XAVIER UNIVERSITY ATENEO DE CAGAYAN CENTRAL STUDENT GOVERNMENT THE 20TH DIRECTORATE

MID-YEAR REPORT S.Y. 2013-2014

SALUS POPULI EST SUPREMA LEX Let the Good of the People be the Supreme Law

TABLE OF CONTENTS

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MESSAGE FROM THE CONVENER THE DIRECTORATE THE SECOND DECADE OF STUDENT LEGISLATORS STATEMENT OF FINANCIAL PERFORMANCE EXPENDITURE REPORT INITIATIVES VIA RESOLUTIONS RESOLUTIONS OUTPUT LAW(S) PASSED PENDING BILLS

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MESSAGE FROM THE CONVENER

To my fellow ateneans,

Veritas Lux Mea! This comprehensive mid-year report of the 20th Directorate has been made for you to assess the initiatives of your legislative branch during its operations in the first semester. It has been our intention not only to make you knowledgeable of our actions, as your student representatives, but also for you to make use of our initiatives in promoting your welfare and protecting your rights as students of our university.

This school year, the Central Student Government is celebrating its two decades of active student legislation with a thrust of legislating sustainable initiatives for the betterment of the university community at large. It is our hope in the 20 th Directorate to be of greater help to our university by lobbying to the different university units matters concerning the welfare of every stakeholder.

With positive outlook, I can say that the legislative branch of your student government for this school year is maximizing its role in every aspect that it can cover - from the academics of the students, to services and welfare and up until to the advancement of every student organization. With this report, you can update yourself with the statuses of every resolutions passed and successfully lobbied by the government to the university administration.

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Yes, quality over quantity. But I say that the Directorate, under our administration, is practicing quality and quantity. We only have one academic year to fulfill our platforms and program of activities. Thats why we are utilizing efficiently this short period of time to be able to provide better legislation to our constituency. For the record, the Directorate had already conducted 11 sessions (on its first semester of operation) which past legislative administrations could only conduct around 8-10 sessions, on average, for one school year. Also, we were able to pass 28 resolutions (on its first semester of operation) which past legislative administrations were able to pass around 10-13 resolutions, on average, for one school year. But keep in mind that these resolutions do not only stay in papers but we lobby these resolutions to the administration especially those with specific issues that the administration can take action, like academics and student-administration relationship.

Now, on our second semester of operation, we will be focusing more on long term initiatives, thru bills, that will help improve our student government, our welfare and our university community. I can say that we have been journeying a long road of student governance in Xavier University but we always see that there is still more that needs to be improved. With these, we are always challenged to do magis in every endeavor. With these, we always want to challenge you, our constituents and our fellow ateneans, to become much more participative and to have that passion in building our own government, in nurturing our own community and in finding our own light. And once you find that passion, dont forget to ripple. It would be best to be with others than to be left alone. In my end, I congratulate the members of the 20 th Directorate for a job well done on its first semester of operation. And I would like to thank every atenean who continually

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believe on our Central Student Government as an integral part of living college life the Ateneo way life of doing more and the life shared to and with others.

Indeed, the truth is our light for the truth sets us free.

In Service and Excellence,

HAROLD JOHN M. LABORTE Vice President and 20th Directorate Convener Central Student Government Xavier University Ateneo de Cagayan S.Y. 2013-2014

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THE DIRECTORATE
The legislative powers of the Central Student Government shall be vested in the Directorate. Article VII, Section1 of the 2005 XU-CSG Constitution

The Directorate is the legislative branch of the Central Student Government (CSG) of Xavier University Ateneo de Cagayan. It is composed of the College Council Presidents and the convener of the Assembly of Extra-curricular Organizations (AECO). The branch is to be convened by the CSG Vice President. The members of the Directorate shall serve for a term of one academic year starting on the noon of March 31 and shall end at the same date the year after. Article VII, Section 3 of the 2005 XU-CSG Constitution lists the following powers and responsibilities of the Directorate. To wit, they shall: 1. Recognize and respect crucial college Council interests in the formulation of policies, programs, and strategies that may have bearing on their constituents or the welfare of the general membership within their respective councils; 2. Formulate with the CSG President a general plan of action before the start of the academic year; 3. Pass all Directorate Bills to be enacted and resolved through a simple majority vote of the members sitting en banc; 4. be responsible for the appropriation and adjustments of funds to the executive departments;

