RVNL/KOLKATA/CLW/PMC/1

conflicts with other assignments or their own corporate interests and act without any consideration for future work. Consultants shall not be recruited for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of the Client. Without limitation on the generality of the foregoing, Consultants, and any of their associates shall be considered to have a conflict of interest and shall not be recruited under any of the circumstances set forth below: (i) If a consultant combines the function of consulting with those of contracting and/or supply of equipment and/or supply of services other than consulting or (ii) If a consultant is associated with or affiliated to a contractor or manufacturer for this project; or (iii) If a Consultant is owned by a contractor or a manufacturing firm with departments or design offices offering services as Consultants. The Consultant should include relevant information on such relationships along with a statement in the Proposal cover letter to the effect that the Consultant will limit its role to that of a Consultant and disqualify itself and its associates from work, in any other capacity or any future project within the next five years, that may emerge from this assignment (including bidding for any part of the future project). The Consultant selected to undertake this assignment will give an appropriate undertaking to such effect, while signing the agreement; or (iv) If there is a conflict among consulting assignments, the Consultant (including its personnel and sub-consultants) and any subsidiaries or entities controlled by such consultant shall not be recruited for the relevant assignment. A Consultant cannot be recruited to carry out an assignment that by its nature, will result in conflict with another assignment of such Consultant. For example, a Consultant engaged to prepare engineering design for an infrastructure project shall not be recruited to prepare an independent environmental assessment or to proof check the designs for the same project; similarly, a Consultant assisting a client in privatization of public assets shall not purchase, nor advise purchasers of, such assets or a Consultant hired to prepare terms of reference for an assignment shall not be recruited for the assignment in question. There are generally 3 types of consultancy services in RVNL i.e. (i) PreInvestment studies (PETS & Bankability Studies), (ii) Detailed Engineering & Design (FLS & DDE) and (iii) Project Implementation (PMC). If a consultancy firm has carried out pre-investment studies mentioned in (i) above, there may be advantage for appointing the same firm to carry out the consultancy mentioned in (ii) and (iii) above. Hence there is no conflict of interest involved for a firm doing the consultancy for (i) and/or (ii) and/or (iii).

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Form 8A (12/14) Key Personnel Qualification and Experience Environmental Expert Name: _________________ Date of Birth: _____________ S. N. 1. Qualification Parameters Professional Qualification Length of Experience Relevant Experience Does the personnel have any history of involvement in vigilance/CBI/Police case resulting in punishment Environmental Expert Requirements as per RFP Details Bachelors Degree in Environmental Management, Environmental Engineering or related field. Minimum 3 years of service in related field. Experience in Environmental management & monitoring in infrastructure projects.

2. 3..

4.

No

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RVNL/KOLKATA/CLW/PMC/1 Environmental Expert (1X4) Quality Assurance/Control Expert (1x12) Civil Supervisor (2X12) 4 Person Months Person Months Person Months

12

13

12

14

24

(B)

OFFICE STAFF TEAM : Accountant cum Computer Operator (1X18) Stenographer cum Clerk (2X18) Record Keeper cum Store Keeper (2X18) Office Attendant (3X18) Person Months Person Months Person Months Person Months Person Months Person Week

18

36

36

54

Draughtsman (2X18) Staff man /Chainman (2x50 person weeks)

36

100

Total amount in words: Rupees _______________________ ______________only Note: 1. The remuneration for person months shall include every one of the payments, expenditure allowances, overheads & profit, and all Taxes and Cess thereon (excluding service tax). Service tax and other reimbursable expenditures as stipulated in bidding document will be over and above this. 2. Employer reserves the right to reduce the numbers and estimated person months of key personnel and Office Staff without any claim on either side.

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RVNL/KOLKATA/CLW/PMC/1

3. a. The Employer has to make available Designs and Drawings for all Civil Engineering Structures including Bridges. The Contractor executing the works will make out Designs and Drawings for temporary works required for execution of works. b. The contractor executing the works will make out the necessary Designs and Drawings required for Electrical works. c. The approved Design and Drawings mentioned above will require to be checked by PMC for minor changes (e.g. change in foundation design because of variations of SBC, non-availability of the reinforcement, rounding shown in the drawing etc.). Checking of Design and Drawings for all temporary works, and checking of Design and Drawings for Electrical works that can be done at field level (e.g. cable layout drawings, modification of Overhead Power Lines etc.) will be done by PMC. d. If in any bridge or structure for which the earlier scope in general arrangement drawings has to be completely revised then such bridge or structure shall require fresh preparation of GAD & design which shall be got done by Employer. 4. Environmental Expert will be required to visit the project site as per requirement and his number of days on duty shall be counted for the days he remains at project site plus one day towards travel time for each visit.

