HS&E Guidlines For Metocean Survey PDF

HS&E guidelines for
metocean surveys
Report No. 348
December 2003
P
ublications
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Copyright notice
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All rights are reserved.
HS&E guidelines for metocean
surveys
Report No: ,
December :cc,
Acknowledgements
Tis document has been produced by a working group of metocean contractors:
Fugro GEOS, Swindon UK
Tales Geosolutions, Chessington UK
Oceanor, Trondheim Norway
WNI, Perth Australia
Woods Hole Group, Massachusetts USA
Evans Hamiliton Inc, Houston USA
Financial support for the work was provided by:
BP, London UK
ChevronTexaco, San Francisco USA
ExxonMobil, Houston USA
Shell International E&P, Rijswijk Netherlands
Statoil, Stavanger Norway
Total, Paris France
Garry Mardell of Fugro GEOS was the co-ordinator of input from the contractor group. Oil and Gas company input
was co-ordinated by Chris Shaw of Shell, chairman of the OGP Metocean Committee. Don Smith and John Campbell
provided liaison with other OGP committees and guidance and access to OGP reference documents.
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HS&E guidelines for metocean surveys
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Background ....................................................................................................................................................................................................... iii
Defnitions.........................................................................................................................................................................................................iv
Abbreviations ................................................................................................................................................................................................... iv
1 Introduction ............................................................................................................................. 1
2 Process overview ..................................................................................................................... 2
3 Planning ..................................................................................................................................... 3
3.1 Contracting strategy ........................................................................................................................................................... 3
3.2 Vessel selection ....................................................................................................................................................................3
3.3 Risk - lump sum versus rates ............................................................................................................................................4
4. Pre-qualifcation ...................................................................................................................... 5
5. Tender preparation ................................................................................................................. 6
5.1 Environmental conditions ..................................................................................................................................................6
5.2 Region-specifc information ............................................................................................................................................... 6
5.3 Vessels .....................................................................................................................................................................................6
5.4 Personnel ............................................................................................................................................................................... 7
5.4.1 Competence ......................................................................................................................................................................................... 7
5.4.2 Training standards ............................................................................................................................................................................... 7
5.4.3 Safety training ...................................................................................................................................................................................... 8
5.4.4 Offshore working hours ................................................................................................................................................................... 8
5.4.5 Number of personnel required ....................................................................................................................................................... 8
5.5 Equipment ..............................................................................................................................................................................9
5.5.1 Ballast weights ..................................................................................................................................................................................... 9
5.6 Diving operations ................................................................................................................................................................. 9
5.7 HS&E documentation and meetings ................................................................................................................................9
6 Tender evaluation ...................................................................................................................10
7 Pre-mobilisation ..................................................................................................................... 11
7.1 Kick-off meeting ................................................................................................................................................................. 11
7.2 Responsibilities ................................................................................................................................................................... 11
7.2.1 Contractor party chief .....................................................................................................................................................................11
7.2.2 Vessel master ..................................................................................................................................................................................... 12
7.2.3 Company representative ................................................................................................................................................................ 12
7.2.4 Vessel and survey personnel .......................................................................................................................................................... 12
7.2.5 Poor weather ..................................................................................................................................................................................... 13
7.3 Moorings .............................................................................................................................................................................. 13
7.4 Survey risk assessment ..................................................................................................................................................... 13
7.4.1 Defnitions .......................................................................................................................................................................................... 14
7.4.2 The assessment ................................................................................................................................................................................. 14
7.4.3 Record keeping .................................................................................................................................................................................. 14
7.4.4 Risk factor table ................................................................................................................................................................................ 15
7.4.5 Base assumptions .............................................................................................................................................................................. 16
8 Mobilisation .............................................................................................................................16
9 Execution .................................................................................................................................17
10 Close-out .................................................................................................................................18
11 Inspection and HS&E auditing/reviews ................................................................................19
12 References ...............................................................................................................................19
Table of contents
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Appendix A - HS&E checklist for companies when preparing the ITT 20
A1 ITT technical questions ......................................................................................................... 20
A2 ITT commercial questions ................................................................................................... 20
Appendix B - General guidelines for preparation of HS&E questionnaire 21
B1 Questionnaire to assess contractor HS&E gaps and capabilities .................................... 22
B2 HS&E pre-qualifcation points system ................................................................................ 25
B2.1 Scoring ................................................................................................................................................................................. 25
B2.2 Rating of contractors pre-qualifcation by a point scoring system ..................................................................... 25
Appendix C - Minimum metocean vessel HS&E standards 28
C1 Vessel particulars (for the bid preparation phase) ............................................................ 28
C2 Vessel checklist for HS&E standards (for the execution phase) ...................................... 29
C2.1 Fitness for purpose ........................................................................................................................................................................... 29
C2.2 Vessel/crew certifcation and documentation ........................................................................................................................... 29
C2.3 Safety management system (SMS) ................................................................................................................................................ 29
C2.4 Survival equipment ........................................................................................................................................................................... 30
C2.5 Fire safety, detection & fre fghting condition of equipment: .............................................................................................. 30
C2.6 Accommodation/galley .................................................................................................................................................................... 31
C2.7 Navigation & communications equipment general conditions & comments: ................................................................... 31
C2.8 Lifting gear .......................................................................................................................................................................................... 32
C2.9 Audit & inspection ............................................................................................................................................................................ 32
Appendix D - Competence record 33
D1 General experience ............................................................................................................... 33
D2 Training courses attended .................................................................................................... 33
D3 Membership of professional bodies ..................................................................................... 33
Appendix E - Metocean project HS&E plan 34
Appendix F - Metocean emergency response plan 34
Appendix G - Bridging document (contingency plan) 35
Appendix H - Guideline for metocean HS&E toolbox meetings 36
H1 - Hazard management ........................................................................................... 36
H2 - Hazard identifcation ........................................................................................... 36
Appendix I - Near miss, incident and unsafe working practice report 37
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Background
Tis guideline results from recognition that, despite what is undoubtedly a good safety record
over many years, improvements in HS&E-related matters during metocean surveys could be
made. One improvement identied was to provide additional guidance for Company and
Contractor personnel with respect to HS&E expectations on metocean surveys. Tis is in
contrast to the amount of guidance available for, in particular, seismic surveys. As a result, we
have had the advantage of making use of work already completed for the seismic community
and we have adopted some of their evidently good practices.
However, the most signicant dierence between metocean and seismic surveys, and
frequently an area of concern, arises from the necessity to use vessels of opportunity for
metocean surveys rather than purpose-built survey vessels. Te costs of vessels can be a sig-
nicant part of the total costs of any metocean survey, sometimes up to 50%. If the costs
of the vessels are included in the overall sum in a competitive tender situation, there can be
undue pressure on the contractors to use low cost and possibly unsafe vessels in order to win
the work. Te important issue for metocean surveys is to ensure that any vessel and its crew
can meet a set of minimum safety standards for the job in hand. In this guideline, we provide
information on how to specify minimum standards and ensure that the selected contractor
can meet them.
It is recognised that many oil and gas companies do not have in-house metocean sta to
provide an independent view of the HS&E procedures being adopted by metocean contrac-
tors. Tis document will provide some guidance on what to ask for and what to look for in
evaluating responses from contractors.
Finally, we hope that we are able to provide a more level playing eld for both companies
and contractors during the overall contracting process. At the same time, we hope that use
of these guidelines will raise the overall HS&E standard for industry metocean surveys and
remove a certain level of unwanted risk for both the contractor and company personnel who
go to sea and do the oshore work.
