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KENYA ELECTRICITY GENERATING COMPANY LIMITED

KGN-OLK-85-2013 TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL DEVELOPMENT
(REGISTERED GROUPS OF YOUTH, WOMEN AND PERSONS WITH DISABILITY)

Kenya Electricity Generating Company Limited Stima Plaza, Kolobot Road, Parklands P.O BOX 47936-00100 NAIROBI. Website: www.kengen.co.ke

November 2013

Tender for Construction of Drive Way for Geothermal Spa and Demonstration Centre and KWS Gate Expansion at Olkaria Geothermal Development 1

TABLE OF CONTENTS SECTION I - INVITATION TO TENDER------------------------------------------------------------------3 SECTION II - INSTRUCTIONS TO TENDERERS ------------------------------------------------------4 SECTION III - GENERAL CONDITIONS OF CONTRACT ---------------------------------------- 14 SECTION IV: - APPENDIX TO GENERAL CONDITIONS OF CONTRACT ------------------ 12 SECTION V - TENDERING INSTRUCTION ----------------------------------------------------------- 22 SECTION VI - SPECIAL CONDITIONS OF CONTRACT ------------------------------------------ 25 SECTION VII - SPECIFICATIONS ------------------------------------------------------------------------ 28 SECTION VII A - STANDARD SPECIFICATIONS --------------------------------------------------- 29 SECTION VII B - GENERALLY REQUIREMENTS OF MATERIALS, WORKS AND WORKMANSHIP ----------------------------------------------------------------------------------------------- 30
PART 1 GENERAL SPECIFICATIONS FOR MATERIALS --------------------------------------------------------------30 PART 2 PRELIMINARIES AND GENERAL REQUIREMENTS --------------------------------------------------------32

SECTION VII E - ROADS WORKS ------------------------------------------------------------------------ 46


PART 3- SETTING OUT & TOLERANCES ------------------------------------------------------------------------------------46 PART 4 SITE CLEARANCE AND TOP SOIL STRIPPING ----------------------------------------------------------------47 PART 5 EARTHWORKS -----------------------------------------------------------------------------------------------------------48 PART 6 QUARRIES, BORROW PITS, STOCKPILES AND SPOIL AREAS -----------------------------------------50 PART 7 - EXCAVATION AND FILLING FOR STRUCTURES ------------------------------------------------------------51 PART 8 CULVERTS AND DRAINAGE WORKS ----------------------------------------------------------------------------53 PART 9 - PASSAGE OF TRAFFIC ------------------------------------------------------------------------------------------------57 PART 11 - SHOULDERS TO PAVEMENT --------------------------------------------------------------------------------------58 PART 12 - NATURAL GRAVEL SUB-BASE AND BASE --------------------------------------------------------------------59 PART 14 - CEMENT TREATED MATERIALS --------------------------------------------------------------------------------60 PART 15 - BITUMINOUS SURFACE TREATMENTS -----------------------------------------------------------------------61 PART 16 - BITUMINOUS MIX BASES, BINDER COURSES AND WEARING COURSES -------------------------63 PART 17 - PAVING BLOCKS ------------------------------------------------------------------------------------------------------73

SECTION VIII - BILL OF QUANTITIES ---------------------------------------------------------------- 75


PART 1 - PREAMBLE TO BILL OF QUANTITIES --------------------------------------------------------------------------75 PART 2 - BILL OF QUANTITIES FOR TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL PROJECT ---------------------------------------------------------------------------------------------------------88

SECTION IX - TENDER FORMS -------------------------------------------------------------------------111 SECTION X - APPENDICES -------------------------------------------------------------------------------126

Tender for Construction of Drive Way for Geothermal Spa and Demonstration Centre and KWS Gate Expansion at Olkaria Geothermal Development 2

SECTION I - INVITATION TO TENDER

(REGISTERED GROUPS OF YOUTH, WOMEN AND PERSONS WITH DISABILITY)


Kenya electricity Company Ltd (KenGen) invites sealed tenders from general contractors for the Tender for Construction of Drive Way for Geothermal Spa and Demonstration Centre and Kws Gate Expansion at Olkaria Geothermal Development whose specifications are detailed in the Tender Document. Interested eligible candidates may obtain further information from, and inspect the Tender Documents at the office of: Tel: (254) (020) 3666000, Fax: (254) (020) 3666200 Email: pkimemia@kengen.co.ke c.c: tenders@kengen.co.ke camemba@kengen.co.ke bagongo@kengen.co.ke on normal working days beginning date of advert The Completed original and two copies of the tender must be delivered enclosed in plain sealed envelopes to and clearly marked:TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL DEVELOPMENT Company Secretary, Legal & Corporate Affairs Director Kenya Electricity Generating Company Limited 7th Floor, Stima Plaza Phase III, Kolobot Road, Parklands, P O Box 47936 - 00100. NAIROBI, KENYA, On or before: 6th December 2013 at 10:00 a.m. There will be a MANDATORY SITE VISIT on 26th November 2013 starting 10.00 a.m. Olkaria Geothermal Development Tenders will be opened on 6th December 2013 at 10:30 a.m. in the presence of the candidates representatives who choose to attend at Stima Plaza Phase III, Executive Committee Room, and 7th Floor or at an alternative location to be communicated by the Company Secretary, Legal & Corporate Affairs Directors office.

SUPPLY CHAIN MANAGER

Tender for Construction of Drive Way for Geothermal Spa and Demonstration Centre and KWS Gate Expansion at Olkaria Geothermal Development 3

SECTION II - INSTRUCTIONS TO TENDERERS


1.0 1.1 General The Employer as defined in the Appendix to Conditions of Contract invites tenders for Supply and Works Contract as described in the tender documents. The successful Tenderer will be expected to complete the Supply and Works by the Intended Completion Date specified in the said Appendix. The Tenderer shall bear all costs associated with the preparation and submission of his tender, and the Employer will in no case be responsible or liable for those costs. The Tenderer, at the Tenderers own responsibility and risk, is encouraged to visit and examine the Site of the Works and its surroundings, and obtain all information that may be necessary for preparing the tender and entering into a contract for construction of the Works. The costs of visiting the Site shall be at the Tenderers own expense. The procurement entitys employees, committee members, board members and their relative (spouse and children) are not eligible to participate in the tender. The procuring entity shall allow the tenderer to review the tender document free of charge before purchase. Tender Documents The complete set of tender documents comprises the documents listed here below and any addenda issued in accordance with clause 2.4 here below:(a) (b) (c) (d) (e) (f) (g) (h) 2.2 These instructions to Tenderers Form of Tender Conditions of Contract and Appendix to Conditions of Contract Technical Specifications and Drawings Work Site Map Price Schedule and Requirements Other materials required to be filled and submitted in accordance with these Instructions and Conditions Tender Securing Declaration Form

1.2

1.3

1.4

1.5

2.0 2.1

The Tenderer shall examine all instructions, forms and specifications in the tender documents. Failure to furnish all information required by the tender documents may result in rejection of his tender A prospective Tenderer making inquiry of the tendering documents may notify the Employer in writing or by cable, telex or facsimile at the address indicated in the letter of invitation to tender. The Employer will respond to any request for clarification received earlier than seven (14) days prior to the deadline for submission of tenders. Copies of the Employers response will be forwarded to all persons issued with tendering documents, including a description of the inquiry, but without identifying its source. Before the deadline for submission of tenders, the Employer may modify the tendering documents by issuing addenda. Any addendum thus issued shall be part of the tendering documents and shall be communicated in writing or by cable, telex or facsimile to all

2.3

2.4

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Tenderers. Prospective Tenderers shall acknowledge receipt of each addendum in writing to the Employer. 2.5 To give prospective Tenderers reasonable time in which to take an addendum into account in preparing their tenders, the Employer may extend, as necessary, the deadline for submission of tenders in accordance with clause 4.0 here below. Mandatory Site Visit a) There shall be a MANDATORY SITE VISIT on 26th November 2013 starting from 10.00 a.m. b) The site is located at Olkaria Geothermal project, approximately 260km to and from Nairobi. c) Participants will be required to assemble at the KWS entry Gate, where they will be further advised further d) Participant are further informed and advised that there may be gate entry charges at KWS gate e) The contractor is required to fill and bring with him the provided site visit certificate at the time of the organized site visit. f) The certificate is provided in Appendix 1, to the tender document. 3.0 3.1 3.2 Preparation of Tenders All documents relating to the tender and any correspondence shall be in English Language. The tender submitted by the Tenderer shall comprise the following:(a) (b) (c) 3.3 The Tender; Filled Priced Schedule, Tender form, Confidential Business Questionnaire and other Requirements Any other materials required to be completed and submitted by Tenderers.

2.6

The Tenderer shall fill in rates and prices for all items of the Works described in the Bill of Quantities/Schedule of Rates. Items for which no rate or price is entered by the Tenderer will not be paid for when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities/Schedule of Rates. All duties, taxes and other levies payable by the Contractor under the Contract, as of 30 days prior to the deadline for submission of tenders, shall be included in the tender price submitted by the Tenderer. The rates and prices quoted by the Tenderer shall not be subject to any adjustment during the performance of the Contract. The unit rates and prices shall be in Kenya Shillings. Tenders shall remain valid for a period of ONE HUNDRED AND TWENTY (120) days from the date of submission.

3.4

3.5 3.6

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However in exceptional circumstances, the Employer may request that the Tenderers extend the period of validity for a specified additional period. The request and the Tenderers responses shall be made in writing. 3.7 Format and Signing of Tender The Tenderer shall prepare one (1) original and Two (2) copies of the tender, clearly marking each ORIGINAL TENDER and COPY OF TENDER as appropriate. In the event of any discrepancy between them, the original shall govern. The original and the copy or copies of the Tender shall be typed or written in indelible ink and shall be signed by the Tenderer or a person or persons duly authorized to bind the Tenderer to the contract. All pages of the Tender, except for un-amended printed literature, shall be initialed by the person or persons signing the Tender. Any inter-lineation, erasures, or overwriting shall be valid only if they are initialed by the person or persons signing the Tender. The Tenderer shall furnish information as described in the Form of Tender on commissions or gratuities, if any, paid or to be paid to agents relating to this Tender, and to contract execution if the Tenderer is awarded the contract. The Tenderer shall seal the original and each copy of the Tender in separate envelopes, duly marking the envelopes as ORIGINAL and COPY. The envelopes shall then be sealed in an outer envelope. The inner and outer envelopes shall: (a) (b) Be addressed to the Employer at the address given in the Tender Data Sheet; and bear the Project name indicated in the Tender Data Sheet, the title and number of tender indicated in the Tender Data Sheet, and a statement: DO NOT OPEN BEFORE 6th December 2013 at 10:30 a.m. The inner envelopes shall also indicate the name and address of the Tenderer to enable the Tender to be returned unopened in case it is declared late.

3.8

The original and copy shall be typed or written in indelible ink and shall be signed by a person or persons duly authorized to sign on behalf of the Tenderer. All pages of the tender where alterations or additions have been made shall be initialed by the person or persons signing the tender. Clarification of tenders shall be requested by the tenderer to be received by the procuring entity not later than 14 days prior to the deadline for submission of tenders. The procuring entity shall reply to any clarifications sought by the tenderer within 3 days of receiving the request to enable the tenderer to make timely submission of its tender. Tender Security The tenderer shall not furnish a Tender Security

3.9

3.10

3.11

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The tender securing declaration form is required to protect the Procuring entity against the risk of Tenderer withdrawing its tender during the period of tender validity specified by KenGen on the Tender Form Any bidder from the target group who fails to adhere to the terms of the Tender Securing Declaration Form shall be liable to debarment pursuant to Section 115 of the Public Procurement and Disposal Act (2005).

4.0 4.1

Submission of Tenders Tender Submission Format - Mandatory Requirements

This order and arrangement shall be considered as the Tender Submission Format. Tenderers shall tick against each item indicating that they have provided it. No 1) 2) 3) 4) 5) 6) 7) 8) 9) Item Mandatory Site Visit Certificate Provide phone number (s) and email address (es) for the person(s) signing the tender on behalf of the tenderer. Physical Registered Office Address (Attach proof of ownership/lease/rental etc) Tender Securing Declaration Form valid to 5th May 2014 (150 days from date of closing of tender) Duly completed Price Schedule, Signed and Stamped with date on every page. Duly completed Tender Form, Signed and Stamped with date. A prepared program of works (in MS Projects or applicable equivalent) showing clearly the duration with which the works shall be carried out to completion. Duly Filled and signed Confidential Business Questionnaire Company dossier with proof of incorporation (attach certified copy of Incorporation/ Registration) Tick Where Provided

10) Copy of valid Tax Compliance Certificate issued by KRA Proof of current registration with NATIONAL 11) CONSTRUCTION AUTHORITY - NCA 7 and above. (attach certified copy) List of personnel proposed for execution of the works and 12) their detailed qualification and experience (attach copies of CVS and certificates) SIMILAR WORKS Ongoing: List of ongoing project(s) of similar works. Attach 13) Copies of contracts, purchase orders and Award Letters (State Project Cost and Duration to completion) Completed: List of similar civil works and their value and
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duration of completion undertaken within the last five years. (previous contracts, purchase orders Award Letters and certificate of completion. List of plant and equipment owned by the form including 14) registration numbers and year of manufacture and their current condition. List of Sub-Contractors (if any) ; Minimum 2 Subcontractors 15) per work to be subcontracted 16) Litigation history of the company 17) 18) 19) 20) Names with full telephone contacts email addresses, physical addresses and reference letters from of at least two (2) previous Clients offered similar services. Copy of Bank Statements/Bank reference for the last Six months. Certificate of Registration in a target group issued by the Ministry of Finance or Respective County Treasury. Any other document or item required by the Tender Document that is non-financial. (The Tenderer shall specify such other documents or items it has submitted)

IMPORTANT TO NOTE: Contractors who have been issued with a Default Notice in any Government funded project are ineligible to tender for these works. 4.3 The tender duly filled and sealed in an envelope shall;a) be addressed to the Employer at the address provided in the invitation to tender; b) Bear the name and identification number of the Contract as defined invitation to tender; and In the

c) Provide a warning not to open before the specified time and date for Tender opening. 4.4 Tenders shall be delivered to the Employer at the address specified above not later than the time and date specified in the invitation to tender. The tenderer shall not submit any alternative offers unless they are specifically required in the tender documents. Only one tender may be submitted by each tenderer. Any tenderer who fails to comply with this requirement will be disqualified. 4.6 Any tender received after the deadline for opening tenders will be returned to the tenderer unopened. The Employer may extend the deadline for submission of tenders by issuing an amendment in accordance with sub-clause 2.5 in which case all rights and obligations of the Employer and the Tenderers previously subject to the original deadline will then be subject to the new deadline.

4.5

4.7

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5.0 5.1

Tender Opening and Evaluation The tenders will be opened in the presence of the Tenderers representatives who choose to attend at the time and in the place specified in the invitation to tender. The Tenderers names, the total amount of each tender and such other details as may be considered appropriate, will be announced at the opening by the Employer. Minutes of the tender opening, including the information disclosed to those present will also be prepared by the Employer. Information relating to the examination, clarification, evaluation and comparison of tenders and recommendations for the award of the Contract shall not be disclosed to Tenderers or any other persons not officially concerned with such process until the award to the successful Tenderer has been announced. Any effort by a Tenderer to influence the Employers officials, processing of tenders or award decisions may result in the rejection of his tender. Tenders determined to be substantially responsive will be checked for any arithmetic errors. Errors will be corrected as follows: (a) where there is a discrepancy between the amount in figures and the amount in words, the amount in words will prevail; and Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will prevail, unless in the opinion of the Employers representative, there is an obvious typographical error, in which case the adjustment will be made to the entry containing that error. In the event of a discrepancy between the tender amount as stated in the Form of Tender and the corrected tender figure in the main summary of the Bill of Quantities/Quotation, the amount as stated in the Form of Tender shall prevail. The Error Correction Factor shall be computed by expressing the difference between the tender amount and the corrected tender sum as a percentage of the Corrected Builders Work (i.e. corrected tender sum less P.C. and Provisional Sums). The Error Correction Factor shall be applied to all Builders Work (as a rebate or addition as the case may be) for the purposes of valuations for Interim Certificates and valuation of variations. The amount stated in the tender will be adjusted in accordance with the above procedure for the correction of errors and with concurrence of the Tenderer, shall be considered as binding upon the Tenderer. If the Tenderer does not accept the corrected amount, the tender may be rejected and the Tender Security forfeited.

5.2

5.3

5.4

(b)

(c)

(d)

(e)

(f)

5.5

The tender evaluation committee shall evaluate the tender within 30 days of the validity period from the date of opening the tender.

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5.6

Contract price variations shall not be allowed for contracts not exceeding one year (12 months) Price variation requests shall be processed by the procuring entity within 30 days of receiving the request. To assist in the examination, evaluation, and comparison of tenders, the Employer at his discretion, may request [in writing] any Tenderer for clarification of the tender, including breakdowns of unit rates. The request for clarification and the response shall be in writing or by cable, telex or facsimile but no change in the tender price or substance of the tender shall be sought, offered or permitted. The Tenderer shall not influence the Employer on any matter relating to his tender from the time of the tender opening to the time the Contract is awarded. Any effort by the Tenderer to influence the Employer or his employees in his decision on tender evaluation, tender comparison or Contract award may result in the rejection of the tender. Award of Contract The award of the Contract will be made to the Tenderer who has offered the lowest evaluated tender price. Notwithstanding the provisions of clause 6.1 above, the Employer reserves the right to accept or reject any tender and to cancel the tendering process and reject all tenders at any time prior to the award of Contract without thereby incurring any liability to the affected Tenderer or Tenderers or any obligation to inform the affected Tenderer or Tenderers of the grounds for the action. The Tenderer whose tender has been accepted will be notified of the award prior to expiration of the tender validity period in writing or by cable, telex or facsimile. This notification (hereinafter and in all Contract documents called the Letter of Acceptance) will state the sum [hereinafter and in all Contract documents called the Contract Price which the Employer will pay the Contractor in consideration of the execution, completion, and maintenance of the Works by the Contractor as prescribed by the Contract. The contract shall be formed on the parties signing the contract. At the same time the other tenderers shall be informed that their tenders have not been successful. The Contract Agreement will incorporate all agreements between the Employer and the successful Tenderer. It will be signed by the Employer and sent to the successful Tenderer, within 15 days following the notification of award. Within 15 days of receipt, the successful Tenderer will sign the Agreement and return it to the Employer. Within 15 days after receipt of the Letter of Acceptance, the successful Tenderer shall deliver to the Employer a Performance Security amount stipulated in the Appendix to Conditions of Contract. The proceeds of the Performance Guarantee shall be payable to the Employer as compensation for any loss resulting from the Contractors failure to complete its obligations under the Contract; The Performance Guarantee shall be in Kenya Shillings and shall be in one of the forms bank guarantee. The Performance Guarantee will be discharged by the Employer and returned to

5.7

5.8

5.9

6.0 6.1

6.2

6.3

6.4

6.5

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the Contractor not later than thirty (30) days following the date of completion of the Contractors performance obligations under the Contract, including any warranty obligations, unless specified otherwise in SCC. 6.6 The parties to the contract shall have it signed within 30 days from the date of notification of contract award unless there is an administrative review request. The procuring entity may at any time terminate procurement proceedings before contract award and shall not be liable to any person for the termination. The procuring entity shall give prompt notice of the termination to the tenderers and on request give its reasons for termination within 14 days of receiving the request from any tenderer. Corrupt and fraudulent practices The procuring entity requires that the tenderer observes the highest standard of ethics during the procurement process and execution of the contract. A tenderer shall sign a declaration that he has not and will not be involved in corrupt and fraudulent practices. The procuring entity will reject a tender if it determines that the tenderer recommended for award has engaged in corrupt and fraudulent practices in competing for the contract in question. Further a tenderer who is found to have indulged in corrupt and fraudulent practices risks being debarred from participating in public procurement in Kenya.

6.7 6.8

7.0 7.1

7.2

7.3

8.0 Preference and Reservations a) In the evaluation of Tenders KenGen shall apply exclusive preference to Youth, Women and Disabled persons participating in the tender. b) To qualify for preference the tenderer shall provide evidence of eligibility by: 1) Proving Kenyan citizenship by production of a Kenyan Identity Card. 2) For the purpose of benefiting from preference and reservations schemes, an enterprise owned by youth, women or persons with disabilities shall be a legal entity that:(i) Is registered with the National Treasury or the respective county treasury with which they operate (ii) Has at least seventy percent membership of youth, women or persons with disabilities and the leadership shall be one hundred percent youth, women and persons with disability, respectively c) If such additional preference schemes apply, details will be given in the under Mandatory Business Questionnaire. d) The Purchaser will review the bids to confirm the appropriateness and conformance to specifications of the offered goods to the required specifications.

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SECTION III: - APPENDIX TO GENERAL CONDITIONS OF CONTRACT


Tender Data Sheet The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the Instructions to Tenderers (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.
1 Name of Employer: Kenya Electricity Generating Company Limited Employers address, telephone, telex, and facsimile numbers: Stima Plaza Phase III, Kolobot Road, P.O. Box 47936, 00100 NAIROBI, KENYA. Tel: +254 2 3202000. Fax: +254 2 248848 Name of Employer's Representative: Geothermal Development Manager Name of the Engineer is: to be advised Name of Project: TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL DEVELOPMENT Name of Contract: TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL DEVELOPMENT Identification Number of the Contract: KGN-OLK-85-2013 Financed by: Kenya Electricity Generating Company Ltd. (KenGen) The Works consist of: Construction of Drive way for Geothermal SPA and demonstration Centre and expansion of KWS gate road The Site is located at: Hells Gate National Park at Olkaria Geothermal Project, 34 km south west of Naivasha town. Naivasha town is 90 km from Nairobi The Start Date shall be: The Commencement Date as Defined in Letter of Award The defect Liability Period is: Six (6) Months Language of the Tender: English

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Tender Price and Currency 14 The price shall be: Fixed The prices quoted shall be in: Kenya Shillings Preparation and Submission of Tenders. 16 Tender validity period: 120 Days Number of copies: Three (3) Copies Tender title and number on cover: TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL DEVELOPMENT Address for Tender submission: Company Secretary, Legal & Corporate Affairs Director Stima Plaza Phase III, Kolobot Road, P.O. Box 47936, 00099 NAIROBI, KENYA. MANDATORY SITE VISIT DATE:

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26th November 2013 starting 10.00 a.m.