Authorised Signatory Name Address Seal .. .

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3.2

The Consultants shall ensure: (i) That the Project is implemented up to the last detail for commencement of commercial operations by the Railway administration and provide assistance to the Employer up to the end of `Defect Liability Period under the Contract. This may include coordination with Electrical Inspector of Govt. (E.I.G) and Commissioner of Railways Safety (CRS) in accordance with rules for opening of new railway lines. That the Contractors are observing due diligence and prevailing standards in the performance of the assignment. Compliance of all rules of railways related to the execution of the project. Special care will be taken in imposing necessary speed restriction, caution, arranging necessary traffic blocks & OHE blocks, where necessary etc. in order to ensure safety at all times. Accuracy, quality of workmanship safety of the works being carried out by the contractors. High standards of quality assurance in the execution of works; Completion of work in the prescribed time schedule Implementation of environmental mitigation measures ; That the Project Management Consultants personnel are experienced in modern methods of contract management and construction supervision, ensuring professional construction supervision adhering to quality, target completion dates, compliance with the drawings, technical specifications and various requirements of the works contract documents including safety; That the Project Management Consultant assists the Contractor and the Employer for the required coordination with the railway administration and any other agencies, till the assets are handed over to the railway for operation. The application of reasonable requirements in construction. and consistent design

(ii)

(iii)

(iv)

(v) (vi) (vii) (viii)

(ix)

(x)

(xi) (xii)

Minimizing claims disputes and assist in resolving them. The works requiring prior CRS sanction shall only be taken after obtaining CRS sanction.

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RVNL/KOLKATA/CLW/PMC/1

(xiii)

Optimal utilization of resources/contractual provisions with a view to bring economy in execution. Accurate measurement of work done for payment, record and verification. Timely payments and recovery of advances, various securities and liabilities including statutory recoveries. Implementation of various Labour Rules, Regulations and welfare measures as per the rules in force and laid down provisions in the Agreement.

(xiv)

(xv)

(xvi)

(xvii) Assessment of material requirements to be supplied by the Employer and its proper accountal. (xviii) Preparation of schedule for supply of materials and machinery to be supplied by the Employer and the Contractor. (xix) No variations, other than specifically permitted, shall be allowed to be executed. Appraising the Employer mentioned in Para 5.8. through progressive reports

(xx)

4 4.1

All mandatory testing as per the codal provision and instructions for P. way, signalling & electrical work and Environmental monitoring Plan are being conducted and records of such test be preserved for future." (xxii) All machinery and equipment purchased by the contractor, against which either he has availed excise duty/custom duty exemptions or purchased against advance released by RVNL, should be available at site and should not be allowed to be removed from site without prior permission from the Employer. Scope of Consultancy Services: The status and the scope of works to be executed by the contractors under this Project are given in Annexure 2 of these Terms of Reference. The scope of the consulting services includes but is not limited to the following: Consultants Role: The consultants will nominate a Project Manager to act as the Engineers representative on site and deploy other personnel as per requirement of Employer for provision of services. The construction and completion period for the works contract is 24 months including 6 months of Defect Liability period. The contract for the project management consultancy shall be up to the end of

(xxi)

4.2 4.2.1

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any correction/modification, if required in the Railways approved drawing to ensure safety in Train operation. t) Preparation and submission of monthly and quarterly reports as per formats specified by the General Consultant and/or Employer, required for management of the project and reporting to ADB. Ensuring compliance of the works contractor to all relevant laws as specified in the works contract including taking measures for alleviation of HIV/AIDS and prevention of human trafflicking.

u)

4.2.4 Compliance with MOU/agreements: Compliance with terms of memorandum of understanding (MOU) of Rail Vikas Nigam Limited with concerned Zonal Railway(s)/Division (s). 4.2.5 Environmental Issues: Monitoring of environmental mitigation measures as per Chapter 6 of Section 6 Employers requirement of the execution contract bid document. The brief descriptions of requirements are as under the Environmental issues /

1. Provide technical guidance to the contractor for implementation of the EMP and preparation of checklists / formats / reports etc. 2. Conduct regular monitoring of the implementation of the EMP by the contractor. 3. Conduct regular monitoring of environmental quality (air, water, noise, soil) in and around the construction site as given in the EMOP (Environmental Monitoring Programme) in the IEE report, and maintain records for the same.

