Contents

GLOBAL SETTINGS....................................................................................................................................5 NOTE FOR AUTO ACCOUNT DETERMINATION................................................................................................5 COUNTRY SPECIFIC........................................................................................................................................5 Define country specific checks..................................................................................................................5 CURRENCY SPECIFIC.....................................................................................................................................5 Define decimal places for currencies.......................................................................................................5 Check exchange rate types .....................................................................................................................5 Define translation ratios for currency translation ..................................................................................5 Confirm Euro Customization....................................................................................................................6 Maintain Exchange Rate Spread..............................................................................................................6 FI GLOBAL SETTINGS ..............................................................................................................................7 CREATE / MODIFY COMPANY........................................................................................................................7 DEFINE COMPANY CODE...............................................................................................................................7 ENTER GLOBAL PARAMETERS FOR CO CODE................................................................................................7 lo!al "arameter settings........................................................................................................................# Set Company Code to "roducti$e.............................................................................................................% Define Maximum Exchange Rate Difference per Company code............................................................% Define Max ER Diff per &C '(ithin co code)...........................................................................................* BUSINESS AREA.............................................................................................................................................9 Create !usiness area.................................................................................................................................* +usiness ,rea ,ccount ,ssignment ........................................................................................................* Ena!le +usiness ,rea +alance Sheet.......................................................................................................* ASSIGN CO CODE TO COMPANY...................................................................................................................9 CREDIT CONTROL AREAS..............................................................................................................................9 Maintain Credit Control ,rea..................................................................................................................* ,ssign Co codes to CC,.........................................................................................................................-. FISCAL YEAR ASSIGNMENT.........................................................................................................................10 Maintain fiscal year $ariant...................................................................................................................-. ,ssign Company code to &iscal /ear 0ariant........................................................................................-. POSTING PERIODS IN FI...............................................................................................................................10 Create $ariants.......................................................................................................................................-. Maintain open periods for posting $ariants...........................................................................................-. DOCUMENT SETTINGS.................................................................................................................................11 &ield status groups.................................................................................................................................-Display changes to &1 documents...........................................................................................................-&ield Status 0ariants..............................................................................................................................-Screen 0ariants for Document Entry......................................................................................................-Define "osting 2eys................................................................................................................................-3um!er ranges........................................................................................................................................-4 Document types.......................................................................................................................................-4 &ast entry screens for 5.......................................................................................................................-4 Default $alues for document "rocessing................................................................................................-4 Change Message Control for Document "rocessing..............................................................................-6 Maintain standard line item text.............................................................................................................-6 Special 5 indicators in &1....................................................................................................................-6 CORRESPONDENCE......................................................................................................................................13 TOLERANCES...............................................................................................................................................13 7olerance groups per employee 'user)...................................................................................................-6 ,ssign users to tolerance groups............................................................................................................-8 Define tolerances for customers 9 $endors.............................................................................................-8 EXTENDED WITH-HOLDING TAX SETTINGS.................................................................................................1 ,cti$ate E:7..........................................................................................................................................-8 :7 tax types 'in$oices)...........................................................................................................................-5 :7 tax types '"ayments)........................................................................................................................-5 Define rounding rules for tax types........................................................................................................-5
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Define (ith;holding tax codes................................................................................................................-5 ,ssign :7 types to co code....................................................................................................................-5 Define 5 account codes 'auto determination) for E:7.......................................................................-5 7DS certificates related configuration...................................................................................................-5 TAX ON SALES/PURCHASES ........................................................................................................................1! Define Calculation "rocedures .............................................................................................................-6 ,ssign Country to calculation procedure ..............................................................................................-# Check and Change Settings for 7ax processing.....................................................................................-# Specify structure for 7ax <urisdiction Code............................................................................................-# Define 7ax =urisdiction...........................................................................................................................-# Define 7ax Codes for Sales and "urchases............................................................................................-% ,ssign Co code to Doc Date for 7ax Determination..............................................................................-% Specify +ase ,mounts.............................................................................................................................-% Define 7ax ,ccounts...............................................................................................................................-% SUBSTITUTION " #ALIDATION IN FI...........................................................................................................1$ 0alidation for accounting document......................................................................................................-% Su!stitution for accounting document....................................................................................................-% >o( to select a pre;re?uisite as 5E&7'>2@37A4) B 6* or a SC+S7R13 '"RC7RA4A-) B D/............4Rules in $alidations 9 su!stitutions.........................................................................................................44 7race in S," $alidations E su!stitutions...............................................................................................44 CROSS COMPANY CODE CONFIGURATION....................................................................................................%% BANK ACCOUNTING................................................................................................................................23 CREATE HOUSE BAN&S ..............................................................................................................................%3 BAN& RECONCILIATION IN SAP..................................................................................................................%3 ELECTRONIC PAYMENTS FROM SAP...........................................................................................................%3 CASH 'OURNAL ( .! ONWARDS)..................................................................................................................%3 Set Cp Cash =ournal ..............................................................................................................................46 Define 3um!er Range 1nter$al for cash =ournal...................................................................................48 Cash =ournal 7ransactions.....................................................................................................................48 GL ACCOUNTING......................................................................................................................................25 CHART OF ACCOUNTS CREATION................................................................................................................%5 Copy 9 Create Co,..................................................................................................................................45 7ransport Co, from one client to another.............................................................................................45 ,ssign Co Code to Co,..........................................................................................................................45 GL ACCOUNT SETTINGS..............................................................................................................................%5 Define ,ccounts roups.........................................................................................................................45 Screen layouts for 5 accounts..............................................................................................................45 Define retained earnings account...........................................................................................................46 Define &ield groups for 5 master data................................................................................................46 7o add a ne( selection ta! for $endors 9 5 accountsA etc....................................................................46 7o add a ne( field to line item display reports 'like &+5F3 E &, 55.6)...........................................46 ,dd sort keys for 5 master data in &S...............................................................................................46 DOCUMENT SETTINGS IN GL.......................................................................................................................%7 Define Reasons for Documents Re$ersal ...............................................................................................4# Define "lan "eriods................................................................................................................................4# Determine Standard Sorting for 5ine 1tems............................................................................................4# Define "lan 0ersions..............................................................................................................................4# DEFINE FINANCIAL STATEMENT #ERSIONS................................................................................................%7 ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE.......................................................................28 FOREIGN CURRENCY #ALUATION...............................................................................................................%$ Define &C 0aluation Methods................................................................................................................4% "repare ,utomatic "ostings for foreign Currency 0aluation................................................................4% Define ,ccounts for Exchange Rate Differences....................................................................................4% Define ,ccounts for ,utomatic @ffsetting Entry....................................................................................4% ONE TIME #ENDORS....................................................................................................................................%9 DOCUMENT SETTINGS IN AR/AP.................................................................................................................%9 @pen 1tem "rocessing ...........................................................................................................................4*
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+ank charges account determination.....................................................................................................4* Define reconciliation accounts...............................................................................................................4* Recon ac for do(n payment recei$ed.....................................................................................................4* Recon ac for do(n payment paid............................................................................................................4* "osting (ith ,lternati$e Reconciliation ,ccountG 0endors...................................................................6. "osting (ith ,lternati$e Reconciliation ,ccountG Customers................................................................6. ,ccount determination for minor diff.....................................................................................................6. "ayment terms in ,R9,"........................................................................................................................6. SETTINGS FOR DUNNING.............................................................................................................................31 ,cti$ate dunning at co code....................................................................................................................6AUTOMATIC CLEARING SETTINGS...............................................................................................................31 "repare automatic clearing....................................................................................................................6CASH DISCOUNT SETTINGS..........................................................................................................................31 3et "rocedure.........................................................................................................................................6ross "rocedure.....................................................................................................................................6ACCOUNTS FOR SUBSE*UENT AD'USTMENTS ............................................................................................3% Regrouping of reconciliation accounts...................................................................................................64 Regrouping of R91R accounts...............................................................................................................64 INTEREST CALCULATION FOR OI IN AP/AR...............................................................................................33 Define 1nterest Calculation 7ype............................................................................................................66 Define 7ime Dependant 1nterest 7erms..................................................................................................66 5 ac for interest on customer arrears..................................................................................................66 5 ac for interest on $endors arrears....................................................................................................66 5 ac for interest on customer !alances................................................................................................66 5 ac for interest on $endor !alances...................................................................................................66 CLOSING ACTI#ITIES IN AP/AR .................................................................................................................3 ,d< ac for credit !alance in customers ac and de!it !alance in $endors ac..........................................68 THE AUTOMATIC PAYMENT PROGRAM.......................................................................................................3 "ayment program configuration for $endors E customers....................................................................68 "ayment program config for 5 ac 'C&M;7M) H payment re?uests.....................................................68 "ayment program config for electronic payment media........................................................................68 MM INTEGRATION...................................................................................................................................35 MM APPLICATION RELATED.......................................................................................................................35 "urchase @rders.....................................................................................................................................65 "rice 0ariance in purchase orders.........................................................................................................65 DOCUMENT SUMMARI+ATION FOR MM, SD, CO, HR, FI-AA DOCUMENTS..............................................35 Summarization for MM documents.........................................................................................................65 IN#OICE #ERIFICATION (I#/IR)...................................................................................................................35 Settings to display posting message in S," that has MM E &1 in$oice I..............................................65 ,uthorization checks for 5 in "@........................................................................................................65 Maintain "@ supplements for textsA no of taxes 'ta!le 7-6*")..............................................................65 Maintain default tax codes for 1091R 'MR>R).......................................................................................66 Maintain default tax codes '510)............................................................................................................66 Configure ho( ER differences are treated '510)....................................................................................66 Configure ho( unplanned freights are posted '510)..............................................................................66 7ax treatment in in$oice reduction '510)...............................................................................................66 Credit memosA su!se?uent de!it E su!se?uent credit............................................................................66 3ote for 510 8.6C on(ards.....................................................................................................................6# Define $endor specific tolerances '510).................................................................................................6# TOLERANCES IN LI# (ACTI#ATION OF STOCHASTIC BLOC&ING)...............................................................3$ 1n$oice !locking......................................................................................................................................6% Determine payment !lock.......................................................................................................................6% Set tolerance limits.................................................................................................................................6% BAC&GROUND PROCESSING IN LI#.............................................................................................................3$ DEFINE MM CONTROL DATA.....................................................................................................................39 Define current posting period in MM.....................................................................................................6* Juantity 9 0alue updating in $aluation areas.........................................................................................6* AUTOMATIC ACCOUNT DETERMINATION..................................................................................................... 0 ,ssign $aluation grouping code for co codes.........................................................................................8.
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,ssign procedures to mo$ement types....................................................................................................8. Define 5 accounts for account determination .....................................................................................8. ASSET ACCOUNTING...............................................................................................................................42 "lease also refer to this document for special transactions in ,,.........................................................84 DEFINE CHART OF DEPRECIATION............................................................................................................... % ALLOCATE CO CODE TO NON TAXABLE TRANSACTIONS............................................................................. % FISCAL YEAR #ARIANT IN ASSET ACCOUNTING........................................................................................... % ASSIGN CHART OF DEPRECIATION TO COMPANY CODE.............................................................................. % SPECIFY ACCOUNT DETERMINATION........................................................................................................... 3 ADDITIONAL ACCOUNT ASSIGNMENT OB'ECTS.......................................................................................... 3 ,cti$ate account assignment o!<ects......................................................................................................86 Specify ,ccount ,ssignment 7ypes for ,ccount ,ssignment @!<ects....................................................86 CREATE SCREEN LAYOUT RULES................................................................................................................ Define screen layout for asset master data.............................................................................................88 Define screen layout...............................................................................................................................88 SUBSTITUTIONS " #ALIDATIONS IN ASSET ACCOUNTING........................................................................... UPLOADING ASSET HISTORY INTO SAP....................................................................................................... ,ttach a form to asset class....................................................................................................................88 DEFINE NUMBER RANGE INTER#AL........................................................................................................... 5 DEFINE ASSET CLASSES.............................................................................................................................. 5 LOW #ALUE ASSETS................................................................................................................................... ! SALE OF ASSET TO A CUSTOMER WITH RE#ENUE ....................................................................................... ! DEFINE HOW DEPRECIATION AREAS POST TO GENERAL LEDGER................................................................ ! ASSIGN G/L ACCOUNTS.............................................................................................................................. ! SPECIFY INTER#ALS " POSTING RULES....................................................................................................... ! RESET COMPANY CODE (TEST).................................................................................................................. 7 DEFINE DEPRECIATION AREAS.................................................................................................................... 7 Deri$ed depreciation areas....................................................................................................................8# Specify ,rea 7ype...................................................................................................................................8% Define parallel currencies in Depreciation area....................................................................................8% Define depreciation area currency.........................................................................................................8% SPECIFY TRANSFER OF APC #ALUES.......................................................................................................... $ Determine depreciation areas in the asset class....................................................................................8* Specify Rounding of 3et !ook $alue9 depreciation.................................................................................8* Determine Depreciation areas...............................................................................................................5. SPECIFY HOW DEFAULT ASSET #ALUE DATE IS DETERMINED.....................................................................50 DEFINE DEPRECIATION &EYS......................................................................................................................50 DEFINE PERIOD CONTROL...........................................................................................................................51 Define Calendar ,ssignments.................................................................................................................54 YEAR END CLOSING....................................................................................................................................53 ASSET HISTORY SHEET...............................................................................................................................53 TRANSPORT SELECTION SCREEN ENTRY #ARIANTS.....................................................................................53

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Global Settings
Note for auto account determination

The transaction code to configure all FI automatic account determination is FBKP The universal tr code for all S!P number ranges is SNRO.
F"#5$ ! t"code that allo%s &ou to enter individual values for each of the three currencies attached to a co code on a line item' FGI#$ !ll re(ort (ainter re(orts in FIC) *includes C)P!+

Country specific ,efine countr& s(ecific chec-s

I.G / General settings / Set countries/ Define country specific checks *)0#1+ 1ere &ou define ban- -e&2 number2 and account"related chec-s for the countr&' Note: The ban- data chec- bo is over 3 above the standard ban- chec-s for that countr&' It does s(ecific calculations for that countr&' For e'g'2 for 4S2 %hen the bo is chec-ed2 it %ill chec- the ban-e& for not onl& the no of characters2 but also for sum of digits2 etc'

Currency Specific ,efine decimal (laces for currencies

I.G / General settings / Curr/ Set dec (laces for currencies *)0#4+ If &ou do not %ant an& decimals for sa& I562 add a ne% entr& for I56 3 give no' of re7uired dec (laces' ,efault no of decimal (laces are 2' T !S S O"#D ON#$ B% DON% !N T % B%&!NN!N& OF T % C#!%NT.