We would welcome any comments and suggestions on how these guidelines can be improved
- please send any such ideas to OGP in the rst instance.
Chris Shaw
Chairman OGP Metocean Committee
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Te company referred to in this document is dened as an oil and gas company, or its clients.
Te contractor referred to in this document is dened as a Metocean Service Company.
Manual Handling refers to the lifting of heavy or awkward items.
Toolbox talk refers to an HS&E brieng given to all relevant personnel prior to operations.
Denitions
BOSIET
Basic Oshore Safety Induction and Emergency
Training
ERP
Emergency Response Plan
HS&E-MS
Health, Safety and Environment Management System
H
2
S
Training in use of breathing apparatus should the emis-
sion of Hydrogen Sulphide be a risk
HUET
Helicopter Underwater Escape Training
IMarEST
Te Institute of Marine Engineering, Science and
Technology
Incident
Any unplanned even which results in injury/illness
and/or damage and/or loss (OGP report 244)
ITT
Invitation To Tender
JHA/JSA
Job Hazard Analysis/Job Safety Analysis
PPE
Personnel Protective Equipment
PSA
Production Sharing Agreement
PSP
Project Safety Plan
RFQ [RFP]
Request for Quotation [Request for Proposal]
SWL
Safe Working Load
UWP
Unsafe Working Practice
Accident
Any unplanned event, which results in injury/illness,
and/or damage, and/or loss. (note OGP prefers the
term incident to accident)( OGP report 244).
Abbreviations
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: Introduction
HS&E Management, where two or more companies work together, requires close coordina-
tion between them and a clear denition of the tasks and responsibilities of each party.
Te OGP publication HSE management guidelines for working together in a contract environ-
ment
1
outlines a system aimed at ensuring that consideration is given to critical aspects of the
Company/Contractor working arrangement (ref. 1).
Tis guideline focuses on the specic activity of metocean surveys that are principally carried
out using marine vessels. It is relevant to:
deployment and recovery of oceanographic instruments (such as waverider buoys and
current meters) in oshore environments using vessels of opportunity;
inshore surveys; and
onshore data collection programmes (typically carried out in conjunction with oshore
programmes).
Tis guideline is intended to assist both companies and contractors in managing HS&E per-
formance during metocean surveys. Active participation by both company and contractor is
essential if this objective is to be achieved. It should be helpful in:
improving HS&E performance by assisting the company and contractors to administer
an eective HS&E programme for the contract;
assisting contractors in administering programmes that are consistent with the clients
expectations; and
facilitating the interface of the contractors activities with those of the other contractors
and sub-contractors.
Metocean surveys should be designed in such a way that their execution protects both
Company and contractor personnel from incidents as well as losses associated with inci-
dents.
Note that this guideline does not cover the collection of data on oshore platforms and drill-
ing rigs, as these operations are typically governed by company-specic HS&E procedures.
However, some of the HS&E provisions stipulated herein are relevant to the installation of
metocean systems on oshore platforms.
Te intent of this document is for guidance only. Individual companies and contractors may
have specic operations integrity management procedures that will necessitate deviation
from and in some instances exceed the practices communicated in this document. Moreover,
the guidelines presented herein may need to be adapted for relatively short duration sur-
veys.
1 Tis document draws heavily on the information presented within reference [1] in
order to produce a stand-alone guideline. However, more detailed (general) informa-
tion is presented in the reference that is not reproduced here.
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: Process Overview
Te main phases in undertaking a metocean survey are shown in Figure 1 below. Te tasks
and responsibilities dierentiated between company and contractor(s) are provided for each
phase.
Depending on the scope of the survey, location and other factors, each stage outlined in
Figure 1 may not need to be addressed in detail. For example, pre-qualication may not be
required for each metocean survey contract. Similarly, for less complicated surveys, it may be
sensible to combine the Pre-mobilisation and Mobilisation phases.
Joint company / contractor activities
Contractor Company
Description of work &
risk identification
Contracting strategy
Planning
Shortlist and
screen contractors
Establish bid
evaluation criteria
Contractor responds to
questionnaire and
provides HSE information
Pre-qualification
Contractor
database
Bid evaluation
and clarification
Contract award
Selection
Contractor prepares
bid and HSE plan
Pre-mob audits
Pre-mobilisation
Preparations
Joint completion of HSE and execution plans
Pre-execution audit Mobilisation
Kick-off meeting
Mobilisation
Execution
De-mobilisation
Review of de-mobilisation HSE plans
De-mobilisation
Final evaluation and report
Review
Close-out
Execution, supervision
and reporting
Monitoring, audits
and inspection
Acceptance of work
and restored site
Report
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, Planning
Te objective of this phase is for the company to develop the work scope. Te contracting
strategy the company selects will depend on the nature and size of the work, and ultimately
the overall risks associated with completion of the work scope.
Te end result of this phase is a document that should allow potential CONTRACTORS
to obtain a full understanding of the technical scope of the work required and a preliminary
assessment of the HS&E risk(s) that can be expected in undertaking the work. Appendix A
lists the types of metocean issues that may need to be considered at this phase.
3.1 Contracting strategy
Two dierent, commonly employed contracting strategies are:
Te contractor provides people and tools for the execution of work under the supervision,
instruction and HS&E Management System (HS&E-MS) of the company.
Te CONTRACTOR executes all aspects of the job under its own HS&E-MS, provides
the necessary instructions and supervision and veries the proper functioning of its
HS&E Management System. Te company veries that the required contractor HS&E-
MS controls are in place.
Te nature of metocean surveys is such that the second of these contracting strategies is usu-
ally adopted; ie one that relies on the contractors own HS&E-MS.
Two contracting issues of particular importance are:
Vessel selection
Lump sum payment versus (daily/hourly) rates
Tese are discussed further below.
3.2 Vessel selection
Most metocean contractors rely on vessels of opportunity from the spot market. However,
relatively few vessel charter companies will commit to a short duration charter some times
as long as several months in advance. Terefore, it can be dicult for the contractor to x or
even estimate the vessel price accurately at the tender stage. Tis is exacerbated by the fact
that the vessel charter cost (even for short duration charters) can represent a large component
(often in the range of 25% - 50%) of the overall metocean survey budget. On the other hand,
from the companys perspective, the range of vessel charter costs needs to be known to plan
eectively and gain management approval for the survey.
Given the uncertainty of vessel charter costs, if a single vessel charter price is included in
the overall bid evaluation, it may well be the determining factor in selecting a contractor.
Consequently, if the vessel proposed by the contractor cannot be assured, the costs of alterna-
tive vessels should also be provided in the bid. Additionally, tender evaluations should take
into account other factors to assess their cost eectiveness, including quality standards and
safety requirements of the metocean work and the capability of the proposed vessel in the
anticipated operating environment. Without taking into account the aforementioned fac-
tors when evaluating bids, there can be a very strong incentive to propose low cost vessels
to increase competitiveness without regard to safety or the vessels capabilities in supporting
survey activities.
Whilst it is important for contractors to provide estimates for the costs of vessels operating
in the area, it is also important that vessel costs are broken out such that contractor bids can
be compared accurately.
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3.3 Risk lump sum versus rates
Typically in the metocean survey environment, contracts are let either on the basis of a lump
sum or on the basis of recoverable rates.
Where a lump sum contract is proposed particular care needs to be taken to ensure that the
contractors HS&E management system is suciently robust to ensure that the operating
risk is properly managed. Te company contract manager should be satised that the lump
sum bid is realistic based on the information provided by the contractor, and that contractors
personnel will not be required to undertake inappropriately hazardous operations.
It is recommended that the commercial aspects of vessel related work (excluding personnel
and equipment) be passed through to the company on a reimbursable cost + x% basis. Tis
would include port fees, mobilisation/demobilisation costs, vessel costs (including fuel and
lubricants) and any charter time related to audit requirements including an indication of the
rates during stand-by and downtime. A summary of the contractors upper-bound estimate
of the costs and total vessel days should be provided.
In some cases, the company, at its option, may elect to make a suitable supply vessel avail-
able to the Contractor (this is the preferable option for most Contractors as this makes the
vessel HS&E issues much easier to handle). However, taking into account competing roles
that service vessels often undertake, the potential for delays should the vessel be required to
undertake higher priority work needs to be considered. For example, delayed availability of
the vessel may result in increased contractor standby costs and/or longer periods between
instrument service intervals.
Consideration also needs to be given to the commercial consequences in the event that a
contractor-proposed vessel fails the subsequent HS&E audit.
At this planning stage, the contractor should investigate with the co-operation of the com-
pany, whether licences and/or permissions would be needed to carry out the survey.
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Pre-qualication
Te objective of the Pre-qualication phase is to screen potential contractors to establish that
they have the necessary experience, capability and nancial viability to undertake the activi-
ties required in a safe, environmentally sound manner.
Pre-qualication may not be a requirement for each metocean survey contract. It may, how-
ever, be required under terms of the PSA or a Companys audit process.
In the pre-qualication stage, potential contractors are screened to establish that they have
the necessary experience and capability to undertake the activities in question. Only those
contractors that meet or exceed a minimum HS&E threshold (as well as other evaluation
criteria) should be considered to receive the Invitation To Tender (ITT) [sometimes referred
to as a Request for Quotation (RFQ) or Request for Proposal (RFP)]. A review of historical
records of HS&E performance, including audit results, inspections and incident reports, of
contractors previously employed may be of value.
Pre-qualication is usually achieved by issuing a document for the contractor to complete,
supported where necessary by historical performance records.
An example of a pre-qualication questionnaire is presented in Appendix B1. Note that the
level of detail can be reduced to correspond to the scope of the survey.
A points method that promotes consistency among contractor evaluations, may be used to
evaluate submissions. Contractors who achieve a pre-dened acceptable score will then be
judged to have met the HS&E pre-contract requirements. An example of a pre-qualication
score-sheet is shown in Appendix B2.
Specic metocean survey-related pre-qualication issues that need to be addressed at the pre-
qualication stage, include:
Relevant work experience in similar metocean environments (eg deepwater);
Familiarity with type of instrumentation to be used on specic survey;
Ability to interact with a sub-contractors HS&E-MS (eg the Contractor providing the
survey vessel).
Te screening process should be designed to assure that the contractors invited to bid could
perform the work to the required HS&E criteria.
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, Tender preparation
Te objective of this phase is to dene the overall plan, which includes the Companys
HS&E plan as well as the Contractors HS&E requirements.
Te metocean survey industry refers to the tender preparation as the ITT phase (Invitation
To Tender phase). Much of the companys preliminary work in preparing the ITT would
have been carried out during the planning phase.
In preparing the ITT the company should provide sucient information to allow contrac-
tors to prepare a quotation that adequately addresses all the major issues of importance to
the company.
Contractors should be given copies of the companys HS&E documentation relevant to the
contract. Documentation in the tender package may include:
Company HS&E goals and objectives;
Company HS&E-MS;
Identication of the hazards to be addressed (where known);
List of HS&E controls, procedures and compliance issues for the contract
Denition of the anticipated company/contractor interfaces, the company supervision
strategy and interaction with company operations, interaction with specic company
plans such as emergency response;
Type and schedule of company and contractor training requirements.
Some HS&E-related issues to be addressed in the documentation are described below.
5.1 Environmental conditions
An adequate knowledge of the environmental conditions in which the metocean survey is to
take place is essential both for choosing the vessel, planning the operation and ensuring that
the HS&E risks are properly managed.
In most cases, the contractor will have some knowledge about the oshore climate where the
survey will take place. Te company should make available to the contractor where feasible,
additional general information on winds, waves, air and surface water temperatures and cur-
rents that may be relevant to assessing weather-related operational risks. Ultimately, the con-
tractor needs to use this information to propose a working solution that adequately addresses
HS&E risks, and provide details of how they will be managed.
5.2 Region-specifc information
Te company should ensure that where feasible, the contractor has access to relevant infor-
mation that the company may have on hand regarding the political conditions, regulatory
related operating limitations and risk assessment specic to the region where the operation
will take place.
In addition, information should be provided on the company emergency support and services
that may be available to the contractor within the country of operation.
5.3 Vessels
