Meeting of the General Assembly Wednesday 6 November 2013, 8:30pm Daggett Lounge, Thorne Hall

Table of Contents
Agenda Proposal to Vote
Proposal # 131405
Funding for Food for Thought

Appendix A
Operating Budget of Bowdoin Student Government

Agenda
Meeting of the General Assembly 6 November 2013 Daggett Lounge, Thorne Hall I. II. III. IV. V. VI. VII. Call to Order Roll Call Approval of Minutes Public Comment Time Introduction of Guests Keisha Payson, Coordinator for a Sustainable Bowdoin Old Business a. Proposal to Vote: Funding for Food for Thought Jordan Goldberg 14 Reports of Committees a. Student Affairs Roberto Tavel 16 b. Academic Affairs Jordan Goldberg 14 c. Student Organizations Oversight Committee Daniel Mejia-Cruz 16 d. Student Activities Funding Committee Megan Massa 14 e. Facilities & Sustainability David Levine 16 f. VIII. Executive Committee Sarah K. Nelson 14 / Allen Wong Yu 14 Report of Members a. Class Councils b. Inter-House Council c. Entertainment Board d. Athletic Council e. The McKeen Center f. IX. X. XI. At-Large Report of the President Sarah K. Nelson 14 Announcements Adjournment

Proposal to Vote
Proposal # 131405
Proposed by: Committee on Academic Affairs Date: 30 October 2013 FUNDING FOR FOOD FOR THOUGHT Bowdoin Student Government, convened in General Assembly

WHEREAS, Food for Thought, a program created by the Committee on Academic Affairs, was a popular and
well-attended program of Bowdoin Student Government;

WHEREAS, Among the biggest factors contributing to its success was the advertising for the events and the food
provided at the lectures;

WHEREAS, Our operating budget includes a line-item for this service;

NOW, THEREFORE, BE IT

ESOLVED, That the members of Bowdoin Student Government, convened in General Assembly

Authorize the expenditure of $200.00 for the three (3) events that will take place throughout the remainder of the semester. BY ORDER OF BOWDOIN STUDENT GOVERNMENT

Appendix A
Operating Budget of Bowdoin Student Government STAFF

Members
Secretary Poster Designer Web Designer Programming Director

! Hourly Wage $8.25 $8.25 $8.25 $0.00

! Weekly Hours 5 7 0 3

! Weeks/ Year 24 24 24 24 TOTAL

! Requested $990.00 $1,386.00 $0.00 $0.00 $2,376.00

ONE-TIME EVENTS Orientation Event Gelato from Gelato Fiasco Item Cost $900.00 Quantity 1 Discounts $0.00 EVENT TOTAL Winter Weekend Advertising (graphic design and printing) Blizzard Bash (Campus Food Truck Catering) Novelty Items Polar Bear Dip Transportation Horse-Drawn Carriages Ice Sculptor on Quad Hot Drinks and S'mores on Quad Broomball at Reed Snowshoeing in the Commons Polar Bear Run Prizes Polar Bear Run Reception (Food and Drinks at Watson) Snow Sculpture Prize Item Cost $300.00 $1,000.00 $500.00 $75.00 N/A $975.00 $350.00 N/A N/A N/A $250.00 $350.00 Quantity 1 1 1 1 1 1 1 1 1 1 1 1 Discounts $0.00 $1,000.00 $0.00 $0.00 N/A $975.00 $0.00 N/A N/A N/A $0.00 $0.00 Requested $900.00 $900.00 Requested $300.00 $0.00 $500.00 $75.00 $0.00 $$350.00 $0.00 $0.00 $0.00 $250.00 $350.00

Miscellaneous

$1,000.00

$0.00 EVENT TOTAL $1,825.00 Requested

Superbowl Viewing Party Advertising Food and Drinks

Item Cost $12.00 $300.00

Quantity 1 1

Discounts $0.00 $0.00 EVENT TOTAL

$0.00

Thank You Card Drive (Pay it Forward) Facilities Charges Advertising Prizes (Gift Cards)