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5. be responsible for the direct implementation and monitoring of provisions in the policy or programs affecting their respective college councils, in close coordination with the executive units; 6. Exercise special powers individually or as a cluster, delegated to it by the CSG President for emergency situations requiring intervention outside the normal exercise of their powers in the Directorate; 7. be responsible for the confirmation of the appointments of the heads of the executive units. 8. Appoint an audit commissioner for the incoming CSG administration. 9. be responsible in conducting all investigations necessary for the cases of the Directorate. Investigations shall take place immediately thereafter the receipt of the complaint and shall present its findings and recommendations in a written report to the Supreme Constitutional Court no later than fifteen (15) school days upon the start of the investigation. The House may conduct a public investigation as it may deem necessary.

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THE SECOND DECADE OF LEGISLATORS

HAROLD JOHN M. LABORTE XU-CSG Vice President 20th Directorate Convener BSBA Business Economics 3 Mobile: 09161577592

KEANU HENRI S. YU Legislative Secretary BS Industrial Engineering 3 Mobile: 09177170984 DAWN C. ACEBEDO AECO Convener BS Food Technology 4 Mobile: 09064455010

KRISTINE B. JAMITO Associate Legislative Secretary BSBA Financial Management 3 Mobile: 09267818045

IRISH CREST G. ALMANZOR ACES President BS Chemical Engineering 5 Mobile: 09069612193

KRYSTHAL J. VASALLO ASC Prime Minister BS Food Technology 4 Mobile: 09177041469

JESSA P. PETALCORIN CITSC President BS Electronics Technology 3 Mobile: 09262490170 GERARDO G. GUANGCO CSSC President BS Computer Science 3 Mobile: 09177038257

LENIE ROSE C. VERONILLA CONUS President BS Nursing 4 Mobile: 09177986552 JAN ROGIE G. MACANDILI SBMSC President Apr 2013 Jul 15, 2013 Resigned from office

RUSSEL ANNE P. DELA PEA

SBMSC President BS Accountancy 4 Mobile: 09058163687

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MARIO ALEJANDRO JACINTO M. NERI TG President BEED General Education 3 Mobile: 09054119913

ROXANNE A. LOPEZ UNITASS President BS Psychology 4 Mobile: 09058415660

STATEMENT OF FINANCIAL PERFORMANCE

Article XI, Section 2 of the 2005 XU-CSG Constitution states that the legislative and the judicial departments, as co-equal branches of the council, shall each enjoy two (2) percent allocation of funds from the total CSG budget of the two semesters respectively or as may be provided by law. Last August 9, 2013, the 20th Directorate had passed Resolution 0024-1314 or the Resolution Appropriating the Funds of the Xavier University Central Student Government, for its Operations, for the 1st Semester, School Year 2013-2014. The resolution stipulated the budget of the 20th Directorate for the first semester which amounted to Php 14,000.00. Shown on the next page is the Interim statement of financial position, of the 20th Directorate, forwarded by the CSG Office of Budget and Finance to the Directorate Convener last November 7, 2013.