Ideally, the vessel (plus an alternative) to be used during the metocean survey should be iden-
tied either within the ITT or in the contractors response to it. However, in many instances,
it is dicult to guarantee a vessels availability at the time of the survey that may start several
weeks or in some cases months after the contractor responds to the ITT.
Where a specic vessel is not identied within the ITT, the ITT should include an indica-
tion of the minimum standards the company requires of any vessel to be employed during
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the metocean survey. In preparing a quotation, contractors should include specications of
the type of vessels that are likely to be available in the region, together with a commitment to
charter a vessel only where that vessel would comply with the minimum standards specied
in the ITT. Te charter rates associated with alternative vessels should be provided in the
contractors bid.
Appendix C provides an example of the minimum standards a vessel, its crew and equip-
ment, and the HS&E-MS would be expected to meet in order to be acceptable for use on
metocean surveys. On occasion, companies may require the vessel to exceed these standards.
Where this is the case, the company should provide within the ITT details of the standard
they expect the vessel to meet.
Reference should be made to section 3.3 regarding the advisability to remove the vessel costs
from the overall bid evaluation process and to charge these costs through to the company on
a reimbursable basis of cost plus x%.
5.4 Personnel
In responding to the ITT, the contractor should demonstrate that the personnel to be used
during the metocean survey have the required competence to undertake the tasks assigned to
them. In addition, the contractor should provide details of the number of personnel required
to undertake key tasks, and give an indication of their expected working hours.
5.4.1 Competence
Te contractor should demonstrate that the personnel involved in the survey are competent
to carry out the work in a safe and ecient manner. Ideally, each individual should be in
possession of a competence record. Appendix D presents an example of the form such a com-
petence record may take.
5.4.2 Training Standards
Training standards for working on vessels vary signicantly worldwide.
Te nature of metocean surveys is such that it is considered essential that personnel involved
in metocean surveys are in possession of a valid and up to date oshore survival certi-
cate. Tis should be equivalent to at least BOSIET (Basic Oshore Safety Induction and
Emergency Training) standards.
Te following table is provided as an example of the oshore survival training and medical
mandatory requirements in some countries; it is not complete and may well change with
time.
Country Validity period Contents
Australia 2 years 2-day Offshore Survival inclusive of HUET if helicopter
transportation is expected, refresher 1 day
Norway 3 years 5-day Offshore Survival inclusive of HUET if helicopter
transportation is expected, refresher 3 days
United Kingdom 3 years 3-day Offshore Survival inclusive of HUET if helicopter
transportation is expected, refresher 1 day
United States No validity period/not mandatory A suggested minimum is a 2-day Offshore Survival inclusive
of HUET if helicopter transportation is expected, with a
refresher every 3 years
Sample Requirements for Offshore Survival Training and Medicals
In addition, personnel should be medically t to undertake the work required of them.
Individuals may demonstrate this by having undergone a medical evaluation in accordance
with a recognised guideline (eg ref. 2). In the case of Australia, Norway and UK, medicals are
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required at the same time interval as the survival courses. If oshore personnel are between
40 and 50 years old, medicals are required every 2 years; if over 50 years old then medicals
are required annually.
Other courses such as manual handling, working at heights, winch operation, wire handling
and on-the-job training should be encouraged where these operations will be required over
the course of the survey.
Where on-the-job training is to be provided prior to or during the metocean survey, the
Contractor should provide details of how this training is to be undertaken and how the
associated risks will be managed. Tis training should be documented and included in the
competence record.
5.4.3 Safety training
Te Contractors personnel should have undertaken appropriate Safety Training by follow-
ing a formal course or by an informal induction course. Te Contractor should record the
training.
Te Safety Training should include instruction or preparation of:
Hazard Identication and preparation of Job Safety Analyses (JSAs)
Requirements for safety meetings
Instruction on understanding the Risk Factor Table (see 7.4.4)
Risk assessment and mitigation techniques
Personal Protective Equipment
Equipment Safe Working Loads, load testing methods and requirements for load test
certicates
Wharf lifting standards and use of certied containers
Safety culture
In addition, the training should include instruction on preparation and the use of:
Project safety plans; and
HUET - if helicopter transport is expected
5.4.4 Offshore working hours
Te typical maximum daily working time target for each individual should be no greater
than about 12 hours and the response to the ITT should be prepared on this basis.
Consideration can be given to extending the length of workday periodically, for example
to complete a specic task. If the contractor feels that these hours need to be exceeded on a
regular basis however, the contractor should demonstrate that the work could be carried out
safely. Working at night is acceptable provided the deck of the vessel is well lit and weather
conditions are acceptable to all parties. Companies should state in the tender whether 24-
hour operations are required.
5.4.5 Number of personnel required
In most cases, there should be a minimum of two metocean contractor personnel on a vessel
or rig. In some instances, depending on the metocean work scope, the crew (or on occasion
a company representative) may be used to replace one of the metocean contractor personnel.
It is unlikely that a single individual would be able to monitor eectively all the safety and
operational aspects of the work on a vessel (eg supervision of the winch and/or crane han-
dling, conducting briengs, vessel and client liaison, undertaking the deck work to accept-
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able safety standards). Additionally, in a majority of cases, the crew is not suciently trained
to carry out survey deck work operations without constant metocean contractor supervision.
However, there may be exceptions to this such as:
Small vessel work inshore when using light equipment, although there should always be
a minimum of two people actually on the boat.
Use of an oceanographic research vessel where the crew are highly trained and experi-
enced in metocean work.
5.5 Equipment
Te Company should provide relevant information on the mass (weight) of any company-
furnished equipment that will need to be handled and whether or not they have lifting eyes.
Specically, if slings are likely to be used, this should be noted and discussed during the risk
factor determination. Te ITT should include a general statement that the Contractor will
be expected to provide (or have available for inspection following the award of contract), the
design breaking strain, relevant recognised industry standards and safe working load (SWL)
information of all lifting, mooring and lowering gear components to be used during the
contract.
5.5.1 Ballast Weights
Te ITT should clearly state the COMPANYS requirement in this area (if any). Consideration
should be given to using non-toxic materials for oceanographic mooring ballast so that these
materials do not need to be included in the standard company environmental clauses.
It is generally agreed that the environmental impact of leaving chain or concrete ballast on
the seabed is minimal. As nearly all deep water (typically water depths greater than 200
metres) moorings are designed on the sub-surface single point principle that uses in-line
instrumentation and acoustic releases to recover the mooring, it very dicult to recover the
ballast. Any signicant changes in mooring design or attempts to recover the ballast makes
the deployment and recovery operation inherently more risky.
Tis does not need to apply to moorings with a surface buoy and no sub-surface in-line
instruments.
5.6 Diving operations
Diving operations (eg in laying shallow water moorings) are inherently very risky and are
strongly discouraged for metocean surveys.
5.7 HS&E documentation and meetings
Te ITT should provide a clear denition of the specic HS&E documentation required post
award of contract. As a minimum, this will likely include:
Project Safety Plan (eg Appendix E)
Emergency Response Plan (eg Appendix F)
Either a Job Hazard Analysis (JHA) or a Job Safety Analysis (JSA) associated with the dier-
ent types of metocean operation should accompany these plans.
Past experience suggests that contractors make insucient provision for the costs associated
with the development of HS&E Plans and follow-up meetings required by the company to
review the contractors HS&E plans. Sucient information should be provided in the ITT
to allow the contractor to cost this activity accurately.
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o Tender Evaluation
Te purpose of this phase is to consider objectively the HS&E aspects of the contract in the
evaluation of the bids.
Award of the contract should consider a number of areas such as past and expected HS&E
performance, technical competence, ability to meet schedule, and cost.
During metocean survey bid evaluation, two specic issues should be considered:
Vessel Selection;
Lump sum versus rates
Te selection criteria should consider aspects such as costs, technical ability, and the ability to
meet project schedule. Te overall risk of contract and HS&E management should be given
appropriate weighting along with other considerations when selection criteria are evaluated.
Appendix B1 provides a generic questionnaire. Appendix B2 provides an example scoring
mechanism for consideration to evaluate HS&E responses from the various bidders to the
invitation to pre-qualify. Te Company can adapt this to meet the specic bid requirements
for the particular survey in question.
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; Pre-mobilisation
Te objectives of this phase are to ensure that the relevant aspects of the survey risk assess-
ment and any other HS&E aspects of the contract are communicated and understood by all
parties prior to implementation of the survey. Several activities such as reviews, meetings and
audits can be used. Te level of detail and eort for pre-job activities should be commensu-
rate with the level of risk.
7.1 Kick-off meeting
Tere is likely to be value in holding a kick-o meeting between the company and the contrac-
tor to discuss survey issues. Tese may include:
Conrmation that HS&E roles and responsibilities of both company and contractor
personnel have been clearly dened and understood;
Conrmation of worker competence; this includes both the company and contractor
individuals who take part in the metocean survey;
Conrmation of any HS&E performance objectives and targets;
Conrmation of the scope and schedule of HS&E activities for example; HS&E meet-
ings, audits and reviews;
Interaction of the companys and contractors contingency plans;
Review of emergency response plans (including the bridging document, see Appendix G)
and any third party interactions;
Performing a survey risk assessment by the contractor, in which a company representa-
tive may or may not participate;
Review of the major hazards associated with the planned operation;
Management of sub-contractors;
Incident reporting and investigation procedures.
Te kick-o meeting may provide an opportunity to discuss the mechanisms to certify
that:
HS&E systems are in place, and that personnel roles and responsibilities are under-
stood;
Vessel and equipment to be used meets or exceeds the minimum requirements of the
contract;
Any applicable Notice to Mariners is identied;
Appropriate personnel are being employed to carry out the work.
Often an audit/review procedure will form the basis against which the company certies
these issues.
7.2 Responsibilities
Te responsibilities of parties involved in the metocean activity should be clearly dened
before undertaking the activity.
7.2.1 Contractor party chief
Typically the following responsibilities will be allocated to the contractor Party Chief:
Ensuring adherence to the HS&E plan;
Conducting toolbox meetings (see Appendix H);
Ensuring safe execution of the contractors work scope;
Identifying and communicating all hazards within contractors area of responsibility;
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Supervising contractor personnel;
Supervising metocean-related operations;
Monitoring and managing contractor personnel work hours;
Reporting and investigating accidents/incidents and near misses to the onboard
client representative, vessel master, and to the land-based contractors HS&EO - see
Appendix I.
7.2.2 Vessel master
Te vessel master is responsible for the following activities:
Vessel operations;
All aspects of HS&E onboard the vessel;
Ensuring that onboard safety systems are operational and that relevant personnel know
how to use them;
Reporting and investigating accidents/incidents to the onboard client representative,
onboard contractors party chief, and to the land-based vessel HS&EO;
Verifying the requisite skills, training and competence of the vessel crew;
Communicating all aspects of HS&E to the vessel crew;
Stopping work if deemed unsafe.
7.2.3 Company representative
On occasion a company representative may be on the vessel. In such cases his/her HS&E
responsibilities may include:
Promotion of HS&E throughout the survey;
Conducting daily inspections of the work site;
Monitoring HS&E goals and objectives;
Ensuring that personnel receive a workplace induction;
Ensuring that vessel personnel and safety support facilities and equipment are made
available to the contractor as required;
Daily monitoring of contract personnel;
Resolving and communicating contractual issues;
Communicating HS&E alerts in a timely fashion;
Reporting accidents/incidents to the land-based company project manager;
Ensuring compliance with the project safety and environmental plan;
Stopping work if deemed unsafe;
Where a company representative is not present, the contractor Party Chief will assume the
above responsibilities.
7.2.4 Vessel and survey personnel
Te vessel crew and survey personnel are responsible for performing their work with dili-
gence, care, attention to detail, and contributing their ideas for improving individual and
organisational safety performance. All vessel and survey personnel have the responsibility for
stopping work if it is thought to be unsafe.
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7.2.5 Poor weather
Te ultimate decision to suspend or delay work due to bad weather conditions rests with the
vessel Master, usually in consultation with other experienced survey personnel onboard the
vessel.
Te vessel operating conditions should be dened before undertaking the metocean survey.