Chec- e change rate t&(es

I.G / General Settings / Currencies / Chec- 8 change 6ate T&(es *)9#:+ Standard t&(es are$ 9 for selling2 G for bu&ing2 and . for average'

,efine translation ratios for currenc& translation

I.G / General Settings / Currencies / ,efine Translation 6atios for currenc& translation *)99S+ 6atio of currenc& conversion is defined i'e' in case of 4S,2 1 4S, ; ho% man& Indian 6u(ees or in case of Italian <ira2 1## <iras ; ho% man& Indian 6u(ees'

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Confirm 8uro Customi=ation

I.G$ Cross"!((lication Com(onents "> 8uro(ean .onetar& 4nion$ 8uro "> Functions and Settings for the ,ual Currenc& Phase "> Confirm Currenc& Customi=ing !n S!P client comes %ith all (re"configured settings for 846) conversion' 1o%ever2 4'? on%ards2 &ou need to run a (rogram @8A4C)5F.B %ith the second radio button chec-ed *confirm 846) settings+2 so that the settings ta-e effect' Please refer note 135??1' This (rogram can be run from S83C or the above (ath'

.aintain 8 change 6ate S(read

I.G / General Settings / Currencies / .aintain 8 change 6ate S(read *)9,?+ To maintain difference bet%een average rate and ban- rate

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FI Global Settings
Create ' (odify Company
I.G / 8nter(rise Structure/ .aintain Structure/ ,efinition/ Financial !ccounting /.aintain Com(an&' ! com(an& has significance in the Consolidation module of S!P' !(art from creating a com(an&2 %e also need to maintain com(an& related (arameters in 8CCS *since FI<C is no more su((orted from 4'?9+ Please refer S8. 23# for further details'

Define Company Code

I.G / 8nter(rise Structure/ .aintain Structure/ ,efinition/ Financial !ccounting / ,efine2 co(&2 delete2 chec- com(an& code' In this activit& &ou create &our com(an& codes' The com(an& code is an organi=ational unit used in accounting 3 re(resents a legal entit& in S!P' 0ou define &our com(an& codes b& s(ecif&ing under a -e& the follo%ing information$ Com(an& code name !ddress data Currenc& 0ou must also enter a countr& -e& and a language -e& for each com(an& code'

%nter &)o*a) parameters for Co Code Global Parameter settings

I.G / F!/ F! global settings/ Co code/ 8nter global (arameters *)90?+

Com(an& Code 1### Countr& -e& I5 Currenc& Chart of !ccounts 1### Com(an& 1### Credit Control !rea 1### Processing (arameters ,ocument 8ntr& screen variant Field Status Fariant Posting Period Fariant Co Cd"/Co !rea G Cash .anagement activated

I56

Tara De%els 8 (ort <td' .umbai <anguage -e& 85 Countr&EChartEaccts F. !rea Fiscal 0ear Fariant F3 9usiness !rea 9alance Sheet Pro(ose fiscal &ear Pro(ose value date 86,

2 1### 1### 2

+++ !mp: Chec-ing @5o fore diffB %ill ensure that no fore diff is (osted2 %hen clg is done in <C' For e am(le$ !n initial invoice is dra%n %ith a foreign currenc& of 846 3 local currenc& of 4S, for 846 1##' !ssume that the 86 used is 1'5#' Then the <C amount is 4S, 15#' 5o% an outgoing (a&ment is done *%ithout reference the invoice+' The (a&ment is made in local currenc& *similar to G,6sB dividends in India+' Thus the (a&ment amount is 4S, 15#' !ssume that the 86 at this time is 1'4' Thus the s&stem %ill automaticall& convert <C to FC2 i'e' 15#E1'4 ; 846 1#:'14' 5o% &ou clear the invoice line item against the (a&ment using F"#3 in local currenc& *not FC+' The e change rate at this time is 1'3#' Then de(ending on the chec- bo 2 s&stem %ill generate different (ostings as follo%s$ !f this indicator is NOT checked$ Page : of 53

S&stem %ill convert the FC amounts of /1## 3 H1#:'14 to <C at the rate of 1'3# *3 not at the rates as used in the invoice E (a&ment+

!f this indicator is checked$ S&stem %ill choose the local currenc& amounts directl& from the invoice and the (a&ment' Thus there %ill be no difference %hile clearing it in local currenc&'

Chec-ing @cash mgmtB sees that cash mgmt is activated' Chec-ing Purchase acct creates a (urchase acc *as re7uired in conventional Indian acctg+' 8ver& G6 is (osted to G6EI6 H material 3 also to (urchase acc H (urchase offsetting acc' These accounts are maintained in .. (osting (rocedure grou( 6.I *(rocedures 8I52 8IG2 F68+ 86,$ ,) 5)T (ut an& figure in (ermissible e change rate differences' This leads to %rong 86 (ostings'

Set Com(an& Code to Productive

I.G""Financial !ccounting""Financial !ccounting Global Setting""Com(an& Code""Set Com(an& Code to Productive *)963+ The indicator %ill be activated after testing in J ! and confirmation' )nce this indicator is set2 one cannot delete data in this com(an& code using transaction )961 *delete tr data under FI global settings )6 G< !ccounting"ne%2 in 5e% G< accounting+'

,efine .a imum 8 change 6ate ,ifference (er Com(an& code

I.G""Financial !ccounting""Financial !ccounting Global Setting"",ocument"",ocument 1eader"" .a imum 8 change 6ate ,ifference"",efine .a imum 8 change 6ate ,ifference (er Com(an& *)9?4+

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This facilitates giving a %arning if the rate manuall& entered %hile (osting transaction in currenc& other than I562 differs b& G K of the rate maintained in the foreign currenc& table'

,efine .a 86 ,iff (er FC *%ithin co code+

I.G""Financial !ccounting""Financial !ccounting Global Setting"",ocument"",ocument 1eader"" .a imum 8 change 6ate ,ifference"",efine .a imum 8 change 6ate ,ifference (er foreign currenc& 1ere this activit& facilitates2 %ithin the com(an& code2 if for an& s(ecific currenc&*s+2 the ma imum rate should be maintained %hich differs from the rate maintained for Com(an& Code2 it can be defined here'

Business ,rea Create business area

I.G / 8nter(rise Structure/ .aintain Structure/ ,efinition/ Financial !ccounting / .aintain 9usiness !rea' ! business area is an organi=ational unit %ithin accounting that re(resents a se(arate area of o(erations or res(onsibilities in a business organi=ation *(urel& internal re7uirement+'

9usiness !rea !ccount !ssignment

I.G / 8nter(rise Structure / !ssignment / Sales and ,istribution / 9usiness !rea !ccount !ssignment
This activit& is in three (arts vi=' *a+ ,efine 6ules b& Sales !rea2 *b+ !ssign 9usiness !rea to Plant and ,ivision and *c+ !ssign 9usiness !rea b& Sales !rea

8nable 9usiness !rea 9alance Sheet

I.G""Financial !ccounting""Financial !ccounting Global Setting""9usiness !rea"" 8nable 9usiness !rea 9alance Sheet *)9?5+ This %ill facilitate financial statements for the business area' 5ote that here &ou activate FS for a co code'

,ssi-n Co code To Company

I.G / 8nter(rise Structure/ .aintain Structure/ !ssignment/ Financial !ccounting / !ssign Com(an& Code to Com(an&' Significant in 8CCS

Credit Contro) ,reas .aintain Credit Control !rea

I.G""8nter(rise Structure"",efinition""Financial !ccounting"".aintain Credit Control !rea This is re7uired to monitor credit limits of customers' The currenc& in %hich credit limits %ill be monitored has to be s(ecified' !n e'g' of maintaining a CC!s is on basis of sales areas' 0ou can then assign co codeEs to these CC!s' Page L of 53

!ssign Co codes to CC!

I.G / 8nter(rise Structure/ .aintain Structure/ !ssignment/ Financial !ccounting / !ssign Com(an& Code to Credit Control !rea' In this ste(2 &ou assign com(an& codes to a credit control area'

Fisca) $ear ,ssi-nment .aintain fiscal &ear variant

I.G""Financial !ccounting""Financial !ccounting Global Setting""Fiscal 0ear"".aintain Fiscal 0ear Fariant *)92L+ The s&stem has defined variant @F3B denoting " fiscal &ear begins from !(ril and ends b& .arch' It has four s(ecial (eriods -e(t for the (ur(ose of &ear ending entries' The fiscal &ear is not &ear de(endent' 5ote that &ou should also chec- the (eriods 3 dis(lacement' 5ote on s(ecial (eriods / S(ecial (eriods can onl& be (osted to2 %hen the (osting date lies in the 12 th (eriod' Ahen the (osting date is an& other (eriod2 s&stem %ill automaticall& convert the (eriod to the one of the (osting date'

!ssign Com(an& code to Fiscal 0ear Fariant

I.G""Financial !ccounting""Financial !ccounting Global Setting""Fiscal 0ear""!ssign com(an& code to fiscal &ear variant *)93:+

Postin- periods in F! Create variants

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ Posting Periods/ ,efine Fariants for )(en Posting Periods' In this activit&2 &ou can define variants for o(en (osting (eriods'

.aintain o(en (eriods for (osting variants

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ Posting Periods/ )(en and Close Posting Periods In this activit& &ou s(ecif& for each variant %hich (osting (eriods are o(en for (osting' T%o intervals are available for doing this *(eriod 1 and (eriod 2+' For ever& interval2 enter a lo%er (eriod limit2 an u((er (eriod limit and the fisca) year' 0ou close (eriods b& selecting the (eriod s(ecifications so that the (eriods to be closed are no longer contained' For e'g' toda& is #1'#3'#2' Thus current fiscal &ear is 2##1 *F3+' 1ence &ou should allo% (ostings onl& in F02##1 3 (eriods 13 to 1? of F02###' This is sho%n belo%$ Far 1### ! H From !cct To !cct From (er 1 1 0ear 2##1 To Period 12 0ear 2##1 From (er 2 13 0ear 2### To (eriod 1? 0ear 2### !u gr

Page 1# of 53

Document Settin-s Field status grou(s

I.G / Financial !ccounting/ F! global settings/ ,ocument/ <ine item/ Controls/ .aintain field status variants/ field status grou(s' 1ere &ou create field status variants2 %hich are to be (ut in Co code vie% of the GE< master data' For e'g'2 for recon ac2 use G#?:' This along %ith the (osting -e&s 3 field status variants *FSF+2 controls the field details %hile FI (ostings'

,is(la& changes to FI documents

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ Changes ,is(la& / ,efine filed grou(s . Grou( document fields 1ere &ou can define field grou(s *%hich contain 9IPF 3 9S8G fields+' 0ou can then use re(ort 6F9!9<## *FI document change dis(la&+' In that re(ort2 &ou can enter the above in the selection @field grou(B' 5ote$ This re(ort is a ver& good re(ort' It also dis(la&s changes to fields that are changed through integration'

Field Status Fariants

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ <ine Item/ Control/ .aintain Field Status variants FSFs allo% &ou to %or- %ith the same field status definition in an& number of com(an& codes' In a second activit&2 &ou define at least one field status grou( for each field status variant' 0ou have to define these in the GE< accounts *com(an& code"de(endent area+' The field status grou( determines in %hich fields data can be entered2 or %hether a field re7uires entr& or su((ressed altogether during business transaction entr&' Iee( in mind that additional account assignments *i'e' cost centers or orders+ are onl& (ossible if data can be entered in the corres(onding fields' !l%a&s co(& a FSF from the std S!P variant ###1' ,o not use the S!P variant directl&M

Screen Fariants for ,ocument 8ntr&

I.G""Financial !ccounting""Financial !ccounting Global Setting"",ocument""<ine Item""Control"" Screen Fariants for ,ocument 8ntr& *)9:1+ !ssigned Fariant @2B2 %hich is re7uired for countries having %ithholding ta *T,S+' In India2 %ithholding ta is (revalent' Please refer this document for screen variant creation in S!P'

,efine Posting Ie&s

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ <ine Item/ Control/ ,efine Posting Ie&s The (osting -e& controls ho% the line item is entered and (rocessed' For each (osting -e&2 &ou define among other things$ %hich side of an account can be (osted to2 %hich t&(e of account can be (osted to2 and Ahich fields the s&stem dis(la&s on the entr& screens and %hether an entr& must be made *field status+ S!P Standard Posting Ie&s maintained' 0ou need not create an& further PI'

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5umber ranges
I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ ,ocument 5umber 6anges/ ,efine ,ocument 5umber 6anges' In this activit& &ou create number ranges for documents' Salient features of a no range are$ It is co code s(ecific' It ma& be F0 s(ecific' It can be internal of e ternal' 0ou assign one or more document t&(es to each number range' The number range becomes effective via the document t&(e s(ecified in document entr& and (osting'

,ocument t&(es
I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ ,ocument 1eader/ ,efine ,ocument T&(es' Salient features$ ,ocument t&(es for customer2 vendor and general ledger business transactions in Financial !ccounting' The same ,T can have more than one account t&(e' 5o range for each document t&(e 86 (ossible (er ,T 6eference fields can be made mandator& (er ,T' 5et ,T *i'e' discount given b& vendors can be directl& (osted to+ is available' 5ote$ The number range defined for asset de(reciation (ostings @!FB *i'e' #3+ should al%a&s be e ternal' !lso2 if &ou S,E.. invoice number has to be the same as underl&ing FI doc N2 then the FI doc N should be e ternal' 5ote for trading (artner / If &ou un"chec- the bo for @inter"com(an& (ostingB 3 chec- the bo for @enter trading (artnerB2 then s&stem co(ies the TP from 1 st line item to entire document' 9ut if &ou chec- both the bo es2 then it does not co(& the TP' 9ut &ou can enter multi(le TPs in the document' Follo%ing is the std S!P hel($ Indicator 'Partner Company Ready for Input' set, indicator 'CrossCompany' not set: You can enter the partner company for the whole document. However, you can only do this for pure !" account postin#s where there is no partner company in the account master record $otherwise the partner company from the master record is used%. &he partner company entered at document level is copied into all line items. Indicators 'Partner Company Ready for Input' and 'Cross-Company' 'oth set: (ocuments can 'e posted cross-company and you can enter the partner company for !" account items manually. You enter the partner company at item level via ')*tras -+ ,dditional (ata'.

