports show scheduled debt service and capital projects of
$.7ml. The tax supported month end cash balance is augmented by $.52ml in
reconciling items resulting in a bank balance of $2.47ml.
Utility Funds
Cash balances in utility funds decreased by $1.09ml from $4.00ml to $2.91ml with
normal monthly receipts offset by scheduled Wastewater Treatment Plant related
payments. Balances in Water and SSWM are expected to be maintained in future
months with receipts but the Sewer construction activity and scheduled debt
service in June will significantly depleted cash in that fund by the end of the
month. An interfund loan from the Water Fund of an amount not to exceed $3ml
was passed by the City Council on May 13, 2009 to supplement the Sewer Fund
until legal issues are addressed and permanent financing can be obtained to
finish the Waste Water Treatment Plant project. At month end, it was necessary to
draw $.825ml on that loan to maintain positive cash flows for the Sewer Fund. The
utility fund month end cash balance is augmented by $.20ml in reconciling items
resulting in a bank balance of $3.11ml.
REVENUES
Tax Supported Funds
2009 revenues of the tax-supported funds while showing continued weakness
across the board are still exceeding cash flow assumptions for the first half of the
280 MADISON AVENUE NORTH BAINBRIDGE ISLAND, WA 98110-1812
PHONE: (206) 780-8619 FAX: (206) 780-8599 EMAIL: ekonkel@ci.bainbridge-isl.wa.us
www.ci.bainbridge-isl.wa.us
year and when compared to the January and April reductions as approved by the
32
City Council. Lower than expected Sales Tax revenues for the first 6 months are
offset by higher than projected Building and Development Services fund
revenues. Property tax receipts through June are also not showing the projected
declines but we will continue to monitor the major revenue categories closely as
well as the overall revenue picture that continues to be positive.
Revenue projections and the revised 2009 Budget for revenues in the charts
reflect the January and April reductions. Revenues, year to date, show a year
over year decline of only $.16ml further exhibiting stabilization.
Utility Funds
Normal utility receipts brought revenues for the combined utilities to $4.07ml for
year to date figures. Utility Revenues year to date for 2009 are $.49ml ahead of
2008. Water utility connection fees continue to underperform due to low levels of
development while Sewer and Stormwater connections are tracking budget on an
annualized basis.
OPERATING EXPENDITURES
Tax Supported Funds
There is continued restraint in operating expenditures reflected by salary and
benefits clearly $.27ml less than January of this year. June reports show
scheduled debt service and capital projects of $.7ml. Tax supported operating
expenditures of $9.46ml for the period including encumbrances of $1.61ml are
tracking at 56.1% of the revised budget and 46.55% without encumbrances. The
Executive Department has instituted City Council approved reductions in annual
budgeted operating expenditures for the year but the full results of staff reductions
are only now being recognized and will continue over the months following. Year
over year the operating actual expenditures have decreased $1.74ml for the first
half of the year. The as reduced budgeted operating expenses for 2009 are
$16.9ml versus $20.6 for 2008 (also as revised), a $3.7ml reduction.
Utility Funds
Operating expenditures of the Utility funds are tracking at $3.21ml or 55.86% with
encumbrances of $.33ml or $2.88ml and 50.18% without. Continued heavy
workloads and shifting of labor resources from the tax supported funds to maintain
and support required utility work brought salaries and benefits in at 61.2% of
budget. Considerable savings in Supplies and Services and Charges offset this,
which brings overall operating expenditures in line with budget.
Utility Funds
Capital project expenditures recorded in the utilities funds continued strong
through June at $6ml with $3.8 of that encumbered predominately in connection
with the Waste Water Treatment Plant. Construction expense for the Plant will
continue to run from $.15ml to $.5 a month through 2009. Scheduled debt service
payments in the utility funds in June were $.81ml.
DEBT/FINANCIAL MARKETS
As of July 29, 2009 the yield for a 20-year, triple-A rated, tax-exempt general
obligation bond is 4.44%, down .05% from one month ago and down .51% from
4.95% 6-months ago (Bloomberg online, July 29, 2009). In September of 2008,
COBI issued 20-year capital bonds with an overall yield of 4.46%. In March of
2009, the City refunded $5.3ml of its 1998 LTGO bonds, which financed City Hall
and other street improvements for a savings of $.116ml in 2009, and $.116ml in
2010. The Sewer Utility expects to issue $6.0ml in Bonds/Notes later in the year
to complete funding for the Waste Water Treatment Plant. Legal concerns have
necessitated a delay in issuing a 1-3 year bridge loan or bond anticipation note
option for the project. On May 13, City Council approved an interfund loan from
the Water Fund to the Sewer Fund in an amount not to exceed $3ml, which as of
the date of this report has $1m drawn upon.
AUTHORIZED POSITIONS/VACANCIES
The City currently has 127.47 FTEs and 22 vacant positions. Of the 22 vacant
SRVLWLRQVRIWKHPDUH³RQKROG´ZLWKDQLQWHQWLRQWRILOODVIXQGLQJLQFUHDVHV. 11
RIWKHSRVLWLRQVDUH³XQIXQGHG´GXHWRDUHGXFWLRQLQIRUFHDQGPD\EHUHLQVWDWHG
at a later time as need arises. 2 positions are being recruited at this time.
The City Engineer, who had also taken on a portion of the Public Works Director
duties, resigned in July. His resignation has created the need for restructuring the
management of Public Works and assigning those duties on an interim basis. The
Public Works Deputy Director ± Operations & Maintenance will now be the interim
Public Works Director. The PCD Deputy Director will now be the interim City
Engineer and the Water Resources Manager will be taking on the day-to-day
management of the division in a temporary position as the Public Works Manager.