However, in practice, this depends on a range of factors such as vessel size and response, lift-
ing capability, the experience of crew, the type of equipment to be deployed and/or recovered
etc. It is important that the process through which the decision to undertake or suspend a
survey is clearly dened and understood by all parties involved (ie vessel Master, contractor
Party Chief and company representative).
7.3 Moorings
Mooring designs vary according to the type of instrumentation being deployed, water depth,
length of deployment, environmental conditions, level of risk, type of work vessel (and facili-
ties), and method of deployment and recovery. Moorings should be designed to ensure in-line
loads during and after deployment do not exceed the in-line loading capability of the instru-
mentation, mooring components, subsurface buoyancy, frames, pulley blocks and stopping
chains being used to deploy the equipment.
Mooring designs should have adequate corrosion protection. Further, consideration should
be given to ensure that depth capabilities of instrumentation, subsurface buoyancy as well as
wear and fatigue of mooring components are accounted for in the design.
Mooring design should ensure that loads do not exceed the in-line loading capability of the
wires, pulley blocks, winches and stopping chains being used to deploy, recover or suspend
the equipment. All A frames and gantries used should be certicated and have clear mark-
ings stating the SWL limits. If frame structures are fabricated on the vessel, the vessel person-
nel should be responsible for ensuring their tness for purpose.
7.4 Survey risk assessment
A risk assessment is a tool that can be used to identify health, safety, and environmental risk
issues associated with survey operations. Te purpose of the risk assessment is to qualify and
quantify the risk exposure, and to ensure appropriate management of the risks in order to
mitigate the potential for incidents that could result in adverse HSE or nancial outcomes.
Te assessment typically focuses on personal safety risks but may also address environmental
and/or nancial risks that could result if the Contractor does not adhere to the execution
plan.
Te Contractor should carry out a formal risk assessment for the planned survey operations.
Te Risk Assessment Team may be comprised of a team leader who has the responsibility for
leading the assessment, maintaining progress and issuing the report. Team members should
have technical expertise covering the range of survey activities anticipated. If possible, a
senior vessel ocer should also be in attendance.
Te risk assessment should be undertaken suciently early in the pre-mobilization phase
such that any risk mitigation measures identied can be eectively employed. Te Company
representative may choose to participate in the Contractors risk assessment to ensure that
all major risks are identied and appropriate risk mitigation measures incorporated. Te
Company representative should also undertake his/her own independent risk assessment to
ensure that operations undertaken by the Company representative are appropriately identi-
ed and managed to mitigate the potential for HS&E incidents. Whereas the Company
representative will not typically be directly involved in the performance of surveying sup-
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port activity, he/she may be present in a monitor or quality control role, and as such may be
aected by the risks involved with that activity. Terefore, his or her exposure risk is generally
signicantly less than that of the Contractors.
7.4.1 Denitions
Hazard Te hazard represents the potential to cause harm. It is a constant.
Risk Te risk represents the probability of a hazard achieving its potential to do
harm. Tis may vary depending on a variety of circumstances and control
measures already in place. Particular groups of people may be aected and this
should be noted.
Assessment A combination of hazards (severity) and risk (probability). We would recom-
mend that both hazards and risks should be quantied on a scale of 1 5 to
easily identify potential problems and then to instigate further suitable, appro-
priate and practicable control measures if required.
7.4.2 The assessment
Te risk assessment typically begins with identication of potential hazards followed by
risk scenario development and subsequent assessment of the probability of occurrence, and
the consequence of the event using the risk matrix. Te risk assessment team qualitatively
assesses the probability and consequence of potential hazards and incident scenarios using
a risk matrix such as that shown below. Incident severity increases as one goes from con-
sequence 1 to 5 and the likelihood increases as one goes from probability 1 to 5. Te red
high risk areas are generally deemed to be unacceptable whereas the green low risk areas are
deemed acceptable with minimal to no controls. Te yellow-shaded medium risk category is
characterised as undesirable and risk should be mitigated with engineering and/or adminis-
trative control to the extent possible.
When carrying out the assessment, consider the following questions:
What could go wrong?
How likely is it to go wrong?
What would happen if they occurred?
What are the associated risks?
Are the risks acceptable?
How can the risks be reduced?
7.4.3 Record keeping
Te ndings of the risk assessment shall be documented and shall cover the following:
Identication of job steps.
Hazards associated with the task.
Control measures to reduce the risk.
Residual risk rating.
Name of assessor(s) and date of assessment.
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7.4.4 Risk factor table
Te resulting risk factor may be managed further as follows:
Risk Factor Hazard
1-6 Low
May be acceptable; however, review task to see if risk can be reduced further.
7-14 Medium
Task should only proceed with appropriate management authorisation after consulta-
tion with specialist personnel and assessment team. Where possible, the task should be
redened to take account of hazards involved or the risk should be reduced further prior
to task commencement.
15-25 High
TASK MUST NOT PROCEED. It should be redened or further control measures put
in place to reduce risk. The controls should be re-assessed for adequacy prior to task
commencement.
Hazards may for example include various aspects of survey vessel deck operations, personnel
transfer and man overboard, natural hazards, re, medical evacuation, housekeeping, fuel
transfers, etc. Each hazard is evaluated in terms of the preventative measures that could be
adopted to reduce the probability of the event occurring and mitigation measures that could
reduce the consequence if an event occurs. Te assessment process initially includes a clari-
cation of prevention and mitigation measures to facilitate the evaluation procedures.
Preventative measures are those applied before the event to reduce the probability of the
event occurring, eg Sucient deck-space will be cleared to allow the moorings to be laid out
on the deck prior to deployment, to avoid the possibility of the mooring and instruments
becoming damaged and minimise the possibility of personnel trips over the mooring.
Mitigation measures are those applied proactively to reduce the impact of the event, eg
Immersion suit and life jacket will be worn while transferring, to reduce the eects of fall-
ing into the water.
Identication of the hazards begins with the development of a full list of events that could
aect the safety of the survey. Te list is reviewed and discussed by the participants in order
to consolidate the hazards being considered. After the hazards are prioritised, the nal
hazard list is used for scenario development.
R
i
s
k
Hazard
1 - very unlikely
A freak combination of
factors would be required for
an incident to result
1 - negligible
Negligible
injury, no
absence from
work
2 - slight
Minor injury
requiring first
aid treatment
3 - moderate
Injury leading
to a lost time
incident
4 - high
Involving a
single death
or serious
injury
5 - very high
Multiple
deaths
2 - unlikely
A rare combination of factors
would be required for an
incident to result
3 - possible
Could happen when
additional forces are present
otherwise unlikely to occur
4 - likely
Not certain to happen but an
additional factor may result in
an accident
5 - very likely
Almost inevitable that an
accident would result
1 2 3 4 5
2 4 6 8 10
3 6 9 12 15
4 8 12 16 20
5 10 15 20 25
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Mobilisation
Te objective of this phase is to ensure that the completed HS&E plan is communicated to
company, contractor, vessel crew, and subcontractor personnel.
Prior to mobilisation, it is likely that only the principal members of the company and con-
tractor project management team have knowledge of the full HS&E Plan. During mobilisa-
tion, management of both organisations should communicate the HS&E Plan to all relevant
personnel.
Te prevention and mitigation measures to be applied should result in an acceptable risk level
for hazards in the above Risk Table. Te risk scenarios encompass the hazards likely to be
encountered during the survey. After preventative and mitigating measures, all risks should
fall into the green risk factor area such that no scenario poses an unacceptable risk to the
successful execution of the metocean survey.
7.4.5 Base assumptions
Assumptions are used to set boundaries and establish initial criteria for survey operations
under consideration in the risk assessment. Potential example assumptions may include fac-
tors such as:
1) All team personnel will receive a detailed safety orientation prior to commencement
of activities,
2) Everyone working on vessels will have received appropriate sea survival training,
3) Personnel are fully trained and understand their particular roles, etc.
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, Execution
Te objectives of this phase are to assure that the survey is conducted according to the
agreed HS&E Plan, and that HS&E needs identied during survey activities are properly
addressed.
Te contractor should be advised that his overall performance and HS&E record would be
taken into account when being considered for future work.
Te execution of a typical metocean survey consists of mobilisation, service visits and de-
mobilisation all of which will be covered by this part of the HS&E Plan.
Where the responsibility for supervision rests with the contractor, the companys role should
be to monitor compliance with contractual terms and systems dened within the contract,
including assurance that:
Te contractors line management is committed to HS&E issues;
Tere is compliance with all HS&E related clauses in the contract and the HS&E
Plan;
Te contractor has an internal HS&E control system;
Te contractor is monitoring the quality, condition and integrity of his work-plan, equip-
ment and tools;
Te contractor is holding on-site HS&E and technical meetings with all operational
personnel (eg toolbox talks, see Appendix H and ref. 3);
Te contractor is implementing and participating in a programme of emergency scenario
drills;
Tere is management of HS&E risks which arise from changes to the work-plan;
Tere is compliance with incident, near-miss and unsafe working practice reporting
investigation and follow-up (see Appendix I);
Interface problems between contractors and subcontractors are being addressed.
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:c Close-out
Te objective of this phase is to conduct a joint evaluation of the contractors and companys
HS&E performance and to provide feedback as appropriate.
Ideally, HS&E performance should be tracked on a regular basis throughout the contract,
with the nal report being the distillation of the regular monitoring process and the end
of contract review. However, the short duration of many metocean surveys may make this
impracticable.
Contracts may be closed out with a contractor performance report (both HS&E and techni-
cal) prepared by the company that provides feedback for future knowledge and learning.
Te nal report should:
Address the quality of the original HS&E Plan and its relevance to the overall
contractor(s) performance, stipulating what was learned and how future contracts
should be structured;
Highlight positive aspects of learning and how they can be applied in future. If appropri-
ate, this learning should be shared with the contractor;
Incorporate any new hazards identied into the hazard identication and evaluation
process for future contracts. Tis information should be disseminated to other organisa-
tions as appropriate. It is recommended that incidents and unsafe working practice be
shared via OGP;
Include an analysis of the company and contractors HS&E performance for mutual
improvement;
Include information on the contractor as a reference for the client bid list to provide
advice for improvements in assessing future tenders.
Te close-out HS&E data should be recorded and made accessible for future reference. A
documented record of HS&E performance should be kept on each contractor.
Te contractor should be advised that his overall performance and HS&E record will be
taken into account when being considered for future work.
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:: Inspection and HS&E auditing/
reviews
Inspections and HS&E Audits/Reviews are tools the company (and contractor) should use
to demonstrate compliance with the terms of the contract and in particular the HS&E-MS.
Tey may be employed at any stage of the activity (from pre-qualication to close-out) to
enhance safety.
In preparing the ITT, the company should indicate the nature and number of audits it may
undertake during the contract, although this will, to some extent, be dependent on the per-
formance of the contractor on the current and past activities.
Audits should be structured such that they permit determination of demonstrable commit-
ment to HS&E issues throughout the contractors organisation, rather than simply a com-
mitment to producing HS&E documentation.
Vessel and equipment audits are of particular importance in metocean survey activities.
A checklist that could form the basis of an audit is presented in Appendices C and D.
Alternatively, existing guidelines such as the IMCA Common Marine Inspection Document
may be used (ref. 4)
Tis checklist should be viewed as the minimum standard acceptable for a metocean survey
vessel.
:: References
1 HSE management guidelines for working together in a contract environment. OGP
Report No. 6.64/291 September 1999.
2 Guidelines for Medical Aspects of Fitness for Oshore Work. UKOOA, Issue Number 5,
October 2003, ref. EHS11
3 Task Risk Assessment Guide. Step Change Publication. http://step.steel-sci.org/.
4 IMCA. Common Marine Inspection Document, 149, Issue 3, June 2001.
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Appendix A HS&E Checklist for Companies
when Preparing the ITT
A1 ITT Technical questions
Has the HS&E contracting strategy been made clear - use the company or contractor HS&E-MS?
Have competence records been requested?
Do the nominated offshore operatives have the minimum standard certication?
Has on the job training been considered?
Does the contractor have relevant experience in a similar region working with a similar vessel and resources
Is there a statement regarding the required number of site personnel and the recommended daily working hours
required?