Fast entr& screens for G<

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ <ine Item/ .aintain fast entr& screen for GE< 1ere &ou define screen la&outs for fast (ostings to GE< accts'

,efault values for document Processing

I.G""Financial !ccounting""Financial !ccounting Global Setting"",ocument"",efault values for document (rocessing"",efault values *)941+

Page 12 of 53

This facilitates that for s(ecific transaction code2 a default document t&(e and (osting -e& should a((ear on the screen

Change .essage Control for ,ocument Processing

I.G""Financial !ccounting""Financial !ccounting Global Setting"",ocument"",efault values for document (rocessing ""Change .essage Control for ,ocument Processing Select message number and choose E activate E deactivate in online fields *8EAEI+

.aintain standard line item te t

Tr code " )95? Select message number and choose E activate E deactivate in online fields *8EAEI+

S(ecial G< indicators in FI

Please refer this document for the same'

Correspondence
Corres(ondence can be (ossible in S!P b&$ !utomatic b& S!P2 sa& bill of e change 6un b& a (rogram for !6E!P 6e7uested %hile creating E changing E dis(la&ing an FI document There are standard corres(ondence t&(es starting %ith S!PO' These should suffice re7uirements of business' These are assigned to the res(ective (rint (rogram' The ideal ones are S!P#L *internal document+ 3 balance confirmation %ith vendors *ver& good+'

To)erances Tolerance grou(s (er em(lo&ee *user+

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ <ine Item/ ,efine tolerance grou(s for em(lo&ees In this activit&2 &ou (redefine various amount limits for &our users %ith %hich &ou determine$ the ma imum document amount the em(lo&ee is authori=ed to (ost the ma imum amount the em(lo&ee can enter as a line item in a customer or vendor account the ma imum cash discount (ercentage the em(lo&ee can grant in a line item the ma imum acce(table tolerance for (a&ment differences for the em(lo&ee 5otes$ It recommended to create tolerance grou(s 3 assign users rather than to use a null tolerance grou(' *6efer J,+' The tolerance grou(s are maintained in the G< master data' The tolerances here are a necessar& condition for creation of FI documents' The tolerances given here can onl& generate an 866)6 message' The& cannot generate a %arning' e'g'$ Tol Gr' !9C Currenc& 4((er limit for (osting (rocedures !mount (er document !mount (er o(en item account item Cash discount (er line item Com(an& Code 1### I56 12###2###2###2###'## 12###2###2###'## 5'###K Page 13 of 53

Permitted (a&ment ,ifferences !mount 6evenue 2###'## 8 (ense 2###'##

Percent 1#'##K 1#'##K

Cash discount adP' To 1#'## 1#'##

In the above e'g'2 %e are restricting the automatic differences *(a&ment clearing+2 %hich should be (osted to minor differences account' The account determination (rocedure for this is e (lained else %here in this document' !lso refer to document G< !P"!6Qtolerances'doc

!ssign users to tolerance grou(s

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ ,ocument/ <ine Item/ !llocate users to tolerance grou(s' In this activit&2 &ou allocate Financial !ccounting em(lo&ees for %hom &ou %ant to assign s(ecial tolerances to a grou(' Tolerances are defined for a grou( for (osting and clearing documents or line items' 8'g'$ FIC)4S861 !9C FIC)4S862 !9C

,efine tolerances for customers E vendors

I.G / Financial !ccounting/ !P 3 !6/ business tr / Incoming (a&ments/ manual (a&ment recei(t/ define tolerances *customers+ In this activit&2 &ou (redefine various amount limits for vendor E customer %ith %hich &ou determine' This %ill onl& a((l& to the vendors E customers %ho fall under that tolerance grou($ the ma imum acce(table tolerance for (a&ment differences for the vendor E customer *(ermitted (a&ment diff+ S(ecifications for (osting residual items from (a&ment diff Tolerances for (a&ment advices 5otes In case of a conflict bet%een tolerances (er user 3 tolerances (er customer E vendor2 the more stringent value (revails' It recommended to create tolerance grou(s 3 assign users rather than to use a null tolerance grou(' *6efer J,+' The tolerance grou(s are maintained in the vendor E customer master data' The tolerances here are a necessar& condition for onl& manual (a&ments' The tolerances given here can onl& generate an 866)6 message' The& cannot generate a %arning' !lso refer to document G< !P"!6Qtolerances'doc

%/tended 0ith1ho)din- ta/ settin-s !ctivate 8AT

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Com(an& Code/!ctivate 8 tended %ithholding ta In this activit& &ou activate e tended %ithholding ta ' For e haustive 8AT settings 3 also relation %ith CI52 refer to document 8AT"Configuration in 4'?C'

Page 14 of 53

AT ta t&(es *invoices+
I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding/ Calculation/ Aithholding Ta T&(e/ ,efine %ithholding Ta T&(e for invoice (osting In this activit& &ou define the %ithholding ta categor& for the (osting at the time of entering an invoice' Salient features$ 9ase$ 5et amount E ta amount$ If the ta base amount is not entered2 ta-e the total amount as base *net+' In case of net amount2 if em(t&2 the base amount is considered =ero' 9ase amount reduction flag$ For surcharge' A1 ta base manual$ A1 ta base can be entered at time of (osting2 else it is auto calculated 3 cannot be changed' A1 ta manual$ Can manuall& change the A1 ta amount' Cash discount (re A1$ Ahether cash discount should be calculated after E before T,S'

AT ta t&(es *Pa&ments+
I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding/ Calculation/ Aithholding Ta T&(e/ ,efine %ithholding Ta T&(e for (a&ment (osting In this activit& &ou define the %ithholding ta categor& for the (osting at the time of (a&ing' In India2 &ou al%a&s select rounding rule as @round u( higher sideB' 9ut this ta-es effect onl& %hen &ou @define rounding rule for ta t&(e as belo% *sa& the ta t&(e is @G1B+'

,efine rounding rules for ta t&(es

Co Code <T#1 Ta t&(e G1 Curr I56 4nit 1##

,efine %ith"holding ta codes

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding/ Calculation/ Aithholding Ta Codes/ ,efine %ithholding Ta Codes In this activit& &ou define the %ithholding ta codes' In contrast to the %ithholding ta categor& %hich controls the essential calculation o(tions2 the ta code mainl& determines the ta (ercentage rate'

!ssign AT t&(es to co code

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding Ta /Com(an& Code/ .aintain %ithholding ta t&(e"com(an& code assignment In this activit& &ou assign %ithholding ta categories to com(an& codes' !l%a&s give the AT obligated from date as #1'#1'1L##'

,efine G< account codes *auto determination+ for 8AT

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding Ta /Postings/,efine !ccounts for Aithholding Ta / ,efine accounts for %ithholding ta to be (aid over In this activit& &ou define the accounts for the %ithholding ta to be (aid over Procedure AIT$ 8 tended Aithholding Ta

T,S certificates related configuration

5ote$ Page 15 of 53

For AE1 ta certificates2 it is o(tional to mention @business (laceB field *94P<!+' Generate F51?!' ! business (lace corres(onds to a uni7ue T!5 no in co codeEs' The form for T,S certificates in India is RDS1I8ATSC86TT' This should be maintained in the customi=ing menu for CI52 D1IT'

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding Ta /Postings/Certificate 5umbering for Aithholding Ta / ,efine 5umbering Classes In this activit& &ou maintain the numbering classes' I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding Ta /Postings/Certificate 5umbering for Aithholding Ta / ,efine 5umbering Grou(s In this activit&2 &ou can define or change the numbering grou(s' 5um'Grou( U1 ,escri(tion Tara De%els " 5um' grou(

I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding Ta /Postings/Certificate 5umbering for Aithholding Ta / ,efine 5umber 6anges In this activit& u define number ranges for res(ective numbering Grou(s' I.G / Financial !ccounting/ Financial !ccounting Global Settings/ Aithholding Ta /8 tended Aithholding Ta /Postings/Certificate 5umbering for Aithholding Ta / !ssign numbering Grou( to numbering class In this activit& &ou assign numbering grou(s to numbering classes' !fter this2 assign the numbering conce(t to the countr& code'

Ta/ on Sa)es'Purchases
5ote for 4S ta configuration2 refer this document V4S ta 'docV' Note 2$ Ahether &ou re7uire setting u( Purisdiction code for a countr&$ ,o %hat &our countr& re7uirements are' That is the onl& thing &ou should consider %hen setting it u(' In the 4S2 use Purisdiction codes because each cit& can have a different rate' In 8uro(e2 %here F!T is (rimaril& used2 do not use Purisdiction codes'

,efine Calculation Procedures

I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta on Sales E Purchases "" 9asic Settings "" Chec- calculation Procedures "" ,efine Procedures *)9J3+ In India2 %e use ta (rocedure T!GI5D as defined b& the s&stem for India2 as stated here under *CI5+'

T!G P6)C8,468 T!GI5D 1#'1#'2###

Ste( Cntr 1## 11# 12# 2## 2#5 2#: 21# CT&( From # 1## 1## 1## 1## 1## Page 1? of 53 To .an' 6e7t SubTo Stat !ltCT& # # G G 352 354 3?4 3?C 3?2 FS1 FS2 FS3 5FF !ltC9F !ctI& ,escri(tion 9ase !mount Calculated call Sub Total !EP 8dut& for Setoff !EP !8, for Setoff !EP S8, for Setoff !EP 8dut& for Inven # 9!S9

D.)1 D!)1 DS)1 D.)2

212 214 215 21: 22# 23# 24# 243 245 24: 25# 2?# 51# 512 513 514 515 52# 53# 535 54# 55# 5?# 5:# 5C#

D!)2 DS)2 DIP3 DIP1 DIP2 DIP5 DIP? DIP4 DS86 DSF, D.), D!8, DS8, DC8S DI51 DI52 DI53 DI54 DI55 DI5? DI5: DI5C

1## 1## G 215 215 215 21: 23# 215 215 24# 1## 25# 12# 12# 12# 12# 515 515 515 52# 52# 53# 53# 535 535 515 515

3?5 3?L

5FF 5FF FS5 5FF 5FF 5FF 5FF 5FF 8S! 8S8 8G2 8G2 8G2

3:1 3:1 G

3?3 3?? 3?# 3?: G

.AS .A1 .A2 .A3 .A4 .A5 .A? .A:

!EP !8, for Inventor& !EP S8, for inventor& Sub total !EP Sales Ta setoff !EP C Sales Ta Inv !EP < Sales Ta Inv Sub Total !EP 8ntr& Ta !EP Turnover Ta !EP Surcharge / Inv S86FIC8 T!G C68,IT S86FIC8 T!G ,89IT !E6 8 cise ,ut& !E6 !dd' 8 cise ,ut& !E6 S(' 8 cise ,ut& !E6 Cess Sub total !E6 Centr' Sales Ta !E6 <ocal Sales Ta !E6 Aor-s Con' Ta CST surcharge <ST surcharge ACT Surcharge Turnover Ta CST Turnover Ta <ST

!ssign Countr& to calculation (rocedure

I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta on Sales E Purchases "" 9asic Settings "" !ssign Countr& to calculation (rocedure' *)9C5+ Select &our countr& I5 and assign ta (rocedure T!GI5D' Ta (rocedure T!GI5D is assigned to countr& India *I5+' For e ternal ta (rocedures in the 4S2 (lease refer this document " Ta %are %hite (a(er " Gillette 4S8 ta 'doc

Chec- and Change Settings for Ta (rocessing

I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta on Sales E Purchases "" 9asic Settings "" Chec- and Change Settings for Ta (rocessing *)9C5+ !ccount -e&s as stated aforesaid *Ta (rocedure+ in T!GI5D are defined'

S(ecif& structure for Ta Purisdiction Code'

I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta on Sales E Purchases "" 9asic Settings "" S(ecif& structure for Ta Purisdiction Code' *)9C)+ For ta (rocedure T!GI5D structure 22 2 defined'

,efine Ta Durisdiction'
I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta on Sales E Purchases "" 9asic Settings "" ,efine Ta Durisdiction'*)9CP+ For ta (rocedure T!GI5D Purisdiction code I5## is defined' There can be more than one Purisdiction code (er ta (rocedure' Page 1: of 53

,efine Ta Codes for Sales and Purchases'

I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta Calculation "" ,efine Ta Codes for Sales and Purchases' *FTGP+ Ta Codes2 for in(ut and out(ut ta es2 are defined' on Sales E Purchases ""

!ssign Co code to ,oc ,ate for Ta ,etermination

I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta on Sales E Purchases "" Calculation ""' !ssign Com(an& code to ,ocument ,ate for Ta ,etermination *)9CI+ Ta code is to be determined %ith reference to (osting date and not %ith reference to document date'

S(ecif& 9ase !mounts'

I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta Calculation "" S(ecif& base amount' *)9?L+ on Sales E Purchases ""

Ta base is determined on gross amount and not on net of cash discount' 5ote$ 0ou can define the above in Vcash discount base for incoming (a&mentsV also' 1o%ever2 if Purisdiction codes are active2 )9?L overrules this setting'

,efine Ta !ccounts
I.G""Financial !ccounting""Financial !ccounting Global Setting""Ta Calculation "" ,efine Ta !ccounts' *)94#+ on Sales E Purchases ""

Select &our transaction -e& li-e 5FF2 double clic- Renter chart of account name and assign a((ro(riate accountT' 5ote$ For CI5 config2 refer FIC) .!54!< I9<'doc *section s(ecificall& on CI5+' For detailed config in CI52 refer to the folder CI5 3 its contents'

Su*stitution . +a)idation in F! Falidation for accounting document

I.G "Financial !ccounting "Financial !ccounting Global Setting ",ocument ",ocument 1eader "Falidation in accounting document *)92C+ 8'g'$ +a)idation Name: Ca)) up Point: Step: Prere3uisites: Check: (essa-e: 18!,86 1 ##1$Transaction F9A3$ ,oc t&(e ,! Transaction code F9A3 ,ocument t&(e ; ,! UU ###$ 4se document t&(e ,! *8rror message2 if the chec- is VF!<S8V+

Substitution for accounting document

I.G "Financial !ccounting "Financial !ccounting Global Setting ",ocument ",ocument 1eader "Substitution in accounting document *)991+ 8'g'$ Su*stitution Name: Ca)) up Point: Step: 18!,86$ Substitution for 1eader 6eference 1 ##1$ Substitution for 5ote (a&ment Page 1C of 53

Prere3uisites: Su*stitution:

9IPF"9<!6T ; VU9V

5)T8

Note 4: 0ou can have onl& one substitution E validation (er call"u( (oint (er co code' 4nder these2 &ou have to create &our Vste(sV' Note 2: !f a fie)d is not su*stituta*)e5 to make it su*stituta*)e5 fo))o6 this procedure: e'g'$ Field 9S8G"U<SP6 b& default is not available for substitution' This can be verified b& going into Subs 3 Fal under SP6)"F!"S<"T))<S".!I5T!I5 S49SEF!< 64<8S".!I5T!I5 S49S' Create a ne% subs under F!"<I 3 clic- on VST8PV' This %ill give a list of substitutable fields in 9S8G' 5ote the 9oolean class above' It is L' Follo% this (rocedure to ma-e the field substitutable$ In S81?2 go to table G9#1' In selection (arameters2 give 9oolean class as L2 table as 9S8G 3 field as U<SP6' Ahen the record is dis(la&ed2 change it' The record %ill have We cludeW as VGV' Change it to V V' Save' In S83C2 run (rogram 6G4G96## b& chec-ing all the o(tions' 5o% the field becomes substitutable' For more details refer to )SS note 42?15E1?L#:' Note 7: To use user e/its in su*stitution'8a)idations 0ou can use &our o%n user e it in validation or substitution2 instead of having a field as (re" re7uisite or substitutable' To add a user e it2 follo% this (rocedure$ Chec- %hether custom (rograms for 6GG96### 3 6GG9S### *i'e' U6GG96### or U6GG9S###+ e ist in &our client' If not2 co(& them from client ###' 0ou can also checthis in tr GCG2' The a((lication area for validations is G9<6 3 for substitutions is G9<S' Chec- for the (rogram names against these' *5ote that this transaction 3 these areas also are a((licable to FI2 C)2 FI"S< 3 PS master data validations+ For validations2 add the user e it to the (rogram 6GG96###' For substitutions2 add the user e it to the (rogram 6GG9S###' <ogout 3 login' This %ill then automaticall& be dis(la&ed in the list of e its for selection' *Chec- out the standard e am(le for validation e its " (rogram 6GG96###' 0ou %ill need to create a U"version of this (rogram for &our o%n use and declare the ne% (rogram in t"code GCG2' Then call it from )92C'+ !n e'g' for a validation2 using e it is$ +a)idation Name: Ca)) up Point: Step: Prere3uisites: Check: (essa-e: Co code 5!"!P 2 !ccount validations 89P#1 *name of user e it2 selected from list+ U1 #15