The City will be conducting a recruitment for a new Public Works Director
immediately. Once the Director his hired we will begin the search for a new
Engineering Manager/City Engineer. After research and discussion, it was
deemed unnecessary to have a separate City Engineer position. The decision
was to combine the City Engineer duties at the management level rather than at
the Director level. This allows the Director recruitment to be broader as the PE
requirement will be removed.
The City has moved forward with filling the Senior Police Clerk and plan on having
the new employee in place by August 17. This decision was based on the need to
have backup for legally required report transmission that come from the police
34
and proper coverage of the Police front desk. Previously parking enforcement was
used as back-up at the front desk as needed and with the reduction of parking
enforcement from 1.5 employees to .5 employees this has caused a gap in
coverage.
ECONOMIC OUTLOOK
Much talk has been made recently on the economy and a catch phase has
GHYHORSHG ³JUHHQ VKRRWV RI UHFRYHU\´ WR GHVFULEH VRPH SRVLWLYH PRYHPHQW LQ
certain economic indictors and activities. Some may wish to interpret the data in
such a way, but the reality in Puget Sound is there is still plenty to worry about.
³Another interpretation of the positive movement of the leading index in April and
May is that the recovery will come sooner than expected. But considering that we
have only two advancements in the bag and that monthly economic data are
highly volatile, this explanation seems a bit of a stretch at this point. Two more
monthly gains in the leading index would make a much more compelling case.
Stay tuned.´(Puget Sound Economic Forecaster Monthly Leading Index, Conway
Pedersen Economics, July 13, 2009)
With these mixed signals and a lack of absolutes in whether the crisis is bottoming
out, rebounding or just bouncing around, we should be cautioned in our
forecasting and continue to watch what is happening around us.
Attachments
Attached are the following supporting charts and schedules:
Tax Supported Funds/ Utility Funds Charts
o Cash balances current month end, prior month end and year-
end budgetary reserves versus estimated year end estimated
cash.
o Revenues, current month and year to date, prior year to date,
and year-end budget as revised.
o Operating and Capital Expenditures, current year to date,
prior year to date, and year-end budget as revised.
Cash Balances Bank and Book current month and prior months
Revenue Report - Budget to Actual
Summary Expenditure Report All Departments
Summary Expenditure Report Tax Supported Funds
Summary Expenditure Report Utility Funds
July Cash Flows (including actuals of June)
Bloomberg.com report on Municipal Bond Market July 29, 2009
Bloomburg.com report on Key Rates July 29, 2009
Siebert Brandford Shank, July 28³8SGDWHRQ&XUUHQW
&RQGLWLRQVLQWKH&UHGLW0DUNHWV´
State of Washington, ³Economic & Revenue Update´-Xly 13, 2009
Windermere Realty report through June, 2009
36
7KHDERYHILQDQFLDOUHSRUWVZLOOEHSRVWHGWRWKH&LW\¶V:HEVLWHRUDUHDYDLODEOHIURPWKH
Finance and Administrative Services Department.
$0.00 $0.00
Tax Supported Cash/Book Balance Tax Supported YTD Capital/Debt Service Expenses
May-09 Jun-09 Budgetary Reserves Estimated YE Cash Jun-09 2009 Budget Adjusted
$15.00 $15.00
$10.56 $10.38
$10.00 $10.00
Tax Supported Month to Date Revenues Tax Supported Year to Date Revenues
Jun-08 Jun-09 2009 Budget Adjusted Jun-08 Jun-09 2009 Budget Adjusted
Jun-08 Jun-09 2009 Budget Adjusted Jun-08 Jun-09 2009 Budget Adjusted
$7.00 Notes:
$5.8 $5.8 1. Based upon unaudited financial statements for June, 2009
$6.00
2. Figures reflect amounts prior to year-end accruals and adjustments
$5.00
3. Budgetary reserves represent separate fund balances
$4.00 $3.21 4. Operating and capital expenses do not include encumbrances
$2.99
$3.00 5. Seasonality may skew month to date figures when compared to
year end figures
$2.00
6. Results are reported on a consolidated basis for water, sewer and
$1.00 storm water utilities
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BLOOMBERG
Government Bonds
53
U.S. Treasuries
Municipal Bonds
As of July 1st 2009 Bloomberg L.P. will no longer be designated a Nationally Recognized Municipal Securities
Information Repository (NRMSIR). The Municipal Securities Rulemaking Board (MSRB) in conjunction with the
Securities and Exchange Commission is eliminating the role of the repository and forming a single central
disclosure hub that will be run by the MSRB. Please visit: http://emma.msrb.org to access the new disclosure
system.
Contact Information
Muni Material Events
54
BLOOMBERG
Key Rates
FED RESERVE
.25 .25 .25 .25 2.00
TARGET RATE
PRIME RATE 3.25 3.25 3.25 3.25 5.00
US UNEMPLOYMENT
9.50 9.40 8.50 7.20 5.60
RATE
1-MONTH LIBOR .28 .31 .41 .42 2.46
Unless indicated otherwise: intraday data is at least 15 minutes delayed; mutual fund NAVs are updated at the
close of every market day; all prices are in the local currency; Time is ET.
55
Macroeconomic Analysis
The New York Federal Reserve said on Friday it bought $3.235 billion of U.S. agency debt with maturities ranging
from August 2011 to June 2013.
The Reuters/University of Michigan Surveys of Consumers said its final July consumer sentiment reading fell to 66.0
from June's 70.8, though it was slightly higher than economists' median expectation for a reading of 65.0, according
to a Reuters poll.