Has a mooring design statement regarding SWL of all components been requested?
Have vessel standards been addressed?
Has vessel audit been mentioned?
Have vessel specications been requested?
Are previous company vessel audits acceptable?
Are there clear statements regarding the type of HS&E documentation that are required, PSP, ERP, JSAs etc?
Has any relevant company information been made available to contractor?
Is the HS&E questionnaire attached?
Is there a stipulation that contractor supply HS&E documentation on award of contract?
Is there a stipulation that contractor submits near-miss/UWP records?
Are Notice to Mariners permits and permissions applicable?
A2 ITT Commercial questions

Is vessel at cost + x%?
Is it clear that all the above technical factors have been taken account of in the price?
What HS&E meetings have been dened?
Has ballast weight removal been addressed?
Experience in working in a variety of countries/climates around the world would be relevant here,
as would be contractor experience in obtaining, assessing and auditing a local vessel.
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Appendix B General Guidelines for Preparation
of HS&E Questionnaire
Te questionnaire should cover the information required for the company to assess the
extent to which the contractor administers and manages HS&E.
Te contractor should be advised to include both major and support activities and not
only those conducted on company sites.
Emphasis should be placed on the need for complete answers substantiated by support-
ing documentation as far as is practicable. Responses and any supporting documentation
should relate specically to the policy and organisational arrangements of the company
that would be the signatory of any contract.
Submissions should be assessed by a scoring mechanism that can be used in the evalua-
tion process.
If necessary, follow-up discussion with the contractors management may be needed.
Te contractor should be encouraged to identify where it exceeds company require-
ments. In cases where contractors exceed company requirements and this is deemed to
provide added value, this excellence should be recognised.
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Questionnaire items Responses
Section 1: Leadership and commitment
Commitment to HS&E
through leadership
How are senior managers personally involved in
HS&E management?
Provide evidence of commitment throughout the
organisation.
How do you promote a positive culture towards
HS&E matters?
Section 2: Policy and strategic objectives
HS&E policy documents Do you have an HS&E policy document?
If the answer is YES please attach a copy.
Who has overall and nal responsibility for HS&E?
Availability of policy
statements to employees
Itemise the methods by which you have drawn
your policy statement to the attention of all your
employees.
What are your arrangements for advising
employees of changes in the policy?
Section 3: Organisation, responsibilities, resources, standards and documentation
Organisation - commitment
and communication
How is management involved in HS&E activities,
setting objectives and monitoring?
How are you structured to manage and
communicate HS&E effectively?
What provision do you make for HS&E
communication meetings?
Competence and Training of
managers/ supervisors/
senior site staff/ HS&E
advisers
Have the managers and supervisors who will plan,
monitor, oversee and carry out the work received
formal HS&E training in their responsibilities with
respect to conducting work to HS&E
requirements?
If YES please give details. Where the training is
given in-house please describe the content and
duration of courses.
Competence and General
HS&E training
What arrangements do you have to ensure new
employees have knowledge of basic industrial
HS&E, and to keep this knowledge up to date?
employees also have knowledge of your HS&E
policies and practices?
employees have been instructed and have
received information on any specic hazards
arising out of the nature of the activities? What
training do you provide to ensure that all
employees are aware of client requirements?
What arrangements do you have to ensure
existing staff HS&E knowledge is up to date?
(If training is provided in-house please give details
of content).
Specialised training How have you identied areas of your operations
where specialised training is required to deal with
potential hazards? (Please itemise and provide
details of training given).
If the specialised work involves radioactivity,
asbestos removal, chemical or other occupational
health hazards, how are the hazards identied,
assessed and controlled?
HS&E qualied staff -
additional training
Do you employ any staff possessing HS&E
qualications that aim to provide training in more
than the basic requirements?
B1 Questionnaire to assess Contractor HS&E gaps and capabilities
For use at the award phase, optional at pre-qualication
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Assessment of suitability of
subcontractors/ other
companies
How do you assess:
i. HS&E competence;
ii. HS&E record of the subcontractors and
companies with whom you place contracts?
Where do you spell out the standards you require
your subcontractors to meet?
How do you ensure these standards are met and
veried?
Standards Where do you spell out the HS&E performance
standards you require to be met?
How do you ensure these are met and veried?
How do you identify new industry or regulatory
standards that may be applicable to your
activities?
Is there an overall structure for producing,
updating and disseminating standards?
Section 4: Hazards and Effects Management
Hazards and effects
assessment
What techniques are used for the identication,
assessment, control and mitigation of hazards and
effects?
Exposure of the workforce What systems are in place to monitor the exposure
of your workforce to chemical or physical agents?
Handling of chemicals How is your workforce advised on potential
hazards (chemicals, noise, radiation, etc.)
encountered in the course of their work?
Personal protective
equipment
What arrangements are there for provision and
upkeep of protective equipment and clothing,
both standard issue, and that required for
specialised activities?
Waste management What systems are in place for identication,
classication, minimisation and management of
waste?
Drugs and alcohol Do you have a drug and alcohol policy? If so, does
it include pre-employment and random testing?
Section 5: Planning and Procedures
HS&E or operations manuals Do you have an HS&E manual (or Operations
Manual with relevant sections on HS&E) that
describes in detail your rms approved HS&E
working practices relating to your work activities?
If the answer is YES, please attach a copy of
supporting documentation.
How do you ensure that the working practices
and procedures used by your employees on-site
are consistently in accordance with your HS&E
policy objectives and arrangements?
Equipment control and
maintenance
How do you ensure that plant and equipment
used within your premises, on-site, or at other
locations by your employees are correctly
registered, controlled and maintained in a safe
working condition?
Road Safety Management What arrangements do you have for combating
road and vehicle incidents?
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Section 6: Implementation and performance monitoring
Management and
performance monitoring of
work activities
What arrangements do you have for supervision
and monitoring of performance?
What types of performance criteria do you use;
give examples?
What arrangements are there for passing on any
results and ndings of this supervision and
monitoring to your:
i. base management
ii. site employees?
HS&E performance
achievement awards
Have you received any award for industry HS&E
performance achievement? If so, please provide
details.
Statutory notiable incidents
/dangerous occurrences
Have you suffered any statutory notiable
incidents in the last ve years (safety, occupational
health and/or environmental)?
(Answer with details including dates, country,
most frequent types, causes and follow-up
preventative measures taken).
Improvement requirement
and prohibition notices
Have you suffered any improvement requirement
or prohibition notices by the relevant national
body, regulatory body for HS&E or other enforcing
authority or been prosecuted under any HS&E
legislation in the last ve years?
(If your answer is YES please give details.)
HS&E performance records Have you maintained records of your incidents
and HS&E performance for the last ve years?
(If YES, please provide the following: Number of:
Fatalities, Lost Time Injuries, Lost Workday Cases,
Medical Treatment Cases and Restricted Work Day
Cases. Also include the Fatal Accident Rate, Lost
Time Injury Frequency and Total Recordable
Incident Rate for each year).
NOTE: Please include your rms denitions of the above
mentioned terms - for clarication refer to the OGP Safety
Performance Accident Data Report.
How is health performance recorded?
How is environmental performance recorded?
How often is HS&E performance reviewed and by
whom?
Incident investigation and
reporting
Who conducts incident investigations?
How are the ndings following an investigation,
or a relevant incident occurring elsewhere,
communicated to your employees?
Are near-miss safety lessons reported?
Section 7: Auditing and review
Auditing Do you have a written policy on HS&E auditing?
How does this policy specify the standards for
auditing (including unsafe act auditing) and the
qualications for auditors?
Do your HS&E Plans include schedules for auditing
and what range of auditing is covered?
How do you verify the effectiveness of auditing
and how does management report and follow up
audits?
Section 8: HS&E management - additional features
Memberships of Associations What are the nature and extent of your
participation in relevant industry, trade and
governmental organisations?
Section 9: Additional organisation specic information
Please add any additional relevant company-
specic information here.
Additional features of your
HS&E management
Do you have any other HS&E features or
arrangements not described elsewhere in your
response to the questionnaire?
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B2 HS&E pre-qualication points system
B2.1 Scoring
Te contractors tender should be evaluated by attaching a score to the selected response for each category (see
Appendix B2.2).
A suggested evaluation system for the contractors HS&E capabilities is shown in Table B2.2. In this table, a pos-
sible method for allocating points is:
A B C D
HS&E Plan documentation (Sections 1 to 5, 7 and 8) 0 3 6 10
Performance and experience factors (HS&E incidents) (Section 6) 0 7 14 20
Elements scoring 0 should normally disqualify a contractor from being included in a pre-qualication list. If, how-
ever, a tender is still to be considered, any 0-rated elements should be highlighted.
In practice, it may be dicult to dierentiate between classes; it is suggested that 2 or 3 sta complete this score
sheet and the results compared and/or combined.
B2.2 Rating of contractors pre-qualication by a points scoring system
A B C D
Section 1: Leadership and commitment
Commitment to HS&E through leadership: Item 1(i)
No commitment from senior
management
HS&E disciplines delegated to line
managers - no direct involvement
by senior management
Evidence of active senior
management involvement in HS&E
aspects
Evidence of a positive HS&E culture
in senior management and at other
levels
Section 2: Policy and strategic objectives
HS&E policy documents and availability: Items 2(i) and 2(ii)
No written HS&E policy A policy statement exists but not
in a widely distributed document
HS&E policy establishes
responsibility for HS&E, but not
widely distributed
Policy with clearly established
responsibility and accountability; is
distributed to employees; and is
visible on notice boards
Section 3: Organisation, responsibilities, resources, standards and documentation
HS&E communication and meeting programmes: Item 3(i)
None Periodic HS&E meetings for special
operations only
HS&E meetings performed on a
regular basis at management and
supervisor level
In addition to C, employees are
assigned topics to discuss on a
rotational basis
Staff HS&E training: Item 3(ii)
No specialised staff training HS&E training assigned to a
specic person on location
HS&E training applied to
management but not
comprehensively covered
HS&E training given formally to all
relevant staff on their respective
responsibilities
Employee orientation and training programme: Item 3(iii)(a)-(d)
No formal programme Verbal instructions on procedures
only.
Orientation booklet provided for
new employees but no on-the-job
orientation by supervisor
Employee handbook provided and
supervisor outlines, explains and
demonstrates new employees job
All under C together with: follow-up
observation of the new employees
work is also included. Employee has
explained to him safe practices and
emergency duties
Specialised training: Items 3(iv)(a) and (b) and 3(v)
No HS&E training established On-site basic training conducted
occasionally
HS&E training is given for
specialised operations, but no
routine training conducted
Formal HS&E training programmes
have been developed in all areas
and are conducted on a regular
basis. Retraining periods are
established
Standards: Items 3(vii)(a)-(c)
No HS&E standards available Basic HS&E standards exist Has written HS&E standards to
cover all hazardous operations
Has a system of specifying,
monitoring compliance and
updating standards
Sub-contractors: Item 3(vi)(a)-(c)
No written arrangements Written arrangements in place for
basic HS&E matters only
HS&E arrangements incorporated
in HS&E manual but not in a
format that is distributed to all
employees
HS&E arrangements exist in
handbook form, distributed to all
employees, sub-contractors, sub-
contractor employees and are
enforced. Follow-up audits held
with discussion/feedback to
management and employees
26
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A B C D
Section 4: Hazards and effects management
Hazards and Effects Assessment: Item 4(i)
HS&E system does not include
hazards and effects assessment
HS&E system makes reference to
the need to assess hazards and
effects but has no comprehensive