In the screenshot belo%2 note the highlighted section for e its' )5<0 validation e ists are dis(la&ed here *6GG96###+' Ahen &ou maintain the user e it N in (re"re7uisite field2 this e it is treated as a (re"re7uisite for the validation' Ahen &ou maintain the user e it N in chec- field2 s&stem chec-s if the code in this e it is RT648T for the validation' If 5)2 then the message in the message section is dis(la&ed'

Page 1L of 53

Note 9: To use ca))1up point 7 in su*stitution5 it is necessary to app)y note no 7:;:<; =at )east in 9.;> Note ?: Aithin an& call"u( (oint2 substitutions are triggered 98F)68 validations b& default' If &ou %ant to trigger a substitution !FT86 the validation2 then &ou have to follo% this (rocedure$ In substitution (re"re7uisite2 select a validation e it from the above screenshot *the above screenshot is for validation user e its onl& and it is visible in )991 as %ell as )92CMM+ Then in RsubstitutionT2 select Re it onl&T and enter the substitution user e it N' 6efer to the follo%ing screenshot for substitution to be triggered after validation$

Page 2# of 53

Falidation user e it

Substitution user e it

1o% to select a (re"re7uisite as <8FT*1I)5T22+ ; 3L or a S49ST6I5G*P6CT62221+ ; G0

In (re"re7uisite2 select the field name' Then select RFldCom('T 8nter the condition as follo%s$

Page 21 of 53

6ules in validations E substitutions

6ules are similar to S8TS and can be used %ithin substitutions E validations' 6ules e ist at call"u( (oint level' 0ou can also use S8TS' For e'g' if &ou have the follo%ing (re"re7uisite re(eating across man& substitutions E ste(s in a call"u( (oint2 &ou can define it as a rule$ Ru)e @$A$ 94I6S ; 1### )6 94I6S ; 2### )6 94I6S ; 3### Pre1re3uisite in su*stitution$ G0U !5, GD!16 ; 2##5 This is inter(reted as *94I6S ; 1### )6 94I6S ; 2### )6 94I6S ; 3###+ !5, GD!16 ; 2##5

Trace in S!P validations 3 substitutions

Trace can set in )991E)92C' ,ouble"clic- on the line for &our com(an& code2 3 then %ith the cursor (ositioned on the substitution2 select the menu (ath @8 tras " !ctivate TraceB' Ahen &ou run an FI transaction *li-e F9#1+2 S!P %ill sto( at the substitution and give the results S!P might not sho% the substitution straight a%a& but %hen &ou simulate it should be there'

Cross company code confi-uration

Please refer document G< !P"!6QCross Com(an& Transactions'doc for details'

Page 22 of 53

9an- !ccounting
Create ouse Banks
I.G""Financial !ccounting""9an- !ccounting ""9an- !ccounts"",efine 1ouse 9an-s *FI12+ ! house ban- contains 2 (arts$ 1ouse ban-$ ! branch of a (articular ban- *sa& S9I .umbai+ !ccount I,$ Farious t&(es of accounts under a house ban-s *sa& current account2 cash credit account2 88FC+' It is necessar& to assign a G< account to this main account' 5ote$ ! ban- -e& is a (art of house ban- master data' 1o%ever &ou can also create ban- -e&s *%hich carr& details li-e address of the branch2 SAIFT code2 etc+ inde(endentl&2 using tr FI#1' This can be used for business (artners' Thus these ban- -e&s e ist %ithout a house ban-' ! ban- -e& is uni7ue (er ban- H branch' For e'g' S9I Chembur %ill re(resent one ban- -e&' Thus2 a ban- -e& is used for as a routing no in .IC6' In the (!CR2 there are 3 (arts$ 1st is the chec- no2 2nd is the ban- -e& *T#12"9!5I<+ 3 3rd is the ban- account no *T#12I"9!5I5+' 5ote the follo%ing$ The ban- no is the same as ban- in 4S' S%ift code is onl& a((licable in 8uro(e' *! 9!5 no conce(t is also coming no%ada&s+'

Bank Reconci)iation in S,P

9an- recon is (ossible in S!P in three %a&s .anual reconciliation 9an- statement u(load *Please refer doc 9an-ingQCustomi=ing ,ocumentation for 8!S'doc for details+ I,)Cs

%)ectronic payments from S,P

Please refer document G< !P"!6Q(a&ment run config'doc for details of electronic (a&ments'

Cash Bourna) =9.; on6ards>

6e(resents a sub"ledger of FI9< .ore than one CD can e ist for a co code' .ore than 1 G< account can be defined for a CD' The G< account should be *1+ 9ES ac *2+ relevant to CEF *3+ have a (lanning level' 0ou can sim(l& save entries in a CD' !s long as the entries are in the save mode2 the& are not (osted to G<' )nl& @(ostB allo%s &ou to (ost to G<' Saved documents can be deleted in a CDM )E92 etc to the relevant G< are automaticall& recorded 3 dis(la&ed'

Set 4( Cash Dournal

I.G " Financial !ccounting "9an- !ccounting "9usiness Transactions "Cash Dournal "Set 4( Cash Dournal *F9CDC#+ 1ere &ou define the cash Pournal 3 the G< ac *Rcash accountT+ for the co code H currenc&' Co Code Cash Bourna) ###1 &'# ,ccount 11154 Currency DP0 Description C!S1 D)465!< DGT I'I'

D##2

Page 23 of 53

,efine 5umber 6ange Interval for cash Dournal

I.G "Financial !ccounting "9an- !ccounting "9usiness Transactions "Cash Dournal ",efine number range interval for cash Pournal *F9CDC1+ 5ote$ The no ranges maintained in CD should be same as for G<' For e'g'2 for @,UB2 if no range is #22 same should be maintained in CD !lso define the document t&(es in CDM

Cash Dournal Transactions

I.G " Financial !ccounting "9an- !ccounting "9usiness Transactions "Cash Dournal "Create Change ,elete 9usiness Transactions *F9CDC2+ There are ? t&(es of business tr t&(es in CD$ &'# acct Trans type 1C21# 3551# 11211 11211 8 6 C 9 I , Business transaction S4SP85S8 P!0.85T S4SP85S8 68C8IPT AIT1,6!A!< F6). T18 9!5I ,8P)SIT I5T) T18 9!5I P!0.85T T) F85,)6 68C8IPT F6). C4ST).86

The G< accounts are the offsetting accounts *onl& for G<2 since for !6E!P2 it %ill be the vendor E customer+

Page 24 of 53

G< !ccounting
Chart of ,ccounts Creation Co(& E Create Co!
I.G / Financial !ccounting/ General <edger !ccounting/GE< !ccounts/.aster ,ata/GE< !ccount Creation/.aintain Chart of !ccounts list *)913+ 0ou ma& use Co! RI5TT2 %hich is s&stem standard' It has all automatic assignments alread& defined' Similarl&2 all field status grou(s are also defined' 5ote$ 8nter(rise version 4': on%ards2 countr& India %ill have its o%n Co!' Please refer to this document for Co! (re(aration details at clientBs end' 1ere &ou can also create a ne% chart of accounts' In the chart of accounts list2 &ou enter the charts of accounts that &ou %ant to use in &our organi=ation *at client level+' The controlling integration is @.anual Creation of Cost 8lementsB' Chart of !ccounts .aintenance <anguage <ength of GE< account number 1### 85 ?

Trans(ort Co! from one client to another

I.G / Financial !ccounting/ General <edger !ccounting/GE< !ccounts/.aster ,ata/Trans(ort Co! *)90L+ 0ou trans(ort G< accounts from one client to another through a trans(ort re7uest2 subPect to the follo%ing$ )nl& Co! related vie%s are trans(orted' Co code data for the G< account is not trans(orted' 1ence in &our golden master2 as far as (ossible2 create G<s in Co! vie% onl&' This activit& should onl& be done in beginning of the receiver client' )nce &ou start creating G<s directl& in the receiving client2 this activit& should be sto((edM

!ssign Co Code to Co!

I.G / Financial !ccounting/ General <edger !ccounting/GE< !ccounts/.aster ,ata/GE< !ccount Creation/!llocate com(an& code to a chart of accounts For each com(an& code2 &ou need to s(ecif& %hich chart of accounts it uses' Several com(an& codes can use the same chart of accounts'

&# account Settin-s ,efine !ccounts Grou(s

I.G""Financial !ccounting""General <edger Pre(arations"" ,efine !ccounts Grou(s *)9,4+ !ccounting""G < !ccounts"".aster 6ecords""

Screen la&outs for G< accounts

I.G / Financial !ccounting/ G< actg / G< acts / master data / creation / one ste( / ,efine screen la&out (er account grou( *GE< accounts+

Page 25 of 53

1ere change the account grou( (ro(erties *after double clic-ing+2 li-e su((ress2 mandator&2 o(tional2 etc %hile creating gEl master data for the co code vie%' These are stored in the Co! vie% of the G< master' The account grou( determines$ the interval in %hich the account number must be2 %hich fields are re7uired and o(tional entries in creating and changing master records %hich fields are su((ressed in creating and changing master data It enables &ou to control the la&out of screens' 0ou use account grou(s to combine accounts according to the above criteria *for e am(le2 a P3< account grou(2 asset account grou( and material account grou(+' These account grou(s can be co(ied from com(an& code ###1' 1ence the field status grou(s can be borro%ed from the com(an& code ###1'

,efine retained earnings account

I.G / Financial !ccounting/ General <edger !ccounting/GE< !ccounts/.aster ,ata/GE< !ccount Creation/ ,efine retained earnings account' 0ou assign a retained earnings account *balance sheet carr& for%ard account+ to each P3< account b& s(ecif&ing a P3< statement account t&(e in the chart of accounts area of each P3< account' Ahen changing fiscal &ears2 the s&stem carries for%ard the balance of each P3< account to the retained earnings account'

,efine Field grou(s for G< master data

)99I This allo%s creating field grou(s2 in %hich &ou can assign G< master data fields' These field grou(s can then be used for authori=ation (ur(oses' *i'e' user %ould onl& be allo%ed changing these fields in the G< master+

To add a ne% selection tab for vendors E G< accounts2 etc

Go to S811' In Vsearch hel(V2 for vendor master give I68,' Then hit change' Then select button Vlogon languageV *85+ 3 hit on Vincluded search hel(V tab' Then create a U version of I68,I 3 save it in a %or-bench re7uest' ,ouble clic- on the U 3 add the field %hich &ou %ant to include' For e'g'2 <IF56' Save' 0ou can also go to Vmatch"codesV in SP6) 3 develo( from there'

To add a ne% field to line item dis(la& re(orts *li-e F9<O5 3 F!G<<#3+
See )SS note N LC43#5 on ho% to add fields if the& are not available in dis(la& for line items' 5ote that if &ou sim(l& add the table name 3 not the field name2 all fields of the table are considered as s(ecial fields re7uired for the re(ort' In ne% G<2 the menu (ath to add fields to F9<35 is no longer available2 since it is re(laced b& F!G<<#3' 9ut still if &ou %ant to maintain fields for F9<352 then use tr ):63'

000984305.pdf

!dd sort -e&s for G< master data in FS##

I.G / F! / G< / G< accounts / line items / dis(la& <Is / dis(la& std sorting for <Is *)91?+ Page 2? of 53

Document Settin-s in &# ,efine 6easons for ,ocuments 6eversal

I.G""Financial !ccounting""General <edger !ccounting"" 9usiness Transactions"",ocument 6eversal "" ,efine 6easons for 6eversal !ll the reasons are maintained %ith @5egative (ostingB not allo%ed and @!lternate Posting ,ate !llo%edB' This means %e can give different (osting dates at the time of reversal as com(ared to the original (osting date'

,efine Plan Periods

I.G""Financial !ccounting""General <edger !ccounting"" 9usiness Transactions""Planning"" ,efine Plan Periods ,efine (lanned (eriods from 1'2### to 12'LLLL' This %ill enable (lanning in FI for all the financial &ears' 5o s(ecial (eriods are -e(t o(en for (lanning i'e' (eriod 13 to 1?'

,etermine Standard Sorting for <ine Items

I.GFinancial !ccountingG < !ccountingGeneral <edger !ccounts ""<ine Item<ine Item ,is(la&",etermine Standard Sorting for <ine Item *)91?+ There are various o(tions li-e$ *a+ ,etermine standard sorting for line items2 *b+ ,efine line la&out2 *c+ ,efine s(ecial fields for finding and sorting data2 *d+ Choose selection fields2 *e+ Choose sort variants2 *f+ ,efine total variants2 *g+ Choose standard line la&out and standard total variant2 *h+ Choose additional fields2 *I+ Choose search fields2 *P+ Choose sort fields2 *-+ Choose total fields2 *l+ ,efine master record information and *m+ .aintain %or- list for line item dis(la&'

,efine Plan Fersions

I.G""Financial !ccounting""General <edger !ccounting"" 9usiness Transactions""Planning"" ,efine Plan Fersions =)9P?+ For ledger code #2 i'e' General <edger 5 (lan version @1B is defined' .anual (lanning is allo%ed along %ith integrated (lanning to facilitate co(& from cost center accounting' S&stem has defined t%o distribution -e&s for distribution the (lan for the &ear' Ie& # is for manual distribution and -e& 1 is for e7ual distribution *i'e' (lan amount divided b& 12+' I.G""Financial !ccounting""General <edger !ccountingXPeriodic (rocessing /!llocation /,efine account determination for allocation In this I.G activit&2 &ou define a clearing account for allocation in General <edger !ccounting' If more than 1### items are created during an allocation2 the s&stem s(lits u( the FI document' The balance of the document is (osted to the clearing account' This is onl& a((licable to allocations'

Define Financia) Statement +ersions

I.G / Financial !ccounting/ General <edger !ccounting/9usiness Transactions /Closing/ ,ocumenting/,efine financial statement versions *)95C+ 5ote that 8nter(rise version 4': %ill contain s(ecimen FSFs for India'

Page 2: of 53

!ccounts Pa&able 3 !ccounts 6eceivable

Forei-n Currency +a)uation ,efine FC Faluation .ethods
I.G""Financial !ccounting""General <edger !ccounting"" 9usiness Transactions""Closing""Faluating"" Foreign Currenc& Faluation"",efine Faluation .ethods *)95L+ 0ou can valuate the o(en foreign currenc& items using different (rinci(les' For e'g'2 %e can valuate as (er !S11 I'e'2 in case of ,ebit balances it %ill use @9u&ing 6ateB *G+ and in case of Credit balances @Selling rateB *9+ %ill be used' For details (lease refer the document Rmulti(leScurr"fore Stransl"e (lanationT' For foreign )I valuations in closing *F'#5+ refer this document'