21 Deadline for Tender submission: 6th December 2013 at 10.00 a.m. Time, date, and place for Tender opening: 6th December 2013 at 10.30 a.m. Kenya Electricity Generating Company Offices Stima Plaza Phase III, Kolobot Road, Nairobi Tender Submission Format. Documents herein required shall be submitted in the format and order as given in ITB Clause 4. Bidders are required to Comply fully. ON CONTRACT AWARD Amount of performance security shall be ten percent (10%) of the contract price

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SECTION IV - GENERAL CONDITIONS OF CONTRACT


1.0 1.1 Definitions In this Contract, except where context otherwise requires, the following terms shall be interpreted as indicated; Bills of Quantities means the priced and completed Bill of Quantities forming part of the tender [where applicable]. Schedule of Rates means the priced Schedule of Rates forming part of the tender [where applicable]. The Completion Date means the date of completion of the Works as certified by the Employers Representative. The Contract means the agreement entered into by the Employer and the Contractor as recorded in the Agreement Form and signed by the parties. The Contractor refers to the person or corporate body thats tender to carry out the Works has been accepted by the Employer. The Contractors Tender is the completed tendering document submitted by the Contractor to the Employer. The Contract Price is the price stated in the Letter of Acceptance. Days are calendar days; Months are calendar months. A Defect is any part of the Works not completed in accordance with the Contract. The Defects Liability Certificate is the certificate issued by Employers Representative upon correction of defects by the Contractor. The Defects Liability Period is the period named in the Appendix to Conditions of Contract and calculated from the Completion Date. Drawings include calculations and other information provided or approved by the Employers Representative for the execution of the Contract. Employer Includes Central or Local Government administration, Universities, Public Institutions and Corporations and is the party who employs the Contractor to carry out the Works. Equipment is the Contractors machinery and vehicles brought temporarily to the Site for the execution of the Works. Site means the place or places where the permanent Works are to be carried out including workshops where the same is being prepared.

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Materials are all supplies, including consumables, used by the Contractor for incorporation in the Works. Employers Representative is the person appointed by the Employer and notified to the Contractor for the purpose of supervision of the Works. Specification means the Specification of the Works included in the Contract. Start Date is the date when the Contractor shall commence execution of the Works. A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry out a part of the Work in the Contract, which includes Work on the Site. Temporary works are works designed, constructed, installed, and removed by the Contractor which are needed for construction or installation of the Works. A Variation is an instruction given by the Employers Representative which varies the Works. The Works are what the Contract requires the Contractor to construct, install, and turnover to the Employer. 2.0 Contract Documents The following documents shall constitute the Contract documents and shall be interpreted in the following order of priority; a) b) c) d) e) f) g) 3.0 3.1 Agreement, Letter of Acceptance, Contractors Tender, Conditions of Contract, Specifications, Drawings, Bills of Quantities or Schedule of Rates [whichever is applicable)

Employers Representatives Decisions Except where otherwise specifically stated, the Employers Representative will decide contractual matters between the Employer and the Contractor in the role representing the Employer. Works, Language and Law of Contract The Contractor shall construct and install the Works in accordance with the Contract documents. The Works may commence on the Start Date and shall be carried out in accordance with the Program submitted by the Contractor, as updated with the approval of the Employers Representative, and complete them by the Intended Completion Date. The ruling language of the Contract shall be English language and the law governing the Contract shall be the law of the Republic of Kenya.

4.0 4.1

4.2

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5.0 5.1

Safety, Temporary works The Contractor shall be responsible for design of temporary works and shall obtain approval of third parties to the design of the temporary works where required. The Contractor shall be responsible for the safety of all activities on the Site. Work Program and Sub-contracting Within seven days after Site possession date, the Contractor shall submit to the Employers Representative for approval a program showing the general methods, arrangements, order and timing for all the activities in the Works. The Contractor may sub-contract parts of the Works with the approval of the Employers Representative. However, he shall not assign the Contract without the approval of the Employer in writing. Sub-contracting shall not alter the Contractors obligations. The site The Employer shall give possession of all parts of the Site to the Contractor. The Contractor shall allow the Employers Representative and any other person authorized by the Employers Representative, access to the Site and to any place where work in connection with is being the Contract carried out or is intended to be carried out. Instructions The Contractor shall carry out all instructions of the Employers Representative which are in accordance with the Contract.

5.2 6.0 6.1

6.2

7.0 7.1 7.2

8.0

9.0 9.1

Extension of Completion Date The Employers Representative shall extend the Completion Date if an occurrence arises which makes it impossible for completion to be achieved by the Intended Completion Date. The Employers Representative shall decide whether and by how much to extend the Completion Date. For the purposes of this clause, the following occurrences shall be valid for consideration; Delay by:a) force majeure, or b) reason of any exceptionally adverse weather conditions, or c) reason of civil commotion, strike or lockout affecting any of the trades employed upon the Works or any of the trades engaged in the preparation, manufacture or transportation of any of the goods or materials required for the Works, or

9.2

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d) reason of the Employers Representatives instructions issued under these Conditions, or e) reason of the contractor not having received in due time necessary instructions, drawings, details or levels from the Employers Representative for which he specifically applied in writing on a date which having regard to the date for Completion stated in the appendix to these Conditions or to any extension of time then fixed under this clause was neither unreasonably distant from nor unreasonably close to the date on which it was necessary for him to receive the same, or f) delay on the part of artists, tradesmen or others engaged by the Employer in executing work not forming part of this Contract, or g) reason of delay by statutory or other services providers or similar bodies engaged directly by the Employer, or h) reason of opening up for inspection of any Work covered up or of the testing or any of the Work, materials or goods in accordance with these conditions unless the inspection or test showed that the Work, materials or goods were not in accordance with this Contract, or i) reason of delay in appointing a replacement Employers Representative, or j) reason of delay caused by the late supply of goods or materials or in executing Work for which the Employer or his agents are contractually obliged to supply or to execute as the case may be, or k) Delay in receiving possession of or access to the Site. 10.0 10.1 Management Meetings A Contract management meeting shall be held regularly and attended by the Employers Representative and the Contractor. Its business shall be to review the plans for the remaining Work. The Employers Representative shall record the business of management meetings and provide copies of the record to those attending the meeting and the Employer. The responsibility of the parties for actions to be taken shall be decided by the Employers Representative either at the management meeting or after the management meeting and stated in writing to all who attend the meeting. Communication between parties shall be effective only when in writing. Defects The Employers Representative shall inspect the Contractors work and notify the Contractor of any defects that are found. Such inspection shall not affect the Contractors responsibilities. The Employers Representative may instruct the Contractor to search for a defect and to uncover and test any Work that the Employers Representative considers may have a defect. Should the defect be found, the cost of uncovering and making good shall be borne by the Contractor. However if there is no defect found, the cost of uncovering and making good shall be treated as a variation and added to the Contract Price.

10.2 11.0 11.1

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11.2

The Employers Representative shall give notice to the Contractor of any defects before the end of the Defects Liability Period, which begins at Completion, and is defined in the Appendix to Conditions of Contract. Every time notice of a defect is given, the Contractor shall correct the notified defect within the length of time specified by the Employers Representatives notice. If the Contractor has not corrected a defect within the time specified in the Employers Representatives notice, the Employers Representative will assess the cost of having the defect corrected by other parties and such cost shall be treated as a variation and be deducted from the Contract Price. Bills of Quantities/Schedule of Rates The Bills of Quantities/Schedule of Rates shall contain items for the construction, installation, testing and commissioning of the Work to be done by the Contractor. The Contractor will be paid for the quantity of the Work done at the rates in the Bills of Quantities/Schedule of Rates for each item. Items against which no rate is entered by the Tenderer will not be paid for when executed and shall be deemed covered by the rates for other items in the Bills of Quantities/Schedule of Rates. Where Bills of Quantities do not form part of the Contract, the Contract Price shall be a lump sum (which shall be deemed to have been based on the rates in the Schedule of Rates forming part of the tender) and shall be subject to re-measurement after each stage. Variations The Contractor shall provide the Employers Representative with a quotation for carrying out the variations when requested to do so. The Employers Representative shall assess the quotation and shall obtain the necessary authority from the Employer before the variation is ordered. If the Work in the variation corresponds with an item description in the Bill of Quantities/Schedule of Rates, the rate in the Bill of Quantities/Schedule of Rates shall be used to calculate the value of the variation. If the nature of the Work in the variation does not correspond with items in the Bill of Quantities/Schedule of Rates, the quotation by the Contractor shall be in the form of new rates for the relevant items of Work. If the Contractors quotation is unreasonable, the Employers Representative may order the variation and make a change to the Contract Price, which shall be based on the Employers Representatives own forecast of the effects of the variation on the Contractors costs. Payment Certificates and Final Account

11.3

12.0 12.1

12.2

13.0 13.1

13.2

13.3

14.0

a) Payment shall be made upon re-measure of works against the Priced Bill of Quantities. b) Progress Payment shall be based on the value of the works completed but shall not be less than 20% of the total contract cost, up to a maximum of 90% of the total Contract Amount. c) The Final 10% of the Contract Price shall be paid after expiry of the Defects Liability Period 14.1 Upon deciding that Works included in a particular stage are complete, the Contractor shall submit to the Employers Representative his application for payment. The Employers Representative shall check, adjust if necessary and certify the amount to be paid to the

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Contractor within 21 days of receipt of the Contractors application .The Employer shall pay the Contractor the amounts so certified within 30 days of the date of issue of each Interim Certificate. 14.2 The Contractor shall supply the Employers Representative with a detailed final account of the total amount that the Contractor considers payable under the Contract before the end of the Defects Liability Period. The Employers Representative shall issue a Defect Liability Certificate and certify any final payment that is due to the Contractor within 30 days of receiving the Contractors account if it is correct and complete. If it is not, the Employers Representative shall issue within 21 days a schedule that states the scope of the corrections or additions that are necessary. If the final account is still unsatisfactory after it has been resubmitted, the Employers Representative shall decide on the amount payable to the Contractor and issue a Final Payment Certificate. The Employer shall pay the Contractor the amount so certified within 60 days of the issue of the Final Payment Certificate. The Contractor will be required to notify the Employer within 15 days of delayed payments Insurance The Contractor shall be responsible for and shall take out appropriate cover against, among other risks, personal injury; loss of or damage to the Works, materials and plant; and loss of or damage to property. Liquidated Damages The Contractor shall pay liquidated damages to the Employer at the rate 0.001 per cent of the Contract price per day for each day that the actual Completion Date is later than the Intended Completion Date except in the case of any of the occurrences listed under clause 9.2. The Employer may deduct liquidated damages from payments due to the Contractor. Payment of liquidated damages shall not affect the Contractors liabilities. Completion and Taking Over Upon deciding that the Work is complete the Contractor shall request the Employers Representative to issue a Certificate of Completion of the Works, upon deciding that the Work is completed. The Employer shall take over the Site and the Works within seven days of the Employers Representative issuing a Certificate of Completion. 18.0 18.1 Termination The Employer or the Contractor may terminate the Contract if the other party causes a fundamental breach of the Contract. These fundamental breaches of Contract shall include, but shall not be limited to, the following; (a) the Contractor stops Work for 30 days continuously without reasonable cause or authority from the Employers Representative;

14.3

14.4 15.0 15.1

16.0 16.1

17.0 17.1

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(b)

the Contractor is declared bankrupt or goes into liquidation other than for a reconstruction or amalgamation; A payment certified by the Employers Representative is not paid by the Employer to the Contractor within 30 days after the expiry of the payment periods stated in sub clauses 14.2 and 14.3 hereinabove. The Employers Representative gives notice that failure to correct a particular defect is a fundamental breach of Contract and the Contractor fails to correct it within a reasonable period of time.

(c)

(d)

18.2

If the Contract is terminated, the Contractor shall stop Work immediately, and leave the Site as soon as reasonably possible. The Employers Representative shall immediately thereafter arrange for a meeting for the purpose of taking record of the Works executed and materials, goods, equipment and temporary buildings on Site. Payment upon Termination The Employer may employ and pay other persons to carry out and complete the Works and to rectify any defects and may enter upon the Works and use all materials on Site, plant, equipment and temporary works. The Contractor shall, during the execution or after the completion of the Works under this clause, remove from the Site as and when required within such reasonable time as the Employers Representative may in writing specify, any temporary buildings, plant, machinery, appliances, goods or materials belonging to him, and in default thereof, the Employer may (without being responsible for any loss or damage) remove and sell any such property of the Contractor, holding the proceeds less all costs incurred to the credit of the Contractor. Until after completion of the Works under this clause, the Employer shall not be bound by any other provision of this Contract to make any payment to the Contractor, but upon such completion as aforesaid and the verification within a reasonable time of the accounts therefore the Employers Representative shall certify the amount of expenses properly incurred by the Employer and, if such amount added to the money paid to the Contractor before such determination exceeds the total amount which would have been payable on due completion in accordance with this Contract, the difference shall be a debt payable to the Employer by the Contractor; and if the said amount added to the said money be less than the said total amount, the difference shall be a debt payable by the Employer to the Contractor. Corrupt Gifts and Payments of Commission The Contractor shall not: a) Offer or give or agree to give to any person in the service of the Employer any gifts or consideration of any kind as an inducement or reward for doing or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of this or any other contract with the Employer or for showing or forbearing to show favour or disfavour to any person in relation to this or any other contract with the Employer.

19.0 19.1

19.2

19.3

20.0 20.1

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b) Any breach of this Condition by the Contractor or by anyone employed by him or acting on his behalf (whether with or without the knowledge of the Contractor) shall be an offence under the Laws of Kenya. 21.0 21.1 Settlement of Disputes Any dispute arising out of the Contract, which cannot be amicably settled, between the parties shall be referred by either party to the arbitration and final decision of a person to be agreed between the parties. Failing agreement to concur in the appointment of an Arbitrator, the Arbitrator shall be appointed by the chairman of the Chartered Institute of Arbitrators, Kenya branch, on the request of the applying party.

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SECTION V - TENDERING INSTRUCTION


1. The tenderer is expected to check the numbers of the pages and should he find any missing or in duplicate or the figures or type indistinct, he must inform the Engineer at once and have the same rectified. Should the tenderer be in doubt about the precise meaning of any item, word or figure, for any reason whatsoever or observe any apparent omission of correct words or figures, he must inform the Engineer in order that the meaning may be decided upon before the date for the submission of the tender. No liability whatsoever will be admitted nor claim allowed in respect of errors in the contractors tender due to mistakes in the Bills of Quantities which should have been rectified in the aforesaid manner. Further information or clarification may be obtained from the Employers representative at the following address: Supply Chain Manager Kenya Electricity Generating Company Limited Kolobot Road, Parklands P O Box 47936 - 00100 NAIROBI, KENYA Tel: (254) (020) 3666000 Email; pkimemia@kengen.co.ke c.c. nomenya@kengen.co.ke jtheuri@kengen.co.ke; camemba@kengen.co.ke; The Engineer will inform all tenderers of questions raised and answers to such questions. Verbal explanations by the staff of the employers or by the Engineer will not be binding. 2. The tenderer shall not alter or otherwise qualify the text of these Tender Documents. Any unauthorized alternations or qualifications shall be ignored and the text of the documents as printed will be adhered to. Any comments which the tenderer desires to make shall not be placed in the annexed documents, but shall take the form of a separate statement in English language as briefly as possible and giving reference to page, clause or item number of the tender documents. 3. The Tenderer shall be presumed to have made allowance in his prices generally to cover items of preliminaries or additions to prime cost sums or other items if these have not been priced against the respective items. 4. All items of measured work shall be priced in detail and tenders containing lump sums to cover trades or groups of work must be broken down to show prices of each item before they will be accepted. Lump sums to cover items of preliminaries shall likewise be broken down if so required 5. In no case will any expense incurred by the Tenderer in preparation of this Tender be reimbursed. Tenderers are strongly advised to visit the site to obtain any information that may be helpful in the preparation of their Tenders.

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6. The copyright of these Bills of Quantities is vested in the Engineer and no part thereof may be reproduced without their express written permission. 7. The tenderer shall be solely responsible for the accurate ordering of materials in accordance with drawing and the Engineers instructions and no claim for any loss or expense will be entertained for orders for material based upon the Bills of Quantities. 8. Tender Documents a. These instructions b. Form of tender c. Contractors performance bond d. Employers performance bond e. Conditions of contract f. Generals and Technical Specifications g. Bills of Quantities for the Works In addition to the above, each tenderer shall be supplied with duplicates of Forms of Tender only. Further copies of these documents may be obtained from the Engineer but a charge will be made for them and no refund made on their return. 9. Site Conditions and Visit Notwithstanding the fact that surveys have been made, each tenderer must make local and independent examination and inquiries as to the physical conditions prevailing at the Site and each tenderer shall obtain his own information regarding all matters and things that may in any way influence him in making a tender and fixing the prices to be inserted in these document. Each tenderer shall satisfy himself as to the risks, obligations and responsibilities to be undertaken in the Contract to be entered into by him should his tender be accepted. The costs and charges incurred by the tenderer in connection with the above-mentioned visit to the Site shall be borne by the tenderer. 10. Local Legislation The Tenderers attention is drawn to the requirement of THE FACTORIES (BUILDING OPERATIONS AND WORKS OF ENGINEERING CONSTRUCTION) RULES, 1978, CAP 514, of the Laws of Kenya (as amended from time to time), which are to be strictly complied with at all times. 11. Completion and Submission of Tenders Tenders shall be completed in indelible ink on the form provided herewith and the form and one copy of all documents required to accompany the tender must be submitted. All information called for therein must be inserted and the documents signed and dated as and where indicated. The completed tender documents and all accompanying documents should be enclosed in a sealed double enveloped package. The inner envelope should bear the tenderers name whilst the outer one should bear the endorsement: TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA
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GEOTHERMAL DEVELOPMENT only and the package should be lodged by hand or mailed so that it is received at the offices, Company Secretary Kenya Electricity Generating Company Limited 7th Floor, Stima Plaza Phase III Kolobot Road, Parklands P O Box 47936 - 00100 NAIROBI, KENYA On or before: 6th December 2013 at 10.00 AM. Tenders will be opened on 6th December 2013 at 10.30 AM. Tenderers or their representatives may be present fifteen minutes in advance if they so wish. Tenders received after the appointed time will be returned unopened unless the delay is not due to any fault of the Tenderer and its late acceptance will not give the Tenderer any advantage over other tenderers. Submission of a tender shall be deemed an acceptance by the tenderer of the conditions laid down or implied in these instructions. Any Tender found not conforming to the foregoing instructions may not be considered. 12. Award of Contract If the successful Tenderer fails to enter into and execute the Contract Agreement or to furnish the Performance Bond within thirty days of being required to do so in writing by or on behalf of the Employer, then the Employer shall be entitled (but not obliged) by notice in writing to withdraw acceptance of the Tender and such acceptance if so withdrawn shall thereupon be void and as though it had never been given and the Tenderer shall have no claim against the Employer whether of damages, specific performance or otherwise in respect of such acceptance of withdrawal. 13. Tender validity period. The tenders shall remain valid for ONE HUNDRED AND TWENTY (120) DAYS from the date for submission of tenderers. No tender may withdraw his tender within this period. 14. Tenderers Obligations The Tenderer shall treat the contents of these documents as private and confidential. The Tenderer shall acknowledge receipt of the Tender Documents. 15. Method of Measurement These Bills of Quantities have been prepared in accordance with the Standard Method of Measurements of Building works for East Africa, First Edition (metric), 1970, but, save as aforesaid, nothing in these bills shall override, modify or affect in any way whatsoever the application or interpretation of that which is contained in the Conditions of Contract. 16. Value Added Tax The tenderers attention is drawn to the legal requirement that value added tax (VAT) shall be chargeable in construction projects. Provision has been made for addition of VAT on builders work in the Main Summary. The tenderers rates should be exclusive of VAT; The VAT Amount shall be inserted in the Main Summary.
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SECTION VI - SPECIAL CONDITIONS OF CONTRACT


1. Definitions In addition to GCC Project Office is also called the Engineers Office in part of this tender document Contract Document Refer to GCC Employer's Representative's Decisions In addition to GCC The Employers Representative is Geothermal Development Manager. Works, Language and Law of Contract Refer to GCC Safety, Temporary works and Discoveries Refer to GCC Work Program and Sub-contracting In addition to GCC, The contractor may sub-contract parts of the work with approval of the employer The Site In addition to GCC 7.1 The site of works is situated in Naivasha District in the Nakuru County. The closest large town is Naivasha, which is 90 km from Nairobi. The works are at Hells Gate National Park; Olkaria Geothermal Field is 34 km South West of Naivasha Town. The work site is located in Hells Gate National Park, which is managed by the Kenya wildlife Services (KWS). KWS usually require that any person or vehicle entering the park for whatever reason pays gate entry fees. The contractor is advised to make Game Park entry arrangements during site visit, however if awarded the contract, KenGen will make the necessary KWS Park entry arrangements to access the site. In addition the contractor is required to observe all rules of the Game Park. The construction work will be carried out when employers staff or members of public such as visitors or children are at or near the site. The contractor is expected to maintain high safety standards and familiarize him/herself with the employers' safety requirements at the work place. This is in addition to complying with the applicable safety and environmental requirements. The Contractor's accommodation and that of his staff will be outside Hells Gate National Park and KenGen Premises and the cost for this will be deemed to be included in the contract price. The Contractor shall ensure that he has adequate space for storage of materials and for accommodation of his other requirements for the works.

2.

3.

4.

5.

6.

7.

7.2

7.3

7.4

7.5

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7.6

Land for construction of site offices and storage will be provided only on request. The contractor shall be responsible for all the works including work in progress, site office and store(s). Engineers Instructions In addition to GCC, The Engineer - to be advised Extension of Completion Date Refer to GCC Management Meetings In addition to GCC, After signing the contract by both parties, the Employers representative shall call a Project Kick-Off Meeting to initiate commencement of the works. During execution of the works, Project progress meeting shall be held on monthly basis. At the end of the project, there shall be a Project Hand over meeting. Defects Refer to GCC, Bills of Quantities Refer to GCC, Variations In addition to GCC, The Contractor will be deemed to have inspected the site before tendering and will have taken into consideration all conditions in the preparation of his tender. No claims for extra cost incurred due to lack of knowledge of site conditions will be considered Payment Certificate and Final Account Payment shall be one off payment done after the submission invoice and subject to certification that the job has been done to satisfaction of the engineer. In addition to GCC, a) Payment shall be made upon re-measure of works against the Priced Bill of Quantities. Progress Payment shall be based on the value of the works completed but shall not be less than 20% of the total contract cost, up to a maximum of 90% of the total Contract Amount. The Final 10% of the Contract Price shall be paid after expiry of the Defects Liability Period For this contract, payments shall only be made for permanently installed, completed and commissioned part or parts of the works. Consequently, the completion certificate(s) duly signed by the Engineer must therefore be attached to each claim

8.