structure to carry this out
HS&E system includes methods for
the assessment of major hazards
and effects
HS&E system has a comprehensive
set of methods for the assessment of
all HS&E hazards and effects and
applies them to all of its contracts
with documentation
Exposure of the workforce: Item 4(ii)
Does not actively advise the
workforce nor monitor exposure
Advises the workforce of the major
hazards that they are likely to be
exposed to but only monitors
exposure randomly
Has formal methods for
monitoring exposure to the major
hazards
Has a set of formal methods for
monitoring exposure to all
foreseeable hazards (linked to its
hazards and effects assessment
method) and applies them to all
contracts
Potential Hazards (chemical, physical and biological hazards such as noise, radiation, vapours, fumes, temperature extremes etc): Item 4(iii)
Makes no special provision for
advising the workforce about
properties of potential hazards
Provides information to workforce
in the workplace on properties of
potential hazards but has no
active follow-up
Distributes information to
individuals in the workforce at
start of their involvement on-site
Maintains a database of the
properties of all potential hazards
encountered in its contracts and has
formal methods of information
distribution to all personnel and
trains its workforce in handling, etc.
Personal protective equipment (PPE): Item 4(iv)
Basic PPE provided to personnel
but no corporate procedure for
assessing individual needs
PPE requirements formally
assessed but little effort made to
ensure correct usage
PPE requirements formally
assessed with spot checks on
usage
Procedures in place to assess all PPE
requirements, to monitor and
enforce usage and replacement
needs. Stock inventories monitored,
kept above demand levels. Training
in use provided where needed
Waste management: Item 4(v)
No formal methods for the control
of waste
Has general procedures for waste
disposal
Has procedures for the disposal of
each of the main categories of site
wastes but makes no provision for
minimising environmental impact
Has a formal system for waste
management (including
identication, minimisation and
classication), that seeks actively to
minimise environmental impact
Section 5: Planning and procedures
HS&E or operations manuals: Item 5(i)(a) and (b)
No HS&E procedures available Basic HS&E procedures exist Has written HS&E procedures to
cover all hazardous operations
Has procedures to cover all HS&E
precautions, typical Contractor
HS&E Plan requirements with a
system of updating and
dissemination to employees
Equipment control and maintenance: Item 5(ii)
No dened programme to identify
or evaluate hazardous practices
and equipment conditions
Plan relies on outside sources, ie
Organisation inspections.
Supervisory inspection of
equipment conned to worksite
personnel only
A written programme outlining
supervisory guidelines,
responsibilities, frequency and
follow-up is in effect
In addition to C, periodic inspections
conducted by top management or
by teams of specialists
Road safety management: Item 5(iii)
No special attention paid to road
safety as an area of hazardous
activities
Importance of road safety
acknowledged but left to core
business managers/supervisors to
enact individually
Has a general management
strategy with some procedures for
its component issues
Has a complete strategy and set of
plans and procedures covering
vehicles, drivers and operations
management
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A B C D
Section 6: Implementation and performance monitoring
Management and performance monitoring of work activities: Items 6(i) and 6(ii)
No system for formally monitoring
HS&E performance
Performance monitoring in a few
areas carried out
Has a system for monitoring HS&E
performance in key areas
Has a comprehensive system for
monitoring performance in all areas
with feedback to employers for
improvement and has received
awards for achievement
Statutory notiable incidents, dangerous occurrences, improvement requirements and prohibition notices: Items 6(iii) and 6(iv)
More than one occurrence of
major incident in last ve years
One occurrence of a major
incident in the last ve years
Occurrences relate to minor
incident(s) only
No occurrences in the last ve years
HS&E Performance records (latest year injury rate comparison to three preceding years average): Item 6(v)(a)-(d)
supplied insufcient information to
establish rate or rate increases
Rate is not improving Shows only minor rate
improvement
Rate steadily improving by more
than 20 per cent per year
Criteria for absolute performance
Rate over 200 per cent that of
Organisation
Rate under 200 per cent that of
Organisation
Rate under 120 per cent that of
Organisation
Rate better than that of
Organisation
Incident Investigation and reporting : Item 6(vi)(a)-(c)
Findings not generally
communicated
Findings communicated to key
personnel only via limited internal
memo or similar media
Findings communicated to all
employees via specic notice
As in C but with the addition of
details of implication for improving
HS&E performance
Section 7: Auditing and Review
Section 8: HS&E Management - Additional Features
Auditing: Item 7(i)(a)-(c)
Audit process is cursory only -
HS&E documents are not explicit
about auditing
HS&E documents include
reference to auditing but there are
no specic details about
scheduling and coverage
HS&E documents include details of
how auditing is to be
implemented with schedules/
coverage for the key areas
As in C but additionally species
managements role in audit and
follow-up on action items
Membership of Associations: Items 8(i) and 8(ii)
No memberships Has membership of at least one
association but with no
prominence given to HS&E
Is a member of at least one HS&E
association
Is an active participant in at least
one HS&E association
28
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Appendix C
Minimum metocean vessel HS&E standards
C1 Vessel particulars (for the bid preparation phase)
To be completed as appropriate
General
Full Name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Classication _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Year Built _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Year Modied _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Certicate of Registry/Flag/Port _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Operator _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Owners _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Dimensions
Length overall _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Draft _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Deck Space (m
2
)/Dimensions _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Performance _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Maximum speed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Economical speed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Min. survey speed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Propulsion
Main Engine(s) Type _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Horsepower/kW _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Propeller (s) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Bow-thruster(s) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Utilities
Crane (location, reach, SWL) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
A frame (xed, hydraulic, SWL) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Main Winch and Capacity _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Ancillary winch and Capacity _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Note: See also the IMCA/UKOOA, Common Marine Inspection Document.
Sketch of deck layout and dimensions
29
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C2 Vessel checklist for HS&E standards (for the execution phase)
C2.1 Fitness for Purpose
Is the vessel t for the purpose for which she is to be engaged? yes no
General condition of vessel & comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Time of year work is to be performed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Geographical area of work _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Anticipated local weather conditions _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Can all bridge watch keepers communicate eectively in the survey language? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Suitable deck layout? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
C2.2 Vessel/Crew Certication and Documentation
Are key certication and documentation in order? yes no
Comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Life Saving Appliance Certicates _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Ocer Competence Certicates _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Valid Certication of Lifting Appliances _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Minimum Safe Manning _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
STCW (Standards of Training, Certication and Watch-keeping for Seafarers _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
C2.3 Safety Management System (SMS)
Is the vessel adequately managed? yes no
Comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Is an up to date emergency plan/muster list onboard and known to all relevant people? _ _ _ _ _ _ _ _ _ _ _ _ _
Where is it located? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
What means exists for sounding a general alarm throughout the vessel? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Is there evidence that persons joining the vessel _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
are given suitable induction and information? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are there arrangements in place to ensure the security _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
of the vessel while in port and at sea? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are recording systems in place for incidents, accidents and near misses? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Is there a stowage area for fuel, paint and chemicals? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Is there a waste/garbage management plan? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
What is the frequency of emergency drills (re, MOB, abandonment) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Who onboard has rst aid training? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
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C2.4 Survival Equipment
Is survival equipment in place and in good condition? yes no
Condition of equipment & comments:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Number and capacity of each lifeboat and life raft _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Total lifeboat/life raft capacity and percentage of redundancy _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
(should be 200%) unless free-fall lifeboats are employed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Expiry date of Lifeboat /life-raft inspection certicates _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Number of lifejackets onboard, and stowed location _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
(a minimum of one for each person onboard) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Date of last inspection _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Location and number of life buoys/rings _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Survival suits (if required) - number of and location including spares _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Type and number of ares _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Stowed location and expiry dates of ares _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Is suitable emergency lighting provided and does it work? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Location of rst aid equipment on board: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Who on board is rst aid trained and to what level? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
C2.5 Fire Safety, Detection & Fire Fighting Condition of Equipment:
Condition of equipment & comments:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Does the vessel have smoke or re alarms/detectors? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are there functioning battery-operated smoke alarms in all cabins? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
What re ghting equipment exists? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are the types of portable extinguishers suited to the likely types of res envisioned? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
When was this equipment last tested? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Have the crew been trained in re ghting techniques? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are there means of activating extinguishers in the machinery space remotely? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Acceptable Unacceptable
31
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C2.6 Accommodation/Galley
General condition & comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are the food preparation, cooking and eating areas _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
clean and hygienic and free from infestation? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
What types of food are normally available to charterers? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
(eg Western, Asian, Halal, vegetarian, etc) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are showers and washrooms in good condition and clean? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Is the accommodation in a clean condition and free from _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
infestation with equipment and ttings in general working order? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Acceptable Unacceptable
C2.7 Navigation & Communications Equipment General conditions & comments:
General condition & comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Is all vessel equipment required by SOLAS
, STCW
and/or _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
other regulatory authorities
onboard and in working order? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