Pre(are !utomatic Postings for foreign Currenc& Faluation

I.G""Financial !ccounting""General <edger !ccounting"" 9usiness Transactions""Closing""Faluating"" Foreign Currenc& Faluation"" Pre(are !utomatic Postings for foreign Currenc& Faluation *)9!1+ )9!1 contains mainl& 2 (rocedures$ KDB / This is the (rocedure for defining 86 revaluation GainE<oss accounts for balances in FC2 i'e' 9ES G< account balances li-e ban-s2 etc' 0ou define an account for loss 3 one for gain in the Co!' The offsetting entr& is automaticall& made to the 9ES account *li-e the ban- account+' The G E < (ostings are made via transaction F'#5' 5ote that an e change rate difference -e& can be defined in the G< master record 3 the same used in selection screen of F'#5' I,9 is then defined for the 86 diff -e&' This ensures that onl& accounts that have the 86 diff -e& are considered in valuation' !lso note that the 86 -e& *even if it em(t&+ ensures that you do not ha8e to maintain re8a)uation accounts b& each non )I managed G< account' )nl& defining it here is sufficient' KDF / This (rocedure leads to transaction )9#L *as e (lained in ne t section " ,efine !ccounts for 8 change 6ate ,ifferences+' This is meant for !6 3 !P reconciliation aEc o(en items valuation E reali=ed 86 G E <' Since a (osting cannot be made directl& to the 9ES account in this case *i'e' the recon account+2 unli-e 9ES G< in I,9Y %e need to define a 9ES adPustment account as %ell' This clubbed %ith !6 !P balances in the 9ES' The G E < (ostings are made via transaction F'#5'

,efine !ccounts for 8 change 6ate ,ifferences

I.G""Financial !ccounting""General <edger !ccounting"" 9usiness Clearing"" ,efine !ccounts for 8 change 6ate ,ifferences *)9#L+ Transactions"")(en Item

In this activit& &ou define the numbers of the accounts to %hich &ou %ant the s&stem to automaticall& (ost reali=ed e change rate differences %hen clearing o(en items' In clearing o(en items2 the s&stem (osts an& reali=ed gains or losses *reali=ed e change rate differences+' 0ou therefore need to define gain and loss accounts' 0ou al%a&s maintain 86 diff accounts for )P85 IT8. managed G< accounts *thus recon accounts also form a (art of these+

,efine !ccounts for !utomatic )ffsetting 8ntr&

I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions / Postings %ith !lternate 6econciliation !ccounts / )ther S(ecial G< Transactions " ,efine !ccounts for !utomatic )ffsetting 8ntr& *)9GS+

Page 2C of 53

1ere for !PE!62 &ou can assign offsetting accounts for (ostings to !PE!6 accounts using s(ecial G< indicators li-e @0B for guarantees'

One time 8endors

)ne time vendors$ These are vendors %ith a S!P std account grou(s' The vendor details li-e address2 etc are entered in the invoice onl&'

Document settin-s in ,R',P )(en Item Processing

I.G / Financial !ccounting / General <edger !ccounting / General <edger !ccounts / )(en Item Processing *):U4S+
There are various o(tions li-e$ ,efine line la&out2 Choose standard line la&out2 Choose selection fields2 Choose sort fields2 .aintain %or- list for (rocessing o(en items' For General <edger !ccounts and Customer and Fendor !ccounts2 %e can design o(en item (rocessing screen'

9an- charges account determination

I.G "Financial !ccounting "!ccounts 6eceivable accounts (a&able "9usiness Transactions ")utgoing Pa&ments ")utgoing (a&ments global setting ",efine accounts for ban- charges*vendors+ *)9GI+ !ccounts assignment for ban- charges$ !cct Ie& Chart of !ccounts GE< account

9SP

DPC!

5L34!

,efine reconciliation accounts

This is not a customi=ing activit&' 9ut %hile creating reconciliation G< accounts2 in the co code vie%2 maintain the recon ac as for customer E vendors2 etc' These are then assigned to master data for !6E!P'

6econ ac for do%n (a&ment received

I.G"Financial !ccounting "!ccounts 6eceivable accounts (a&able "9usiness Transactions ",o%n (a&ment received ",efine 6econciliation accounts for customer do%n (a&ments *)9G6+ Specia) &'# account !dvance from customers Grou( ,P 6e7uest Customer Grou( Sp) &'# !nd ! F Reco ,'C 1232# 1412# 1232# 1412# ,)t Reco a'c 3312# 3312# 33L1# 33L1#

6econ ac for do%n (a&ment (aid

I.G "Financial !ccounting "!ccounts 6eceivable accounts (a&able "9usiness Transactions ",o%n (a&ment made ",efine 6econciliation accounts for customer do%n (a&ments *)906+ Specia) &'# account !dvance to su((liers Grou( !dvance for assets Grou( Sp) &'# !nd ! . Reco ,'C 3132# 3212# 3212# 3222# ,)t Reco a'c 1?12# 1?12# 1?22# 1?22#

Page 2L of 53

!dvance to em(lo&ees Standing !dvance to em(lo&ees ,P 6e7uest Su((lier Grou(

8 1 F

3211# 3211# 3132# 3212# 3222#

1?31# 1?32# 1?L1# 1?L1# 1?L1#

5ote$ ! do%n (a&ment carries a s(ecial G< indicator' In !P a((lications2 &ou can clear a do%n (a&ment using 2 methods' In first method2 F"442 &ou consider clearing of )I %ith s(ecial G< indicators' In the second method2 F"542 &ou convert the do%n (a&ment %ith s(ecial G< to an )I %ithout s(ecial G<' Thus2 %hile &ou do F"542 in the selection screen2 onl& give the original ,P no' If &ou also give the invoice no2 this is used as a reference to default (a&ment terms2 etc into the ne% )I' The entr& (assed is$ 3L Fendor Cr *6econ acc ; one %ith s( G< ind+ 2? Fendor ,r *6econ acc ; one for the vendor+ The advantage of F"54 over F"442 is that in (a&ment (rogram2 this ,r amount is considered in netting the total (a&ables figure' This is not (ossible %ith a s(ecial G< item in auto (a&ment (rog' 0hy is an a)ternati8e reconci)iation account re3uiredC Technicall&2 for allo%ing sales ta on vendor transactions2 the ta settings are re7uired in G< master' 9ut sales ta cannot be allo%ed on do%n (a&ments b& standard S!P2 if &ou are using Purisdiction codes' 1ence the alternative recon account is re7uired2 in %hich ta relevant settings are not done'

Posting %ith !lternative 6econciliation !ccount$ Fendors

I.G "Financial !ccounting "!ccounts 6eceivable accounts (a&able "9usiness Transactions "Posting %ith !lternative reconciliation account ")ther s(ecial GE< transactions ",efine !lternative 6econciliation !ccount for vendors *)9GT+ Specia) &'# account <oan to 8m(lo&ees Sp) &'# ind U Recon ,'C 3211# ,)t Recon a'c 2553#

Posting %ith !lternative 6econciliation !ccount$ Customers

I.G "Financial !ccounting "!ccounts 6eceivable accounts (a&able "9usiness Transactions "Posting %ith !lternative reconciliation account ")ther s(ecial GE< transactions ",efine !lternative 6econciliation !ccount for customers *)9G0+ Similar to Fendors2 define alternative recon accounts for customers'

!ccount determination for minor diff

I.G / Financial !ccounting/ !6 3 !P/ 9us tr / )utgoing (a&/ Global settings/ *define various accounts for auto (stgs'+ 1ere auto (osting accts for minor diff *over(a&ment E under (a&ment+2 etc are defined' The limits are defined in tolerance limits for em(lo&ees' Please refer G< config for tolerance limits'

Pa&ment terms in !6E!P

I.G / Financial !ccounting/ !6 3 !P/ 9us tr / Incoming invoices E credit memos/ .aintain terms of (a&ments 1ere terms of (a&ments are maintained %ith regards to (a&ment (eriod' Cash discount can be given here in terms of K' For e'g'2 (a&ment term ###1 stands for immediate (a&ment'

Page 3# of 53

Settin-s for Dunnin!ctivate dunning at co code

I.G / Financial !ccounting/ !6 3 !P/ 9us tr / ,unning/ dunning (rocedure/ configure dunning (rogram/ environment / co code data To activate dunning at co code level

,utomatic C)earin- settin-s Pre(are automatic clearing

I.G""Financial !ccounting""General <edger !ccounting"" 9usiness Transactions"")(en Item Clearing"" Pre(are automatic clearing *)9:4+ !utomatic clearing is defined for account t&(es Fendors *I+2 Customers *,+ and General !ccounts *S+' 1ere %e define fields on basis of %hich2 the automatic clearing (rogram %ill %or-'

Cash discount settin-s

!lso2 for cash discount base 3 ta base2 refer to document VCash ,iscount and Ta base' lsV'

5et Procedure
4se document t&(es I5 or 65 for net (ostings *indicator Vnet t&(eV chec-ed+' The (ostings in net (rocedure are$ Invoice " ,r 8 (ense L5# ,r Cash ,isc Clg 5# Cr Fendor 1### Pa&ment before discount date " ,r Fendor 1### Cr 9anL5# Cr Cash ,isc Clg 5# Pa&ment after discount date " ,r Fendor 1### ,r ,iscount lost 5# Cr 9an1### Cr Cash ,isc Clg 5# I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions " Incoming invoice " ,efine account for net (rocedure *)9G!+ 1ere define the discount clearing account for a Co!' I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions " )utgoing (a&ments " Global settings " ,efine account for cash discount lost *)9GF+ 1ere define the discount lost account for a Co!'

Gross Procedure
4se the normal document t&(es I6 3 68 for gross (rocedure' The entries are$ Invoice " ,r 8 (ense 1### Cr Fendor 1### Pa&ment before discount date " ,r Fendor 1### Cr 9anL5# Page 31 of 53

Cr ,iscount gain 5# Pa&ment after discount date " ,r Fendor 1### Cr 9an1### I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions " )utgoing (a&ments " Global settings " ,efine account for cash discount ta-en *)9GF+ 1ere define the discount gain account for a Co!'

,ccounts for Su*se3uent ,dDustments 6egrou(ing of reconciliation accounts

I.G""Financial !ccounting""General <edger !ccounting"" 9usiness Transactions""Closing""6egrou(ing "",efine !ccount for Subse7uent !dPustments *)9G.+ 0ou can do regrou(ing of !6E!P for multi(le (ur(oses' In 5e% G<2 note that &ou can do regrou(ing b& @valuation areaB %hich is assigned to a ledger grou($ 1' For regrou(ing ST !6E!P to <T !6E!P' If this is a re7uirement2 &ou need to configure the sort method *or use S!P standard+ 3 also define adPustment accounts for <T !6E!P' These are called adP accounts b& maturit&' 2' If a reconciliation account of !6E!P is changed2 then &ou need to regrou( !6E!P' ! fe% e'g' are$ *)ld G<+ Transaction G!# / Clearing !ccount / G< !ccount 5o' 2L#L## Transaction G!1 / !dPustment !ccount for 6econciliation !ccount 6econciliation !ccount 14#3## 14#4## !dPustment !ccount 14#3#5 14#4#5

6egrou(ing of G6EI6 accounts

I.G / Financial !ccounting/ General <edger !ccounting/9usiness Transactions /Closing/ 6egrou(ing/,efine adPustment accounts for G6EI6 Clearing *)90P+ This is a ste( %hich is usuall& recommended for (re(aration of financial closing' If %e have an& balances sitting in the regular G6EI6 account2 then using this (rocess the& can be classified as @received but not invoicedB 3 @invoiced but not receivedB 3 re"classed to t%o different accounts res(ectivel&' This month end re"class is reversed the first da& of ne t (eriod' 8 am(le / 4S, 2### is delivered2 but onl& 1### is invoiced' This falls under categor& @received but not invoicedB' The entries are$ )riginal entries$ 1' ,eliver& / ,r Inv 2### Cr G6EI6 2### 2' Invoice " ,r G6EI6 1### Cr Fendor 1### Thus there is a balance of *1###+ in G6EI6' .onth end entries$ Cr @6ecd but not invoicedB ,r G6EI6 adP 5e t (eriod beginning entries$ ,r @6ecd but not invoicedB Cr G6EI6 adP 1### 1### 1### 1###

Page 32 of 53

It is not a necessar& ste(2 but is recommended s(ecificall& for @invoiced but not deliveredB2 so that the debit balances can be segregated from the original G6EI6 at month end' 5ote that the !dPustment account can be the same as the original G6EI6 account' Invoiced but not &et delivered$ !ccount 13211# ,elivered but not &et invoiced$ !ccount 13211# !dPustment !ccount 13211# !dPustment !ccount 13211# Target !ccount 13212# Target !ccount 13213#

!nterest Ca)cu)ation for O! in ,P',R ,efine Interest Calculation T&(e

I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions / Interest Calculation">Interest Calculation Global Setting">,efine Interest Calculation T&(e *)94?+ 4se the s&stem defined interest calculation indicator @#1B'

,efine Time ,e(endant Interest Terms

I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions / Interest Calculation">Interest Calculation">,efine Time de(endant Interest Terms *)9C1+ For interest calculation indicator @#1B 3 a currenc&2 interest rate is defined'

G< ac for interest on customer arrears

I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions / Interest Calculation">Interest Posting">!E6 Calculation of Interest on !rrears *)9F1+ 1ere &ou define G< accounts for interest income 3 e (ense for customer arrears'

G< ac for interest on vendors arrears

I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions / Interest Calculation">Interest Posting">Pre(are Interest )n !rrears Calculation *Fendors+ *)9FL+ 1ere &ou define G< accounts for interest income 3 e (ense for vendor arrears'

G< ac for interest on customer balances

I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions / Interest Calculation">Interest Posting">!E6 9alance Interest Calculation *)9F3+ 1ere &ou define G< accounts for interest income 3 e (ense for customer balances'

G< ac for interest on vendor balances

I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions / Interest Calculation">Interest Posting">!EP 9alance Interest Calculation *)9F3+ 1ere &ou define G< accounts for interest income 3 e (ense for vendor balances Page 33 of 53

For details of interest calculation2 refer document FIC) .!54!< I9<'doc

Transaction code to (rocess 8,I invoices in batch / )9C8 *Path / 8,I invoices customi=ing in FI+
C)osin- acti8ities in ,P',R !dP ac for credit balance in customers ac and debit balance in vendors ac
I.G / Financial !ccounting / !ccounts 6eceivables and !ccounts Pa&ables / 9usiness Transactions /> Closing">6egrou(ing">,efine !dPustment !ccts for 6eceivablesEPa&ables b& .aturit& *)99F+ 1ere &ou define the adP account 3 the target account for !P recon ac 3 !6 recon ac res(ectivel&'

The ,utomatic Payment Pro-ram Pa&ment (rogram configuration for vendors 3 customers
Please refer document G< !P"!6Q(a&ment run config'doc for details of F11#'