9.

10.

10.1

10.2 10.3 11.

12.

13

14.

b)

c)

d)

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e)

Upon deciding that Works included in a particular stage are complete, the Contractor shall submit to the Employer's Representative his application for payment The Employer's Representative shall check, adjust if necessary and certify the amount to be paid to the Contractor's application. The Employer shall pay the Contractor the amounts so certified within 30 days of the date of issue of each Interim Certificate. The Contractor shall supply the Employer's Representative with a detailed final amount that the contractor considers payable under the Contract before the end of Defects Liability Period. The Employer's Representative shall issue a Defect Liability Certificate and certify any final payment that is due to the Contractor within 30 days of receiving the Contractor's account if it is correct and complete If it is not, the Employer's Representative shall issue within 45 days a schedule that states the scope of the corrections or additions that are necessary. If the final account is still unsatisfactory after it has been resubmitted, the Employer's Representative shall decide on the amount payable to the Contractor and issue a final Payment Certificate The Employer shall pay the Contractor the amount as Certified within 45 days of the issue of the Final Payment Certificate Final payment shall be paid unpin the Engineer certifying that the Defects Liability Period has been successfully completed

f)

g)

h)

i)

j)

k)

l)

14.

Insurance Refer to GCC, Liquidated Damages Refer to GCC, Completions and Taking Over In addition to GCC, The Engineer shall certify that works are completed and advise the Employer to take over the Project. Termination Refer to GCC, Payment upon Termination Refer to GCC, Corrupt Gifts and Payments of Commission Refer to GCC, Settlement of Disputes Refer to GCC

15.

16.

17.

18.

19.

20.

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SECTION VII SPECIFICATIONS


GENERAL, TECHNICAL AND SPECIAL SPECIFICATION OF MATERIALS, WORKS AND WORKMANSHIP Generally: a) The general and technical specification as herein stated and including all its amendments envisioned thereof shall be apply as applicable and as shall be directed by the Engineer in charge. b) These sections shall be read together with the BOQ. c) Where there is a conflict between provisions herein stated and those provided in the BOQ, works as described in the BOQ shall be take precedent to these provisions.

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SECTION VII A - STANDARD SPECIFICATIONS a) The Standard Specifications referred to in this document is the Standard Specification for Road and Bridge Construction, 1986 Edition published by the Ministry of Transport and Communications. This document shall form part of the Contract. Work shall be carried out in accordance with the Standard Specifications except as supplemented or revised in the Special Specifications. b) In all cases similarly, relevant Specification of the British Standards Institution, Euro Codes other relevant Kenyan Standards or other relevant Standard shall apply unless otherwise stated. The latest version of the standards referred to under this Section shall be used where applicable.

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SECTION VII B - GENERALLY REQUIREMENTS OF MATERIALS, WORKS AND WORKMANSHIP


PART 1 GENERAL SPECIFICATIONS FOR MATERIALS 1.1 Material suitability

The Contractor is responsible for the location, provision and supply of all materials for the work, which shall comply with Appropriate Clauses in the specification. All materials shall be of approved manufacture and origin and the best quality of their respective kind Materials shall strictly comply with the Employers Design unless the use of an alternative material has been explicitly requested by the Contractor and approved by the Engineer. All materials and equipment furnished shall: be new, unused, and undamaged when installed or otherwise incorporated in the Works and properly identified by appropriate stampings and markings and shall be accompanied with original manufacturers documentation where appropriate, In all cases where the quality of goods or materials is not described or otherwise specified, the goods/materials are to be of the best quality obtained in the ordinary meaning of the word best and not merely a trade signification of the word. All materials which have been damaged, contaminated or have deteriorated or do not comply in any way with the requirements of the specification shall be rejected and shall be removed immediately from the site at the Contractors own expense. No materials shall be stored or stacked on suspended floors without the Engineers prior approval. The Works throughout shall be executed by skilled workmen well versed in their respective trades. All materials and workmanship shall, unless otherwise specified or described, conform to the appropriate British Standard Institution Specification or other authoritative standard ensuring equal or higher quality current at the time of tender and in accordance with the requirements of local statutory authorities. The Contractor is at liberty to propose to the Engineer the use of material other than those specified but may use such materials subject to Engineer's written Approval. A sample of each type of material shall be delivered to site for approval by the Engineer. Where a sample may be difficult to deliver to site due to its nature, the Contractor may request the Engineer to inspect the materials at the Contractors warehouse or factory. The Engineer may take such samples as he may wish for testing and approval and the Contractor shall furnish any information required by the Engineer as to the origin, quality, weight, strength, and description etc. of materials The contractor shall use no materials of any description without prior approval of the clients engineer and any condemned as unfit for use in the works shall be removed immediately from the site at contractors cost.

1.2 Rejected Workmanship and Materials Any workmanship or materials not complying with the specific requirements or approved samples or which have been damaged, contaminate or have deteriorated must immediately be removed from the Site and replaced at the Contractors expense, as required. All condemned materials shall be removed from the site within 24 hours.

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1.3 Alternatives to proprietary brands Where proprietary materials are specified hereinafter the Contractor may propose the use of materials of other manufacture but of equal or higher quality subject to approval by the Engineer. Such alternatives must be approved before being used in the works and the Contractor shall allow for this, but prior to use, the contractor may submit to the Architect for approval the names of any Contractors or manufacturers whose products he intends to use, together with catalogue numbers and descriptions and/or samples but the decision of the Architect will be final. All materials and goods, where specified to be obtained from a particular manufacturer or Contractor are to be used and fixed strictly in accordance with their instruction. 1.4 Storage of materials All materials shall be stored on Site in a manner approved by the Engineer and the Contractor shall carefully protect from the weather all work and materials which may be affected thereby. 1.5 Samples and Testing

1.5.1 Samples The Contractor shall furnish for approval, with reasonable promptness all samples of materials and workmanship required by the Architect. The Architect shall check and approve such samples for conformance with the design concept of the Works and for compliance with the information given in the Contract Documents. The work shall be in accordance with approved samples a) All material samples shall be delivered to the Architect's Office with all charges in connection therewith paid by the Contractor. b) Duplicate final approved samples, in addition to any required for the Contractor's use, shall be furnished to the Architect, one for office use and one for the site. c) Samples shall be furnished so as not to delay fabrication, allowing the Architect reasonable time for consideration of the sample submitted. d) Each sample shall be properly labeled with the name and quality of the material, manufacturer's name, name of project, the Contractor's name and the date of submission and the specification number to which the sample refers. 1.5.2 Testing All materials testing shall be in accordance with section 2 of the Standard Specifications.

1.5.3 Test Certificates When instructed by the Engineer the Contractor shall submit certificates of test from the Contractors of materials and goods required in connection with the works as the Engineer may require. Such certificates shall certify that the materials or goods concerned have been tested in accordance with the requirements of the specifications and shall give the results of all the tests carried out. The Contractor shall provide adequate means of identifying the materials and goods delivered to the site with the corresponding certificates.

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PART 2 PRELIMINARIES AND GENERAL REQUIREMENTS

2.1

Location and Extent of Site

The project is located in Nakuru County, at Olkaria Geothermal field near Olkaria II Power Plant. The works are for expansion at KWS gate to create a turn-off road and parking construction at Direct Use Centre

The Contractor shall visit the site and acquaint himself with its nature and position, the nature of the local conditions, positions of existing power, water and other services, access roads or any other limitations that might affect his cost or progress. No claims for extras shall be considered on account of lack of knowledge in this respect. The project location is inside Hells Gate National Park. Hells Gate National Park is controlled and administered by the Kenya Wildlife Service (KWS). All Works this associated with project shall comply fully with the requirements of KWS where it impacts upon operation of the National Park. The Contractors vehicles and staff will be exempt from park entry fees for the purposes of performing their duties under this Contract. This is subject to the Contractor informing KWS and the Employer in advance regarding the regular vehicles that shall be in use. The Contractors vehicles should be conspicuously labelled for ease of identity. This will facilitate efficient prior arrangements for free entry into the Park. The works will be carried out at the Direct Use and Demonstration Centre Site. The project site is adjacent to the Tarmac road leading to Olkaria II Power Station and is served by an all-weather murrum road and is easily accessible. The following site conditions shall be assumed. However, the bidders should confirm these conditions before entering into agreement with the employer: Elevation at the site Ambient pressure Extreme dry bulb temperature 2000masl 0.80 Bar absolute, Minimum Maximum 36m/s April-July September-November 100 C 300 C

Wind speeds Rainy Season:

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2.2

Liaison with Government and Police Officials The Contractor shall keep in close touch with the Police and the other Government officials of the area regarding their requirements in the control of traffic or other matters, and shall provide all assistance or facilities, which may be required by such officials in the execution of their duties.

2.3

Scope of Works

This information is given without warranty and is only meant for the Contractors guidance. The works to be carried out under this contract comprise the: Construction of Access road and parking lot and road expansion works at KWS gate

2.4

Contract Outline

The scope of work covered by this Contract is to acquire and supply construction materials as herein in this Tender described and carry out the construction of the proposed store and offices structure. The Contract Works shall be delivered in compliance with these Works Requirements and Employers design, and in accordance with the relevant terms of the Contract.
2.5

Extent of Contract.

The extent of works under this particular contract shall (and may) entails:a) b) c) d) e) f) g) h) i) j) k) l) Provision of preliminaries. Site clearance and Spoil of unsuitable material Earthworks. Culverts and drainage works. Allow for passage of traffic through the works Reinstatement or repairs of shoulders to pavement. Sectional gravelling Reconstruction or repair to pavement. Carrying of bituminous surface treatment Laying bituminous mixes in patching, regulations, overlay and carpet. Road Furniture works Any other works that may be instructed by the Engineer

2.6

Employers Design

The employer has outlined design ideas for the proposed project which is presented as part of this tender. The contractor shall check through the design details and any submitted drawings during construction and notify the Employer of any reservations he has with the design and point tout any errors, omission, discrepancies or lack of clarity for rectification.

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Work performed based on such error, omission, discrepancy or lack of clarity without such resolution shall be at the Contractor's own risk.

2.7

Drawings

As and when required, the contractor shall be required to prepare working drawings for all structural part of works as may be necessary. These shall be submitted to the Engineer for approval before the execution of the works. Two copies of all working drawings shall be submitted to the Engineer for approval. These drawings shall be submitted to the Engineer in sufficient time for any amendments to be incorporated in the works. No variations or alterations from the approved shop drawings and this specification shall be permitted without the consent of the Engineer. Thereafter, the contractor shall submit copies of approved working drawings for distribution to the parties concerned. The Contractor shall not be relieved of any of these obligations under the contract or from correction any errors on site or elsewhere found subsequently in the approved working drawings by the Engineer.

2.7

As Installed Drawings, Maintenance Manuals and Test Certificates

The Contract shall provide as installed drawings, maintenance manuals and test certificates where required and applicable

2.8

Administrative facilities for the Contractor

a) The Contractor shall have an office established by him at the project site, which shall be open at all hours during which the work is in progress as indicated above. The Office Structure shall be approved by the employer. It shall generally be a masonry structure and the contractor shall determine his/her requirements to size the structure. Notice is hereupon given to the Contractor that he shall price for the complete construction of the office and it removal thereof upon completion of the project and make-good the area where the office stood. b) Any notice to be given to or served upon the Contractor shall be deemed and taken to be effectual or served by the delivery thereof at such office. 2.9 Land For All Camps Sites And For The Contractor's Own Purposes, Including Temporary Works. Notwithstanding Clause 2.9 of the Standard Specification all requirements of land for temporary works and construction purposes shall be to the approval of the Engineer but the Contractor will
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make all necessary arrangements with the property owners concerned and pay all charges arising there from. On or before completion of the Contract, the Contractor shall remove all temporary works and shall restore all such land to the condition in which it was immediately prior to the occupation thereof as far as s reasonable and practicable. No separate payment will be made to the Contractor on account of these items and the Contractor must make due allowance for them in his rates. Notwithstanding Clause 120 of the Standard Specifications, the Contractor shall be required to appoint a competent surveyor who will liaise with the Engineer on matters related to the demarcation of the existing road reserve, site measurements, removal and reinstatement of existing services. Contractors plant, equipment and construction procedures

2.10

Not less than 30 days prior to the installation of the Contractors plant and equipment for processing, handing, transporting, storing and proportioning ingredient, and for mixing, transporting and placing concrete, the Contractor shall submit drawings for approval by the Engineer, showing proposed general plant arrangement, together with a general description of the equipment he proposes to use. After completion of installation, the operation of the plant and equipment shall be subject be to the approval of the Engineer. Where the specification (of materials/works) or the drawings require specific procedures to be followed, such requirements are not to be construed as prohibiting use by the Contractor of alternative procedures if it can be demonstrated to the satisfaction of the Engineer that equal results will be obtained by the use of such alternatives. Approval of plant and equipment or their operation, or of any construction procedure, shall not operate to waive or modify any provision or requirements contained in the specification governing the quality of the materials of the finished work. Contractors Mobilization and Demobilization

2.11

No separate payment shall be made to the Contractor in respect of mobilization and demobilization of plant and equipment, and such costs shall be deemed to have been included in the rates entered by the Contractor in the Bills of Quantities. 2.12 Contractors accommodation and transport

a) The Contractor shall be responsible for all accommodation and transport needs of the Contractors Personnel, taking note of any restrictions imposed by the Contract. b) The Contractor shall provide adequate arrangements and provisions for the feeding and housing of the Contractors personnel. c) The Contractor shall be responsible for the provision of housing for his own labour, including the land on which such housing is located. The Employer will not make available any land for the construction of a labour camp.

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d) The Contractor shall also be responsible for provision of all services including, but not limited to, the staff facilities. e) The Contractor shall not be permitted to construct any camp providing sleeping accommodation within Hells Gate National Park. f) The use of open Lorries for the transport of Contractors labour will not be allowed under this Contract. g) The Contractors attention is drawn to the requirements that they shall use buses fitted with safety belts (for all occupants) and speed limiting devices to 80km/hr. and that all persons travelling in vehicles must be seated. h) The Contractor shall comply with the Kenyan traffic laws and regulations and shall obtain the approval of the Transport Licensing Board in respect of the transportation of labour for the Contract. 2.13 Work on the operational system

Before any work affecting the operational system, the contractor shall obtain work permit from the employer. 2.14 Notice of Operations

2.14.1 Notification Terms It shall be the Contractors responsibility to notify the Engineer when any item of works scheduled are completed and ready for approval, and the contractor shall give sufficient notice to allow control test to be performed. 2.14.2 Explosives and Blasting (a) The requirements of the Laws of Kenya governing explosives and other requirements and regulations of Government of Kenya and other authorities shall be complied with. (b) No explosives of any kind shall be used without prior written consent of the Engineer. The Contractor shall be solely responsible for the provision, handling, storage and transporting of all explosive ancillary materials and all other items of related kind whatsoever required for blasting. 2.15 Project Controls; Program for the execution of Works a) The Contractor shall prepare and submit within 30 days of the Commencement Date, for the Engineers review and approval, a detailed programme for the Works in both CPM and Gantt chart format. The programme shall in be prepared MS Project. Both hard (printed) and soft (native format) copies shall be submitted. This programme shall comply with the outline programme given in the Contract.

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The programme shall incorporate milestone dates for each interface identified in the Interface Schedule. The programme shall be co-ordinated with climatic and other conditions to provide for the completion of the works in the order and by the time specified. b) The Contractor shall in no manner be relieved by the Engineer's approval of the programmed of his obligation to complete the works in the prescribed order or priorities and by the prescribed completion dates. He shall from time to time review his progress and make such amendments to his rate of execution of the works as may be necessary to fulfill his obligations.
2.16

Order of Execution of Works

The Contractor shall carry out the Works such that a continuous and consecutive output of fully completed work is achieved. 2.16 Taking over Certificate

The minimum length of road for which a certificate will be issued is shall be the whole road when completed. 2.17 Period of Maintenance

a) There shall be a period of the maintenance in respect of the works to be carried out under this Contract of the substantial completion. This period is also the defects liability period. b) The defects liability period shall be 6 months

2.18

Works Supervision

All competent person approved by the Engineer shall be employed by the Contractor whose duty will be to supervise all stages in the preparation and placing of the concrete. All cubes shall be made and site tests carried out under his direct supervision, in consultation with the Engineer. 2.19 Surface to be inspected

During the construction of any works and from the time of completion of the works, the contractor shall inspect the surfaces and if from whatever cause the surface is found to, have subsided the contractor shall make good the same at his own expense to the Engineer's instructions. The Contractor shall at his own expense take every precaution to prevent slips and falls of materials or equipment in the works. In the event of any slips or falls occurring, the contractor shall restore the works and reinstate any parts of the works affected at his own expense and all to the Engineer's approval.

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2.20

Contractors Superintendence

The Contractor shall constantly keep on the Works a literate English-speaking agent or representative, competent and experienced in the kind of work involved, who shall give his whole time to the superintendence of the Works. Such agent or representative shall receive on behalf of the Contractor directions and instructions from the Engineer, and such directions and instructions shall be deemed to be given to the Contractor in accordance with the Conditions of Contract. The agent shall not be replaced without the specific approval of the Engineer. 2.21 Works Inspection

The Contractor shall give the Engineer ample notice of the beginning of the work so that inspection may be provided at the works and at all places where materials for the work are being prepared or manufactured or from which they are being supplied. No material shall be manufactured or work done in the shop before the Engineer has been notified.

2.22

Progress reports

The contractor shall submit to the employers project engineer a progress report every month during the execution of the contract. The report shall contain information on status of the project, major achievements and incidents occurring during the month. 2.23 Progress meetings

Formal progress review meetings at shall be held least once per month. 2.24 Documentation

The Contractor shall provide for review by the Engineer copies of all documents necessary to provide a detailed and comprehensive record of all aspects of the Works. The extent of the submissions shall be sufficiently comprehensive to establish that all Materials and procedures forming part of the Works comply with the requirements of the contract. 2.25 Management of the construction site

The Contractor shall not use the Site for any purpose other than that of carrying out the Works. Where the Contractor is advised of limits of land available around the area of the main construction site, the Contractor shall have no rights to use areas outside these limits except for short periods and/or by such arrangements with the owners as he shall elect to make. 2.26 Protection of Works from Rain

The works shall be so executed that should it be necessary to suspend work due to rain, no part thereof is left in such a state as to be liable to damage thereby. No claim by the Contractor arising out of the reinstatement of any damage caused by or incidental to rain shall be accepted. 2.27 Levels and foundations

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The foundations of the works shall be carried down to depths as may be directed by the Engineer and they must be cut as nearly to the size of the concrete as possible and the vacant spaces between the concrete and temporary timbering shall be removed but should any timber be left in or should any other work be done beyond that specified, it will be the Contractors own cost. 2.28 Tolerances

On all setting out dimension of six metres and over a maximum non-accumulative tolerance of plus or minus 6mm will be allowed. On all setting out dimensions under six metres a maximum non-accumulative tolerance of plus or minus 3mm will be allowed. On the cross sectional dimensions of structural members, unless otherwise required by the drawings, a maximum tolerance of plus or minus 3mm will be permitted. The top surface of concrete floor slabs and beams shall be within 6mm of the normal level and line shown on the Drawings. Columns shall be truly plumb, and not more than 6mm out of plumb in their full height will be permitted. The Contractor shall be responsible for the cost of all corrective measures required by the Engineer to rectify work which is not constructed within the tolerances set out above. 2.29 Drainage

The Contractor will be responsible for keeping the works properly drained and clear off water to the satisfaction of the Engineer. 2.30 Protection of Existing Services a) There are overhead, surface and underground services at the site including roads, water pipelines, sewage lines, electricity cable, telephone cables and fences. The contractor is advised to take due care while carrying out the work. The contractor shall also be responsible for identifying these services from the surface providers b) The Contractor shall acquaint himself with the position of all existing services on or adjacent to the site before commencing the works. c) Various above ground and underground services such as pipelines, cables and power lines may exist within the confines of the various areas of the Site. Whenever the Contractor has been advised of the approximate positions of such services and has to execute work adjacent to or concerning them, he shall be entirely responsible for locating the exact position of the services, either diverting or temporarily supporting them as agreed with the Engineer, protecting them during the work and making good afterwards. d) He shall at his own expense ascertain in writing from the Statutory undertakers and other public bodies, companies and other persons who may be affected, the positions and depth of their respective ducts, cables, mains, pipes or other services. He shall thereupon search for and locate such service.
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e) If the works will interrupt any service passing through the Site, the Contractor shall provide a satisfactory alternative service in full working order to the satisfaction of the owner of the service and the Engineer before cutting off the existing service. f) Except that such services are required to be removed or altered by virtue of the layout of the permanent work and not the manner in which the work is carried out shall be so removed or altered at the direction and at the expenses of the Employer. g) The Engineer must be informed in writing of any services exposed during repairs and the Contractor will be required to adequately support, restore and make good any services disturbed in the course of the works and shall be further liable for any damage which may be shown during the period of maintenance, to have arisen through the execution of these works.