The following are the Build America Bond secondary market spreads as of Friday (7/24):
Transaction State of California University of Texas Dallas Area Rapid Transit
Sale Date 4/22/2009 6/10/2009 6/16/2009
Ratings A2/A/A Aaa/AAA/AAA Aa3/AAA/NR
Selected Maturity 2039 2041 2034
Call Provisions Non-Callable 10-year Par Call 10-year Par Call
Initial Taxable Yield (%) 7.43 6.275 6.249
Initial Spread to Treasury (bps) 365 +153 175
Current Spread to Treasury (bps) +301 +160 +192
Initial Tax-Exempt Equivalent Yield(%)1 4.83 4.08 4.06
Initial Spread to MMD (bps)1 46 (64) (59)
Current Spread to MMD (bps)1 26 (60) (45)
1Tax-Exempt Equivalent Yield takes into account the 35% interest-cost rebate from the U.S. Treasury
Visible Supply
30-day tax-exempt visible supply is approximately $11.8 billion.
The maximum visible supply over the last 60 days was $20.4 billion, while the minimum was $9.2 billion. The average
forward volume over the same period totaled $13.6 billion.
Derivatives Market
Municipal Swap rates were unchanged to up 6 basis points along the curve as of Monday’s close since Monday, July
20th. 20-Year SIFMA swap rates were up by 6 basis points to 3.640% from 3.584% over the same period.
Ratio (“tax”) risk value decreased a bit over the week with 20-year SIFMA ratios (SIFMA swap rates divided by
LIBOR swap rates) down to 84.50% from 85.75% last Monday. In the current market swap dealers are willing to pay
41 bps above 70% of LIBOR in return for receiving SIFMA for 20 years versus 43 bps a week ago. On $100 million
of notional, the fixed spread translates to $410 thousand of positive cash flow assuming that SIFMA averages 70% of
LIBOR over the life of the trade.
Option value decreased slightly over the week with volatility on an option to enter into a 15-year swap, 5 years from
today decreasing to 21.920% from 22.245%. Option value is still substantial and issuers may pick-up significant value
by selling options on entering into swaps.
Disclaimer
All information and opinions expressed in this document were obtained from sources believed to be reliable and in good faith, but no representation or warranty, express or implied, is made as to its accuracy or
completeness. All information and opinions as well as any prices indicated are currently only as of the date of this report, and are subject to change without notice. Any estimations or projections as to events that may occur
in the future (including projections of market performance) are based upon the best judgment of Siebert Brandford Shank & Co., L.L.C. ("SBS") from publicly available information as of the date of this report. There is
no guarantee that any of these estimates or projections will be achieved. SBS expressly disclaims any and all liability relating or resulting from the use of this report.
ECONOMIC & REVENUE UPDATE 57
___________________________________________________________________
13 JULY 2009
The Fed balance sheet has grown significantly
U.S.
2,500
USD Billions
1,500
was unanticipated in our June forecast. It Fed Stimulus:
is normal for an economy headed for a USD 1 trillion
-20
Revenue Act 1996 1998 2000 2002 2004 2006 2008
*Growth adjusted for new legislation and unusually large assessment payments, refunds etc.
The revenue collections reported here are
for the June 11 – July 10, 2009 collection Preliminary ERFC monthly estimates
period. This corresponds to economic indicate retail sales tax collections are
activity in May 2009. down 18.6% year-over-year, while B&O
Adjusted for special factors (large refunds
taxes managed a 1.0 percent gain.
in June 2008 and June 2009), collections Preliminary tax payments from electronic
in the current period are down 11.2% filers who also paid in the June 11 – July
from their year-ago level (see figure). 10 collection period of last year were
Unadjusted, the decline is 11.1%. down 13.6 % year-over-year.
Two large refunds in May 2009 were not Payments in the retail trade sector
reported in last month’s collection report. were down 9.6%. The greatest drops
Taking these refunds into account, the were in furniture and home
adjusted year-over-year decline in furnishings (-20.1%); motor vehicles
collections for the May 11 – June 10, and parts (- 19.4%); gas stations and
2009 collection period was 13.0 percent. convenience stores (-17.4%); and
The adjusted decline was previously building materials and garden
reported as 13.7 percent. equipment (11.5%)
Collections for this period are $7.4 million Payments in two major retail trade
(0.9%) above the June 2009 forecast. sectors showed a year-over-year
Cumulatively, collections are down $1.08
increase: drug and health stores
(+5.8%) and food and beverage
billion (9.4%) from FY 2008.
stores (+3.0 %).