GPS _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Echo sounder _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Magnetic gyro/compass _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Admiralty Charts _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Ships Lo _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Navigational Lights _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Radar _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Clock and Barometer _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Ships Whistle/Horn or other sound signal _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Communications (GMDSS, VHF, SSB, MB) specify _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are there satellite communications? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
If so, what type and do they include e-mail facilities? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
EPIRB/SART _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Are these items in good order? yes no
Te International Convention for the Safety of Life at Sea
Te International Convention on Safety, Training and Watch-keeping
It is recognised that many of the vessels involved in metocean surveys are below the threshold limits of most international conventions and/or do not engage in
international voyages - thus application of the standards contained in these international Conventions cannot be relied upon. Further, there may not be a reliable
national regulatory regime for such vessels. For such cases, additional guidance may be found in the following IMO Guidelines:
Guidelines for the design and construction of Offshore Supply Vessels. International Maritime Organization Resolution A469 (XII), 1982.
Code of Safety for Special Purpose Ships. International Maritime Organization Resolution A534(13), 1984.
32
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C2.8 Lifting Gear
Contractors to add items General condition of lifting equipment _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Main winch:
are lifting certicates and/or stamped SWL available, if not what load tests are planned? _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Ancillary winches:
is it in working order, are lifting certicates and/or stamped SWL available, if not what load tests are planned?
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Cranes:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Davits:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
C2.9 Audit & Inspection
Comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Has an audit of the vessel (other than this event) been conducted in the last 12 months?
If so when and by whom/for whom? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Attach a copy of the audit to this report (and if appropriate a report on the current status of the corrective
actions).
Master/Captain _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Date _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Contractor Representative _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Date _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
33
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Appendix D
Competence record
Name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Job title _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Date of update _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
D1 General experience
Number
Relevant offshore experience (years)
Metocean mooring deployments/recoveries
Metocean rig deployments/recoveries
D2 Training courses attended
Note: only training relevant to the particular survey is required
Training Course Governing Body Certication (Yes/No) Expiry Date Total Years Qualied
Examples
Offshore survival
Medical
HUET (Helicopter Underwater
Escape Training)
HS&E induction
Winch handling
Electrical safety
H
2
S
Small boat operations
Manual handling
First aid
Working at heights
Lifting gear operation
Vessel audits
The minimum standard for metocean work should be an Offshore Survival Course and a valid offshore medical certicate.
HUET training should also be required for surveys requiring offshore personnel transfers by helicopter.
D3 Membership of Professional Bodies
Institution Membership duration Type of member
(For example) ImarEST
34
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All the following information can be in tabular or bullet point format - short is good
Project Safety Organisation Schematic of organisation and reporting line for safety responsibilities
Regulations Any local regulations or laws that are to be complied with. [Can be a list of the appropriate
regulations or key extracts]
Reporting Schedules Requirements for reports from the eld including incidents
Safety Records List of HS&E records which are to be available either onshore or offshore
Training Requirements Safety training requirements for all project personnel including subcontractors, vessel crew and
customer representatives
Medical Examination Requirements Statement of all medical examination requirements for all survey personnel
Physical Hazards Any unusual physical hazards that may be encountered during the project, and methods of
reducing risk
Health Hazards Any special health hazards to which personnel may be exposed during the project, and methods
of reducing risk
Alcohol, Drugs and Weapons Company and Contractor policies in respect of these, and methods of ensuring compliance
Environmental Considerations Any special environmental restrictions or actions to be taken
Safety Meetings Frequency and composition of all meetings required to be held
Road Travel Reiteration of any standard local instructions, and information on any local circumstances
Weather Monitoring Full details of weather broadcasts, weather fax services and actions to be taken by the various
elements of the project in the event of adverse forecasts
Transfers at sea Policy statement
Diving operations Policy statement
Medical Facilities onboard Statement for each vessel
Launching and Recovery of Towed Equipment Instructions with regard to heavy or uncommon equipment
Appendix E
Metocean project HS&E plan
Appendix F
Metocean emergency response plan
Contact Numbers All relevant telephone, fax, etc numbers for participants, emergency services, doctors, hospitals,
transport organisation etc.
Communications Schematic or listing of all methods of communication including all methods of radio and satellite
communication, and contact schedules for communication between elements of the project
and/or to shore
Medivac - Offshore Flow diagram or concise listing of actions to take in the event of a medical emergency occurring
offshore
Medivac - Onshore Flow diagram or concise listing of actions to take in the event of a medical emergency occurring
onshore.
Vessel Emergency Summary of vessel operators procedures in the event of a vessel emergency arising (or a
reference to where these are to be found)
Shore Safety Facility Easy reference diagrammatic indication of medical and other assistance available at and near
each shore site or base to be occupied
Lost Contact with Shore Party Procedure to be followed if contact is lost with any shore party
Pirate Attacks Procedure to be followed to prevent and repel any pirate attack
Weather Monitoring Any special instructions, including radio frequencies etc, to maintain proper weather watch
35
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Appendix G
Bridging document (contingency plan)
Vessel
Vessel name: Contact person:
Reg. No: Mobile:
Call sign:
Mobile:
Fax: Shipping co:
Satellite: Phone:
Contractor
Contractor name: Cruise leader:
Switchboard: Mobile:
Fax:
Operation manager: Project manager:
Direct line: Direct line:
Private: Private:
Mobile: Mobile:
Company
Company headquarter duty: 24 hours technical duty:
Phone: Mobile:
Fax: Project manager:
Phone:
Mobile:
The vessel captain is responsible for this document being displayed on the bridge
N.B. Serious incidents shall be reported to Company Headquarter Duty as soon as
possible. Less severe incidents shall be reported to project manager as soon as
possible.
Captain
Main Emergency Centre
Phone:
Fax:
Company
main office
Company/contractor
representative on board
36
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Appendix H
Guideline for metocean HS&E toolbox meetings
A toolbox meeting (safety discussion) is organised by the Party Chief; it involves everyone associated with the
onboard operations and must take place prior to starting any work. Te meeting should cover key safety aspects
of the work and result survey and appropriate vessel personnel supporting the survey being made aware of their
responsibilities during the operations. Sections H1 and H2 provide guidance for some of the key considerations that
should be addressed during this meeting.
H1 Hazard management
Te party chief should cover the following issues and get a positive response to these questions:
Is everybody involved fully aware of what is being done at the worksite?
Is everybody involved aware of what others are doing at the worksite?
Have signicant hazards associated with the work been identied?
Have adequate control measures been identied for these hazards?
Are JSAs or JHAs available for the work?
Have responsible people for implementing these control measures been identied?
Are these control measures in place?
Does everyone know that any new people joining the work party must be given a full and thorough hando-
ver?
Does everyone have the correct PPE for the job?
Is everyone t to do the job?
Is everybody aware who is in charge of the operation?
Is everybody aware that anyone can stop an operation if they feel it is unsafe?
H2 Hazard Identication
Put control measures in place if any of the following hazards are identied:
Working at height
Manual handling
Working with winches or cranes
Working with wires under tension
Working with equipment or connections under pressure
Working near an open stern
Working in poor weather conditions (including, but not limited to sea state, extreme heat or cold ambient air
temperatures, etc)
Working on a cluttered deck
Working in areas of poor lighting
37
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Appendix I Near miss, incident and
unsafe working practice report
Date and time of incident Date and time of report
Person(s) reported to Witnesses
Person making this report
Classication (tick box)
Lost workday case
Occupational disease
Medical treatment case
Over 3-day injury
Dangerous occurrence
Incident
Restricted work case
Minor injury
Unsafe working practice
Near miss
About the Event