2.31

Diversion of Services (a) The Contractor shall acquaint himself with the location of all existing services such as telephone lines, electricity cables, water pipes, sewers etc., before execution of any works that may affect the services. The cost of determining the location of the existing services together with making good or repairing of any damage caused all to the satisfaction of the Engineer shall be included in the Bid rates. (b) Subject to the agreement with the Engineer, the Contractor shall be responsible for removal of alteration and relocation of existing services.
(c) The Contractor shall indemnify the Employer against claims originating from damage to

existing services or works. 2.32 Security

The Contractor shall take all necessary precautions such as temporary fencing, screens, etc., for the safe custody of the Works, materials and public and employers property on the site. 2.33 Watching and Lighting

The Contractor shall employ competent watchmen and guard the works both by day and night. Uncovered areas and materials dump or other obstructions likely to cause injury to any person or animals shall be suitably fenced off or guarded to ensure that such incidences do not occur. The Contractor shall be responsible for any injury or loss to the Contractor, the Employer and any third parties or anyone else resulting from the contractors actions or omissions in respect to safety and security. The Contractor shall provide at his own risk and cost all watching and lighting as necessary to safeguard the works, plant and materials against damage and theft. 2.34 Sub-Contractors

The contractor may nominate sub-contractors to carry out special works under this contract, if any. The Contractor shall nominate these contractors and recommend them to the employer who shall approve the same.
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The Contractor shall ensure that all nominated sub-contractors enter into sub-contract agreement issued under the authority of Kenya Association of Building and Civil Engineering Contractors and as amplified or amended hereinafter and he must deposit with the Engineer a signed extract of the relevant details thereof. All subcontractors under this contract shall be treated as domestic subcontractors and their works are included in and form part of the main contract works. Tenderers are required by this Contract to propose the subcontractors they intend to employ under electrical, mechanical and civil works trades. It is a condition of this contract that before hiring of the proposed subcontractors the main contractor shall obtain the approval of both the Employer. Such proposals will only get the Employers approval if they are in respect of sub-contractors that are duly registered and licensed by the relevant government and statutory authorities. The Contractor shall allot portions of work inside his works area to all nominated subcontractors. No two subcontractors shall work in the same area without written permission from the Engineer.

2.35

Other Contractors

The contractor may be required to work on site in conjunction with other contractors of any kind with the staff of the Employer and he shall afford all necessary facilities to such other persons to permit them to carry out the work. 2.36 Labor a) The Contractor shall provide all labor that may be required for the execution of these works. b) During the execution of this contract, the Contractor shall be mandated to offer employment opportunities to members of the local community. Such persons may be skilled, semi-skilled or unskilled and shall be treated fairly and in the similar manner with regard to remuneration and work conditions as any other employee of the contractor. The Contractor is at his discretion to employ the best talent from the local community. c) Any dispute that may arise between the contractor and his employees in connection with the rates of wages or number of working hours or any other condition of employment shall be settled by the contractor due to altered conditions of labor whether such alterations is brought about by the Government Orders or otherwise shall not be claimed from the employer nor shall it invalidate the contract. d) The contractor shall maintain an updated register for all its employees including name, identity number, address, designation, and days worked. 2.37 Working Hours a) The work is located at Hells Gate National Park, which is managed by the Kenya Wildlife Service (KWS). It is the responsibility of the contractor to acquaint himself with
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the laws governing work and entry at the Hell's Gate National Park. b) The Contractor shall submit for the approval of the Engineer a schedule of proposed working hours taking note that in order to access to Engineers office for the purpose of meetings or consultations, the be contactor may be required to pay Hells Gate National Park fees if he does not provide in good time his intention to access the Engineers/Employers Representative office. c) None of the permanent work shall be carried out between 5:00 PM and 8:00 AM or on Sundays or on Public Holidays without the permission of the Engineer and KWS, except when the work is absolutely necessary to save life or property or for the safety of the works, in which case the Contractor shall immediately advise the Engineer and KWS. 2.38 Environmental Protection

The Contractor shall ensure so far as is reasonably practicable and to the satisfaction of the Engineer; that the impact of the construction on the environment shall be kept to a minimum and that appropriate measures are taken to mitigate any adverse effects during the construction. a) After extraction of materials, all borrows pits shall be backfilled to the satisfaction of the Engineer. In particular borrow pits near the project road shall be backfilled in such a way that no water collects in them. b) Spilling of bitumen fuels Oils and other pollutants shall be cleared up. c) Including removal of excavated material from the pavement to spoil. 2.39 Materials & Waste Disposal; Disposal of construction wastes a) The contractor shall sort out and dispose construction and domestic wastes in accordance to the employers guidelines. The contractor shall consult the employer project engineer for guidelines b) Existing equipment, fittings and materials such as electrical fittings, pipes etc. to be removed for replacement or relocation belong to the Employer. The contractor shall remove them carefully and hand them over to the Employer. c) Very little waste is expected during performance of this contract. The Contractor shall dispose waste according to the laws of Kenya. The contractor may request the Employer to provide a disposal yard for rubbish collected when clearing the site and during construction of work and also for any surplus material not required on site. 2.40 Leave Works Clean

On completion of the Works, or if directed by the Engineer on completion of any portion thereof, the Contractor shall carefully restore to the original condition of the ground, and other structures that may have been interfered with in any way by him or his employees and shall remove all rubbish, tools and materials which are not required, so as to leave the works and site in clean and orderly condition, such work being carried out by the Contractor without extra charge over and above his scheduled rates for the execution of the works.

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2.41

Occupational, Health and safety requirements; Safety Precautions and First Aid

Work is to be executed in a safe and responsible manner and the construction is to proceed in accordance with the provision of the appropriate legislation. The Contractor shall provide adequate and easily accessible Fist Aid Equipment on site. The Contractor shall be responsible for the management of health and safety on the construction site until it is Taken Over by the Employer. 2.42 Personal Protective Equipment

In addition to addressing safety concerns, the Contractor shall be required to comply with all safety regulations and provide his staff with adequate and required PPEs which he shall ensure that are worn at all times his staff are working in the field. KenGen shall continuously monitor to ensure that all safety regulations are adhered to and deviations from these safety regulations shall prompt KenGen to take action accordingly. 2.43 Health, Safety and Accidents

In addition to providing, equipping and maintaining adequate first aid stations throughout the works in accordance with the Laws of Kenya, the contractor shall provide and maintain on site during the duration of the Contract, a fully equipped dispensary. This shall be with a qualified Clinical Officer / Nurse who shall offer the necessary medical advice on HIV and related diseases to the Engineers and Contractors Site staff. The Contractor shall allow for this in the rates and be responsible for all site welfare arrangements at his own cost. 2.44 Traffic Control a) The Contractor shall supply, erect and maintain on the adjacent to the Works and at prescribed points on the approaches to the works, any traffic signs necessary for the direction and control of traffic and all such signs and the lettering and wording therein shall be to the satisfaction of the Engineer b) The site is located in a Game Park. The maximum driving speed is 40 km/hr. and Animals have right of way.

2.45

Items to Be Supplied by the Employer

Water Supply for Construction of Works KenGen shall provide non-portable water suitable for use in construction works at no cost to the Contractor. The water will be used strictly for works within KenGen premises but not outside. Contractors staff living outside KenGen premises should provide their own domestic water. Water shall be available at designate water points along water supply pipeline. It shall be the contractors responsibility to ensure such water is available at his area of need through piping or by water bowser(s) and KenGen takes no responsibility to provide the water to the contractor on site.
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The Contractor shall be required to provide safe drinking portable water to his staff at all times at no cost to the employer. 2.46 Clients Laptop and Printers

Laptop Computers The contractor shall provide to the client new ultra book laptop computers exclusive for project use with the following minimum specifications: ultra-book models; display size 13.3, LED, full HD 1080p; 1.7GHz Intel Core i5 3rd Gen processor; 8GB RAM, (DDR3,SDRAM,600MHz); Integrated dedicated HD Graphics (Intel HD 4000) , Optical Drive, 750GB HDD, webcam Preinstalled with Original versions Windows 7 Ultimate 64bit and Microsoft Office 2010 (Installation pack/key to be surrendered to client). All other specifications typical - bluetooth, ethernet, wi-fi, HDMI ports, USB Ports, SSD, etc Supplied complete with back-pack carry case Printers
The constror shall provide to the client new printer exclusive for project use with the following

minimum specifications:Colour Laser Printer Printer Type: Networked colour- laser A3 printer Print Speed: 30 ppm Print Resolution: 1200 x1200 dpi Monthly Duty Cycle: 110K pages Standard Paper Input: 550 sheets paper tray Processor: 800MHz Printer Memory: 1GB RAM Optional Memory: 1280MB RAM max including standard memory Maximum Paper Input Capacity: 2900 sheets via addition of optional 1x 1100+2 x 550sheet feeder Standard/Maximum Output Capacity: Standard 500-sheets bin/ 1000-sheets All-in-One Finisher with stapler and stacker Optional Paper Input Accessories: 550-sheet feeder and 1100-sheets feeder. Media Types Supported: Plain paper (Normal, Thick); Transparencies; Cover (Normal, Thick); Coated paper(Normal, Thick); Label stock; Envelope ; Recycle Paper Media Sizes: A3, A4 (8.25 in x 11.7 in) , A5 (5.83 in x 8.25 in) , B5 (6.93 in x 9.83 in) , Folio (8.5 in x 13 in) , Legal (8.5 in x 14 in) , Executive (7.25 in x 10.5 in) , Letter A Size (8.5 in x 11 in) Wide-format (A3) printing Paper Weights Supported: 150-sheet Multipurpose tray: 60gsm to 216gsm Standard 550-sheet drawer : 60gsm to 216gsm Optional 550/1100-sheet drawer: 60gsm to 216gsm Duplexer: 60 - 163 gsm Standard Interfaces: USB2.0 High speed (Type-B connector), Gigabit Ethernet, Wireless Port (for optional dongle), USB Host Port (for USB Font memory), Parallel Port
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Printer Language: PCL 5c, 5e/6 Emulation: 81 fonts, Adobe PostScript 3TM: 136 fonts Client Operating Systems: WindowsTM Server 2003 (32 & 64-bit),WindowsTM Server 2008(32 & 64-bit), WindowsTM Server 2008R2, WindowsTM 7 (32 &64bit), WindowsTM cluster Server environment Mac OS 9.X, X(10.3.9 - 10.5), UNIX (SolarisTM TM 9 and 10, HP-UX 11i), SuSE Linux 8.0 and 9, SuSE Enterprise Linux 10,RedHat Enterprise 4/5 ES, RedHat Linux 30 40 (AS/WS)) 2.47 Clients Vehicles and Drivers for the Engineer and His Staff and Method of Payment

The Contractor shall when instructed to do so provide, fuel and maintain in good working conditions, with drivers, 3 (Three) new 4WD double cabin vehicle (Odometer: 0-10,000km) diesel engine capacity 2,500-3,000 cc or equivalent, all fully loaded with complete air conditioning (AC) system and air bags; for the exclusive use of the Engineer and his Staff throughout the Contract inclusive of the first 4,000Km per vehicle month. The Contractor shall insure comprehensively the vehicles for any licensed driver and shall provide competent drivers during normal working hours and whenever required by the Engineer. Should any vehicle supplied not be in road worthy condition, the Contractor shall provide equivalent replacement vehicle until such time as the original vehicle is repaired to the satisfaction of the Engineer and returned for use. Payment for the vehicles up to 4,000Km shall be by months. Payment for mileage above 4,000Km shall be made at a rate per kilometer. The payment shall be inclusive of all fuels, lubricants, servicing, insurance, maintenance, drivers and repairs. The rate shall include any overtime the driver might be due or any other allowance to the normal working hours. Payment shall be made under relevant items in Bills of Quantities No. 1. The vehicles provided under this clause shall revert to the Contractor

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SECTION VII E - ROADS WORKS


PART 3- SETTING OUT & TOLERANCES 3.1 SETTING OUT a) In addition to the provisions of clause 3.1(a) if the traverse points to be used for the setting out are close to the existing carriageway and interfere with construction works then the Contractor will have to relocate them to a location where they will not be disturbed. The co-ordinates and heights of all traverse points so located shall be listed and provided to the Engineer for checking and/or approval. Contractor shall also monument the new centreline every 200m along straight and all salient points along curves by a pin in the concrete beacon before commencement of any works. The road reserve boundary posts shall have 12mm diameter steel pins embedded in concrete, 200mm long with 25mm exposed to the air, sticking out form its top surface. This pin shall be co-ordinated and heighten and result of the same shall be provided to the Engineer for approval. Cost of these works shall be included in the rates as no separate item has been provided. Commencement of the works shall not be permitted until this basic survey data has been provided and approved by the Engineer for at least 5 Kms of the road. b) Detailed Setting Out Reference pegs shall be 50mm by 50mm in section 600mm long driven 400mm firmly into ground and painted white above the ground. The offset from centreline shall be indicated by small nail 20mm to 25mm long with its head driven flush with the top of the peg. Chainages, offset and reference elevation shall be clearly indicated to the sides of the peg to the satisfaction of the Engineer. After cutting of benches and prior to commencement of earthworks or subgrade works, Contractor shall take cross-sections again and submit the copy of the same to Engineer for agreement. These cross-sections shall then be used as basis of measurement for all subsequent layers, unless otherwise stated.

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PART 4 SITE CLEARANCE AND TOP SOIL STRIPPING 4.1 Site Clearance Site Clearance shall be carried out as directed by the Engineer. 4.2 Removal of Topsoil Topsoil shall include removal of up to 200mm depth of any unsuitable material as directed by the Engineer. 4.3 Removal of Structures, Fences and Obstructions When instructed by the Engineer, the Contractor shall demolish or remove structure and payment for this shall be made on day works basis.

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PART 5 EARTHWORKS 5.4 Preparation Prior To Forming Embankment Where benching is required for existing pavement to accommodate earthworks subgrade or sub-base for widening the road, the rate for compaction of existing ground shall be deemed to cover this activity. Excavation in the pavement of the existing road shall be kept dry. In the event of water penetrating the underlying layer, construction of the subsequent layers shall be postponed until the underlying layers are dry enough to accommodate the construction plant without deforming or otherwise showing distress. Step construction shall be carried out per layer at the joint where excavating both vertically and perpendicular to the direction of the travel. The step shall be 500mm perpendicular to the direction of the travel and 150mm vertical unless otherwise instructed by the Engineer. Special care shall be taken when compacting the new material at the joint ensuring that specified density is achieved. 5.5 Construction Of Embankments

Only material approved by the Engineer shall be used for fill in embankments. Material with high swelling characteristics or high organic matter content and any other undesirable material shall not be used, unless specifically directed by the Engineer. Unsuitable material shall include: i. All material containing more than 5% by weight or organic matter (such as topsoil, material from swamps, mud, logs, stumps and other perishable material) All material with a swell of more than 3% (such as black cotton soil) All clay of plasticity index exceeding 50 All material having moisture content greater than 105% of optimum moisture content (Standard Compaction)

ii. iii. iv.

Subgrade: Shall mean upper 300mm of earthworks either insitu or in fill and subgrade shall be provided for as part of earthworks operation and payment shall be made as fill. The material for subgrade shall have a CBR of not less than 8% measured after a 4-day soak in a laboratory mix compacted to a dry density of 100% MDD (AASHTO T99) and a swell of less than 1%. Subgrade repair: Where directed by the Engineer, any localized failure in the subgrade shall be repaired by filling in selected soft, hard or natural of minimum CBR 30% and compacted in accordance with clauses in the specifications applying to normal subgrade. Embankment repair: Where directed by the Engineer, any localized filling in soft, hard or natural; selected material requirements shall be executed with Clause 505.

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5.8

Compaction Of Earthworks

At pipe culverts, all fill above ground level around the culverts shall be compacted to density of 100% MDD (AASHTO T.99) up to the level of the top of the pipes or top of the surround(s), if any and for a width equal to the internal diameter of the pipe on either side of the pipe(s) or surround(s) as applicable. At locations adjacent to structures, all fill above ground level up to the underside of the subgrade shall be compacted to density of 105% MDD (AASHTO T.99). In case of fill around box culverts this should be carried out for the full width of the fill and for a length bounded by the vertical plane passing through the ends of the wing-walls. Notwithstanding the provision of clause 503 of the standard Specification, Compaction of subgrade material (i.e. material immediately below formation) in cut areas shall not be carried out by the contractor in areas where the formation is formed in hard material, unless the Engineer issues specific instructions to the contrary are issued. Where improved sub-grade material shall be required, this shall be compacted and finished to the same standards and tolerances as those required for normal subgrade and clauses in the specifications applying to normal subgrade shall also apply. 5.11 Borrow Pits

The first part of the Standard Specification is amended as follows: Fill material which is required in addition to that provided by excavation shall be obtained from borrow pits to be located and provided by the Contractor but to the approval of the Engineer contrary to what has been stated. 5.17 MEASUREMENT AND PAYMENT

Notwithstanding the provisions of clause 517 of the standard specifications, the rate for compaction of fill in soft material shall allow for the requirements of clause 508 of the special specification and no extra payment shall be made for compaction around pipe culverts (100% MDD AASHTO T.99).

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PART 6 QUARRIES, BORROW PITS, STOCKPILES AND SPOIL AREAS 601 GENERAL

Notwithstanding any indications to the contrary in the Standard specification the Engineer will not make available to the Contractor any land for quarries, borrow pits, stockpiles and spoil areas, except for those areas in road reserves specifically approved by him. The contractor will be entirely responsible for locating suitable sources of materials complying with the Standard and Special Specifications, and for the procurement, Wining, haulage to site of these materials and all costs involved therein. Similarly the contractor will be responsible for the provision and costs involved in providing suitable areas for stockpiling materials and spoil dumps. Should there be suitable sites for spoil dumps or stockpiles within the road reserve forming the site of the works the Contractor may utilise these subject to the approval of the Engineer. No additional payment will be made to the Contractor to cover costs arising from the requirements for this Clause and the Contractor must include these costs in the rates inserted into the Bills of Quantities.

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PART 7 - EXCAVATION AND FILLING FOR STRUCTURES 703 EXCAVATION OF FOUNDATIONS FOR STRUCTURES

Unless otherwise instructed by the Engineer, all excavated surfaces in material other than hard material, on which foundations for structures shall be placed, shall be compacted to 100% MDD (AASHTO T.99) immediately before structures are constructed. Paragraph 4, last line: - Replace "95%" with "100%". 707 BACKFILLING FOR STRUCTURES

Unless otherwise instructed by the Engineer, all backfilling material shall be compacted to a minimum of 100% MDD (AASHTO T.99). 709 EXCAVATIONS FOR RIVER TRAINING AND NEW WATER COURSES

Payments for river training and establishment of new watercourses shall only be made where such work constitute permanent works. Works done for road deviation or other temporary works shall not qualify for payment. 710 STONE PITCHING

Stone pitching to drains, inlets and outlets of culverts to embankments and around structure shall consist of sound un-weathered rock approved by the Engineer. The stone as dressed shall be roughly cubical in shape with minimum dimensions of 150 x 150mm for normal thickness of stone pitching. The surface to receive the pitching shall be compacted and trimmed to slope and the stone laid, interlocked and rammed into the material to give an even finished surface. In areas where stone pitching has been damaged, the Contractor shall identify such areas and notify the Engineer for his agreement of the extent of the Works required and his approval and instructions to proceed with the Works. Stone Pitching Repair and Reconstruction shall be carried out in accordance with Clause 710 of the Standard Specifications. The Works shall involve removal of the damaged stone pitching and reconstruction of the said areas in accordance with Clause 710 of the Standard Specifications by use of the sound salvaged material together with any necessary additional material where all such materials shall comply with Section 7 of the Standard Specifications. Contrary to Clause 713 of the standard specifications, the rates inserted for stone pitching shall allow for grouting. 711 GABIONS

Where instructed by the Engineer the Contractor shall install gabions as protection works to washout areas or bridge Piers and or Abutments. Gabions shall be constructed in accordance with Clause 711 of the Standard Specification.

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In cases where existing gabions have been damaged, the Contractor shall identify them and notify the Engineer for his agreement of the extent of the Work required and his approval and instructions to proceed with the Works. The Works shall involve removal of the damaged gabions / rocks, excavation to the correct levels and grades as directed by the Engineer, and in accordance with Clause 711 of the Standard Specifications and reconstruction with new gabions and other necessary materials as necessary. The damaged gabions shall be recovered and transported to the nearest D.W.Os Yard or M.O. R.& P. depot. 712 RIP-RAP PROTECTION WORK

Quarry waste or similar approved material shall be used to backfill scoured and eroded side, outfall and cut-off drain. The material shall be compacted to form a flat or curved surface preparatory to stone [pitching of drainage channels, existing and new scour checks as directed by the Engineer. The surface to receive the pitching shall be compacted and trimmed to slope and the stone hand laid, interlocked and rammed into the material to give an even finished surface. The interstices of the Pitching shall be rammed with insitu material. The insitu material immediately behind the pitching shall be compacted to minimum density of 100% MDD compaction (AASHTO T.99). 714 BACKFILL BELOW STRUCTRURES

Where instructed this shall be carried out in compliance with the requirements of Clause 507 and 804 of the Standard Specification.

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PART 8 CULVERTS AND DRAINAGE WORKS 801 SCOPE OF SECTION

The operations specified in this section apply to the installation of drainage works and reinstatement and improvement of the same. In addition, this Section covers:804 Installation of 450 mm, 600 mm, 900mm or 1200mm diameter pipe culverts De-silting and cleaning of existing pipes and outfall drains to make them free flowing. EXCAVATION FOR CULVERTS AND DRAINAGE WORKS

In the Standard Specifications, make the following amendments: (a) In paragraph 6, line 3, and in paragraph 7, line 5 and in paragraph 11, line 6, delete "95%" and insert "100%". Removal of Existing Pipe Culverts Where instructed by the Engineer, the Contractor shall excavate and remove all existing blocked or collapsed culvert pipes of 450 mm, 600 mm and 900mm diameter including concrete surround, bedding, inlet and outlet structure and cut to spoil. The void left after removal of culvert pipes shall be widened as necessary to accommodate new concrete bedding, pipe and hunching. The payment of this work shall be per linear metre of pipes removed, and the volume in m3 of inlet/outlet structure removed. The void left by removal of these pipes shall be carefully preserved in order to accommodate replacement with 450 mm, 600 mm or 900 mm diameter pipe culverts as shall be directed by the Engineer. (c) Removal of Other Existing Drainage Structures When instructed by the Engineer, the Contractor shall demolish or remove any other structure and payment shall be made on day work basis. (d) Excavation for Culverts and Drainage Works - The Contractor shall carry out all excavations for new culverts and drainage works to the lines, levels, inclinations, and dimensions shown on the drawings or as instructed by the Engineer. 805 EXCAVATION IN HARD MATERIAL

(b)

In the Standard Specifications, Sub-clauses 805(a) and 805 (b) delete "95%" and insert "100%". In sub-clause 809(a), paragraph 1, line 1, substitute "95%" with "100%".