9
Payments in the construction sector
were down 21.4%, while those in the 8
39.1%. 6
Non-Revenue Act 4
over-year. 2
0
below the June forecast. 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008
2009
Jan. Feb. Mar. Apr. May Jun. 2007 2008
Industrial Production (SA, 2002 = 100) 100.2 99.4 97.6 96.9 95.8 - 111.4 109.2
Y/Y % Change -11.0 -11.5 -12.9 -13.0 -13.9 - 1.7 -2.0
ISM Manufacturing Index (50+ = growth) 35.6 35.8 36.3 40.1 42.8 44.8 51.1 45.5
ISM Non-Manuf. Index (50+ = growth) 42.9 41.6 40.8 43.7 44.0 47.0 - 47.4
Housing Starts (SAAR, mil.) 488 574 521 454 532 - 1,342 900
Y/Y % Change -54.9 -47.8 -47.5 -54.6 -45.2 - -25.9 -32.9
Light Motor Vehicle Sales (SAAR, mil.) 9.6 9.1 9.9 9.3 9.9 9.7 16.2 13.2
Y/Y % Change -37.7 -40.6 -34.7 -35.8 -30.5 -29.2 -2.3 -18.5
CPI (SA, 1982-84 = 100) 212.2 213.0 212.7 212.7 212.9 - 207.3 215.2
Y/Y % Change -0.2 0.1 -0.4 -0.6 -1.0 - 2.9 3.8
Core CPI (SA, 1982-84 = 100) 217.3 217.7 218.0 218.6 218.9 - 210.7 215.6
Y/Y % Change 1.7 1.8 1.8 1.9 1.8 - 2.3 2.3
IPD for Consumption (2000=100) 121.0 121.4 121.4 121.5 121.5 - 117.7 121.6
Y/Y % Change 0.8 1.0 0.6 0.5 0.1 - 2.6 3.3
Nonfarm Payroll Empl., e-o-p (SA, mil.) 134.3 133.7 133.0 132.5 132.2 131.7 138.2 135.1
Monthly Change -0.74 -0.68 -0.65 -0.52 -0.32 -0.47 1.15 -3.08
Unemployment Rate (SA, percent) 7.6 8.1 8.5 8.9 9.4 9.5 4.6 5.8
Yield on 10-Year Treasury Note (percent) 2.52 2.87 2.82 2.93 3.29 3.72 4.63 3.67
Yield on 3-Month Treasury Bill (percent) 0.13 0.30 0.22 0.16 0.18 0.18 4.47 1.39
Broad Real USD Index** (Mar. 1973=100) 94.5 95.8 101.1 95.8 95.6 - 92.5 88.7
Federal Budget Deficit ($ bil.)* 83.8 192.8 192.3 20.9 189.7 94.3 162.8 436.3
FYTD sum 569.0 761.8 954.1 975.0 1,164.6 1,258.9
US Trade Balance ($ bil.) -36.6 -26.1 -28.5 -28.8 -26.0 - -701.4 -695.9
YTD Sum -36.6 -62.7 -91.2 -120.0 -145.9 -
*Federal Fiscal Year 2008 runs from Oct. 1, 2007 to Sept. 30, 2008.
61
**Weighted average of U.S. dollar foreign exchange values against currencies of major U.S. trading partners, Federal Reserve.
2009
Jan. Feb. Mar. Apr. May Jun. 2007 2008
Employment End-of-period
Total Nonfarm (SA, 000) 2,904.4 2,884.2 2,864.4 2,861.2 2,854.5 - 2,963.2 2,913.3
Change from Previous Month (000) -8.9 -20.2 -19.8 -3.2 -6.7 - 71.7 -49.9
Construction 182.8 179.1 173.7 171.9 168.8 - 209.3 185.1
Change from Previous Month -2.3 -3.7 -5.4 -1.8 -3.1 - 9.0 -24.2
Manufacturing 280.3 278.1 274.1 271.0 269.4 - 296.3 284.7
Change from Previous Month -4.4 -2.2 -4.0 -3.1 -1.6 - 6.2 -11.6
Aerospace 85.3 84.8 84.3 83.6 83.5 - 82.9 85.5
Change from Previous Month -0.2 -0.5 -0.5 -0.7 -0.1 - 6.1 2.6
Software 52.6 52.7 52.7 52.2 51.7 - 48.4 53.0
Change from Previous Month -0.4 0.1 0.0 -0.5 -0.5 - 2.0 4.6
All Other 2,388.7 2,374.3 2,363.9 2,366.1 2,364.6 - 2,409.2 2,390.5
Change from Previous Month -1.8 -14.4 -10.4 2.2 -1.5 - 54.5 -18.7
2008 2009
Sep 11 - Oct 11 - Nov. 11 - Dec. 11 - Jan 11 - Feb 11 - Mar 11 - Apr 11 - May 11 - Jun 11 -
Oct 10 Nov. 10 Dec. 10 Jan 10 Feb 10 Mar 10 Apr 10 May 10 Jun 10 Jul 10*
Department of Revenue-Total 947,715 1,135,361 1,565,903 942,557 1,103,514 769,461 703,544 970,946 1,458,783 1,028,278
-10.8 -6.6 -2.5 -15.2 -11.7 -11.4 -24.4 -14.4 -6.6 -11.1
Revenue Act 896,300 1,022,351 858,807 781,369 1,059,501 735,791 663,249 873,625 740,002 791,144
-10.0 -5.3 -4.7 -14.9 -10.6 -10.1 -19.1 -14.0 -14.1 -11.1
Retail Sales Tax 609,775 675,162 579,492 527,414 685,642 485,503 440,984 554,314 484,574 498,705
-11.1 -6.0 -5.1 -14.8 -13.2 -8.7 -18.6 -15.2 -14.7 -18.6
Business and Occupation Tax 208,562 267,263 198,162 188,824 280,267 173,954 156,244 236,433 174,293 209,146
-4.9 -2.1 -4.9 -11.8 -5.1 -12.8 -17.0 -12.7 -16.6 1.0
Use Tax 42,199 41,442 40,891 28,556 45,661 31,088 32,608 35,321 37,784 33,569
-9.5 -14.9 4.7 -33.5 -8.7 -12.4 -17.1 -19.9 -8.4 2.3
Public Utility Tax 25,313 27,174 28,969 24,769 37,185 33,398 35,736 36,405 32,871 38,136
-5.2 4.9 14.1 -19.2 -1.6 -12.4 -5.4 5.9 0.5 33.4
Tobacco Products Tax 832 1,006 973 860 859 822 993 959 951 1,047
-33.0 25.4 13.7 3.6 15.7 -9.1 13.4 35.7 6.0 9.2
Penalties and Interest 9,618 10,305 10,319 10,945 9,887 11,025 -3,317 10,193 9,530 10,541
-39.9 -19.3 -37.0 2.4 -16.0 -13.2 -128.7 -18.1 2.5 33.1