Where did it happen? Vessel (if applicable)
Contract number Project Manager
Contractor persons involved
Other persons involved
Description of events (include as
much detail as possible and
provide a sketch below)
Sketch of events
Nature of injury or condition to
person(s) (attach medical report if
appropriate)
What immediate remedial action
was taken?
In your opinion, how could this
have been prevented?
Is this the opinion of all witnesses?
Pass this form to the HS&E Manager for completion
38
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This page to be completed by the HS&E Manager
Date and time of incident
Type of incident (tick box)
Contact with moving machinery or material
Struck by moving vehicle
Slip/trip/fall
Struck against something xed/stationary
Trapped by something
Exposure to re
Struck by moving/ying/falling object
Handling/lifting/carrying
Electrical
Exposure to hazardous substance
Drowning/asphyxiation
Exposure to elements
Fall from height/height in metres
Exposure to explosion
Animal
Road trafc accident
The Investigation
Investigation started Investigation completed
Investigation team comprised the
following persons
Investigation found the following
The following actions are
recommended to prevent
recurrence
The following procedures require
amendment
The following training needs have
been identied
Circulate report to
After completion, please submit this form to OGP for their saefty statistics database
What is OGP?
Te International Association of Oil & Gas Producers encompasses the worlds leading
private and state-owned oil & gas companies, their national and regional associations, and
major upstream contractors and suppliers.
Vision
To work on behalf of all the worlds upstream companies to promote responsible and
protable operations.
Mission
To represent the interests of the upstream industry to international regulatory and
legislative bodies.
To achieve continuous improvement in safety, health and environmental performance
and in the engineering and operation of upstream ventures.
To promote awareness of Corporate Social Responsibility issues within the industry
and among stakeholders.
Objectives
To improve understanding of the upstream oil and gas industry, its achievements and
challenges and its views on pertinent issues.
To encourage international regulators and other parties to take account of the indus-
trys views in developing proposals that are eective and workable.
To become a more visible, accessible and eective source of information about the
global industry - both externally and within member organisations.
To develop and disseminate best practices in safety, health and environmental per-
formance and the engineering and operation of upstream ventures.
To improve the collection, analysis and dissemination of safety, health and environ-
mental performance data.
To provide a forum for sharing experience and debating emerging issues.
To enhance the industrys ability to inuence by increasing the size and diversity of
the membership.
To liaise with other industry associations to ensure consistent and eective approaches
to common issues.
209-215 Blackfriars Road
London SE1 8NL
United Kingdom
Telephone: +44 (0)20 7633 0272
Fax: +44 (0)20 7633 2350
165 Bd du Souverain
4th Floor
B-1160 Brussels, Belgium
Telephone: +32 (0)2 566 9150
Fax: +32 (0)2 566 9159
Internet site: www.ogp.org.uk
e-mail: reception@ogp.org.uk

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HS&E guidelines for

Have competence records been requested?

Do the nominated offshore operatives have the minimum standard certication?

Has on the job training been considered?

Have vessel standards been addressed?

Has vessel audit been mentioned?

Have vessel specications been requested?

Are previous company vessel audits acceptable?

Has any relevant company information been made available to contractor?

Is the HS&E questionnaire attached?

Is there a stipulation that contractor supply HS&E documentation on award of contract?

Is there a stipulation that contractor submits near-miss/UWP records?

Are Notice to Mariners permits and permissions applicable?

A2 ITT Commercial questions

What HS&E meetings have been dened?

Has ballast weight removal been addressed?

onboard and in working order? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Medical treatment case

Over 3-day injury

Restricted work case

Unsafe working practice

About the Event

Struck by moving vehicle

Struck against something xed/stationary

Struck by moving/ying/falling object

Exposure to hazardous substance

Fall from height/height in metres

Road trafc accident

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