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In sub-clause 809(c), paragraph 2, line 4, between the words "compacted" and "and shaped" insert the words "to 100% MDD (AASHTO T.99)". Hard material is material which can be excavated only after blasting with explosives or barring and wedging or the use of a mechanical breaker fitted with a rock point in good condition and operated correctly. Boulders of more than 0.2m3 occurring in soft material shall be classified as hard material. 809 BEDDING AND LAYING OF PIPE CULVERTS

Concrete pipes shall be laid on a 150mm thick concrete bed of class 15/40 and the pipes shall be bedded on a 1:3 cement: sand mortar at least 50mm thick, 150mm wide and extending the full length of the barrel. The rates inserted shall allow for compaction of the bottom of excavation to 100% MDD (AASHTO T.99). 810 JOINTING CONCRETE PIPES

The concrete pipes for the culverts shall have ogee joints and will be jointed by 1:2 cement: sand mortar and provided with fillets on the outside as described in clause 810 of the Standard Specification. 812 BACKFILLING OVER PIPE CULVERTS

In the Standard Specifications, clause 812 a) b) Delete paragraph 6 for pipe culverts ........depth of 150mm", entirely. Wherever the expression "dry density of 95% MDD (AASHTO T. 99)" appears delete and replace with "dry density of 100% MDD (AASHTO T.99)".

The rates entered for laying of pipe culverts shall allow for backfilling to pipe culverts and compacting to 100% MDD (AASHTO T.99) and these works shall not be measured and paid for separately. 814 SUBSOIL DRAINS

In the event of excavation for repairs exposing local see page, springs or unacceptably high water table, the Engineer may instruct the provision of counter fort or French drains. These drains shall consist of a trench excavated to the alignment, width, depth and gradient instructed by the Engineer, and backfilled with approved compacted clean hard crushed rock material as specified in clause 815 of the standard specification. Where these drains lie within the carriageway the carriageway shall be reinstated with compacted graded crushed stone or stabilised gravel and surfaced with hot asphalt or a surface dressing as instructed by the Engineer. Payment will be paid in accordance with Clause 814 of the Standard Specification.

815

INVERT BLOCK DRAINS AND HALF ROUND CHANNELS

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Invert Block Drains and Half Round Channels shall be constructed as shown in the drawings provided in accordance with the Standard Specifications where directed by the Engineer. 817 REPAIRS TO DRAINS

817.1 Cleaning Existing Drains In areas of existing side drains, mitre or outfall drains where such are blocked, the Engineer shall instruct the Contractor to clean and clear the drains to free flowing condition. The work shall consist of: (a) Stripping and removal of any extraneous material to spoil including vegetation and roots in the drains to the satisfaction of the engineer. (b) Spreading of any spoil to the satisfaction of the Engineer. (c) Shaping the drains to free flowing condition. (d) Removing any broken side slabs for inverted block drains and replacing with a new one. (e) Removing any broken inverted block drains and replacing with a new well jointed one. (f) Cleaning any closed structures including cross culverts of any size to free flowing conditions. Measurement and Payment for cleaning drains shall be by cubic metre of drain cleaned measured as the product of plan area and vertical depth of extraneous material instructed to be removed. No extra payment will be made for removal of vegetation and roots. 817.2 Channels The Engineer may instruct that the Contractor provides open channels in place of existing sub-drains where the latter may be damaged or in any other place. The rates entered by the Contractor in the bills of quantities must include for removal and disposal of any subdrain material, excavation to line and level, backfilling and compaction as directed by the engineer. The channels shall be constructed of precast class 20/20 concrete of minimum 80mm thickness and lengths or widths not exceeding 1000mm. Joints shall be at least 15mm wide filled with 1:2 cement sand mortar. 817.3 RUBBLE FILLS FOR PROTECTION WORK Quarry waste or similar approved material shall be used to back fill scoured and eroded side, outfall and cu-off drains. The material shall be compacted to form a flat or curved surface preparatory to stone pitching of drainage channels, existing and new scour checks as directed by the Engineer. 817.4 Stone Pitching Stone pitching shall be constructed in accordance with clause 710 of the standard Specification. 817.5 Gabions Gabions shall be constructed in accordance with clause 711 of the standard Specification.
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817.6 Spoil Material The Contractor shall be responsible for removal from site of all materials excavated in the course of undertaking works in this section of the specifications, unless suitable for re-use, and deposit of the material in a spoil dump to be approved by the Engineer. 818 SCOUR CHECKS

Scour checks are to be constructed in mass concrete in accordance with clause 818 of the standard specifications and the drawings as shall be provided. 819 CLEANING AND MAINTENANCE

819.1 De-silting of Pipe Culverts Where instructed, the Contractor shall desilt the existing pipe culverts by removing all the material from the pipe to make them clean and free flowing. Measurement and payment shall be by the linear metres of pipes de-silted, regardless of diameter size.

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PART 9 - PASSAGE OF TRAFFIC 901 SCOPE OF THE SECTION

The Contractor shall so arrange his work to ensure the safe passage of the Traffic at all times and if necessary construct and maintain an adequate diversion for traffic complete with all the necessary road traffic signs. The contractor shall provide to the satisfaction of the Engineer adequate warning signs, temporary restriction signs, advance warning signs, barriers, temporary bumps and any other device and personnel equipped with two way radios to ensure the safe passage of traffic through the works. When carrying out the Works the Contractor shall have full regard for the safety of all road users. The Contractor shall also provide sign posts and maintain to the satisfaction of the Engineer all deviations necessary to complete the works. The contractor should allow for the costs of complying with the requirements of this clause in his rates. Payment shall be per unit km rate through the works.

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PART 11 - SHOULDERS TO PAVEMENT 1101 GENERAL

Shoulders shall be constructed in accordance with guidelines given in 1102 and as directed by the Engineer. For sections where shoulders are extremely low and requires fill material before the shoulder is reconstructed, the construction of fill embankment shall be in accordance with Section 5 of this specification. 1102 MATERIAL FOR CONSTRUCTION OF SHOULDERS

The shoulders shall be 1.0m wide both sides on sections where the road is single carriageway. On the sections where the road is a dual carriageway, the outer shoulder shall be 2.0 wide while the inner shoulder shall be 1.0m wide. All the shoulders shall be formed of 150mm thick well compacted gravel or Graded crushed stone where each is applicable unless directed by the Engineer, conforming to the specifications given in Section 12 and 13- of the Standard Specifications. This guideline will apply but the Engineer will determine the extent of repair on each particular road. Low shoulder shall be reconstructed by cutting benches; filling and compacting approved fill material to form the formation to the shoulders. Shoulder reconstruction shall be same in all sections including the slip roads. 1105 SURFACE TREATMENT OF SHOULDERS

The shoulders shall be provided with double seal surface dressing of 14/20 gradation & 6/10 gradation class 1 chippings along the entire length of the road in accordance with section 15 of the Standard Specifications. 1106 MEASUREMENT AND PAYMENT

Payment for shoulder construction shall be in accordance with the relevant clauses in sections 11, 12, 15 and 23 of the relevant Specifications. Payment for fill material on shoulder shall be in accordance with Section 5 if this specification.

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PART 12 - NATURAL GRAVEL SUB-BASE AND BASE 1201 GENERAL

Where instructed by the Engineer, the Contractor shall undertake repairs, widening and reprocessing to the existing carriageway and shoulders in accordance with sections 12 and 14 of the Special Specifications. a) Areas to be scarified and reprocessed The contractor will scarify, add new material and reprocess sections as determined by the Engineer. b) Pavement repairs The Contractor will carry out repairs to base and subbase as directed by the Engineer and according to Specifications given in Sections 12 and 14 of the standard Specifications. c) Pavement widening The Contractor shall, as directed by the Engineer, bench and compact the subgrade to 100% MDD (AASHTO T99), provide lay and compact material for subbase and base as directed by the Engineer and in accordance with Sections 5 and 12 of the Standard Specifications. 1203 MATERIAL REQUIREMENTS Natural materials for base and sub-base shall conform to the specifications given in section 12 of the Standard Specifications for Road and Bridge Construction for cement and lime improved base and sub-base. 1209 MEASUREMENT AND PAYMENT Natural material for sub-base and base shall be measured by the cubic metre placed and compacted upon the road calculated as the product of the compacted sectional area laid and the length.

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PART 14 - CEMENT TREATED MATERIALS 1401 CEMENT TREATMENT a) Cement for stabilisation will be CEM 1 Portland cement conforming to KS 1262. The cement content of the stabilised material shall be as indicated by the Engineer and will normally be about 4%. The Engineer shall exercise his discretion to any variation in the rate of application of the cement, which he may see fit, to order from time to time. Moisture Content The moisture content of the stabilised material shall be as directed by the Engineer but nevertheless within the range of 85% to 100% of the optimum Moisture Content (AASHTO T.180) c) Mixing and Placing The material to be stabilised and the cement shall be mixed by an approved mixing plant, which will either be a mix-in-place pulvi-mixer or a stationary mixing plant for material to be used for pavement reconstruction, widening and shoulders. 1403 LIME IMPROVEMENT

b)

Lime improvement shall be carried out in accordance with Section 14 of the Standard Specification. 1409 PROTECTION AND CURING

Protection and curing shall be carried out in accordance with the provisions of Clause 1409(i) of the Standard Specification but provision shall be made to wet the surface from time to time as directed by the Engineer. 1410 TRAFFIC

The requirements of clause 1410 of the Standard Specification will not apply to improved natural material utilized for patching and repair works but will apply in case reprocessing of reconstruction and widening of the existing base and shoulders.

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PART 15 - BITUMINOUS SURFACE TREATMENTS A - GENERALLY 1501A GENERAL Details of the bitumen spray rates and the chippings spread rates will be directed by the Engineer but the under-listed is anticipated and can be used for guidance purpose i.e.; a) Chippings 10/14mm size pre-coated chippings at a spread rate of 95-115m2/m3 square meters per cubic meter. 6/10mm size pre-coated chippings at spread rate of 115-135 m2/m3. b) Bitumen Binder Spray Rates REPAIR OF CRACKS a) Cracks 3.0mm or less in width The entire crack area shall be cleaned by brushing with a wire brush and then blowing with a compressed air jet and the crack sealed with 80/100-pen cutback bitumen using a pouring pot or pressure lance and hand squeegee. The surface shall then be dusted with sand or crusher dust. b) Cracks greater than 3.0mm in width Before these cracks are filled a steel wire brush or router shall be used to clean them and then a compressed air jet shall be used to remove any foreign or lose material in the crack until the entire crack area is clean. When the crack and surrounding area have been thoroughly cleaned, dry sand shall be forced into the crack until it is sealed in the manner specified for cracks less than 3.0mm width. 1.0 - 1.2 l/m2 for the first seal with 10/14mm chippings 0.8-1.0 l/m2 for the second seal with 6/10mm chippings

B - PRIME COAT 1502B MATERIALS FOR PRIME COAT AND TACK COAT For Prime coat, the binder shall be a medium-curing cut-back MC 30 unless otherwise directed by the Engineer. The rate of spray of bituminous prime coat refers to the gross volume of the cut-back bitumen, that is to say the volume of the bitumen plus dilutant.
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Prime coat shall be applied to area of graded crushed stone (GCS) or Cement Stabilised Gravel which is to receive surface dressing and over areas of the shoulder which are to receive surface dressing. Tack coat shall be applied to areas which are to receive double surface dressing. The contractor shall prepare the surface of the existing bituminous wearing course and the pavement repairs by sweeping thoroughly of all loose foreign material. He shall then apply a tack coat of 80/100-penetration grade bitumen as shall be instructed by the Engineer. The same treatment shall also be required before laying the asphalt concrete wearing course on top of the carriageway for regulation. The rates of spray of the binder shall be as instructed by the Engineer and shall generally be within the range 0.8-1.2 litres/square metre.

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PART 16 - BITUMINOUS MIX BASES, BINDER COURSES AND WEARING COURSES This section covers different types of bituminous mixes for base and surface (wearing and binder courses) and is divided into the following parts:Part A Part B General Asphalt Concrete for carriageway regulation

A GENERAL 1601A SCOPE OF PART A Part A comprises all the general requirements for bituminous mixes which apply to Part B as well. 1602B REQUIREMENTS FROM OTHER SECTIONS The following sections of this Specification apply to Part B of this section and shall be read in conjunction therewith: Section 2 Section 3 Section 6 Section 15 Materials and Testing of Materials Setting Out and Tolerances Quarries, Borrow Pits, Stockpile and Spoil Areas Bituminous Surface Treatments and Surface Dressing

1603A CONSTRUCTION PLANT (a) General

The Contractor shall submit to the Engineer in accordance with Section 1 of its Specification, full details of the construction plant he proposes to use and the procedures he proposes to adopt for carrying out the permanent Works. The Engineer shall have access at all times to construction plant for the purposes of inspection. The Contractor shall carry out regular calibration checks in the presence of the Engineer and shall correct forthwith any faults which are found. All construction plant used in the mixing, laying and compacting of bituminous mixes shall be of adequate rated capacity, in good working condition, and shall be acceptable to the Engineer. Obsolete or worn-out plant will not be allowed on the work. (b) Mixing Plant

Bituminous materials shall be mixed in a plant complying with ASTM Designation D995 and shall be located on the Site unless otherwise agreed by the Engineer. It shall be equipped with at least three bins for the storage of heated aggregates and a separate bin for filler. All bins shall be covered to prevent the ingress of moisture. The plant may be either the batch-mix type or the continuous-mix type and shall be capable of regulating the composition of the mixture to within the tolerances specified in Clause 1614A of this Specification.
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The bitumen tank shall be capable of maintaining its contents at the specified temperature within a tolerance of 50C and a fixed thermometer easily read from outside the tank. Any bitumen which has been heated above 1800C or has suffered carbonisation from prolonged heating shall be removed from the plant and disposed of. (c) Laying Plant

Bituminous materials shall be laid by a self-propelled spreader finisher equipped with a hopper, delivery augers and a heated adjustable vibrating screed. It shall be capable of laying bituminous materials with no segregation, dragging, burning or other defects and within the specified level and surface regularity tolerance. Delivery augers shall terminate not more than 200mm from the edge plates. (d) Compaction Plant

The Contractor shall provide sufficient rollers of adequate size and weight to achieve the specified compaction. Prior to commencing the laying of bituminous mixes in the permanent Works the Contractor shall carry out site trials in accordance with Section 2 of this Specification to demonstrate the adequacy of his plant and to determine the optimum method of use and sequence of operation of the rollers. It is important to achieve as high a density as possible at the time of construction and it is expected that vibrating rollers will be required to produce the best results. However, it is essential that thorough pre-construction trials are carried out to ensure that:i. The roller is set up to have the optimum amplitude and frequency of vibration for the particular material being laid. That the roller does not cause breakdown of the aggregate particles. That the optimum compaction temperatures are established which allow compaction without causing ripple effects or other distortions of the surfacing.

ii. iii.

1604A PREPARATION OF SURFACE Immediately before placing the bituminous mix in the pavement, the existing surface shall be cleaned of all material and foreign matter with mechanical brooms or by other approved methods. The debris shall be deposited well clear of the surface to be covered. Any defect of the surface shall be made good and no bituminous mix shall be laid until the surface has been approved by the Engineer. If instructed by the Engineer a tack coat shall be applied in accordance with Section 15 of this Specification. If the Engineer considers a tack coat is required prior to laying the bituminous mix or between layers of the bituminous mix, due solely to the Contractor's method of working, then such tack coat shall be at the Contractor's expense. 1605A DESIGN AND WORKING MIXES At least two months prior to commencing work using a bituminous mix, the Contractor shall, having demonstrated that he can produce aggregates meeting the grading requirements of the Specification,
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submit samples of each constituent of the mix to the Engineer. The Engineer will then carry out laboratory tests in order to decide upon the proportion of each constituent of the initial design mix or mixes to be used for site trials to be carried out in accordance with Clause 1606A of this Specification. Should the Engineer conclude from the site trials that the mix proportion or aggregate grading are to be changed, the Contractor shall submit further samples of the constituents and carry out further site trials all as directed by the Engineer. The Engineer may instruct the alteration of the composition of the -75 micron fraction of the aggregates by the addition or substitution of mineral filler. The Engineer may also instruct the alteration of all or part of the -6.3mm fraction of the aggregates by the addition or substitution of natural sand. The Contractor shall make the necessary adjustments to his plant to enable the revised mix to be produced. Following laboratory and site trials the Engineer will determine the proportions of the working mix and the Contractor shall maintain this composition within the tolerances given in Clause 1614A. Should any changes occur in the nature or source of the constituent materials, the Contractor shall advise the Engineer accordingly. The procedure set out above shall be followed in establishing the new mix design. 1606A SITE TRIALS Full scale laying and compaction site trials shall be carried out by the Contractor on all asphalt pavement materials proposed for the Works using the construction plant and methods proposed by the Contractor for constructing the Works. The trials shall be carried out with the agreement, and in the presence of the Engineer, at a location approved by the Engineer. The trials shall be carried out to:i. Test materials, designed in the laboratory, so that a workable mix which satisfies the specification requirements can be selected. To enable the Contractor to demonstrate the suitability of his mixing and compaction equipment to provide and compact the material to the specified density and to confirm that the other specified requirements of the completed asphalt pavement layer can be achieved.

ii.

Each trial area shall be at least 100 metres long and to the full construction width and depth for the material. It may form part of the Works provided it complies with this Specification. Any areas which do not comply with this Specification shall be removed. The Contractor shall allow in his programme for conducting site trials and for carrying out the appropriate tests on them. The trial on any pavement layer shall be undertaken at least 21 days ahead of the Contractor proposing to commence full scale work on that layer. The Contractor shall compact each section of trial over the range of compactive effort the Contractor is proposing and the following data shall be recorded for each level of compactive effort at each site trial: Tender for Construction of Drive Way for Geothermal Spa and Demonstration Centre and KWS Gate Expansion at Olkaria Geothermal Development 65

i.

The composition and grading of the material including the bitumen content and type and grade of bitumen used. The moisture content of aggregate in the asphalt plant hot bins. The temperature of the bitumen and aggregate immediately prior to entering the mixer, the temperature of the mix on discharge from the mixer and the temperature of the mix on commencement of laying, on commencement of compaction and on completion of compaction. The temperature of the mixture is to be measured in accordance with BS 598, Part 3, Appendix A. The type, size, mass, width of roll, number of wheels, wheel load, tyre pressures, frequency of vibration and the number of passes of the compaction equipment, as appropriate for the type of roller. The target voids and other target properties of the mix together with the results of the laboratory tests on the mix. The density and voids achieved. The compacted thickness of the layer. Any other relevant information as directed by the Engineer.

ii. iii.

iv.

v.

vi. vii. viii.

At least eight sets of tests shall be made by the Contractor and the Engineer on each 100 metres of trial for each level of compactive effort and provided all eight sets of results over the range of compactive effort proposed by the Contractor meet the specified requirements for the material then the site trial shall be deemed successful. The above data recorded in the trial shall become the agreed basis on which the particular material shall be provided and processed to achieve the specified requirements. 1607A MIXING OF AGGREGATES AND BITUMEN The bitumen shall be heated so that it can be distributed uniformly and care shall be taken not to overheat it. The temperature shall never exceed 1700 C for 80/100 or 60/70 bitumen. The aggregates shall be dried and heated so that they are mixed at the following temperatures: 125-1650C when 80/100 bitumen is used 130-1700C when 60/70 bitumen is used

The dried aggregates shall be combined in the mixer in the amount of each fraction instructed by the Engineer and the bitumen shall then be introduced into the mixer in the amount specified. The materials shall then be mixed until a complete and uniform coating of the aggregate is obtained. The mixing time shall be the shortest required to obtain a uniform mix and thorough coating. The wet
mixing time shall be determined by the Contractor and agreed by the Engineer for each plant and for each type of aggregate used. It shall normally not exceed 60 seconds.