Non-Revenue Act** 51,415 113,011 707,096 161,188 44,013 33,671 40,296 97,321 718,781 237,134
-23.8 -17.1 0.4 -16.9 -31.6 -32.2 -63.6 -17.8 2.5 -11.0
Liquor Sales/Liter 14,432 12,282 13,812 13,466 18,972 12,126 11,408 12,368 12,433 13,934
3.9 3.5 9.3 -0.8 4.4 7.9 -1.7 2.6 2.3 -0.5
Cigarette 4,470 4,815 3,487 3,527 4,153 3,498 4,050 3,581 4,237 3,229
2.2 0.8 -17.3 -5.9 -11.8 -7.6 0.4 -0.1 8.0 -26.4
Property (State School Levy) -15,964 9,434 611,756 111,753 -13,815 -16,785 4,201 38,567 663,407 154,043
24.3 2.9 5.4 -6.8 5.1 -16.1 -44.0 7.1 6.7 -12.9
Estate 6 132 72 -40 59 125 -65 -28 -42 15
58.5 -35.8 -69.8 -101.2 -108.1 204.4 -116.2 -125.0 189.1 -86.3
Real Estate Excise 44,268 36,963 37,142 26,829 19,323 29,415 19,815 24,682 24,600 35,293
-23.9 -40.7 -42.2 -48.7 -48.6 -19.1 -56.3 -46.1 -44.3 -23.6
Timber (state share) 0 0 1,508 0 0 1,001 0 0 668 0
NA NA -27.6 NA NA -35.9 NA NA -32.3 #DIV/0!
Other 4,203 49,385 39,318 5,652 15,321 4,290 887 18,151 13,478 30,620
7.1 3.0 -2.9 472.6 -13.6 -74.3 -97.9 -13.1 -24.3 22.5
Department of Licensing** 404 324 180 213 242 263 429 5,650 3,760 5,899
-13.1 4.5 -38.6 3.1 35.9 4.3 -6.3 15.2 -20.8 -9.2
Lottery** 0 0 11,092 0 0 0 0 0 0 0
NA NA NA NA NA NA NA NA NA NA
Total General Fund-State*** 948,119 1,135,685 1,577,175 942,770 1,103,757 769,724 703,973 976,597 1,462,543 1,034,177
-10.8 -6.6 -1.8 -15.2 -11.7 -11.3 -24.4 -14.3 -6.7 -11.6
Difference
Period/Source Estimate* Actual Amount Percent
June 11 - July 10, 2009
Cumulative Variance Since the June Forecast (June 11 - July 10, 2009)
1 Collections June 11, 2008 - July 10, 2009. Collections primarily reflect May 2009 activity of monthly taxpayers.
2 June 2009 collections.
3 Cumulative collections, estimates and variance since the June 2009 forecast; (June 11 - July 10, 2009)
and revisions to history.
4 Cumulative collections, estimates and variance since the June forecast (June 2009) and revisions to history.
5 Lottery transfers to the General Fund
* Based on the June 2009 economic and revenue forecast.
**The Revenue Act consists of the retail sales, B&O, use, public utility, tobacco products taxes, and penalty and interest.
*** Detail may not add due to rounding. The General Fund-State total in this report includes only collections from larger
state agencies: the Department of Revenue and the Department of Licensing.
$0-$400 3 2 1 4 5 1 16 30 30 0 4 3 23.33%
$401-$500 2 3 1 2 2 1 11 32 32 0 0 3 9.38%
$501-$600 3 2 2 2 3 2 14 31 16 1 1 0 6.45%
$601-$700 0 1 0 0 2 3 6 34 11 0 1 3 11.76%
$701-$800 0 0 3 2 1 1 7 36 36 1 1 0 5.56%
$801-$1M 2 1 2 1 2 2 10 40 20 0 1 4 12.50%
$1M-$1.5M 2 2 3 1 1 4 13 48 12 0 3 0 6.25%
$1.5M-$2M 0 0 1 1 2 1 5 17 17 1 0 1 11.76%
$0-$400 1 0 0 3 3 5 12 61 12 0 4 1 8.20%
$401-$500 0 1 1 2 0 0 4 23 NA 0 0 2 8.70%
$501-$600 0 0 1 0 2 1 4 18 18 0 0 1 5.56%
$601-$700 0 0 2 1 0 0 3 2 NA 0 0 0 0.00%
$701-$800 0 0 0 0 0 0 0 5 NA 0 0 0 0.00%
$801-$1M 0 0 0 0 0 0 0 4 NA 0 0 0 0.00%
$1M-$1.5M 0 0 0 0 0 0 0 2 NA 0 0 0 0.00%
$1.5M-$2M 0 0 0 0 0 0 0 0 NA 0 0 0 NA
OVER $2M 0 0 0 0 0 0 0 0 NA 0 0 0 NA
$0-$400 4 2 1 7 8 6 28 91 15 0 8 4 13.19%
$401-$500 2 4 2 4 2 1 15 55 55 0 0 5 9.09%
$501-$600 3 2 3 2 5 3 18 49 16 1 1 1 6.12%
$601-$700 0 1 2 1 2 3 9 36 12 0 1 3 11.11%
$701-$800 0 0 3 2 1 1 7 41 41 1 1 0 4.88%
$801-$1M 2 1 2 1 2 2 10 44 22 0 1 4 11.36%
$1M-$1.5M 2 2 3 1 1 4 13 50 13 0 3 0 6.00%
$1.5M-$2M 0 0 1 1 2 1 5 17 17 1 0 1 11.76%
$0-$400 0 0 2 1 0 1 4 45 45 0 0 0 0.00%
$401-$500 0 0 0 0 0 0 0 11 NA 0 0 0 0.00%
$501-$600 0 0 0 0 0 0 0 2 NA 0 0 0 0.00%
$601-$700 0 0 0 0 0 0 0 3 NA 0 0 0 0.00%
$701-$800 0 0 0 0 0 0 0 4 NA 0 0 0 0.00%
$801-$1M 0 0 0 0 0 0 0 7 NA 0 0 0 0.00%
$1M-$1.5M 0 0 0 0 0 0 0 3 NA 0 0 0 0.00%
$1.5M-$2M 0 0 0 0 0 0 0 1 NA 0 0 0 0.00%
TOTAL 1 0 2 1 0 1 5 81 81 0 0 0 0.00%
2006 7 6 4 1 3 3 6 3 4 4 4 5 24 50 -44.44%
2007 3 2 3 6 2 2 2 2 5 1 1 1 18 30
2008 0 1 4 2 0 2 0 0 1 2 1 1 9 14
2009 1 0 2 1 0 1 5 5
68
RESIDENTIAL SALES – BAINBRIDGE ISLAND
January 1 – June 30
2009 and 2008
Average Price Highest Price
Description Median Price Lowest Price Number of Sales Average Market Time
Data compiled from the Northwest Multiple Listing Service as of July 7, 2009.