Pa&ment (rogram config for G< ac *CF."T.+ / (a&ment re7uests

Please refer document G< !P"!6Q(a&ment run config'doc for details of F111'

Pa&ment (rogram config for electronic (a&ment media

Please refer document G< !P"!6Q(a&ment run config'doc for details of electronic (a&ment media'

Page 34 of 53

.. Integration
(( ,pp)ication re)ated Purchase )rders
Purchase orders *.821+ Item details / chec- bo es$ G6 non"valuated$ Ahile G62 value is not entered2 onl& entered at time of IFEI6' 9ut finall& mat is valuated I6$ If not chec-ed2 then free goods G6 flag chec-ed$ three %a& match2 else t%o %a& match

Price Fariance in (urchase orders

Set Tolerance limit for (rice variance *).84+ Price variance is needed to be set for (urchase orders2 %hich have (a&ments terms %ith cash discounts *S8+' Price variances also need to be set here *P8+'

Document SummariEation for ((5 SD5 CO5 R5 F!1,, documents Summari=ation for .. documents
SP6) / FI / G< / 9usiness Transactions / Integration / .. / Summari=ation *)9C0+ In S!P2 &ou define the fields &ou do not e (licitl& %ant to see in FI documents for (ostings to be

made via the accounting interface' This can be done for ..2 FI"!!2 162 S, 3 C) documents' For e'g'2 if &ou have an .. document %hich has the same material number re(eating in it for more than one time' If &ou %ant onl& one FI line item for the same2 then &ou can summari=e on material number' The entries are re7uired to be maintained under (rocedure .IPF *Inventor& (ostings+ 3 6.6P *IF (ostings+' The entr& %ill have to be as follo%s$
Procedure 6.6P .IPF Table 9S8G 9S8G Field .!T56 .!T56 5ame Invoice recei(t .aterial ,ocument

!n8oice 8erification =!+'!R> Settings to dis(la& (osting message in S!P that has .. 3 FI invoice N
!((l& )SS notes 24;<7? and 74F274 !lso2 if &ou %ant to have the document N in .. 3 FI2 follo% this (rocedure'

!uthori=ation chec-s for G< in P)

I.G / .. / Purchasing / P) / Set u( auth levels *).6P+ Chec- the bo P) E Scheduling agreement for &our co code'

.aintain P) su((lements for te ts2 no of ta es *table T1?LP+

.aintain vie% FS1?LP Page 35 of 53

!dd &our co code 3 maintain details2 b& co(&ing from ###1' It is mandator& to maintain this table' The configuration for du(licate invoice chec- 3 stochastic bloc-ing is maintained in this table' Thus2 %hen &ou maintain an& these for a co code2 this vie% is automaticall& maintained'

.aintain default ta codes for IFEI6 *.616+

.aintain vie% FS1?LF *table T1?LF+ This is onl& a((licable to .616' 0ou maintain ta codes 3 PIs for follo%ing t&(es of invoice$ Fendors G< accounts Stoc-s !ssets !lso maintain the Purisdiction code'

.aintain default ta codes *<IF+

I.G / .. / <IF / incoming invoice / ,efault value for ta codes These settings are re7uired for .I6)' It %ill default a ta code %hile IF' It is not mandator& to maintain a ta code here' The ta code maintained here can be changed in the IF' 0ou can also maintain a default ta code for un(lanned freight'

Configure ho% 86 differences are treated *<IF+

I.G / .. / <IF / incoming invoice / ,efault value for ta codes Per co code2 &ou define the above' For e'g' for co code <T#12 define 86 diff as bet%een I6 3 G62 at the 86 t&(e either defined here or the default one'

Configure ho% un(lanned freights are (osted *<IF+

I.G / .. / <IF / incoming invoice / treatment of un(lanned deliver& costs 1ere &ou define %hether the un(lanned ,el costs are (osted to an e (ense account or are ca(itali=ed to material stoc-s' For more documentation of (lanned 3 un(lanned freight2 also refer to Treatment of (lanned 3 un(lanned freight in P)s'doc'

Ta treatment in invoice reduction *<IF+

I.G / .. / <IF / incoming invoice / ta treatment in invoice reduction ! vendor erroneousl& sends a high value invoice2 %hereas the P) value is less' 0ou %ill first (ost the com(lete invoice 3 then as- the vendor for a credit note' Thus &ou %ill (ass a subse7uent credit *4+ in <IF' This is ho% invoice reduction ta-es (lace in S!P' Then ho% the reduced ta is to be treated is given here'

Credit memos2 subse7uent debit 3 subse7uent credit

For adPustments to item value2 use subse7uent ,r or Cr' This sim(l& (asses entries to stoc- 3 vendor %ithout an& reference to invoice' If &ou receive a debit from the vendor2 %ithout additional goods been shi((ed2 *i'e' credit to vendor+2 then use subse7uent debit' .aterial (rice is adPusted' If &ou receive a credit from the vendor2 %ithout an& returns2 then use subse7uent credit' .aterial (rice is adPusted'

Page 3? of 53

For a com(lete return of goods2 use credit memo' *credit memos can onl& be used to the tune of 7uantit& invoiced' If there are more than 1 invoice for a P) line item2 then %hile doing credit memo2 all invoices are summed u( 3 sho%n as one line item onl&'+ For e'g'$ 0ou have an invoice of 7t& ; 1 3 amt ; 1##' *valuated G6+$ ,r G6EI6 1## Cr Fendor 1## Credit memo$ 0ou can (ass a credit memo onl& to the tune of 7t& 1 3 amt 1## onl& *neither less nor more+' This is because2 a credit memo usuall& denotes a return' The entr& (assed at this time %ill be ,r Fendor 1## Cr G6EI6 1## 5o%2 if s&stem %ould allo% a (osting of 7t& 1 3 amt 5# for credit memo2 then &ou %ould have a balance left in G6EI6 account' This is cleared against stoc- to ma-e the account nil' 9ut if stoc- is consumed then the balance %ould lie in the account forever' Subse7uent debit$ Su((ose &ou (ass a subse7uent debit of 7t& 1 for Z1#' The entr& (assed is$ ,r Stoc- 1# *%ith 7t& 1+ Cr Fendor 1# Subse7uent credit$ Su((ose &ou (ass a subse7uent credit of 7t& 1 for Z1#' The entr& (assed is$ Cr Stoc- 1# *%ith 7t& 1+ dr Fendor 1#

5ote for <IF 4'?C on%ards

0ou have an S!P o(tion to (ost to a G< account or a material using .I6)2 4'?C on%ards' To (ost an invoice %ith reference to P)$ Su((ose &ou have a P) that has a line for a material' 0ou receive an invoice from the vendor %ith un(lanned freight on it' S&stem settings are to (ost un(lanned freight bac- to the materialEe (ense of the P)' 9ut for this s(ecific material2 &ou %ant to (ost un(lanned freight to a se(arate G< account' In this case2 enter the P) N 3 chec- the line' 5o%2 go to tab @G<B 3 enter the freight G< account 3 the amount' To (ost an invoice %ith 5) reference to a P)$ !ssume &ou %ant to enter a non P) invoice for a G< account or a material' 5ote that (osting to material is onl& hel(ful2 if there is no inventor& managementM *because2 if there is inventor& management2 then s&stem %ill e (ect a deliver& of the 7uantit& to inventor&' 3 since there is no deliver&2 it %ill (ost to a (rice difference account+ In this case2 enter the vendor N in the @invoicing (art&B field of the @detailsB tab 3 then enter G< details in the G< tab'

,efine vendor s(ecific tolerances *<IF+

I.G / .. / <IF / incoming invoice / define vendor s(ecific tolerances 1ere &ou define tolerances 3 limits for a co code' These are actuall& similar to the vendor s(ecific tolerances in FI' !lso refer to document G< !P"!6Qtolerances'doc

Page 3: of 53

To)erances in #!+ =acti8ation of Stochastic B)ockin-> Invoice bloc-ing

In <IF2 it is (ossible to auto"generate (a&ment bloc-s in an invoice' For e'g'2 for a 7uantit& variance bet%een G6 3 Invoice *three"%a& match+ or P) 3 invoice *t%o"%a& match+2 or a (rice variance2 %e can define a tolerance -e&2 3 generate a (a&ment bloc- V6V *IF+ in the invoice' This is over 3 above the %arnings that are generated for the invoice due these tolerances' !lso refer to document G< !P"!6Qtolerances'doc 3 FI".."S, relatedQ<IF tolerance limits " bloc-s'doc' 9loc-s can released using transaction (RBR' 5ote that (RBR has 2 o(tions$ release manuall& 3 release automaticall&' V6elease automaticall&V is used %hen &ou amend the P) (rice to match the IF (rice *(rice mismatch+ or do an additional G6 for balance 7uantit&2 so that G6 7uantit& matches invoice 7uantit&' The s&stem automaticall& removes the bloc-' !lso note that in case of auto release2 the invoice is released once the variance comes %ithin the threshold of the defined limits' It is not necessar& that the invoice match e actl& %ith the P)' 9loc-ed Invoices are selected in .6962 onl& if the invoice entr& e ists in 69IPS9<)CI8,'

,etermine (a&ment blocI.G / .. / <IF /invoice bloc- / determine (a&ment blocAhenever the above mentioned auto generated tolerance -e&s are hit2 the& lead to a (a&ment bloc-' 5ote that one 3 onl& one (a&ment bloc- can be given in the s&stem' 1o%ever2 the various reasons for creation of bloc- V6V are stored in the s&stem (er invoice2 in the table 6S8G' For the configuration of reasons2 refer to the e (lanation for Vset tolerance limitsV'

Set tolerance limits

I.G / .. / <IF /invoice bloc- / set tolerance limits This is the most im(ortant setting for auto"bloc-ing' Tolerance -e&s need to be defined (er co code' The follo%ing are a list for the same$ 1 1 1 1 1 1 1 1 1 1 1 S!P S!P S!P S!P S!P S!P S!P S!P S!P S!P S!P !5 !P 9, 96 9A ,J IA PP PS ST FP !mount for item %ithout order reference !mount for item %ith order reference Form small differences automaticall& Percentage )P4n variance *I6 before G6+ Percentage )P4n variance *G6 before I6+ 8 ceed amount$ 7uantit& variance Far' from condition value Price variance Price variance$ estimated (rice ,ate variance *value da&s+ .oving average (rice variance

8ach tolerance -e& can be maintained for absolute amounts or (ercentages'

Back-round processin- in #!+

9ac-ground (rocessing is used2 %hen the follo%ing scenarios e ist$ G6 based IF is defined2 but G6 does not e ist' In this case2 s&stem %ill not allo% (osting invoice online' Change invalid (osting dates' For more info2 refer to documentation of (rogram 6.9!9G##' The (rocedure is$ Create the invoice using .I6! *not .I6)+' This sus(ends an invoice %ith invoice t&(e 22 i'e' (osted in 9EG *unli-e online %here invoice t&(e is V V+' This is e actl& li-e a (ar-ed invoice' Page 3C of 53

Ahen the G6 is done2 run (rogram 6.9!9G##' This %ill automaticall& (ost the sus(ended invoice' If G6 is not there2 but 6.9!9G## is run2 then s&stem changes the inv t&(e to V V automaticall&' To reassign the t&(e 22 either use tr .619 *collective+ or .62. *individual+' In .6192 &ou can go to edit " invoice %ith errors " time (oint 1 to do the same' In 6.9!9G##2 &ou have an o(tion for (osting date determination *%hich %or-s )5<0 for .. (osting (eriod+' This o(tion chec-s the (osting date entered in the sus(ended invoice' If the (osting date does not fall in the o(en .. (eriod range2 then it thro%s an error' 1o%ever2 (stg date determination can be used to %ith values 1 *%hich allo%s &ou to (ost on alternative date as mentioned on the .69P screen+ or 2 *s&stem automaticall& chooses the 1 st da& of the active .. (eriod+' This indicator does not tr& to correct the (osting date2 %ith res(ect to FI (eriod' It onl& %or-s for .. (eriods' If &ou are using o(tion 22 3 in ).S02 onl& one (eriod is o(en for ..2 then s&stem auto (ic-s the 1st date of the active .. (eriod' Similarl&2 if 2 (eriods are o(en for ..2 then s&stem auto (ic-s the 1st date of the (revious (eriod' For e'g'2 invoice %as sus(ended in (eriod L' The current .. (eriod is 11 *31#+' In FI2 onl& (eriod 11 is o(en' 5o%2 if &ou use o(tion 22 then s&stem %ill tr& to (ost on 1 st date of (eriod 1#' 9ut since FI (eriod 1# is not o(en2 it %ill give an error' It %ill onl& (ost2 if FI (eriod 1# is o(en' 5ote that %hen &ou VholdV an invoice2 it is sus(ended %ith invoice t&(e V3V' 0ou can see the origin details of an .. invoice in the field IF categor& *69IP"IFT0P+2 %hether it %as generated from 9atch in(ut or 8,I2 etc' !lso @statusB field in 69IP is hel(ful' Its values are$ 1 / Invoice is @heldB %ith invoice t&(e 12 2 or 3' 2 / the @heldB invoice is deleted using .65.' 3 / the invoice is %ith t&(e @2B or @1B2 but is failing to (ost in AC23' 4 / Invoice is (osted in FI' 5 / Invoice is (aid'

Define (( Contro) Data ,efine current (osting (eriod in ..