Item Cost $15.00 $18.00 $10.00

Quantity 1 1 10

Discounts $0.00 $0.00 $0.00 EVENT TOTAL

Requested $15.00 $18.00 $100.00 $133.00 Requested $10.00 $18.00 $100.00 $128.00 Requested $2,000.00 $1,500.00 $1,000.00 $4,500.00 Requested $12.00 $760.00 $772.00

BSG Debates Facilities Charges (stanchions) Advertising Food & Drinks

Item Cost $10.00 $18.00 $200.00

Quantity 3 1 1

Discounts N/A N/A N/A EVENT TOTAL

Ivies Weekend Food Harpswell (hot dog vendor & water) Pinestock (hot dog vendor and pizza) Campus Food Truck (snack wraps and mozz
sticks)

Item Cost $2,000.00 $1,500.00 $1,000.00

Quantity 1 1 1

Discounts N/A N/A N/A EVENT TOTAL

Faculty and Staff Appreciation Day Facilities Charges Dining Charges

Item Cost $12.00 $760.00

Quantity 1 1

Discounts N/A N/A EVENT TOTAL

Spring Gala Advertising Decorations (Maine Event Design & Dcor) Sound & Lighting (Moonlighting) Gel Lights (Moonlighting) Food and Drinks (Dining Services) Entertainment (DJ) Entertainment (Photobooth) Supplies (table rentals, wristbands, additional decorations) Housekeeping Charges Security Charges Facilities Charges Miscellaneous (working meals, incidentals)

Item Cost $300.00 $5,000.00 $3,790.00 $100.00 $3,535.00 $500.00 $800.00 $340.00 $227.00 $210.00 $885.00 $50.00

Quantity 1 1 1 1 1 1 1 1 1 1 1 1

Discounts N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A EVENT TOTAL TOTAL

Requested $300.00 $5,000.00 $3,790.00 $100.00 $3,535.00 $500.00 $800.00 $340.00 $227.00 $210.00 $885.00 $50.00 $15,737.00 $23,995.00

REPEATING EVENTS Weekly Meetings Copy Center Charges Facilities Charges Item Cost/ Event $7.00 $6.30 Events/Year 24 24 Discounts N/A N/A EVENTS TOTAL Item Cost/ Event $20.00 $12.00 $20.00 $135.00 Allocated $168.00 $151.20 $319.20

Uncommon Hour Copy Center Charges (voting) Advertising (event) Facilities Charges Food & Drink

Events/Year 2 8 8 8

Discounts N/A N/A N/A N/A

EVENTS TOTAL

Allocated $40.00 $96.00 $160.00 $540.00 $796.00

! 6

! Food for Thought Advertising Food & Drink

Item Cost/ Event $18.00 $50.00

Events/Year 1 8

Discounts N/A N/A EVENTS TOTAL

Allocated $18.00 $400.00 $418.00 $1,533.20

! ! ! SERVICES !

TOTAL

BSG-Sponsored Services
Newspapers Movie Tickets Shuttles to Concerts Shuttle Service Yellow Bike Club Swank Movie Service Bowling Miscellaneous

! Expected Cost $8,300.00 $4,500.00 $800.00 $9,500.00 $6,084.00 $12,000.00 $4,000.00 $2,000.00

Expected ! Revenue $0.00 $4,500.00 $700.00 $0.00 $2,400.00 $0.00

! Requested $8,300.00 $0.00 $100.00 $9,500.00 $3,684.00 $12,000.00 $4,000.00

$0.00 TOTAL $37,584.00

COMMITTEES

Committee Office of the President

Official Events/ Conferences Miscellaneous TOTAL Student Government Affairs ! Election Advertising (1 Fall & 2 Spring) Election Subsidies Bulletin Board Supplies TOTAL Facilities and Sustainability Miscellaneous TOTAL Student Affairs Programming Sponsorship ("Good Ideas Fund") TOTAL Student Organizations Club Mixer (Fall & Spring) TOTAL Office of the Programming Director Miscellaneous Programming TOTAL TOTAL Budget $200.00 $2,000.00 $2,200.00 Budget ! $54.00 $300.00 $100.00 $454.00
!

! ! !

Budget $2,000.00 $2,000.00 Budget $3,000.00 $3,000.00 Budget $1,000.00 $1,000.00 Budget $1,000.00 $1,000.00 $9,654.00 ! ! ! !

TOTAL
8

$75,142.20