Information is deemed accurate, but not guaranteed.
69
CONDOMINIUM SALES – BAINBRIDGE ISLAND
January 1 – June 30
2009 and 2008
Average Price Highest Price
Description Median Price Lowest Price Number of Sales Average Market Time
Data compiled from the Northwest Multiple Listing Service as of July 7, 2009.
Information is deemed accurate, but not guaranteed.
70
RESIDENTIAL LAND SALES – BAINBRIDGE ISLAND
January 1 – June 30
2009 and 2008
Average Price Highest Price
Description Median Price Lowest Price Number of Sales Average Market Time
Data compiled from the Northwest Multiple Listing Service as of July 7, 2009.
Information is deemed accurate, but not guaranteed.
71
RESIDENTIAL SALES – BAINBRIDGE ISLAND
January 1 – June 30
2009 and 2008
Average Price Highest Price
Description Median Price Lowest Price Number of Sales Average Market Time
Data compiled from the Northwest Multiple Listing Service as of July 7, 2009.
Information is deemed accurate, but not guaranteed.
72
City of Bainbridge Island 73
DEPARTMENT OF FINANCE AND
ADMINISTRATIVE SERVICES
MEMORANDUM
TO: City Manager, Mark Dombroski
Director Finance & Administration, Elray Konkel
City Council Members
The attached charts and supporting schedules provide an overview of the anticipated
unrestricted tax-supported cash position1 of the City as of July 2009. The Cash Flow schedule is
not a formal financial statement; rather, it is a management tool used to track and forecast cash
inflows and outflows. For ease of reading, the Cash Flow format is generally comparable to that
of the monthly budget and financial statement reporting. Some differences as compared to the
financial statement presentation are:
The tax-supported Cash Flows present restricted, trust and agency fund details.
The activity in these funds is adjusted out below the line, because those funds
are not available for general use. Accordingly, we continue to report a net $0
available for these funds.
The tax-supported Cash Flows incorporate the Building and Development
Services (B&DS) fund; although the B&DS fund is reported as an enterprise fund
in the financial statements, it is subsidized by the general fund.
Because of the timing difference, Cash Flow outflows will not match financial
statement expenses; financial statements are presented on a modified accrual
basis whereby expenses are reported as incurred, but Cash Flow outflows are
based on expenditures as paid.
Because Cash Flow reports all inflows and outflows of cash, financial statement
revenues will not match casKIORZLQIORZVLQFDVHVRI³QRQ-revenue´ inflows, such
as receipt of loan proceeds. (See Attachment A, page 2.)
Unless otherwise noted, all further references to cash and Cash Flow within this document refer
to unrestricted tax-supported cash items as described above.
MONTHLY DESCRIPTION
The July Cash Flow began with the June Cash Flow and incorporated known June activity as
well as corrected activity and adjusted forecasts where appropriate. Values reported for January
through June are based on actual activity, and July through December values are forecast.
1
As indicated by the description, unrestricted tax-supported cash flow does not include Utility-related cash
flow.
280 MADISON AVENUE NORTH BAINBRIDGE ISLAND, WA 98110-1812
PHONE: (206) 780-8616 FAX: (206) 780-8599 EMAIL: ebobergcourts@ci.bainbridge-isl.wa.us
www.ci.bainbridge-isl.wa.us
74
YEAR-END CASH
Projected year-end Cash (June Cash Flow): $1,293,211
Projected year-end Cash (July Cash Flow): $1,198,723
Net Increase (Decrease): ($94,487)
As of the June cash flow, year-end cash flow was anticipated to be $1,293,211. In July, this
amount was decreased by the following activity2:
7KH SULRU PRQWK¶V FDVK IORZ SURYLGHV DGGLWLRQDO LQIRUPDWLRQ WKDW LV HVVHQWLDO to a full
understanding of current month changes.
CRITICAL ASSUMPTIONS
The July Cash Flow assumes:
An inflow of $850,000 in 2009 for sales of excess land. Should any of these sales not
occur, ending cash balance will not meet Cash Flow expectations.
o Projected year-end cash if land sales do not occur: $348,723
Reliability of revenue assumptions.
o 98% of Property Tax levied will be received in 2009.