1608A TRANSPORTING THE MIXTURE The bituminous mix shall be kept free of contamination and segregation during transportation. Each load shall be covered with canvas or similar covering to protect it from the weather and dust.
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1609A LAYING THE MIXTURE Immediately after the surface has been prepared and approved, the mixture shall be spread to line and level by the laying plant without segregation and dragging. The mixture shall be placed in widths of one traffic lane at a time, unless otherwise agreed by the Engineer. The compacted thickness of any layer shall be at least 2.5 times the maximum size of the aggregate for wearing course and at least 2 times for binder course. The minimum thickness shall be 25mm. Only on areas where irregularities or unavoidable obstacles make the use of mechanical laying impracticable, may the mixture be spread and compacted by hand. 1610A COMPACTION Immediately after the bituminous mixture has been spread, it shall be thoroughly and uniformly compacted by rolling. The layer shall be rolled when the mixture is in such a condition that rolling does not cause undue displacement or shoving. The number, weight and type of rollers furnished shall be sufficient to obtain the required compaction while the mixture is in a workable condition. The sequence of rolling operations shall be as agreed with the Engineer and proved during site trials. Initial rolling with steel tandem or threewheeled roller shall follow the laying plant as closely as possible. The rollers shall be operated with the drive roll nearest the laying plant, at a slow and uniform speed (not exceeding 5 Km/Hr). Rolling shall normally commence from the outer edge and proceed longitudinally parallel to the centreline, each trip overlapping one half of the roller width. On super elevated curves, rolling shall begin at the low side and progress to the high side. Where laying is carried out in lanes care must be taken to prevent water entrapment. Intermediate rolling with a pneumatic tyred or vibratory roller shall follow immediately. Final rolling with a steel wheeled roller shall be used to eliminate marks from previous rolling. To prevent adhesion of the mixture to the rollers, the wheels shall be kept lightly moistened with water. In areas too small for the roller, a vibrating plate compactor or a hand tamper shall be used to achieve the specified compaction. 1611A FINISHING, JOINTS AND EDGES Any mixture that becomes loose and broken, mixed with dirt or foreign matter or is in any way defective, shall be removed and replaced with fresh hot mixture, which shall be compacted to conform with the surrounding area. Spreading of the mixture shall be as continuous as possible. Transverse joints shall be formed by cutting neatly in a straight line across the previous run to expose the full depth of the course. The vertical face so formed shall be painted lightly with hot 80/100 penetration grade bitumen just before the additional mixture is placed against it.
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Longitudinal joints shall be rolled directly behind the paving operation. The first lane shall be placed true to line and level and have an approximately vertical face. The mixture placed in the abutting lane shall then be tightly crowded against the face of the previously placed lane. The paver shall be positioned to spread material overlapping the joint face by 20-30mm. Before rolling, the excess mixture shall be raked off and discarded. When the abutting lane is not placed in the same day, or the joint is destroyed by traffic, the edge of the lane shall be cut back as necessary, trimmed to line and painted lightly with hot 80/100 penetration grade bitumen just before the abutting lane is place Any fresh mixture spread accidentally on the existing work at a joint shall be carefully removed by brooming it back on to uncompacted work, so as to avoid formation of irregularities at the joint. The finish at joints shall comply with the surface requirements and shall present the same uniformity of finish, texture and density as other sections of the work. The edges of the course shall be rolled concurrently with or immediately after the longitudinal joint. In rolling the edges, roller wheels shall extend 50 to 100mm beyond the edge. 1612A SAMPLING AND TESTING OF BITUMINOUS MIXTURES The sampling of bituminous mixtures shall be carried out in accordance with AASHTO T168 (ASTM Designation D979). 1613A QUALITY CONTROL TESTING During mixing and laying of bituminous mixtures, control tests on the constituents and on the mixed material shall be carried out in accordance with Clause 1612A and Section 2 of this Specification. If the results of any tests show that any of the constituent materials fail to comply with this Specification, the Contractor shall carry out whatever changes may be necessary to the materials or the source of supply to ensure compliance. If the results of more than one test in ten on the mixed material show that the material fails to comply with this Specification, laying shall forthwith cease until the reason for the failure has been found and corrected. The Contractor shall remove any faulty material laid and replace it with material complying with this Specification all at his own expense. 1614A TOLERANCES Surfacing courses and base shall be constructed within the geometric tolerances specified in Section 3 of this Specification. The Contractor shall maintain the composition of the mixture as determined from the laboratory and site trials within the following tolerances, per single test:Bitumen Content Passing 10mm sieve 0.3% (by total weight of total mix) 6% (by total weight of dry aggregate and larger sieves including mineral filler)

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Passing sieves between

4% (by total weight of dry aggregate 10mm and 1.0mm sieve including mineral filler) 3% (by total weight of dry aggregate 1.0mm and 0.075 mm sieve including mineral filler) 2% (by total weight of dry aggregate including mineral filler)

Passing sieves between

Passing 0.075mm sieve

The average amount of bitumen in any length of any layer, calculated as the product of the bitumen contents obtained from single tests and the weight of mixture represented by each test, shall not be less than the amount ordered. The average amount of bitumen for each day's production calculated from the checked weights of mixes shall not be less than the amount ordered. The final average overall width of the upper surface of a bituminous mix layer measured at six equidistant points over a length of 100m shall be at least equal to the width specified. At no point shall the distance between the centreline of the road and the edge of the upper surface of a bituminous mix layer be narrower than that specified by more than 13mm. 1615A MEASUREMENT AND PAYMENT No separate measurement and payment shall be made for complying with the requirements of Clauses 1601A to 1614A inclusive and the Contractor shall be deemed to have allowed in his rates in Parts B and C of Section 16 of this Specification for the costs of complying with the requirements of Part A of Section 16 of this Specification

B - ASPHALT CONCRETE FOR SURFACING 1601B DEFINITION Asphalt concrete means a thoroughly controlled, hot-mixed, hot-laid, plant mixture of well graded dried aggregate and penetration grade bitumen, which, when compacted forms a dense material. A distinction is drawn between asphalt concrete Type I (High Stability) and asphalt concrete Type II (Flexible). The asphalt concrete type will be Type I. 1602B MATERIALS FOR ASPHALT CONCRETE a) Type of bituminous material

The type of material to be used on severe sites will be of the continuously graded type similar to Asphaltic Concrete or Close Graded Macadam. It is essential that these materials are sealed with a single or double surface dressing or a Cape seal. b) Penetration Grade Bitumen

Bitumen shall be 80/100-penetration grade. c) Aggregate

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Coarse aggregate (retained on a 6.3mm sieve) shall consist of crushed stone free from clay, silt, organic matter and other deleterious substances. The aggregate class will be specified in the Special Specification and it shall comply with the requirements given in Table 16B-1(b): Sieve size 28 20 14 10 6.3 4 2 1 0.425 0.300 0.150 0.075 0/20 100 90-100 75-95 60-82 47-68 37-57 25-43 18-32 11-22 9-17 5-12 3-7 0/14 100 90-100 70-90 52-75 40-60 30-45 20-35 12-24 10-20 6-14 4-8

The coarse aggregate shall be entirely crushed rock from a source which is known to give high values of stability (> 9kN) in the Marshall test. Crushed river gravel should not be used. The grading for 0/20mm and 0/14mm asphalt concrete to be provided as binder course shall be as follows: TABLE 16B-1(b) - REQUIREMENTS FOR COARSE AGGREGATE

Coarse Aggregate (Retained on a 6.3mm Sieve) Test LAA ACV SSS FI Maximum Value 30 25 12 25

Fine aggregate (passing a 6.3mm sieve) shall be free from clay, silt, organic and other deleterious matter and shall be non-plastic. Unless otherwise specified in the Special Specification it shall consist of entirely crushed rock produced from stone having a Los Angeles Abrasion of not more than 40. The Sand Equivalent of the fine aggregate shall not be less than 40 and the SSS not more than 12. d) Mineral Filler

Mineral Filler shall consist of ordinary Portland Cement. 1603B GRADING REQUIREMENTS

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The grading of the mixture of coarse and fine aggregate shall be within and approximately parallel to the grading envelopes given in Table 16B-1(b), for 0/20mm as specified for binder course, as described below. 1603C GRADING REQUIREMENTS To arrive at a suitable design it is necessary to investigate a number of grading so that a workable mix which also retains a minimum of 3 % voids at refusal density is identified. The largest particle size used should not be more than 25mm so that the requirements of the Marshall test method can be complied with. Although the complete range of nominal maximum particle sizes is shown in the Tables, the total thickness of material laid should not be less than 75mm.

1604B REQUIREMENTS FOR ASPHALT CONCRETE The mixture shall comply with the requirements given in Table 16B-2 as specified in the Specification. In addition, minimum Marshall Stability for 2 x 75 blows shall be 9 kN and maximum 18 kN and at compaction to refusal shall have 3% VIM. The proportion, by weight of total mixture, of bitumen shall be 6%. This shall be termed the nominal binder content. The binder content of the working mix will be instructed by the Engineer following laboratory and site trials. In order to determine the suitability of a coarse aggregate source a Marshall Test programme shall be carried out. It will be advantageous to use a crushed rock which is known from past experience to give good results in this test procedure. A grading conforming to the Type I Binder Course detailed in Table 16B-1(a) 0/20 of this Specification should be tested (but with 100% passing the 25mm sieve) and it shall meet the requirements of Table 16B-2 of this Specification. Having established the suitability of the aggregate source several grading shall be tested in the laboratory, including that used for the Marshall test, to establish relationships between bitumen content and VIM at refusal density. For each mix, samples will be made up to a range of bitumen contents and compacted to refusal using a gyratory compactor and a vibratory hammer in accordance with the procedure described in BS 598 (Part 104 : 1989), with one revision. It should first be confirmed that compaction on one face of the sample gives the same refusal density as when the same compaction cycle is applied to both faces of the same sample. The procedure which gives the highest density must be used. From the bitumen content-VIM relationship it will be possible to identify a bitumen content which corresponds to a VIM of 3%. If it is considered that the workability of the mix may be difficult then compaction trials should be undertaken. It is advisable to establish two or more grading for compaction trials. The mixes identified for compaction trials should be manufactured to the laboratory design bitumen content and to two other bitumen contents of +0.5% and +1% additional bitumen. Cores will be cut to determine the density of the compacted material, having completed this the core will then be reheated to 145+/-5oC in the appropriate mould and compacted to refusal in the vibrating hammer
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test. To be acceptable the cores cut from the compaction trial must have a density equivalent to at least 95% of refusal density. The compaction trials will identify a workable mix which can be made to a bitumen content which gives 3% VIM at refusal density. 1605B MIXING AND LAYING HEAVY DUTY ASPHALT The temperature of the bitumen and aggregates when mixed shall be 110+/-3oC above the softening point (R&B) of the bitumen. Compaction should commence as soon as the mix can support the roller without undue displacement of material and completed before the temperature of the mix falls below 900C. The minimum thickness of individual layers should be as follows:a) For the 37.5mm mix b) For the 25.0mm mix c) For the 19.0mm mix d) For the 12.5mm mix 1606B COMPACTION Rolling shall be continued until the voids measured in the completed layer are in accordance with the requirement for a minimum density of 98% of Marshall optimum, or, a minimum mean value of 95% of refusal density (no value less than 93%) as appropriate. 1607B MEASUREMENT AND PAYMENT a) Item Unit : : Asphalt Concrete m3 of Asphalt Concrete Used 65mm 60mm 50mm 40mm

Asphalt concrete shall be measured by the cubic metre compacted on the road calculated as the product of the length instructed to be laid on the compacted cross-sectional area shown on the Drawings or instructed by the Engineer. The rate for asphalt concrete shall include for the cost of providing, transporting, laying and compacting the mix with the nominal binder content and complying with the requirements of Parts A and B of Section 16 of this Specification.

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PART 17 - PAVING BLOCKS 1 General Precast concrete paving blocks shall comply with Kenyan Standard KS 02-827. 2 3 4 5 6 7 Definitions Block Paving: Flexible surfacing consisting of paving blocks on a laying course. Laying Course: Layer or material on which paving blocks are bedded. Laying Face: Working edge of the paving at which laying of blocks take place. Road-base: Layer of material between the sub-base and the laying course Surface Course: Layer of interlocked paving blocks(which acts as the wearing surface and part of the structure of the pavement) Construction Tolerances Falls A minimum longitudinal fall of 1.25% and a minimum cross fall of 2.5% must be provided for the finished road and parking levels. Surface Course Level Tolerances The surface levels should be prepared within the tolerances given in Table 3.2A below: TOLERANCES ON SURFACE COURSE LEVELS Surface Course: overall + or - 6 mm. flatness 10mm under a 3m. Straightedge & 2mm between adjacent blocks. adjacent to gullies, +6 or -0 surface drainage channels and outlets 11 12 Laying Course Material Material to be used shall be naturally occurring sand or crushed rock fines graded in accordance with table 4.1 A below :

8 9

10

TABLE. GRADING FOR LAYING COURSE SAND AND JOINTING SAND(using sieves complying with BS 410) Percentage by mass passing through sieve Normal Aperture of Sieve Laying course sand Jointing sand (%) Size (%) 10.00 mm 100 100
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5.00 mm 90-100 2.36mm 75-100 1.18mm 55-90 600 micron 34-70 300 micron 8-35 150 micron 0-10 75 micron 0-3 Sand must be screened to remove stones over 10.00 mm.

100 95-100 90-100 55-100 15-50 0-15 0-3

Moisture content of the laying course should be as uniform as possible and the material should be moist without being saturated. To assist in achieving this any stockpiled material should be covered. 13 Compacted Layer Thickness The laying course should be so constructed that the final thickness after compaction shall be 50mm. Surface Course Paving blocks shall be of heavy duty application of 60mm minimum thickness and of minimum compressive strength of 49 N/mm2. As manufactured by Bamburi Special Products or equivalent Method of laying shall be in accordance with manufactures specifications or as approved by the Engineer. 15 Precast Concrete Kerbs (i) Precast concrete kerbs shall conform in all respects with B.S 340 (ii) Kerbs to be set on 100 mm thick concrete base wider than the kerb thickness and flaunched up back face 100 mm high with similar concrete. (iii) Kerbs to be curves are to be accurately set out with radiating heading joints. Precast concrete paving Slabs To be precast concrete slabs of the sizes specified in accordance with B.S 368, bedded, jointed and flush pointed in cement lime mortar (1:2:9)

14

16

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SECTION VIII - BILL OF QUANTITIES


PART 1 - PREAMBLE TO BILL OF QUANTITIES
1.0 1.1 GENERAL Bid Process

This is a Locally Competitive Bidding (LCB) Contract primarily payable in local currency and the format of the Bill of Quantities is prepared accordingly to realize that requirement and it allows the Bidder to insert rates only in local currency (Kenya Shillings) The Bidder shall neither insert additional items in to the Bill of Quantities nor make any alterations to the item descriptions and quantities. 1.2 Complementary Documents

The attention of the Contractor is explicitly directed to the Conditions of Contract, Technical Specifications, Scope and Description of Works and Tender Drawings that are to be read in conjunction with the Bills of Quantities and its Preamble. No other external documents shall be used for any references. 1.3. Method of Measurement

The Bills of Quantities have been prepared in accordance with the general principles of the 2nd, Method of Measurement of Building Works for East Africa, Chapter of Quantity Surveyors, and applies equally to the Measurement of proposed works and of variations. The Works as executed shall be measured for payment in accordance with the method adopted in the Bills of Quantities and under the item as therein set forth. The Contractor shall be responsible for furnishing the Employers Engineer with exact quantities of Works and/or materials he has executed per day or per specific work. The employers Engineer shall verify these works and approve. The contractors rate shall include for the complete execution of the works as depicted on drawings and as specified in Technical Specifications. The net measurement or weight of the finished work in place shall always be taken and except where otherwise stated or where separate items are provided, no allowance shall be made for cutting, waste, laps, circular work, etc. and no deductions shall be made for grout nicks, joggle holes, rounded arises or for linkages for fitting ironwork and the like. Payment shall be effected only for those materials that are incorporated in the permanent works and taken over the stocks as stipulated in the specifications to the approval of the Engineer.

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Any surplus materials delivered to the site shall become the property of the Contractor unless otherwise directed by the Engineer and the Contractor shall reimburse any money that was paid by the Employer on account of these materials. Unless specific items have been provided for in the Bill of Quantities, no separate measurement shall be made in respect of items whether specified or not requiring mortar/sealant, assembling, building in or fixing to concrete, block-works, metal work or timber, painting and protective treatment, welding, drilling, bolting inclusive of bolts, nuts and washers, screws, nails and plugs, jointing and joint materials, box out and filling thereof, grouting, packing, bedding, insulation between different metals, making good, conduits and fittings, cutting, waste, labour materials and all incidental work to the items concerned and their surroundings. 1.4. Units of Bill of Quantities

All sizes and quantities provided in the Bill of Quantities are in metric units, 1.5. Extent of Works

Notwithstanding any limits that may be implied by the wording of the individual items and /or explanation provided in this preamble, it is to be clearly understood by the contractor that the rates and sums that are entered in the Bills of Quantities shall be for the work FINISHED COMPLETE in every respect. The bidder shall be deemed to have taken full account of all requirements and obligations whether expressed or implied, covered by all parts of this Tender and to have priced the items herein accordingly. The rates and sum shall therefore be included for all incidental and contingent expenses and risks of every kind necessary to construct, protect the works (including curing of all concrete works etc. and protection from accidental damage) complete works and maintain the whole of works in accordance with the Contract. Full allowance shall be made in the rates and/or sums interalias that are referred to and/or specified herein. site investigations that may be necessary for proper and complete execution all setting out and survey works Provision of temporary services such as water supply, electricity, fencing, watching, lighting; etc. Paying fees and giving notice to authorities, public etc. payment of all patent rights and royalties reinstatement of the site on completion of works to the satisfaction of the Engineer safety precautions and all measures to prevent and suppress fire and other hazards during implementation interference to the works by persons, vehicles, vessels and the like using the existing land and water facilities maintenance of access to the existing roads in a motorable status and waterways during the period of construction works in connection with the protection and safety of adjacent structures supplying, maintaining and removing on completion contractors own accommodation, offices, stores, workshops, transport, welfare services and all charge in connection therewith unless otherwise directed by the Engineer

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working in dry conditions including dewatering if required except where otherwise permitted by the specification maintaining public roads and footpaths, and maintaining access upon existing roads or recognized routes Supply, inspection, sampling and testing of materials and of the Works under construction including the provision and use of equipment. except where separate items are provided for bringing plant to the site and removing on completion, for providing transporting to site, setting to work operating (including all fuel and consumable stores), maintaining and removing from the site upon completion all construction plant and equipment necessary for the execution of the work including the cost of all tests and other requirements in respect to such plant and equipment recruitment, bringing to and repatriate from the site, accommodating and feeding and all other incidental costs and expenses involved in the provision of all necessary skilled and unskilled labour and supervision Supporting faces of excavation temporary or permanent shoring, shuttering and scaffolding etc. cost of design based on tender drawings, preparation of working drawings and related data for materials, pipe work and equipment all ancillary parts, minor fittings, bolts, nuts, gaskets, washers, fixing, etc., joining materials, protective coatings and sleevings and other relevant items not specifically listed but necessary for proper installation of the materials, pipe works and equipment (applicable to materials supplied by the contractor) costs of packing, protection, storage, insurance and related documentation for shipment to Kenya for materials, pipes, fittings, equipment, etc. cost of unloading at port, road transport to site, offloading, stacking and storage in suitable sheds, double handling as needed at site for materials, pipes, fittings, equipment, etc. No claim shall be considered for further payment in respect of any work or method of execution, which may be described in the Contract or is inherent in the construction of the work and detailed on the drawings on account of; items that have been omitted from the Bill of Quantities, but depicted on the drawings any omission from the wording of the items or from a clause in the Preamble or no mention of such work or method of execution having been in the Preamble Items against which no rates or sum is entered by the contractor whether quantities are stated or not shall not be paid for when executed, but will be regarded as covered by other rates in the Bill of Quantities.

The contractor shall be deemed to have taken into account all of the following in his tender prices and his construction programmes. 1.6 all recognized holidays, festivals, religious and other local customs any stoppage of work or delays due to adverse weather conditions

Additional Work

The relevant Clauses of this Preamble shall be deemed to apply equally to any work subsequently ordered for execution by the Contractor either under Provisional Sum or Variation Orders, except where specifically varied therein. 2.0 RATES AND PRICES

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2.1

Rates and Sums

The rates and sums entered by the contractor against all items in the Bill of Quantities shall bear a proper relationship to the cost of carrying out the work described in the Contract. All costs and similar charges that are applicable to the Contract as a whole shall be spread over all items in the Bill of Quantities whilst those that are applicable only to particular sections of the Contract shall only to be spread over the relevant items in particular sections. 2.2 Taxes and Duties

The contractor shall include all local taxes except VAT for the materials and services to be procured locally in his unit rate for various item of works included in the Bill of Quantities. The unit rate for materials, goods and equipment to be imported from overseas shall INCLUDE VAT and other import duties such as custom duties, cess, excise duty, etc. The Employer is not responsible to pay any VAT or custom duty for any imported items to be incorporated in the permanent works.

2.3

Value Added Tax

As set out in the Instruction to Bidders, VAT payable to the Government of Kenya shall be calculated separately and the total VAT amount shall be inserted in the space provided in the Summary Page of the Bills of Quantities. VAT shall not be included in the unit rate for various items of work. However, the total VAT component be carried over to the Form of Tender. The applicable rate for VAT in the BOQ items for civil engineering works set by Government Kenya and the contractor shall authenticate this rate and include in the Summary Bill of Quantities.

2.4

Provisional Quantity

Certain items in the Bill of Quantities are designated as Provisional Quantity in the description column to indicate that the quantities for the work covered by such items are the best possible estimates that can be made in advance of the execution of the work or that the provision of such facilities as are described in the items may not in the event be required under the contract. All items so designated shall be used only at the direction and discretion of the Engineer and if not used either wholly or in part shall, as to the amount not used, be deducted from the Contract Price. The Contractor may be required to quantify and price items designated as provisional quantity before the works are executed for approval by the Engineer. Items shall be paid against number of units used and/or incorporated in the works.
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2.5

Provisional Sum

Provisional sums items shall be dealt with as provided for in the Conditions of Contract. Provisional Sums are represented by the words Provisional Sum (PS) entered under the description. Items marked Provisional in the Bills of Quantities are provisional and shall not be executed unless instructed by the Engineer. They may be expended wholly or in part as instructed by the Engineer. The Contractor may be required to quantify and price items designated as provisional sum before the works are executed for approval by the Engineer. Items shall be paid against number of units used and/or incorporated in the works. 2.6 Provisional Item

Any item that is designated as Provisional Item in the description column of the Bill of Quantity is to indicate that the provision of such facilities of work is uncertain at the time of document preparation. All items so designated shall be used only at the direction and discretion of the Engineer. The unit rate if any quoted by the contractor shall be applicable for the amount of work executed under such items. 2.7 Lump Sum Item

Certain items in the Bill of Quantities are designated as Lump Sum (LS) or SUM in the unit column to indicate that the payment will be effected as a sum on satisfactory completion of that particular work. Lump sum items stipulated in Bill of Quantities that are related to a specific work shall be paid on the basis of the proportion of actual work done to the total work of that specific item as assessed by the Engineer. Items with quantities and units shall be paid against number of units used and/or incorporated in the works. 2.11 Protection of Completed Work and Clearing upon Completion

The Contractor shall allow in his rates for protecting completed work from subsequent operations, making good of all damage to completed work, clearing away all rubbish as it accumulates and leaving the site in a tidy condition to the satisfaction of the Engineer.

3.0

SITE WORKS

3.1 Site Clearance The unit rate quoted for site clearance shall include for but not limited to the removal and grubbing out of all trees, shrubs, debris, boulders and all other objectionable materials from the designated area and dispose of same to approved pit provided by the contractor.