I.G / <ogistics general/material master / basic settings " .aintain co codes for .. *).S0+ 1ere2 %henever &ou create a ne% (lant2 &ou need to define the @current (eriodB for valuation areas *i'e' (lant+ in ..' 0ou can also choose to ma-e bac- dated entries in .. for one (eriod (revious to this current (eriod' Ahen setting u( com(an& codes for materials management Ahen changing the !llo% bac-"(osting or ,isallo% bac-"(osting indicators The indicator to allo% bac-dated (osting or disallo%2 can be changed an& (oint of time2 even after the co code is (osted' 0ou can alternativel& define the above using this tr $ I- . "o#istics #eneral.material master .&ools . Initiali/e periods $--PI% !fter the (lant is created2 maintain (lant s(ecific (arameters in *1+ PP 3 *2+ inventor& mgmt'

Juantit& E Falue u(dating in valuation areas

I.G / <ogistics general/ logistics basic data ../ material/ Control data/ ,efine attributes of material t&(es *).S2+ ,efine that 7t& E value is u(dated b& valuation area' Clic- on the @7t&Evalue u(datingB tab' Then checthe bo es for value 3 7t& in the re7uired (lant'

Page 3L of 53

,utomatic account determination

Note$ the transaction code to configure all FI automatic account determination is FBKP
!ssign valuation grou(ing code for co codes
I.G / ../ Faluation 3 acct assg/ !cct determination/ !cct determination %Eo %i=ard/ grou( together valuation areas 1ere give val gr( code *####1+ to co codes' ,efine valuation classes I.G / ../ Faluation 3 acct assg/ !cct determination/ !cct determination %Eo %i=ard/ define val classes ,efine acct categor& reference' ,efine Fal classes 3 assign to acct categor& reference' !ssign material t&(es to acct cat ref'

!ssign (rocedures to movement t&(es

I.G / ../ Faluation 3 acct assg/ !cct determination/ !cct determination %Eo %i=ard/ assign acct grou(ings to movement t&(es 1ere S!P defines assg of acct deter (rocedures to movement t&(es' This is done b& s&stem itself for each move t&(e *including s(ecial st- indicator+' ,o not alter these settingsM

,efine G< accounts for account determination

I.G / ../ Faluation 3 acct assg/ !cct determination/ !cct determination %Eo %i=ard/ create auto (stgs *)90C+ 1ere %e define the acct determination of (rocedures in .. *6.I+

Change in stoc- account Inventor& (osting .aterials management small differences Purchase account Purchase offsetting account Freight clearing Freight (rovisions )ffsetting entr& for inventor& (osting !ccount"assigned (urchase order .aterials management e ch' rate diff .. e change rate rounding differences Price diff' offset' entr& *cost obPect+ Cost *(rice+ differences Inv' reductions from )o-. in8. 8erification GainEloss from revaluation 4n(lanned deliver& costs I5P4T T!G G6EI6 clearing account *5eeds to be defined2 even if &ou are doing a non"valuated G6+

9SF 9SG ,IF 8I5 8IG F61 F62 G99 I9S I,. I,6 IT6 P6, 6I! 4., 4PF FST A6G Same as F612 refers to different levels of freight

Page 4# of 53

5ote that I9S does not have account determination' !(art from the above2 (rocedures for consignment stoc-2 material ledgers 3 (urchasing account are also (resent in 6.I'

Page 41 of 53

#L9"!utomatic Pa&

!sset !ccounting
Please also refer to this document for s(ecial transactions in !! Define chart of Depreciation
!(& G Financia) ,ccountin-G ,sset ,ccountin-G Or-aniEationa) StructureGCopy Reference Chart of Depreciation In this ste(2 &ou define &our charts of de(reciation' The chart of de(reciation is a list of ,e(reciation areas arranged according to business and legal re7uirements' The chart of de(reciation enables &ou to manage all rules for the valuation of assets in a (articular countr& or economic region' In this I.G activit& &ou create ne% controlling areas or co(& e isting ones' Chart of ,e(reciation F&B $ Chart of ,e(reciation / Great 9ritain 4FFF $ S(ecif& descri(tion of chart of de(reciation$ 1### Tara De%els E T T%o " Chart of ,e(reciation Co(&E,elete de(reciation !reas$ ,e(n' !rea #1 1# ,e(n' !rea 5ame 9oo- ,e(reciation Income Ta ,e(rectaion

)ther than the above2 the de(reciation areas %ere deleted'

,))ocate co code to non ta/a*)e transactions

!(& G Financia) ,ccountin-G ,sset ,ccountin-G !nte-ration 6ith &# G assi-n input ta/ indicator to non ta/ tr/ =OBC#> !ssign =ero ta codes to the co code for in(ut 3 out(ut ta ' This ste( is necessar& before assigning the Co, to co code'

Fisca) year 8ariant in asset accountin!(& G Financia) ,ccountin-G ,sset ,ccountin- G +a)uation G F$ G F$+ 1 Specify Other +ersions on Company Code #e8e) ' Specify Other +ersions on Depreciation ,rea #e8e) 4suall& all com(anies have the F0F in !! the same as in G<' In case &ou have a re7uirement to have a different F0F for the co code2 or for some s(ecific de(reciation areas under the co code2 then &ou can use this tr to assign a different F0F' 1o%ever2 both variants must have the same start and end dateM )nl& the (eriods %ithin the fiscal &ear can be different in the t%o variants' For e'g'2 if &ou have a re7uirement to calculate de(reciation on a fortnight basis2 then create a F0F %ith 24 (eriods 3 assign it here in asset accounting' Thus the start 3 end date of the co code F0F is still the same as the one in !!'

,ssi-n Chart of Depreciation to Company code

!(& G Financia) ,ccountin-G ,sset ,ccountin-G Or-aniEationa) StructureG,ssi-n Chart of depreciation to company Code

Page 42 of 53

In !sset !ccounting2 &ou can onl& use com(an& codes that have alread& been defined in Financial !ccounting as being generall& valid' In addition to the general FI data for a com(an& code2 &ou have to ma-e additional s(ecifications that a((l& for !sset !ccounting' )ne of the most im(ortant of these s(ecifications is the assignment of a chart of de(reciation to the com(an& code' Com(an& Code 1### Com(an& 5ame Tara De%els 8 (ort <td' Chrt' ,e(n' 1### ,escri(tion Tara De%els E T T%o " Chart of ,e(reciation

Specify account determination

!(& G Financia) ,ccountin-G ,sset ,ccountin-G Or-aniEationa) StructureG,sset C)asses G Specify account Determination In this ste(2 &ou define the account determinations for !sset !ccounting *-e& and descri(tion+' The -e& of an account determination must be stored in the asset class asset class' In this %a&2 the account determination lin-s an asset master record to the general ledger accounts to be (osted for an accounting transaction using the asset class' !cct' ,eterm' 1# 2# 3# 4# 5# ?# :# C# L# 1## 11# 12# 13# 5ame for account ,etermination Com(uters Plant 3 .achiner& Furniture 3 Fi tures !ir"Conditioners 8lectrical Installation Faults Factor& 87ui(ments )ffice 87ui(ments Fehicles 9uildings <and " <easehold <and " Freehold Ca(ital AIP

,dditiona) ,ccount ,ssi-nment O*Dects

This configuration is necessar& if %e need to (ost de(reciation to the cost obPect that is defined in the @time de(endent dataB tab of the asset master *)SS note N 4L12:+' It is onl& re7uired for 4':# 8nter(rise 3 above versions' Follo%ing ste(s are re7uired$

!ctivate account assignment obPects

!(& G F, G ,, G !nte-ration 6ith &# 1 ,dditiona) ,ccount ,ssi-nment O*Dects 1 ,cti8ate account assi-nment o*Dects !ssume &ou %ant to (ost de(reciation to a cost center that is defined in the asset master' Then verif& that an entr& for I)ST< is (resent in the table %ith indicator @activeB chec-ed on'

S(ecif& !ccount !ssignment T&(es for !ccount !ssignment )bPects

!(& G F, G ,, G !nte-ration 6ith &# 1 ,dditiona) ,ccount ,ssi-nment O*Dects 1 Specify ,ccount ,ssi-nment Types for ,ccount ,ssi-nment O*Dects 1ere maintain entries as follo%s for &our de(reciation area 3 com(an& code$

CoCd 1###

Depn ,r. #1

,cct,s-nO* I)ST<

TTy O

,cct,sType #1

,cct,ss-nt G

Company Name !ngio,&namics

Dep. area 9oo-

,, O*D.Name Cost Center

Page 43 of 53

1###

#1

I)ST<

#2

!ngio,&namics

de(rec' 9oode(rec'

Cost Center

Create Screen #ayout Ru)es

!(& G Financia) ,ccountin-G ,sset ,ccountin-G Or-aniEationa) StructureG,sset C)asses G Create Screen #ayout Ru)es In this ste(2 &ou create &our screen la&out rules' The screen la&out s(ecifies the status of the fields in the asset master record' 0ou use the screen la&out to determine if fields are re7uired entr& or o(tional entr& fields2 or if the& are su((ressed com(letel&2 for e am(le' Screen la&out 6ule 1### 5ame of Screen <a&out 6ule Tara Grou( / Screen la&out

,efine screen la&out for asset master data

!(& G Financia) ,ccountin-G ,sset ,ccountin-G master dataG screen )ayoutG define screen )ayout for asset master data. 1ere s(ecif& %hich screens should be com(ulsor& E o(tional2 etc' for assets master records'

,efine screen la&out

!(& G Financia) ,ccountin-G ,sset ,ccountin-G (aster dataG Screen )ayoutG Define screen )ayoutG =Create H define> 1ere &ou define the rules for asset master data creation' i'e' %hich field should be com(ulsor&2 %hich is o(tional2 etc'

Su*stitutions . 8a)idations in asset accountinTransactions O,CS . O,F2 =su*stitutions5 master data . mass chan-es>5 O,C+ =8a)idations> 0ou can define one substitution for asset master data *!+ H field grou( li-e 3 *time de(endent data+ 3 other for asset de(reciation data *9+ H field grou( *1+' Similarl& for validations

"p)oadin- asset history into S,P

4(load of old !ssets data into S!P$ [1### assets <arge data Fer& large data [1## !SL12 C!TT Prog 6!!<T,#1 Prog 6!!<T,11 <egac& data transfer %ith 8 cel

!ttach a form to asset class

Path: O,,$. To attach a form to asset c)ass 1ere for each asset class give the la&out set name RFI!!SF##1T' This is onl& re7uired2 if &ou are managing &our assets historicall&' .anaging assets historicall& is re7uired if &ou %ant to dra% asset histor& *transaction SS!<6SC:#12#:5+' 5ote that this re(ort should not be confused %ith asset histor& sheet *SS!<6SC:#11LL#+'

Page 44 of 53

Define Num*er Ran-e !nter8a)

!(& G Financia) ,ccountin-G ,sset ,ccountin-G Or-aniEationa) StructureG,sset C)asses G Define Num*er Ran-e !nter8a). In this ste(2 &ou define the number ranges for this com(an& code for assigning the main asset number' 0ou can roughl& classif& &our asset (ortfolio using the number ranges' 5o #1 #2 #3 #4 #5 #? #: #C #L 1# 11 12 13 14 15 1? From 5umber ######1##### ######2##### ######3##### ######4##### ######5##### ######?##### ######:##### ######C##### ######L##### #####1###### #####11##### #####12##### #####13##### #####14##### #####15##### #####1?##### To 5umber ######1LLLLL ######2LLLLL ######3LLLLL ######4LLLLL ######5LLLLL ######?LLLLL ######:LLLLL ######CLLLLL ######LLLLLL #####1#LLLLL #####11LLLLL #####12LLLLL #####13LLLLL #####14LLLLL #####15LLLLL #####1?LLLLL

Define ,sset C)asses

!(& G Financia) ,ccountin-G ,sset ,ccountin-G Or-aniEationa) StructureG,sset C)asses G Define ,sset C)asses. In this ste(2 &ou define the asset classes' The asset class is the most im(ortant criteria for structuring fi ed assets from an accounting (oint of vie%' 8ver& asset has to be assigned to e actl& one asset class' The asset class is used to assign the assets *and their business transactions+ to the correct general ledger accounts' Several asset classes can use the same account assignment' 0ou can see that it is (ossible to ma-e finer distinctions at the level of the asset class than at the level of the general ledger accounts' The most im(ortant tas-s of the asset classes are$ the assignment of default values %hen creating assets *(articularl& de(reciation terms+ the grou(ing of assets for re(orting (ur(oses .anage historicall& is chec-ed in all !sset Classes' !sset Class 1# 2# 3# 4# 5# ?# :# C# L# 1## 11# 12# 13# 14# 5ame Com(uters 3 Printers Plant 3 .achiner& Furniture 3 Fi tures !ir" Conditioner 8lectrical Installations Faults Factor& 87ui(ments )ffice 87ui(ments Fehicles 9uildings <and / <easehold <and / Freehold Ca(ital AIP /P 3 . Ca(ital AIP /F 3 F !cct' determ' 1# 2# 3# 4# 5# ?# :# C# L# 1## 11# 12# 13# 13# Scr' <a&out 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 5umber 6ange #1 #2 #3 #4 #5 #? #: #C #L 1# 11 12 13 14

Page 45 of 53

#o6 +a)ue ,ssets

<F!s are assets that can be %ritten off in the first &ear' 1o%ever2 instead of e (ensing these out2 &ou create them as assets' In )!#C *countr& s(ecific asset values+2 (rovide the ma imum value for <F!s' In )!0U *,etermine de(reciation areas in the asset class 3 Co,+2 (rovide an amount for <F! chec-'

Sa)e of asset to a customer 6ith re8enue

Ahen a sale of an asset is done to a customer using tr F"L22 &ou need to use a revenue account' 5ote that this revenue account should have field @asset retirementB o(tional in its FSG *standard S!P FSG ; G##:+'

Define ho6 depreciation areas post to -enera) #ed-er

!(& G Financia) ,ccountin-G ,sset ,ccountin-G !nte-ration 6ith the &enera) #ed-erG Define ho6 depreciation areas post to -enera) #ed-er In this ste(2 &ou s(ecif& the de(reciation areas that (ost their !PC transactions andEor de(reciation to the general ledger' The s&stem can (ost the !PC transactions of one de(reciation area to the general ledger online automaticall&' 4suall& this is the boo- de(reciation area #1' ,e(n' !rea #1 1# ,e(reciation !rea 5ame 9oo- de(reciation Income ,e(reciation Ta Post to GE< aEc 1 # ,escri(tion Post assets in General <edger real" time 5o values are (osted in General <edger

,ssi-n &'# ,ccounts

!(& G Financia) ,ccountin-G ,sset ,ccountin-G !nte-ration 6ith the &enera) #ed-erG ,ssi-n &'# ,ccounts In this ste(2 &ou determine the balance sheet accounts and the de(reciation accounts for !sset !ccounting' 0ou s(ecif& the general ledger accounts to be (osted2 (er defined account determination com(an& code %ith its assigned chart of accounts de(reciation area *%hich is to be automaticall& (osted to Financial !ccounting+ The accounts are assigned for ,e(n' !rea @9oo- ,e(reciationB

Specify inter8a)s . postin- ru)es

!(& G Financia) ,ccountin-G ,sset ,ccountin-G !nte-ration 6ith the &enera) #ed-erG Post Depreciation to the -enera) #ed-er G Specify inter8a)s . postin- ru)es To define ho% de(reciation should be (osted to an asset2 i'e' &earl&2 monthl&2 etc' In this ste(2 &ou define the (osting rules for the de(reciation areas that (ost de(reciation values to Financial !ccounting' 0ou define the (osting c&cle *ho% often de(reciation is (osted+ and the account assignment rules for the de(reciation (osting run' Note: The num*er ran-e defined for asset depreciation postin-s =i.e. F7> shou)d a)6ays *e e/terna). Page 4? of 53

Com(an& Code ,e(n' !rea .onthl& Posting Period Interval !ssign Cost Centers

1### #1 ##1

Reset Company code =T%ST>

!(& G Financia) ,ccountin-G ,sset ,ccountin-G Preparin- for production startupG Too)sG Reset Company code In a IT%STJ s&stem2 &ou can reset a com(an& code' This 6i)) reset a)) the app)ication data in the F!1 ,, modu)eK

Define Depreciation ,reas

!(& G Financia) ,ccountin-G ,sset ,ccountin-G +a)uation G Define Depreciation ,reas. In this ste(2 &ou define &our de(reciation areas' 0ou can change the definition of the de(reciation areas ta-en over from the standard chart of de(reciation' 0ou can also add additional de(reciation areas' Chart of ,e(n' ,e(n' !rea 6eal ,e(n' !rea Posting in GE< !c7uistion Costs Positive 5et value Chart of ,e(n' ,e(n' !rea 6eal ,e(n' !rea Posting in GE< !c7uistion Costs Positive 5et value 1### #1 G 1 G G 1### 1# G # G G