Attachments
Attached are the following supporting charts and schedules:
City of Bainbridge Island 2009 June Cash Flow Plan ± Tax Supported
City of Bainbridge Island 2009 July Cash Flow Plan ± Tax Supported
City of Bainbridge Island 2009 Cash Flow Difference Report ± Tax Supported: July Cash
Flow Less June Cash Flow
Attachment A: Discussion of Month Over Month Variances
Chart 1: COBI 2009 Cash Flow Monitoring ± Tax Supported
Chart 2: COBI 2009 Cash Balance Monitoring ± Tax Supported
2
All figures rounded to the nearest ten thousand.
Page 2
7/30/2009 6:01 PM
Beginning Cash Balance 1,246,281 410,809 789,225 1,294,210 2,666,320 3,055,699 2,352,647 1,790,580 1,878,157 1,361,598 1,744,845 2,586,170
Ending Cash Balance - Jun Cash Flow 410,809 789,225 1,294,210 2,666,320 3,055,699 2,352,647 1,790,580 1,878,157 1,361,598 1,744,845 2,586,170 1,293,211
75
City of Bainbridge Island 2009 Cash Flow Reduction Plan - Tax Supported
Beginning Cash Balance $1,246,281 $410,809 $789,225 $1,294,210 $2,666,320 $3,044,971 $2,130,502 $1,766,093 $1,535,695 $1,211,061 $1,531,158 $2,027,517
Inflows - Jul Cash Flow Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
General Fund - Taxes 741,547 991,703 741,290 2,761,334 1,278,129 484,304 528,030 790,958 540,252 1,846,617 1,800,054 530,578 13,034,796
General Fund - Fees & Service Charges 175,321 118,160 117,448 168,455 104,652 92,010 161,434 94,559 97,503 141,814 109,846 96,957 1,478,160
General Fund - Intergovernmental Revenue 34,392 7,925 56,822 39,241 19,068 40,917 25,163 17,058 35,207 29,293 15,196 44,296 364,578
General Fund - Fines & Forfeits 15,095 16,510 15,877 15,729 16,274 10,411 15,167 16,301 19,016 21,960 20,466 18,437 201,243
General Fund - Miscellaneous 2,952 5,090 3,744 2,348 7,707 15,188 -184 4,804 6,013 3,890 5,472 7,559 64,584
General Fund - Investment Revenue 1,163 1,424 -311 3,199 881 7,183 2,951 3,631 3,631 3,631 3,631 3,631 34,647
General Fund - Other External Sources 0 20,795 1,000 0 8,000 3,700 0 0 0 0 0 850,000 883,495
Streets Fund 175,408 63,873 528,329 172,337 73,730 78,546 176,782 96,958 80,271 175,046 101,522 91,061 1,813,862
Real Estate Excise Tax Fund 54,374 45,043 109,880 70,738 66,546 89,121 75,224 119,630 104,620 57,417 99,713 65,597 957,903
Civic Improvement Fund 6,460 8,409 5,497 3,234 5,735 4,651 7,785 7,785 7,785 7,785 7,785 7,785 80,693
Affordable Housing Fund 1,320 6,681 5,228 12,951 3,554 9,541 700 800 800 780 800 893 44,048
GO Bond Funds 4,047 10,076 15,880 189,581 66,857 3,680 1,278 2,116 9,378 165,000 79,441 2,236 549,570
LID Bond Funds 0 0 1,340 5,344 670 335 0 0 0 0 0 0 7,689
Capital Construction Fund 295 146,251 100,531 66,428 0 131,792 238,232 159,209 111,014 83,803 101,866 143,680 1,283,101
LID Capital Construction Fund 0 0 0 0 0 0 0 0 0 0 0 0 0
Building & Development Services Fund 46,726 69,139 82,296 83,815 66,720 75,258 75,145 67,709 52,801 69,794 61,100 26,192 776,695
Subtotal Inflows - Jul Cash Flow 2,505,381 1,921,890 2,574,076 4,888,945 4,384,843 4,091,608 3,438,208 3,147,611 2,603,987 3,817,890 3,938,050 3,916,419 21,575,064
Exclusion of Restricted Funds -7,780 -15,090 -10,725 -16,185 -9,289 -14,192 -8,485 -8,585 -8,585 -8,565 -8,585 -8,678 -124,741
Interfund Loan 0 600,000 0 0 0 0 0 0 0 0 0 0 600,000
Adjustments to Inflow 0 0 ($14,425) 165,605 0 0 0 0 0 0 0 41,842 193,021
Total Inflows - Jul Cash Flow 2,497,601 2,506,799 2,548,926 5,038,364 4,375,554 4,077,416 3,429,723 3,139,027 2,595,403 3,809,326 3,929,465 3,949,583 22,243,344
Ending Cash Balance - Jul Cash Flow 410,809 789,225 1,294,210 2,666,320 3,044,971 2,130,502 1,766,093 1,535,695 1,211,061 1,531,158 2,027,517 1,198,723
76
City of Bainbridge Island 2009 Cash Flow Difference Report - Tax Supported
Jul Cash Flow Less Jun Cash Flow
Actual Actual Actual Actual Actual Actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Beginning Cash Balance 0 0 0 0 0 (10,728) (222,145) (24,487) (342,462) (150,536) (213,687) (558,652)