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The measurement shall be the plan area of the land within the limit of the site demarcated by the Engineer for the installation of various structures. The rate shall also include supply and spreading of at least 150 mm thick of topsoil cover over the site upon completion of the works. 3.2 Earthworks

Excavation in all Material except Rock:The rates and prices for earth excavations including dredging shall be for all types of ground conditions encountered except rock but including ground situation above or below water level. The contractor shall make allowances for the possibility of permission not being granted to the use of explosives for blasting and other operations. Quantity of material excavated as the product of the horizontal area of the base of permanent work to be constructed and the mean depth below ground level or measured as the volume to be occupied by permanent work below ground level, whichever is the greater. In no case shall any of the following quantities be included in the measurement for payment. o material excavated outside the vertical planes of neat outline of foundation structures unless shown otherwise on the drawings excavation and/or backfill for pipeline, storm sewers and under drains except as allowed for in pipeline construction as specified in pipe work, valves and fittings laying & installation excavations work performed prior to the taking of measurements of the undisturbed natural ground quantity of any material rehandled, except where the drawings indicate or the Engineer directs the excavation after embankment has been placed additional excavation required due to the swelling of the foundation when driving piles removal of slides, caveins, silting or filling due to the action of the elements or whether and/or carelessness of the Contractor volume of excavated unsuitable material shall be measured as the actual volume of material removed as directed by the Engineer excavation for trenches of pipeline is described elsewhere in this Preamble

o o

No allowance is made for any bulking or for any extra transport required due to bulking. The rates shall include but not by way of limitation for: excavation to the correct depth and preserving the bottoms of excavations in a state suitable for the reception of concrete, pipes or pipe bedding, and no payment shall be made for any concrete or pipe

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bedding required for filling of overexcavated volumes or disturbed areas to the net dimensions as indicated on the Drawings any additional excavation required for shuttering, working space, temporary or permanent shoring, and subsequent refilling and ramming and disposal of surplus provision of land areas for the temporary storage of any material required for backfilling that cannot be stored alongside the excavation for any reason, together with the cost of transporting, loading including disposal of surplus and unloading such material and all other charges incurred in this respect trimming the bottoms of excavations including bottoming to falls and trimming to sloping surfaces where required or indicated on the Drawings taking all precautions by supporting faces of excavation to ensure the safety of the workmen and to prevent damage to adjacent walls, building and all other structures and services and to prevent damage to road and other surfaces by slip or breaking away or trench sides or other cause including permanent and/or temporary shoring of trenches keeping the site and trenches and all other excavations free from water arising from whatever cause for clearing any scrub or other vegetable growth including all trees and for disposing of the whole of the cleared material to top provided by the Contractor all temporary and permanent measures required to protect and support all existing pipes, cables and services including all chambers, gullies and foundations thereto, or repair or replace them should they become damaged due to the Contractor's activities all barriers, lighting, warning signs and any other measures necessary to ensure complete safety around the area of the works reinstatement of all affected surfaces and structures except where separate items are included for permanent reinstatement of roads

Structural Excavation:The volume of material excavated for the installation of permanent structure shall be measured as the product of the horizontal plan area of the base of that structure and the mean depth below the ground level. The mean depth shall be measured to the underside of the specified blinding concrete.

Excavation in Rock: Excavation in rock in all cases shall be measured as extra over to excavation in normal materials by volume from the level at which rock is encountered.
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The volume of rock measured for trench excavation shall be to the maximum bottom width of trench permitted under the Specification or actual width, whichever is less and to the depth of bedding bottom level or as authorized by the Engineer. An isolated localized quantity of rock or other hard materials such as concrete encountered within the excavation of normal materials shall not be measured separately for payment unless its volume exceeds 1 cum except where the minimum volume shall be limited to 0.25 CM when the extent of net width of excavation is less than 2.5m. Fill: Fill shall be measured where a separate item is provided as the net volume above ground level of the permanent earthwork to the dimensions shown on the Drawings or directed by the Engineer irrespective of source of material. The rate shall include for selection, handling, placing and compaction in compliance with the specifications of excavated or imported material. Backfill: Backfill shall be measured (where items provided in BOQ) as the net difference between the volume measured under excavation as stated previously and the volume of installed permanent work below ground level. The rate shall include for selection, handling placing and compaction of excavated or imported material.

4.0 4.1

CONCRETE WORKS General

Concrete required for major structural construction shall be readymix concrete and subject to Engineers approval. The unit rates for provision and placing of concrete shall include but not limited to following items: All costs incurred in determining the mixes to satisfy the Specification including application any admixtures as required Provision of storing, mixing, transporting, placing and compaction by mechanical means or Batching Plants expect the supply of construction materials (Sand, Cement, and aggregate shall be the Contractors responsibility Water for construction works shall be supplied by the Employer excavation as required below previously filled levels and backfilling except where separate items are provided

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roughening the surface of previously executed or existing work as required in order to providing the necessary bond with new concrete Realizing the required quality of finishes within the specified tolerance forming slops, falls and the like as specified in the contract incorporating holes or box out for pipes, bolts, frames for covers and other steel work as required Building in cable conduits, pipes, junction boxes etc. forming 25mm chamfers on all external arises to exposed concrete allowing for all construction joints, keys, stop ends, temporary stops and shuttering of other than permanently exposed faces\ provision and removal all shuttering/ form work, scaffolding as required curing of the concrete and all other measures to protect freshly poured concrete beating from direct sunlight and wave action trawling, rubbing down etc. and making good the concrete surfaces to provide the specified finishes cost of control testing throughout the period of concreting and for the testing of concrete and remedial work ordered by the Engineer consequent to the results of control tests falling below the minimum specified extra working hours of personnel to maintain continuity of casting daily return to the Engineer showing the quantities of cement and the number of mixing of each class of concrete used in each section of the works as well as for temporary works

The measurement of concrete shall be either by cubic metre (CM), square metre (SM) or linear metre (LM) of completed structure as stipulated in the BOQ. In the event of volumetric measure is used, no deductions shall be made for channels recesses or rebates less than 600mm girth, for splays or chamfers less than 300mm measured on the splay, for holes or ducts formed in the concrete less than 300mm girth. Fillets less than 300 mm on the splay shall be measured.

4.2

Blinding Concrete

Rates for blinding concrete if a separate item is provided in the bill of quantity shall include for all additional excavation and disposal of surplus, necessary sawn shuttering where indicated on the Drawings or directed by the Engineer. Measure for payment of this work shall be in SM

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4.3

Shuttering / Form work

The unit rate for supply and placing of concrete shall include the cost of preparing, fitting, fixing of shuttering/formworks (metallic plates or sawn timbers) and shall also include scaffolding where necessary and in all cases no separate item would be included in the Bill of Quantities for measurement and payment of form work. Supply of necessary materials, equipment for preparing fitting fixing of formworks, scaffolding materials shall be procured by contractor and shall be include in the unit rate of concrete works Hence, the cost thereof for supply of necessary materials, equipment for preparing fitting fixing of formworks, scaffolding shall be deemed to be included in the rates for concrete work. 4.4 Steel Reinforcement

The contractor shall prepare and submit reinforcement bar schedules for all reinforced concrete structures based on the detailed construction drawings provided by the Employer or for any additional works for approval by the Engineer prior to fabrication and fixing of any reinforcements in the works. The schedules shall be submitted well in advance to allow adequate time for checking. The rates for steel reinforcement bar and steel fabric reinforcement shall include for local transporting, storing, cleaning, cutting, fabricating, and all labour in working, distribution to various parts of the works, fixing in position, supporting, for the use of binding wire and for welding where indicated. The unit of measurement for steel reinforcement is the metric tonne (1MT = 1000 kg.) or KILOGRAM (kg) as shall be indicated in the BOQ, where separate item is provided and the weight of steel shall be calculated net with no allowance made for wastage or laps and the cost of these shall deemed to be covered in the unit rates. The weight of steel supports, spacer bars and ties including stirrups and binders (tying wires) used to locate and hold the reinforcement in place shall not include in the quantity and the cost of these shall deemed to be covered in the unit rates.

5.0 5.1

MISCELLANEOUS WORKS Access Facilities

The Main Contractor shall provide adequate access facilities to various sites within the project area to facilitate construction activities at no extra cost to the Employer. These new facilities provided by the Contractor shall be extended to other contractors/sub-contractors executing works for the project or other agencies.

5.2

Existing Services and Structures

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The Contractor's attention is specifically drawn to connections to and protecting of existing services and installations. The Contractor shall be deemed to have included in his tender rates and prices adequate provision to comply with all such requirements where applicable.

5.3

Painting & Protective Coatings

The rate for painting and protective coatings whether measured separately or included in other items are to include for all temporary staging ladders and the like, covering the adjacent works to prevent splashing providing adequate protection to the work being painted or coated against dust, spray and other foreign matter, for all preparation and priming, carrying out the work in materials and colours to the requirements of the Engineer, curling in edges, washing off stains, and leaving the whole of the work perfect on completion. The rates for painting are to allow the applying of the final coat of paint immediately prior to handing over any section of the work.

5.4

Amendments to Designs

Where amendments are required to the civil designs due to prevailing ground conditions, the amended designs shall be produced by the Contractor and approved by the Employers Engineer. No extra payment shall be made for this work to the Contractor.

5.5

Abbreviations:

The units of measurement described in the Bill of Quantities are metric units. Abbreviations used in the Bill of Quantities are as follows: NOS km lm / m / LM mm sm / SM cm / CM No. kg tonne (t) litre Hrs. L.S. / SUM P.S. Number of Kilometre Linear metre Millimetre Square metre Cubic metre Number Kilogram Tonne (1000 Kilograms) Litre Hours Lump Sum / Sum Provisional Sum

5.6

Provision of facilities:

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Separate items are not provided for the following which are deemed to be included in the Contract Price:a) Construction and maintenance of any deviation or access roads and all expenses incurred due to passing of the traffic through or around the Site: b) Cost of negotiations for any land required by the Contractor in addition to that made available to him free of charge; c) The subsequent removal of the Contractors site accommodation as required and quarrying facilities and the reinstatement of the area on completion of the Contract; d) Protection of the Works from water & from any other source; e) Setting out and verification of all survey details and dimensions; f) Provision and preservation of survey control points; g) Provision of all samples and test certificates : and h) Water supply and services. i) Measures to reduce emissions and temporary protection of the environment.

6.0

SCHEDULES a) All relevant items in the Bills of Quantities must be priced in indelible Ink. No alterations of the Quantities or descriptions made by the Tenderer will be allowed. b) The Tenderer shall complete all the schedules entirely. The schedules shall be read in conjunction with the specifications and the drawings (where applicable) c) The total prices in the main summary of price schedules shall be deemed to include all obligations under the Contract including and not limited to mobilization of equipment, apparatus and tools of trade, labour, transport of human labour to site, supply of materials, fittings, spares, tools, all construction works, provision of shop drawings, wastages; insurance, delivery to site, storage, installation, Contractors overheads and profits, testings, commissioning ,government taxes, levies and all other requirements as part of the contractors obligations to this contract as specified elsewhere herein this Tender or otherwise and in accordance to all specifications d) Any prices omitted from any section or part of price schedule shall be deemed to have been included in another item, section or part and no clarification shall be sort from the tenderer with regard to the noted omission during evaluation stage and the tenderer cannot and shall not make claim against such omission in case he is the successful bidder.

Tender for Construction of Drive Way for Geothermal Spa and Demonstration Centre and KWS Gate Expansion at Olkaria Geothermal Development 86

e) All prices shall be in local Kenya currency, shall be duty paid and shall also be inclusive of all taxes current at the time of tendering f) The quantities set out in the Bill of Quantities are the estimated quantities of the works and they shall not be taken as the actual and correct magnitude of the works to be executed by the contractor in fulfillment of his obligation under the Contract. g) The Contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency of his tender for the Works and of the rates and prices stated in the priced Bills of Quantities, which rates and prices shall cover all his obligations under the Contract and all matters and things necessary for the proper completion and maintenance of the Works. The Contractor is allowed only up to 14 days from the date of advertisement of this tender to raise and communicate in writing any queries and clarifications sort with regard to this tender.

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PART 2 - BILL OF QUANTITIES FOR TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL DEVELOPMENT

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PRELIMINARY REQUIREMENTS

Item

Description BILLS OF QUANTITIES No. 1 GENERAL Allow a prime cost sum for removal and reinstatement and relocation of essential services encountered on site Extra over item No. 1 for contractors overheads and profits Allow a prime cost of sum for material testing as directed by the Engineer; Extra over item No. 3 for contractors overheads and profits Provide and erect publicity signs as directed by the Engineer Purchase and submit to the client Three (3) new ultra book laptop computers exclusive for project use with the following minimum: - ultra-book models; - display size 13.3 or 14, LED, full HD 1080p; - Min 1.7GHz Intel Core i5 3rd Gen processor; - Min 8GB RAM, (DDR3,SDRAM,600MHz); - Integrated dedicated HD Graphics (Intel HD 4000) , - Optical Drive, - Min 500GB HDD, - Preinstalled with Original versions of Windows 7 Ultimate 64bit or Windows 8 Pro 64bit and Microsoft Office 2010 (Installation pack/key to be surrendered to client). - All other specifications typical bluetooth, Ethernet, Wi-Fi, HDMI ports, webcam, USB Ports, SSD, Headphone jacks etc. - Supplied complete with back-pack carry case BILLS OF QUANTITIES No. 1; Sub - Totals - Carried to Summary

Unit

Qnty

Unit Rate

Amount

PC

SUM

1,000,000.00

______

1,000,000.00

PC

SUM

200,000.00

______

200,000.00

NOS.

NOS.

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PART A - KWS GATE EXPANSION WORKS

PART A: KWS GATE EXPANSION WORKS Item Description BILLS OF QUANTITIES No. 8A CULVERT AND DRAINAGE WORKS No separate payment shall be made for gravelling, gravel or concrete blinding and hauling to spoil of the excavated materials. No separate payment shall be made for excavation, concrete for haunching of drainage structure, and concrete to be used in the construction of the drainage structure. The costs to be included in the unit rate Provide, place, compact and cure in all concrete classes for in situ works as specified for:1 Clean culverts of all sizes to free flow conditions LM 50 Unit Qnty Unit Rate Amount

Provide, lay and joint 600mm inner diameter concrete culvers, including excavation for pipe culverts, headwalls, wing wall, apron, toe walls and drop inlets, concrete haunching class 20/30,backfill and compaction as required.

LM

40

Excavate in any material, provide and joint 150 X 450mm Shallow drains precast concrete channels including bedding and backfilling with selected material as directed BILLS OF QUANTITIES No. 8A Sub - Totals - Carried to Summary

LM

800

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PART A: KWS GATE EXPANSION WORKS Item Description BILLS OF QUANTITIES No. 9A PASSAGE OF TRAFFIC Allow for prime cost sum to provide and maintain passage of traffic through the works of the satisfaction of the Engineer BILLS OF QUANTITIES No. 9A Sub - Totals - Carried to Summary Unit Qnty Unit Rate Amount

PC

SUM

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PART A: KWS GATE EXPANSION WORKS Item Description BILLS OF QUANTITIES No. 11A SHOULDERS TO CARRIAGEWAY PAVEMENT No separate payments shall be made for the overhaul of material and the cost of such haulage shall be included in the rates and/or prices Grade, shape, water process and compact existing shoulders, accesses and bus bays to instructed depth and width where directed by the Engineer Provide place, water process, and compact to 95% MDD AASHTO T180 natural gravel to shoulders as directed by the Engineer to receive drainage channels BILLS OF QUANTITIES No. 11A Sub Totals - Carried to Summary Unit Qnty Unit Rate Amount

SM

100

CM

20

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PART A: KWS GATE EXPANSION WORKS Item Description BILLS OF QUANTITIES No. 12A NATURAL MATERIAL BASES AND SUB-BASE No separate payments shall be made for the overhaul of material and the cost of such haulage shall be included in the rates and/or prices Scarify , water process and compact existing graveled ground to 95%MDD to a depth of 200mm below ground level to road base, parking area and busbays Provide place, water process, and compact to 95% MDD AASHTO T180 natural gravel for base to level as directed by the Engineer to receive material BILLS OF QUANTITIES No. 12A Sub Totals - Carried to Summary Unit Qnty Unit Rate Amount

CM

620

CM

620

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PART A: KWS GATE EXPANSION WORKS Item Description BILLS OF QUANTITIES No. 17A LAYING OF PAVING BLOCKS Place 80mm thick paving blocks1; on 50mm thick clean river sand or Quarry Dust bedding; Spread clean river sand or Quarry Dust on laid paving Blocks to fill the joints and, water process and compact as required to standards. NOTE:1 KenGen shall provide 80mm thick paving blocks; available Quantity 3000SM BILLS OF QUANTITIES No. 17A Sub - Totals - Carried to Summary

Unit

Qnty

Unit Rate

Amount

SM

3,000

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PART A: KWS GATE EXPANSION WORKS Item Description BILLS OF QUANTITIES No. 20A ROAD FURNITURE No separate payment shall be made for gravelling, gravel or concrete blinding and hauling to spoil of the excavated materials. No separate payment shall be made for excavation and concrete for haunching of drainage structures Provide, place, compact and cure in all concrete classes for in situ works as specified:Provide and erect priority type signs 1000mm size Provide and erect priority type signs 750mm size Provide and erect Mandatory and Prohibitory signs size 600mm Provide and erect standard informatory sign Provide and erect non-standard informatory sign Paint 0.1m wide, 5mm thick thermoplastic yellow centreline on the road as directed Paint 0.1m wide, 5mm thick thermoplastic white lines on road as directed Paint 0.5m wide , 5mm thick thermoplastic white pedestrian crossing marking on road as directed Excavate for, provide and place 250X 125mm class 25/20 precast concrete raised kerbs haunched in 100mm thick class 15/20 concrete base bedding and mortar joined in support to carriageways and foot path as directed Excavate for, provide and place 125X100mm class 25/20 precast concrete channels haunched in 100mm thick class 15/20 concrete base bedding and mortar joined in support to carriageway and foot paths as directed BILLS OF QUANTITIES No. 20A Sub - Totals - Carried to Summary

Unit

Qnty

Unit Rate

Amount

1 2 3 4 5 6

NOS. NOS. NOS. NOS. NOS. SM

1 1 2 3 5 130

SM

260

SM

50

LM

1,200

10

LM

1,600

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PART B - DIRECT USE ACCESS AND PARKING LOT

PART B - DIRECT USE ACCESS AND PARKING LOT


Item Description BILLS OF QUANTITIES No. 4B SITE CLEARANCE Clear site on road reserve and on site including removal of trees, hedges, bushes and other vegetation or deterious organic material, grub up roots and back fill to 100% MDD (AASHTO T99) with approved material in accordance with the specification BILLS OF QUANTITIES No. 4B Sub - Totals - Carried to Summary Unit Qnty Unit Rate Amount

HA

0.2

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PART B - DIRECT USE ACCESS AND PARKING LOT


Item Description BILLS OF QUANTITIES No. 5B EARTH WORKS No separate payments shall be made for the overhaul of material and the cost of such haulage shall be included in the rates and/or prices 1 Cut to spoil in soft material Fill in soft material including benching, water processing and compacting to embankment to 95% MDD ( AASHTO T99) in layers of 150mm Scarify existing bituminous pavement material and store material for re-use or cut to spoil as directed by the Engineer BILLS OF QUANTITIES No. 5B Sub - Totals - Carried to Summary CM 800 Unit Qnty Unit Rate Amount

CM

800

CM

36

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PART B - DIRECT USE ACCESS AND PARKING LOT


Item Description BILLS OF QUANTITIES No. 8B CULVERT AND DRAINAGE WORKS No separate payment shall be made for gravelling, gravel or concrete blinding and hauling to spoil of the excavated materials. No separate payment shall be made for excavation, concrete for haunching of drainage structure, and concrete to be used in the construction of the drainage structure. The costs to be included in the unit rate Provide, place, compact and cure in all concrete classes for in situ works as specified for:Provide, lay and joint 600mm inner diameter concrete culvers, including excavation for pipe culverts, headwalls, wing wall, apron, toe walls and drop inlets, concrete haunching class 20/30,backfill and compaction as required. Excavate in any material, provide and joint 150 X 450mm Shallow drains precast concrete channels including bedding and backfilling with selected material as directed BILLS OF QUANTITIES No. 8B Sub - Totals - Carried to Summary Unit

Qnty

Unit Rate

Amount

LM

15

LM

1500

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PART B - DIRECT USE ACCESS AND PARKING LOT


Item Description BILLS OF QUANTITIES No. 9B PASSAGE OF TRAFFIC Allow for prime cost sum to provide and maintain passage of traffic through the works of the satisfaction of the Engineer BILLS OF QUANTITIES No. 9B Sub - Totals - Carried to Summary Unit Qnty Unit Rate Amount

PC

SUM

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PART B - DIRECT USE ACCESS AND PARKING LOT Item Description BILLS OF QUANTITIES No. 12B NATURAL MATERIAL BASES AND SUB-BASE Scarify , water process and compact existing graveled ground to 95%MDD to a depth of 300mm below ground level of road base Provide, place, water process and compact to 95% MDD AASHTO T180 natural gravel for base as directed by the Engineer to receive paving materials BILLS OF QUANTITIES No. 12B Sub Totals - Carried to Summary Unit Qnty Unit Rate Amount

CM

2100

CM

2100

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PART B - DIRECT USE ACCESS AND PARKING LOT Item Description BILLS OF QUANTITIES No. 17B LAYING OF PAVING BLOCKS Provide, place and water process 60mm thick paving blocks, UNI design (49N/mm2) on 50mm thick sand/Quarry dust bedding: Spread clean river sand or Quarry Dust on laid paving blocks to fill the joints and, water process and compact to required standards. BILLS OF QUANTITIES No. 17B Sub - Totals - Carried to Summary Unit Qnty Unit Rate Amount

SM

7,000

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PART B - DIRECT USE ACCESS AND PARKING LOT Item Description BILLS OF QUANTITIES No. 20B ROAD FURNITURE No separate payment shall be made for gravelling, gravel or concrete blinding and hauling to spoil of the excavated materials. No separate payment shall be made for excavation and concrete for haunching of drainage structures Provide, place, compact and cure in all concrete classes for in situ works as specified:Provide and erect priority type signs 1000mm size Provide and erect priority type signs 750mm size Provide and erect Mandatory and Prohibitory signs size 600mm Provide and erect standard informatory sign Provide and erect non-standard informatory sign Paint 0.1m wide, 5mm thick thermoplastic yellow centreline on the road as directed Paint 0.1m wide, 5mm thick thermoplastic white lines on road as directed Paint 0.5m wide , 5mm thick thermoplastic white pedestrian crossing marking on road as directed Excavate for, provide and place 250X 125mm class 25/20 precast concrete raised kerbs haunched in 100mm thick class 15/20 concrete base bedding and mortar joined in support to carriageways and foot path as directed Excavate for, provide and place 125X100mm class 25/20 precast concrete channels haunched in 100mm thick class 15/20 concrete base bedding and mortar joined in support to carriageway and foot paths as directed BILLS OF QUANTITIES No. 20B Sub - Totals - Carried to Summary NOS. NOS. NOS. NOS. NOS. SM 1 1 2 5 5 300 Unit Qnty Unit Rate Amount

1 2 3 4 5 6

SM

200

SM

100

LM

1,200

10

LM

1,500

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PART B - DIRECT USE ACCESS AND PARKING LOT Ite Description m BILLS OF QUANTITIES No. 30B EMBANKMENT CONCRETE WORKS No separate payments shall be made for site clearance, overhaul of material and the cost of such haulage shall be included in the rates and/or prices 300MM deep Retaining Wall Base in Concrete class 30 300mm deep Concrete Base 250MM THICK Retaining Wall in Concrete class 30 250MM Thick Reinforcement in:Base and wall 12mm diameter high yield tensile steel bar (Bar 01) BILLS OF QUANTITIES No. 30B Sub - Totals - Carried to Summary

Unit

Qnt y

Unit Rate

Amount

79.00

CM

110.00

CM

20,000

kg

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PART B - DIRECT USE ACCESS AND PARKING LOT Item Description BILLS OF QUANTITIES No. 31B GUARD HOUSE AND GATE CONSTRUCTION No separate payments shall be made for site clearance, overhaul of material and the cost of such haulage shall be included in the rates and/or prices Allow for construction of Guard House 4700 x 3700mm x 3000mm high The following details, (not limited) shall apply:Construct Guard House 4700 x 3700mm plan dimensions (- Appx. Area - 20SM), considering all construction details as shall be directed by the Engineer The structure to be partitioned 2 times with masonry wall - one room shall accommodate the rest room complete with wash hand basin, water closet and shower. The larger room to be the Guard's working area The structure shall be finished thus:- 33 x 33 cm Non-slip ceramic floor tiles - 33 x 25 cm ceramic wall (up to 2m high) tiles in rest room - 2 Nos. standard flash doors - 900x2100 - 2 Nos. Standard windows - 600x600 - 2 Nos. Standard windows - 600x600 - 2 Nos. Standard windows - 1500x1000 - 1 Nos. Standard windows - 2000x1000 - All glazing to be 6mm thick - All window casement and doors to be constructed in hardwood - mahogany - 7200mm x 500mm Counter top finished complete with 30mm thick marble. - Shingles roof covering on ply-wood on treated cypress timber trusses and rafters - Cabinets and shelves where applicable. - ceiling works in T & G uPVC - All required sanitary installations - including supply of water, water tank, 1 NO. Water closet, 1NO. Wash hand basin, 1NO. Shower. - All mechanical fittings and drainage -structure's drainage to be joined to existing drainage. - all required electrical sockets, switches and lighting installations and mechanical installations - the structure to be finished in entirety to the satisfaction of the Employer Unit Qnty Unit Rate Amount

NOS.