,erived de(reciation areas

!ll de(reciation areas b& default are @realB de(reciation areas' i'e' the values from this de(reciation area are stored b& S!P in a ,9' 6eal de(reciation area should not be confused %ith @(osting to GE<B' 8ven ta de(reciation is a real de(reciation area' 0ou can @deriveB a de(reciation area *,!+ on the basis of 2 or more real de(reciation areas' The values of derived ,! are not stored in ,92 rather the& are calculated on the fl&' Follo%ing is an e'g' of a derived de(reciation area' This is a net of boo- 3 ta de(reciation2 both considered at full value *the (ro(ortion @1B s(ecifies this' If &ou (ut @2B it considers \2 for @3B / 1E3 3 so on+' 5ote that the chec- bo @real ,!B is off'

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S(ecif& !rea T&(e

This is the -e& for a de(reciation area' The de(reciation t&(es are given b& the s&stem in reference Co, from %hich &ou co(ied &our Co,' For e'g' in 4S!2 t&(e #? automaticall& converts the area into @Grou(B ,!' 5ote that &ou still have to do configuration as mentioned in follo%ing ste( for Grou( currenc&' !rea #1 1# 5ame 9oo- ,e(reciation Income Ta ,e(reciation T&(e #1 1# ,escri(tion Faluation for trade bal' Sheet 4S$ Federal ta !C6S E .!C6S

,efine (arallel currencies in ,e(reciation area

!(& G Financia) ,ccountin-G ,sset ,ccountin-G +a)uation G Currencies G specify use of para))e) currencies For grou( currenc& de(reciation area2 maintain the currenc& t&(e value2 i'e' 3#'

,efine de(reciation area currenc&

!(& G Financia) ,ccountin-G ,sset ,ccountin-G +a)uation G Currencies G define depn areas for FC .aintain here the currenc& for each de(reciation area' If not maintained2 it %ill automaticall& (ic- u( the <C'

Specify Transfer of ,PC 8a)ues

!(& G Financia) ,ccountin-G ,sset ,ccountin-G +a)uation G Specify Transfer of ,PC 8a)ues. In this ste(2 &ou define transfer rules for the de(reciation terms of the de(reciation areas' 4sing these transfer rules2 &ou can determine that de(reciation areas co(& the de(reciation terms from other areas *o(tional or mandator& ta-eover+' 0ou then do not have toEcannot maintain de(reciation terms for the co(&ing de(reciation areas in the asset master record' In this %a&2 &ou can ensure that certain de(reciation areas are uniforml& de(reciated'

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!rea #1 1#

5ame 9oo- ,e(reciation Income Ta ,e(reciation

Fal'Tr' ## #1

Determine depreciation areas in the asset c)ass

!(& G Financia) ,ccountin-G ,sset ,ccountin-G +a)uation G Determine depreciation areas in the asset c)ass =O,$A> Generall&2 the assets in an asset class use the same de(reciation terms *de(reciation -e&2 useful life+' Therefore2 &ou do not have to maintain the de(reciation terms in the asset master record' Instead2 the& can be default values from the asset class' !sset Class 1# Com(uters 3 Printers 2# Plant 3 machiner& 3# Furniture 3 Fi tures 4# !ir Conditioners 5# 8lectrical Installations ?# Faults :# Factor& 87ui(ment C# )ffice 87ui(ments L# Fehicles 1## 9uildings 11# <and <easehold 12# <and Freehold 13# Ca(ital AIP / P 3 . 14# Ca(ital AIP / F 3 F ,e(n !rea #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# #1 1# ,e(' Ie& 0##1 U##1 0##2 U##2 0##3 U##3 0##4 U##4 0##5 U##5 0##? U##? 0##: U##: 0##C U##C 0##L U##L 0#1# U#1# 0### U### 0### U### 0### U### 0### U### K 4# ?# 13'L1 25 1C'1# 1# 13'L1 25 13'L1 25 13'L1 25 13'L1 25 13'L1 25 25'CL 4# 1# 1# # # # # # # # # 4se 5 5 1# 1# 1# 1# 5 5 1# 1# 1# 1# 1# 1# 1# 1# 3 3 LL LL LL LL 1## 1## <a&out 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1### 1###

S(ecif& 6ounding of 5et boo- valueE de(reciation

!(& G Financia) ,ccountin-G ,sset ,ccountin-G +a)uation G ,mount SpecificationsG Specify Roundin- of Net *ook 8a)ue' depreciation In this ste(2 &ou define rounding s(ecifications for handling the net boo- value at the end of the &ear2 and for the automaticall& determined de(reciation2 for each de(reciation areaEcom(an& code' Com(an& Code 1### 1### ,e(n' !rea #1 1# S(ecifications Commercial 6ounding Commercial 6ounding

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Determine Depreciation areas

!(& G Financia) ,ccountin-G ,sset ,ccountin-G DepreciationG Ordinary DepreciationG Determine Depreciation areas In this ste(2 &ou determine the de(reciation areas in %hich &ou %ant to manage ordinar& de(reciation' This s(ecification means that this value t&(e is allo%ed in the de(reciation area *that is2 the s&stem does not issue an error message %hen &ou enter corres(onding de(reciation terms in the asset master record+' Chart of ,e(n' 1### 1### ,e(n' !rea #1 1# 6ule for (osting )rdinar& ,e(n' )nl& negative values 3 =ero allo%ed )nl& negative values 3 =ero allo%ed

Specify ho6 defau)t asset 8a)ue date is determined

!(& G Financia) ,ccountin-G ,sset ,ccountin-G TransactionsG Specify ho6 defau)t asset 8a)ue date is determined !n asset value date is re7uired for each 3 ever& asset transaction that occurs' This date can be defaulted through this I.G activit&' The variant used %ithin this I.G is @S!PS,8F!4<TB' +ar. for 8a). date S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T S!PS,8F!4<T Bus. transaction Current"value de(reciation 6etirement Settlement of !uC ,o%n (a&ment Settlement of order 6evaluation Credit memo related to invoice Investment Su((ort .anual transfer of reserves Subse7uent retirment costs Post"ca(itali=ation Subse7uent revenue .anual ordinar& de(reciation .anual s(ecial de(reciation Intracom(an& transfer Invoice recei(t for (urchase order Invoice recei(t %Eo (urchase order !c7uisition Arite"u( !c7uis' from %ithdra%al from stoc!c7uisition from goods recei(t Primary ru)e L 4 2 2 2 14 12 L L 1# ? 1# L L 1 12 4 4 ? 2 2 ,)ternat. ru)e 4 # # # # ? 2 4 4 2 # 2 4 4 # 2 # # # # #

Define Depreciation Keys

!(& G Financia) ,ccountin-G ,sset ,ccountin-G DepreciationG Depreciation'+a)uation KeysG Define Depreciation Keys The de(reciation -e&s contain (arameters for the calculation of de(reciation2 and internal calculation methods *4'#G had calculation -e&s+ for controlling' ,e(reciation -e& also has a cutoff -e& that determines u( to %hat K de(reciation should be calculated' For e'g'2 for an asset2 de(reciation should onl& be calculated until the 59F reaches 1#K of the original boo- value' This is achieved b& first defining the cutoff -e& %ith cutoff K in it 3 then assigning it in the de(reciation -e&' Page 5# of 53

The calculation method *%hich is embedded in the de(reciation -e&+ has follo%ing (arts$ Base method 1 returns the *ase rate 9ase method determines the base rate b& using the useful life of the asset' For e'g'2 a base method has a descri(tion @(ercentage from useful lifeB' If the useful life is 1# &ears2 then the rate %ill be 1#K' This is the *ase rate. The base rate is then used b& other methods =e/cept mu)ti1)e8e)>2 to arrive at the de(reciation rate' For multi level de(reciation2 the base method is ##122 ##132 ##14 3 ##15 / e (licit (ercentage is stated in the multi"level method' For de(reciation to end at end of useful life2 the method is ##11' ,eclining balance method If there is a declining balance de(reciation to be used2 then use a method here other than ##1 *%hich is =ero2 i'e' no S<.+' The %a& it %or-s is$ sa& the value is ##4 *2'## E #'####K E #'####K+' Then %hatever base rate &ou get in base method2 is multi(lied b& 2 *2G+' The other 2 (arts re(resent ma imum 3 minimum (ercentage' 0ou also have to select @2 ,eclining balance methodB in @classB' It &ou %ant to use S<. then mention ##1 here 3 class as 1' Period control This is im(ortant to determine the (eriod control' For e'g'2 in the 4S2 the alternate minimum ta de(reciation area re7uired de(reciation for half &ear onl& *i'e' if the de(reciation amount returned on the basis of K is 1###2 then consider 5## onl&+' This is achieved b& using an a((ro(riate (eriod control -e&2 ##4 *#:E#:E#:E#:+' In the above e'g'2 #:E#:E#:E#: means the (eriod control methods used for ac7uisitions E subse7uent ac7uisitions 3 (ost"ca(itali=ation E intra" com(an& transfers E retirements is #: *%hich is @!t mid"&earB+' .ulti"level method If &ou have different de(reciation rates over the life2 then select a value other than ##1 *#K+' .ulti"level %or-s %ith S<. *declining balance method ; ##1 and class ; 1+ as %ell as %ith A,F *declining balance method [> ##1 and class ; 2+ Class 1 ; S<. Class 2 ; A,F Class %or-s %hen right values are selected in the corres(onding methods' !lso refer to this document on ho% de(reciation -e& is defined for various re7uirements'

Class

Define Period Contro)

!(& G Financia) ,ccountin-G ,sset ,ccountin-G DepreciationG Depreciation'+a)uation KeysG Period Contro) G Define Period Contro) The s&stem determines the start or end of de(reciation based on the asset value date of a transaction *of the ac7uisition or retirement+ using the (eriod control' The (eriod control is therefore an im(ortant (art of the internal calculation -e&' It is maintained as @(eriod control methodB in the calculation -e&' 0ou can enter a se(arate (eriod control (er calculation -e& for each of the follo%ing transaction t&(es$ !c7uisitions / (eriod control determines the (eriod from %hich de(reciation should be started in the ac7uisition &ear' It is the (eriod !FT86 the (eriod s(ecified in the (eriod control' subse7uent ac7uisitions in later &ears Page 51 of 53

6etirements / (eriod control determines the (eriod 4PT) *including+ %hich de(reciation should be considered in the retirement &ear' Note: , retirement year is the )ast year specified in Iusefu) )ifeJ of the asset' transfers

Please refer to e'g' #:E#:E#:E#: *mid &ear+ in the e'g' belo%$ Period Control #1 #2 G1 G2 G3 G4 G5 5ame of the (eriod Control Pro rata at (eriod start date Pro rata u(to mid"(eriod at (eriod start date !c7uisitions " Com(anies !ct 6etirements " Com(anies !ct !c7uisitions " Income Ta !ct 6etirements " Income Ta !ct !c7uisitions " Com(anies !ct for Plant 3 .achiner&

This is the -e& / for e'g' #: stands for mid &ear' If &ou have a re7uirement for 4S! boo- de(reciation as / \ &ear in 1st &ear2 3 \ &ear in last &ear H 1 *refer !ngiod&namics+2 then in the de(reciation -e&2 maintain the (eriod control as #:E#:E#:E#:2 since$ Ahen &ou maintain #:Bs (eriod as ?2 then for ac7uisitions2 de(reciation is considered after the ?th (eriod2 %hereas for retirement2 the de(reciation is considered u(to ?th (eriod'

The calendar &ear *in case of &ear de(endent F0+2 month 3 da& are the values 4PT) %hich the (eriod rule must follo%' For e'g'2 %hen &ou maintain onl& one value for @#:B2 i'e' 12E312 then it means for an& (eriod starting from #1E#1 to 12E312 the (eriod rule %ill be ?th (eriod for ac7uisitions E retirements' If &ou have 3 values for @#5B then ac7 E ret (eriods 4PT) *a+ 1E12 the (eriod is #' *b+ ?E3#2 it is ?' *c+ 12E312 the (eriod is 12' For F3 also2 this is 12E31 M

,efine Calendar !ssignments

!(& G Financia) ,ccountin-G ,sset ,ccountin-G DepreciationG Depreciation'+a)uation KeysG Period Contro) G Define Ca)endar ,ssi-nments ' &enerate period contro). The first (eriod is al%a&s ##' The s&stem uses the assignment rules in the (eriod control to establish the connection bet%een the asset value date of an asset ac7uisition or retirement and de(reciation (eriods or fiscal &ear (eriods' The assignment rules determine the relationshi( bet%een (osting intervals and (eriods in the given fiscal &ear version' These entries have to be changed in the follo%ing cases$ 0ou use (eriod control rules &ou defined &ourself' 0ou change the definition of the (eriods in the fiscal &ear version in Financial !ccounting'

Page 52 of 53

5ote that in case standard S!P (eriod controls such as F3 3 I42 &ou do not need to generate (eriod control' Generation is onl& re7uired for &ear de(endent F0' FF F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 F3 Per'Con' G1 G1 G1 G1 G1 G1 G1 G1 G1 G1 G1 G1 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 5ame of Period Con' !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct !c7uisitions " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 6etirements " Com(anies !ct 0ear .onth 1 2 3 4 5 ? : C L 1# 11 12 1 2 3 4 5 ? : C L 1# 11 12 da& 31 2C 31 3# 31 3# 31 31 3# 31 3# 31 31 2C 31 3# 31 3# 31 31 3# 31 3# 31 Period L 1# 11 1 2 3 4 5 ? : C L 1# 11 1 2 3 4 5 ? : C

Note: The depreciation key contains a check *o/5 Idepreciation to the dayJ. !f this *o/ is checked5 then the ru)es for deri8in- the start date . end date =6hich are defined in the Iperiod contro)J> are o8er6ritten *y this *o/. For e'g' if m& asset value date is 13E#1E#22 then if (eriod control suggests that de(reciation be calculated for entire Danuar&2 but the bo is chec-ed2 then de(reciation %ill be calculated from 13E#1E#2 onl&' Similarl& for retirements If &ou %ant to reduce the (eriod for (osting from an&thing bet%een a &ear to a fortnight2 use (eriod control' But if you 6ant to reduce it to a day5 do not maintain period contro). "se the check *o/.

$ear %nd C)osin5ote that there 2 transactions that need to be e ecuted in assets for &ear end closing' The first one !D!9 is critical because unless this is (erformed2 &ou cannot (ost in !! in the ne t &ear' The ne t one !6DA is onl& s&mbolic in nature' It is not re7uired if there are no (ostings at all in !! in the current &ear'

,sset

istory Sheet

Please refer this document for asset histor& sheet'

Transport se)ection screen entry 8ariants

To trans(ort a selection screen entr& variant$ Find out the name of the standard S!P or custom (rogram' Go to tcode S83C 3 t&(e in the (rogram name' Select o(tion @variantsB 3 clic- on @dis(la&B button' Select the variant name to trans(ort' Clic- on menu bar / utilities / trans(ort re7uest 3 include the variant in the re7uest'

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