Inflows
General Fund - Taxes 0 0 0 0 0 64,375 0 0 0 (100,000) (61,866) 0 (97,491)
General Fund - Fees & Service Charges 0 0 0 0 0 (10,868) 0 0 0 0 0 0 (10,868)
General Fund - Intergovernmental Revenue 0 0 0 0 0 2,377 0 0 0 0 0 0 2,377
General Fund - Fines & Forfeits 0 0 0 0 0 (15,446) 0 0 0 0 0 0 (15,446)
General Fund - Miscellaneous 0 0 0 0 0 10,409 0 0 0 0 0 0 10,409
General Fund - Investment Revenue 0 0 0 0 0 3,552 0 0 0 0 0 0 3,552
General Fund - Other External Sources 0 0 0 0 0 3,700 0 0 0 0 0 0 3,700
Streets Fund 0 0 0 0 0 11,088 0 0 0 0 0 4,182 15,270
Real Estate Excise Tax Fund 0 0 0 0 0 5,672 0 0 0 0 0 0 5,672
Civic Improvement Fund 0 0 0 0 0 4,651 7,785 7,785 7,785 7,785 7,785 7,785 51,358
* Affordable Housing Fund 0 5,211 4,503 12,246 3,006 9,541 700 800 800 780 800 893 39,280
GO Bond Funds 0 0 0 0 0 (72) 0 0 0 16,400 10,237 0 26,565
LID Bond Funds 0 0 0 0 0 335 0 0 0 0 0 0 335
Capital Construction Fund 0 0 0 0 0 (129,509) 136,231 (900,411) 12,192 (347,336) (131,482) 64,070 (1,296,245)
LID Capital Construction Fund 0 0 0 0 0 0 0 0 0 0 0 0 0
Building & Development Services Fund 0 0 0 0 0 1,963 0 0 0 0 0 0 1,963
Subtotal Inflows 0 5,211 4,503 12,246 3,006 (48,960) (77,429) (916,314) (321,685) (572,908) (388,214) (481,723) (1,259,569)
Exclusion of Restricted Funds 0 (5,211) (4,503) (12,246) (3,006) (14,192) (8,485) (8,585) (8,585) (8,565) (8,585) (8,678) (90,638)
Interfund Loan 0 0 0 0 0 0 0 0 0 0 0 0 0
Adjustments to Inflows 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Inflows 0 0 0 0 0 (63,152) (85,914) (924,898) (330,270) (581,472) (396,798) (490,400) (1,350,207)
Outflows
Salary 0 0 0 0 0 1,646 (1,250) (653) (653) (653) 881 3,012 2,330
Benefits 0 0 0 0 0 5,925 (37,766) 35,687 32 (44,425) 58,825 1,406 19,683
Supplies 0 0 0 0 0 (18,818) (1,930) 285 285 1,285 1,285 1,285 (16,323)
Ώ Professional Services 0 0 0 0 10,728 101,711 (25,819) (17,202) (17,202) (17,202) (16,348) (16,348) 2,318
Communications 0 0 0 0 0 3,944 (2,110) 269 269 269 269 269 3,180
Travel 0 0 0 0 0 173 (111) 20 120 1,520 20 120 1,862
Training 0 0 0 0 0 710 (1,430) 0 1,000 0 0 0 280
Advertising 0 0 0 0 0 (4) (953) 6,000 0 0 0 0 5,044
Operating Leases 0 0 0 0 0 (4,953) 244 3,004 3,004 3,004 3,004 3,004 10,311
Utilities 0 0 0 0 0 (9,402) 0 0 0 0 0 0 (9,402)
Repair & Maintenance 0 0 0 0 0 (31,193) 15,642 0 0 0 0 0 (15,552)
All Other Miscellaneous 0 0 0 0 0 (7,041) (1,287) (495,000) 0 0 495,000 0 (8,329)
Contingency 0 0 0 0 0 0 0 0 0 0 0 0 0
Other Services & Charges 0 0 0 0 0 (1,088) (1,088) 0 0 0 0 0 (2,176)
Intergovernmental 0 0 0 0 0 (2,504) 10,407 0 0 0 0 0 7,903
Capital Equipment 0 0 0 0 0 28 0 0 0 0 0 0 28
Capital Projects 0 0 0 0 0 (44,499) 33,750 (114,847) (166,588) (311,583) (381,082) (457,428) (1,442,277)
Debt Service 0 0 0 0 0 75,245 (47,726) 0 0 0 0 43,449 70,968
Other non-operating 0 0 0 0 0 7,536 0 0 0 0 0 0 7,536
Subtotal Outflows 0 0 0 0 10,728 77,415 (61,427) (582,436) (179,733) (367,785) 161,854 (421,231) (1,362,616)
Exclusion of Restricted Funds 0 0 0 (30,556) 0 0 0 0 0 0 (30,556)
Outflows - 2008 Expenses paid in 2009 0 0 0 0 0 0 0 0 0 0 0 0 0
Interfund Loan Repayment 0 0 0 0 0 0 0 0 0 0 0 0 0
Adjustments to Outflow 0 0 0 0 0 112,134 0 0 0 0 0 25,318 137,452
Total Outflows 0 0 0 0 10,728 158,993 (61,427) (582,436) (179,733) (367,785) 161,854 (395,913) (1,255,720)
Ending Cash Balance 0 0 0 0 (10,728) (222,145) (24,487) (342,462) (150,536) (213,687) (558,652) (94,487)
* Adjustments to prior months reflect non-revenue inflow activity (in this case, transfers in) in restricted funds not previously reported on cash flow but present in financial statements. Net $0 effect on ending cash balance.
Ώ May Outflows were corrected to include Restricted Funds outflows in Professional Services. Below the line removal was appropriately included in June's reporting of May actuals.
77