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NOTE: KenGen shall available the following materials for use by the contractor for these works - Shingles Roofing - Ply-wood - T & G uPVC Ceiling The Contractor shall be required to make available all other required Materials and fasteners for his use during the execution of these works and thus, to ensure complete works: Allow for gate fabrication and installation of 8m double leaf Gate Fabricate, Supply and install to position gate made of mild steel galvanized sections of channels, joists, angles, flats, plates, pipes & sheets, as applicable; including stiffeners, bracings, fabricated hinges, MS Aldrops with locking arrangement, tempered steel pivot, guide track of MS Tee, ball bearing arrangements, castor wheels, etc. The gate to be installed complete with 600mm high GI barbed wire fencing at top. The gate to be Painted complete in 2 coats of zinc chromate primer and 3 coats of synthetic enamel/gloss paint etc. The gate to be fixed complete to reinforced concrete gate post. All works complete to specification and as directed by Engineer-incharge BILLS OF QUANTITIES No. 31B Sub - Totals - Carried to Summary

NOS.

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SUMMARIES
SUMMARY OF PRICES PRELIMINARY REQUIREMENTS Description
Bills of quantities No. 1 Sub Total Add 16% VAT TOTALS, (taken to overall summary) Preliminary Requirements

PRICE

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PART A: KWS GATE EXPANSION WORKS SUMMARY OF PRICES Description


Bills of quantities No. 8A Bills of quantities No. 9A Bills of quantities No. 11A Bills of quantities No. 12A Bills of quantities No. 17A Bills of quantities No. 20A Culvert and Drainage Works Passage of Traffic Shoulder Maintenance and Repairs Natural Materials Bases and Sub-bases Laying of Paving Blocks Road Furniture

PRICE

Sub Total Add 16% VAT TOTALS, (taken to overall summary)

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PART B - DIRECT USE ACCESS AND PARKING LOT SUMMARY OF PRICES Description
Bills of quantities no. 4B Bills of quantities No.5B Bills of quantities No. 8B Bills of quantities No. 9B Bills of quantities No. 12B Bills of quantities No. 17B Bills of quantities No. 20B Bills of quantities No. 30B Bills of quantities No. 31B Sub Total (KSHS) Add 16% VAT TOTALS, (taken to overall summary) Site Clearance Earth Works Culvert and Drainage Works Passage of Traffic Natural Materials Bases and Sub-bases Laying of Paving Blocks Road Furniture Embankment Concrete Works Guard House and Gate Construction

TOTAL

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OVERALL SUMMARY OF PRICES Description


1 GENERAL REQUIREMENTS 2 PART A: KWS GATE EXPANSION WORKS 3 PART B - DIRECT USE ACCESS AND PARKING LOT

TOTAL

GRAND TOTALS (KSHS); (Taken to Form of Tender)

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Signed: Bill of Quantities and specifications

Total Tender Price in Figures:

Total Tender Price in Words: (Carried to Form of Tender)

_______________________________________________________________________ Signature with date

_______________________________________________________________________ Company Name in block letters

_______________________________________________________________________ Seal of the company

_______________________________________________________________________ Name, Signature and Date of KenGen Representative at Tender Opening

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SECTION IX - TENDER FORMS

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TENDERING INSTRUCTIONS, SPECIFICATIONS, PRELIMINARIES, CONDITIONS OF CONTRACT AND BILLS OF QUANTITIES

SUPPLIED AS PART OF THE CONTRACT FOR: TENDER FOR CONSTRUCTION OF GEOTHRMAL SPA AND DEMONSTRATION CENTRE ACCESS AND PARKING LOT AND KWS GATE EXPANSION WORKS AT OLKARIA GEOTHERMAL POWER DEVELOPMENT

FOR:

KENYA ELECTRICITY GENERATING COMPANY [KENGEN] Issued by: KENGEN P.O Box 47936 - 00100, NAIROBI

The Contract for the above mentioned works, entered into on the Day of 2013 by the undersigned parties refers to these Bills of Quantities which shall be read and construed as part of the said Contract.

(EMPLOYER)

(CONTRACTOR)

Date:

2013

Date:

2013

Tender for Construction of Drive Way for Geothermal Spa and Demonstration Centre and KWS Gate Expansion at Olkaria Geothermal Development 112

CERTIFICATE OF TENDERERS SITE VISIT


This is to certify that [Name/s] ___________________________________________________________________ Being the authorized representative/Agent of [Name of Tenderer] ____________________________________________________________________________ Participated in the organized inspection visit of the site of the works for CONSTRUCTION OF GEOTHERMAL SPA AND DEMONSTRATION CENTRE ACCESS AND PARKING LOT AND KWS GATE EXPANSION WORKS AT OLKARIA GEOTHERMAL POWER PROJECT held on ________________________Day of_____________________________________2013

Tenderer's Representative
Name ______________________________________________________________ Designation _________________________________________________________ Signed______________________________________________________________ Phone number________________________________________________________ Email address_________________________________________________________ Date_______________________________________________________________

KenGen's Representative
Name ______________________________________________________________ Signed______________________________________________________________ Date_______________________________________________________________

NOTE: 1. This form is to be completed at the time of the organized site visit.

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TENDER FORM (To be completed on Banks Letterhead) TO: Supply Chain Manager Kenya Electricity Generating Company Limited Stima Plaza, Parklands P.O. Box 47936-00100 Nairobi, Kenya Dear Sir, TENDER FOR CONSTRUCTION OF GEOTERMAL SPA AND DEMONSTRATION CENTRE ACCESS AND PARKING LOT AND KWS GATE EXPANSION WORKS AT OLKARIA GEOTHERMAL POWER DEVELOPMENT 1. Having visited the site and examined the drawings, conditions of contract, general specifications for building works and the bills of quantities for the execution of the above named works, we, the undersigned, offer to erect, complete and maintain the whole of the said works in conformity with the said drawings, conditions of contract, the general specifications and bills of quantities for the sum of Kenya shillings (words)

(Figures) or such other sum as may be ascertained in accordance with the said documents 2. We undertake, if our tender is accepted, to commence work within the time stipulated by the Engineers instructions and to complete and deliver the whole of the works comprised in the contract within _______________ weeks calculated from the last day of the aforesaid period in which the works are to be commenced. 3. Should our tender be accepted we will obtain a performance bond from a bank or insurance company (to be approved by you) to be bound to the employer in a sum equivalent to 10% of the tender sum for the due performance of the contract under the terms of a bond in the form appended to these tender documents. 4. We agree to abide by this tender for the period of 120 days from the date of opening the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 5. Unless and until a formal agreement is prepared and executed, this Tender, together with your written acceptance thereof, shall constitute a binding contract between us. 6. We understand that you are not bound to accept the lowest or any tender you may receive.
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7. We agree that any canvassing with the employees of the Employer or the Consultants by us will result in our tender being disqualified. Dated this day of 2013 Signature Name in Block Letters Address Witness: Signature Full Name Occupation Address

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MANDATORY CONFIDENTIAL BUSINESS QUESTIONNAIRE (Must be filled by all applicants or tenderers who choose to participate in this tender) Name of Applicant (S) . You are requested to give the particulars in Part 1 and either Part 2 (a), 2 (b) or 2 (c), whichever applies to your type of business. Part 2 (d) to part 2(i) must be filled. You are advised that giving wrong or false information on this Form will lead to automatic disqualification / termination of your business proposal at your cost. Part 1 General Business Name:...... Certificate of Incorporation / Registration No. Location of business premises: Country ...

Physical address .Town . BuildingFloor.. Plot No. Street / Road .... Postal Address .Postal / Country Code Telephone Nos Fax Nos. . E-mail address ..Website. Contact Person (Full Names) . Direct / Mobile Nos. .. Title Power of Attorney (Yes / No). If Yes, attach written document. Nature of Business (Indicate whether manufacturer, distributor, etc) ...

(Applicable to Local suppliers only) Local Authority Trading License No. Expiry Date Value Added Tax No..

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Value of the largest single assignment you have undertaken to date (US$/KShs) . Was this successfully undertaken? Yes / No. .(If Yes, attach reference) Name (s) of your banker (s) .. Branches . Tel Nos. . Part 2 (a) Sole Proprietors Full names ..... Nationality .. Country of Origin .... *Citizenship details..... Company Profile . (Attach brochures or annual reports in case of public companies) Part 2 (b) Partnerships Give details of partners as follows:

Full Name 1 2 3 4

Nationality

Citizenship Details

Shares

Company Profile .(Attach brochures) Part 2 (c) Registered Company Private or public . Company Profile (Attach brochures or annual reports in case of public companies) State the nominal and issued capital of the Company Nominal KShs ... Issued KShs ... List of top ten (10) shareholders and distribution of shareholding in the company. Give details of all directors as follows:-

NOTE: THIS SECTION MUST BE FILLED TO QUALIFY FOR DOMESTIC PREFERENCE.


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Full Name 1 2 3 4 Part 2 (d) Debarment

Nationality

Citizenship Details

Percentage of Age/Gender Shares

I/We declare that I/We have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt acts with regard to this or any other tender by KenGen and any other public or private institutions. Full Names Signature. Dated this day of 2013. In the capacity of Duly authorized to sign Tender for and on behalf of Part 2 (e) Criminal Offence I/We, (Name (s) of Director (s)):a) b) c) d) ... ...

Have not been convicted of any criminal offence relating to professional conduct or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three (3) years preceding the commencement of procurement proceedings. Signed. For and on behalf of M/s .. In the capacity of . Dated this day of .2013. Suppliers / Companys Official Rubber Stamp Part 2 (f) Conflict of Interest I/We, the undersigned state that I / We have no conflict of interest in relation to this procurement:
a) b) c) d)

For and on behalf of M/s


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In the capacity of Dated this day of .2013 Suppliers / Companys Official Rubber Stamp Part 2 (g) Interest in the Firm: Is there any person / persons in KenGen or any other public institution who has interest in the Firm? Yes / No? .. (Delete as necessary) Institution 1 2 3 4 Part 2(h) Experience Please list here below similar projects accomplished or companies / clients you have supplied with similar items or equipments in the last two (2) years. Company Name Country Contract/Order Value No. Contact person (Full Names) E-mail address Cell phone No. Title Signature Date

1 2 3 4 Note: The contact person should be at the level of director. Part 2(i) Declaration I / We, the undersigned state and declare that the above information is correct and that I / We give Procurement Entity authority to seek any other references concerning my / our company from whatever sources deemed relevant, e.g. Office of the Registrar of Companies, Bankers, etc. Full names Signature For and on behalf of M/s In the capacity of Dated this day of .2013.

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Suppliers / Companys Official Rubber Stamp *Attach proof of citizenship * Attach certified copies of the following documents:
Previous orders from companies supplied before Certificate of Incorporation / Registration Tax Compliance Certificate (for local suppliers) Copy of Bank Statements for the last Six Months/Bank Reference Letter Certificate of Registration in a target group issued by the Ministry of Finance or Respective County Treasury *The above documents should be submitted if they are applicable to bidder. a) b) c) d) e)

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Tender-Securing Declaration Form


[The Bidder shall complete in this Form in accordance with the instructions indicated] Date: [insert date (as day, month and year) of Bid Submission] Tender No. [ Insert number of bidding process] To: Kenya Electricity Generating Company We, the undersigned, declare that: 1. We understand that, according to your conditions, bids must be supported by a Bid-Securing Declaration. 2. We accept that we will automatically be suspended from being eligible for bidding in any contract with the Purchaser for the period of time of [12 months] starting on [ insert date of signing this form], if we are in breach of our obligation(s) under the bid conditions, because we a) Have withdrawn our Bid during the period of bid validity specified by us in the Bidding Data Sheet; or b) Having been notified of the acceptance of our Bid by the Purchaser during the period of bid validity, (i) Fail or refuse to execute the Contract, if required, or (ii) Fail or refuse to furnish the Performance Security, in accordance with the ITT. 3. We understand that this Bid Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) Our receipt of a copy of your notification of the name of the successful Bidder; or (ii) Thirty days after the expiration of our Tender. 4. We understand that if we are a Joint Venture, the Bid Securing Declaration must be in the name of the Joint Venture that submits the bid, and the Joint Venture has not been legally constituted at the time of bidding, the Bid Securing Declaration shall be in the names of all future partners as named in the letter of intent. Signed: [insert signature of person whose name and capacity are shown] in the capacity of [insert legal capacity of person signing the Bid Securing Declaration] Name: [insert complete name of person signing the Bid Securing Declaration]

Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder] Dated on . day of ., . [Insert date of signing]

FORM OF SURETY UNDERTAKING In the event of


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(TENDERER) of (ADDRESS) being awarded the Contract for the TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL DEVELOPMENT We, SURETY), of (ADDRESS),

hereby undertake to provide a guarantee in the form of Performance Bond appended to these Tender Documents, under seal if required, for the due performance of the Contract to the extent of ten per centum (10%) of the Tender submitted by (TENDERER) Should the said (TENDERER) not be awarded the Contract it is understood that this offer shall become null and void. Signed for and on ) Behalf of Surety )

NAME (BLOCK LETTERS): Address:

Date:

2013.

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PERFORMANCE BOND (To be completed on Banks Letterhead) BY THIS AGREEMENT, we (SURETY), of Are bound to (EMPLOYER) in the sum of Kenya shillings (KShs.) to be paid by us to the said (EMPLOYER) WHEREAS by an agreement in writing dated (CONTRACTOR) entered into Contract with (EMPLOYER) to carry out and

complete the works therein stated in the manner and by the time therein specified all in accordance with the provisions of the said contract, namely; TENDER FOR CONSTRUCTION OF DRIVE WAY FOR GEOTHERMAL SPA AND DEMONSTRATION CENTRE AND KWS GATE EXPANSION AT OLKARIA GEOTHERMAL DEVELOPMENT; Now the condition of the above written bond is such that if the said Contractor, his executors, administrators, successors or assigns shall duly perform his obligations under the contract, or if on default by Contractor the Surety shall satisfy and discharge the damages sustained by the Employer thereby up to the amount of the above written bond, then this bond shall be void, otherwise it shall remain in full force and effect. Upon default, and without prejudice to his other rights under the contract, the Employer shall be entitled to demand forfeiture of the bond and we undertake to honour the demand in the amount stated above. PROVIDED always, and it is hereby agreed and declared, that no alteration in the terms of the said contract or in the extent or nature of the work to be carried out and no extension of time by the Architect under the contract shall in any way release the Surety from any liability under the above written bond. IN WITNESS whereof we have set our hands this day of 2013.

Surety

Witness

Authorized by Power of Attorney No.

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CONTRACT FORM THIS AGREEMENT made the ................. day of ...................................... 2013 between KenGen of the one part and ................................. (name of contractor) of .....................................................(city and country of Contractor) (hereinafter called the Contractor) of the other part:

WHEREAS KenGen invited tenders for the provision of certain works, viz.,................... (description of works) and has accepted a tender by the Contractor for the provision of those Works in the sum of ............................................................................................................ ..........................(Contract Price in words and figures) (hereinafter called the Contract Price).

NOW THIS AGREEMENT WITNESSES AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract. 2. The following document shall be deemed to form and be read and construed as part of this Agreement, viz.: (a) (b) (c) (d) (e) the Tender Form and the Price Schedule submitted by the Contractor; the Technical Specifications, Schedule of Requirements and Prices; the General Conditions of Contract; the Special Conditions of Contract; and KenGens Notification of Award.

3. In consideration of the payments to be made by KenGen to the Contractor as hereinafter mentioned, the Contractor hereby covenants with KenGen to provide the Goods and to remedy defects therein in conformity in all respects with the provisions of the Contract 4. KenGen hereby covenants to pay the Contractor in consideration of the provision of the Goods and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in the day and year first above written. Signed and Sealed in the Common Seal of KenGen in the presence of: COMPANY SECRETARY ) ) ) ) ) ) )

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WITNESS

Signed and Sealed with the Common Seal of the Contractor in the presence of:

DIRECTOR

SECRETARY

) ) ) ) ) ) ) ) )

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SECTION X - APPENDICES

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APPENDIX 1 DRAWINGS (The contractor shall provide shop drawings during construction phase)

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APPENDIX 2 - MAJOR ITEMS OF CONSTRUCTION PLANT AND EQUIPMENT Date of Arrival on Project (Days after commence)) ) The Tenderer shall enter in this schedule all major items of plant and equipment which he proposes to bring to site. Only reliable plant in good working order and suitable for the work required of it shall be shown on this Schedule. I certify that the above information is correct. Signature of Tenderer: Date: Name of Signatory: ..
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Descripti No. of Year of on Type, each Manufacture Model, Make

New or Capacity T Estimated Used or m cu CIF Mombasa Value (If to be Imported)

Source

Owned/ Leased/ Imported

Power Rating

APPENDIX 3 SUMMARY OF KEY PERSONNEL


DESIGNATION NAME NATIONALITY SUMMARY OF QUALIFICATION AND EXPERIENCE QUALIFICATION GENERAL EXPERIENCE YRS RELEVANT EXPERIENCE YRS

Headquarters Partner/Director or other key staff (give designation)

Site Office Site Agent Deputy Site Agent. Supervising Engineer Construction supervisors Site surveyor Other key staff Foremen Earthworks Asphalt concrete Concrete

Note: 1. The Tenderer shall list in this schedule the key personnel he will employ from the Contractors headquarters and from the Contractors site office to direct and execute the work together with their qualifications, experience, position held and nationality in accordance with Clause 15.2 and 16.3 of the Conditions of Contract Part II (where required, use separate sheets to add extra data for column 4). 2. Tenderers shall be required to attach CVs of all key staff I certify that the above information is correct. Signature of Tenderer: Date:

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APPENDIX 4 - SCHEDULE OF ROAD-WORKS CARRIED OUT BY THE TENDERER IN THE LAST FIVE YEARS DESCRIPTION OF WORKS VALUE OF WORKS (KShs) * YEAR COMPLETED / REMARKS

I certify that the above works were successfully carried out by this Tenderer(Attach Completion Certificates) Signature of Tenderer: .. Date:

* Value in Kshs using Central Bank of Kenya mean exchange rate at a reference date 7 days before the date of Tender Opening

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APPENDIX 5 - SCHEDULE OF ONGOING PROJECTS


DESCRIPTION DATE OF COMMENCE MENT DATE OF COMPLETION VALUE OF WORKS (KSHS) VALUE COMPLETED UP TO DATE % PHYSICALLY COMPLETED UP TO DATE %

I certify that the above works are being carried out by me and that the above information is correct. Signature of Tenderer: Date: .

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Submit copies of audited profit and loss statements and balance sheet for the last three calendar years and estimated projection for the next two years with certified English translation where appropriate. Give turnover figures for each of the last three (3) financial years. Quote in millions and decimal thereof. Type of \Work Road works Other civil engineering works Other (specify) Total Year Kshs. Year Kshs. Year Kshs.

SUMMARY OF ASSETS AND LIABILITIES OF THE AUDITED FINANCIAL STATEMENTS OF THE LAST THREE (3) FINANCIAL YEARS. Year Kshs. 1. Total Assets 2. Current Assets 3. Bank credit Line Value 4. Total Liabilities 5. Current Liabilities 6. Net worth (1-4) 7. Working capital (2+3-4) Year Kshs. Year Kshs.

Name/Address of Commercial Bank providing credit line . . Total amount of credit line Kshs. .. Attach certified copies of financial bank statements of the last three years. Attach a certified copy of Undertaking of the Bank to providing the credit.

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APPENDIX 6 - WORK METHODOLOGY AND PROGRAM OF WORKS 1. Give a brief description of how you intend to carry out the work including traffic management, quality assurance of works and any designs to be carried out by the Bidder, in not less than three (3) pages and not more than five (5) pages 2. Similarly, attach program of works in excel of MS Project formats.

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