5 5.1

Detailed Terms of Reference: ACTIVITIES TO BE TAKEN UP BY CONSULTANT BEFORE COMMENCEMENT OF WORK BY THE WORKS CONTRACTOR:

5.1.1 Consultant shall study the information provided by the Employer such as drawings, designs, reference points etc. He shall also study various rules, regulations, codes, practices etc., applicable
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RVNL/KOLKATA/CLW/PMC/1

i) Issue orders to the contractor to remove or make good any work which is found to be: a) Not in accordance with the drawings. b) Not in accordance with the specifications in terms of either work methods or materials specifications. c) Covered prior to inspection for acceptance or after rejection as unacceptable. 5.3 Project Control:

5.3.1 The consultant shall monitor the project covering all aspects of the project but not limited to: Progress in accordance with schedules with the objective of taking remedial measures to ensure project completion date and costs. Critical Interface requirements particularly when different agencies are involved whether under different contracts or within the same contract for works. Cost Control Environmental matters Quality Control

5.3.2 The Consultant shall develop systems to professionally manage the project implementation. The system to include the physical and Financial Progress vis--vis program and forecast cash flow. Project Management Software, as mutually agreed with the Contractor and the Employer. The Program must identify the milestones, interface requirements and program reporting elements. The consultant shall supply a soft copy of program (macro) developed. The output shall be updated every month. 5.3.3 Project Management control to include cost, schedule, quality control, technical performance and reporting for the entire project, up to the end of the defect liability period of the contract. 5.3.4 The consultant shall take actions as may be necessary for expeditious completion within the contract period. 5.4 Construction Supervision:

5.4.1 The Consultant shall: (i) Ensure adequacy, stability and safety of all personnel and construction works being executed by the contractor during the construction, operation and maintenance up to the end of the defect liability period, including ensuring
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the safety of the running trains in the vicinity of the project site. (ii) Ensure that the works to be carried out on running lines are coordinated, planned meticulously and executed without exceeding the traffic and power block, ensuring that Railway operations are not disturbed by duly coordination with Railway authorities, arrangement of power and traffic blocks from Railway will also be the responsibility of consultant. He shall also ensure safety of workers, Railway assets, Rolling stock and Railway users. Conduct site visits to review progress in implementation, including physical progress, environmental mitigation, contractor performance, and adequacy of contractors supervision. Assist/advise the Employer timely regarding handing over the site by Railway which they will hand over in stages, in the advance actions required to be taken for the handing over of the site and to achieve the milestones for completion of the construction packages. Assist the Employer in co-ordination with different agencies and hold meetings for proper and timely implementation of the Project. Assist the Employer for liaison and co-ordination with the relevant authorities to remove all obstacles and encumbrances from the project site, including utility relocation and tree cutting, as required. Assist the Employer in coordination with different agencies and hold meetings for proper and timely implementation of the project. Assist the Employer in the proper monitoring of progress of the works through computer aided project management techniques. Check contractor setting out for conformance with the drawings. Maintain close liaison with State Electricity Board to ensure modification of overhead power lines. Prepare/issue modified drawings required for variation orders, or any other change, agreed by the Employer.

(iii)

(iv)

(v)

(vi)

(vii)

(viii)

(ix)

(x) (xi)

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RVNL/KOLKATA/CLW/PMC/1

7 7.1

Consultants Organization & Staffing Organization:

7.1.1 The Employers require the projects to be managed in three tiers as given below: Project Manager Resident Engineer Experts (Discipline wise) Office Staff 7.1.2 The following positions for key persons are suggested. However, the consultant may suggest in their proposals the organization set up they propose.
Sl No. (A) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 (B) 1 2 3 4 5 6 Designation KEY PERSONNEL : Project Manager (PM) Resident Engineer(RE/Civil) Resident Engineer(RE/Electrical) Resident Engineer(RE/Mechanical works) CEE-I Civil Engineering Expert(Civil Works) CEE-II Civil Engineering Expert (Structural Steel Works) CEE-III Civil Engineering Expert (Permanent Way) Electrical Engg. Expert (General Electrical) Electrical Engg. Expert (OHE) Mechanical Engg. Expert Signal & Telecum Expert Environmental Expert Quality Assurance/Control Expert Civil Supervisors OFFICE STAFF TEAM :

Accountant cum Computer Operator Stenographer cum Clerk Record Keeper cum Store Keeper Office Attendant Draughtsman Chain-man/Staff-men

7.2

Estimate of Person-months of Personnel :

7.2.1 The estimated person-months of personnel are given below

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RVNL/KOLKATA/CLW/PMC/1

Sl No.

Designation

Estimated person - months

(A) 1 2 3 4 5

KEY PERSONNEL :
Project Manager (PM) (1x18) Resident Engineer(RE/Civil) (1x18) Resident Engineer(RE/Electrical) (1x14) Resident Engineer(RE/Mechanical) (1x12) CEE-1 Civil (1x12+1X12) Engineering Expert(Civil works)

18 18 14 12 24 24 12 12 12 12 12 4 12 24

6
7 8 9 10 11 12 13 14 (B)
1 2 3 4 5 6

CEE-II Civil Engineering Expert (Structural Steel Works) (1X12+1X12) CEE-III Civil Engineering Expert(P.Way) (1X12) Electrical Engg. Expert (General Electrical) (1x12) Electrical Engg. Expert (OHE) (1x12) Mechanical Engg. Expert (1x12) S&T Expert(Telecum), (1X12) Environmental Expert(1X4) Quality Assurance/Control Expert (1X12) Civil Supervisor (2X12)

OFFICE STAFF TEAM :

Accountant cum Computer Operator (1X18) Stenographer cum Clerk (2X18) Record Keeper cum Store Keeper (2X18) Office Attendant (1X18+2X18) Draughtsman (1X18+1X18) Staffman/Chainman (2x50 person weeks)

18 36 36 54 36 100 weeks

person

Note: 1. Project Manager will be the overall in charge of the work. 2. Employer reserves the right to reduce the nos. and estimated person months of key personnel and Office Staff without any claim on either side. 3. Qualification and experience required for supervisors are indicated in Form 8A (14/14) (in section 3: Proposal Forms) for Supervisor Civil. 7.2.2 DELETED
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7.3

Consultants Key Personnel - Role & Responsibility:

7.3.1 While the role and responsibility of the personnel have to cover the provisions of the TOR, details for Project Manager are given below for the guidance of Consultants i) Project Manager: He shall: a) Be in the overall charge and control of the project contract. b) Be the nodal person for the Employer. c) Perform the role and responsibility envisaged for the consultant in these TOR and Contract agreement as a whole. d) Be the leader for contract management, contract administration (post award) which also includes site supervision, Quality Control in accordance with provision of these TOR. e) Comply with the instructions given by the Employer for proper execution of the project. Environmental Expert: He shall: a) Provide technical guidance to the contractor for implementation of the EMP and preparation of checklists / formats / reports etc. Conduct regular monitoring of the implementation of the EMP by the contractor. Conduct regular monitoring of environmental quality (air, water, noise, soil) in and around the construction site as given in the EMoP (Environmental Monitoring Plan) in the IEE report.

ii)

b) c)

7.3.2 The qualifications of key personnel required are indicated in various forms in Section 3 i.e. Form 8 A (1/14, 2/14, 3/14, 4/14, 5/14, 6/14, 7/14, 8/14, 9/14,10/14,11/14,12/14,13/14,14/14 etc.) 7.4 Deleted

7.5

Facilities for the PMC Personnel: (a) The Consultant shall provide mobile phones for communications to all the personnel at his own cost. In case of failure of the Consultant to do so, the Employer may purchase and provide the same and recover double the cost incurred from the bills of Consultant. The facilities to be provided to the PMC by the contractor are specified in data sheet attachment 2 of Section 2.

(b)

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(5)

Liaison with WBSEB to ensure energisation of supply to Factory. The above is not an exhaustive list covering all the works to be done under this Tender. Major works only have been listed for guidance.

2.6

SOME SPECIAL STIPULATIONS/ FEATURES CIVIL WORK

2.6.1 While planning for the work of transportation of construction materials to the site, there should not be any complaint from the local bodies, state authorities, local people of the area related to damage to roads, pollution to environment etc. 2.6.2 The mechanical means required to meet the stipulations mentioned in the above sub Para should be arranged by the Contractor. 2.6.3 Railway land, if available and spareable, shall be provided for the purpose of stacking of material and setting up of concrete batching plant, etc. However, the Contractor shall be responsible for arranging any such requirement of land and arranging/developing any required approach to site of work, etc at his own cost.

2.6.4 The Contractor shall be required to mobilize resources for taking up work at a number of locations simultaneously. A tentative scheduling of major activities is given at sub-clause 2.14 of this section for purpose of guidance only. The planning of resources may be done at least to meet these requirements. 2.6.5 Suitable/preferred type of soil for embankment is not available in close proximity of the proposed new line. The bidder may ascertain availability and lead/lift involved before quoting his rates INSPECTION OF S & T WORK 2.6.6 S &T work,if any, is required to be carried out in accordance with the IRS specification for RRI/PI (S/36/87) and conforming to RDSO Specifications No. RDSO/SPN/192/2005 for EI with latest amendments issued. The installation practices of all signaling gears should be as per the Signal Engg Manual Part I &II issued in September 2001 and to suit latest relevant correction slips. The work is required to be carried out in accordance with the RE manual for stations falling under 25 KV electrified traction. The execution is required to be carried as per standard specifications of RVNL. However, specifications, drawings and other details mentioned in BOQ or in special conditions, wherever applicable will prevail over the standard specifications. Copy of the standard specification of RVNL can be purchased from the office of RVNL on payment.

Section 4

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