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EXPENDITURE REPORT
The total expenditures of the Legislative Branch of the Central Student Government of Xavier University Ateneo de Cagayan for the first semester of the school year 2013-2014 amounted to Php 6, 493.17. The expenditures were used for their meals during sessions and to support some of the projects wherein the branch was involved. To wit: Sama-sama 2013 BOLTS and The 2013 Xavier Congress. Sama-sama 2013 was the two-day activity, conducted last June 29-30, 2013, consisting of lectures, workshops and team activities which hope to instill on the student

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leaders self-awareness and equip them with skills needed for them to discharge their roles in the CSG Office of the Vice President, the Directorate, the Local Legislative Units and the Department of Student Services and Welfare. The total budget of the said orientation-seminar was Php 22, 800.00. A portion of it was taken from the funds of the Directorate Php 2, 693.17. The rest were divided to the other units involved in the event and also from the monetary contribution per participant. The 2013 Xavier Congress was a gathering of all Student Representatives from the different sectors in Xavier University - from College Councils, to the Assembly of Extra-Curricular Organizations, to the United Religious Organizations, to Xavier Center for Culture and Arts, to Kristohanong Katilingban sa Pagpakabana, and to the community of scholars and student assistants. This Congress, conducted last August 24-25, 2013, was designed to gather the representatives to talk about issues and matters concerning the welfare of the university community and will be able to make a stand. The total budget of the said congress was Php 17, 000.00. A portion of it, which amounted to Php 2,000.00, was taken from the funds of the Directorate. For questions or clarifications concerning the financial performance of the 20 th Directorate, you may contact the following persons:

MR. LOUIS ANDREW AKUT Director, Office of Budget and Finance XU Central Student Government Mobile: 09066910110 MR. LUCAS LARA IV Treasurer XU Central Student Government Mobile: 09177028739

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INITIATIVES VIA RESOLUTIONS

Internal CSG

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Student Organizations' Affairs Academic Affairs

Student Services and Welfare Transparency

The 20th Directorate has passed 28 resolutions during the first semester of the school year 2013-2014. Those resolutions cover 5 impact areas. 1. Internal CSG resolutions under this area is focused on the internal management, operations and advancement of the Central Student Government as a governing body. Sample resolutions under this area include the appointments of executive units and constitutional commissions. 2. Student Organizations Affairs resolutions under this area is focused on the matters affecting the different student organizations in the university both cocurricular and extra-curricular. Sample resolution under this area includes sanitation in the use of Faber Hall. Faber Hall is the official residence of student organizations in the university. 3. Academic Affairs resolutions under this area is focused on the academic matters of the students. Resolutions with academics as a subject were then
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presented and lobbied to the Academic Council of the university. Academic Council is the council, consists of the college deans and associate deans with the Academic Vice President as its convener, tasked to discuss, deliberate, and make decisions relating to the academics of the university. Sample resolution includes the maximum use of prescribed textbook materials in the tertiary level. 4. Student Services and Welfare resolutions under this area is focused on the promotion and enhancement of student services and the protections of students welfare. Sample resolution includes the promotion of health services offered by the university. 5. Transparency resolutions under this area is focused on one of the main thrust of the government: transparency at all levels. Sample resolution includes the financial disclosure of all student organizations in the university.

RESOLUTIONS OUTPUT

5
Completed On the Process No Action

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RESOLUTIONS OUTPUT
1. A Resolution Confirming the Appointment of the 20th Directorate Legislative Secretaries (0001-1314) STATUS: Completed REMARKS: The Directorate has already 2 legislative secretaries. To wit: Mr. Keanu Henri S. Yu and his associate, Ms. Kristine B. Jamito. 2. A Resolution Stating the Assignment of Directorships in the 20th Directorate (0002-1314) STATUS: Completed REMARKS: The Directors had already assigned within them the different Directorship post. Assignments of Directorship posts can be seen in detail on the stipulation of Resolution 0002. 3. A Resolution requesting all Faculty of Xavier University Ateneo de Cagayan to Provide a Syllabus that shall include Consultation Hours (0003-1314) STATUS: Completed REMARKS: The CSG had already lobbied the said resolution to the Academic Council. The Council said that they will remind all the academic departments in the university about the matter concerning the consultation hours. Unfortunately, the resolution and the Academic Councils control for consultation hours over Part-time faculty is not possible. 4. A Resolution Appointing the Commission on Audit Chief Commissioner (0004-1314) STATUS: Completed REMARKS: The Directorate already appointed Ms. Gizelle P. Labial as the Audit Chief Commissioner.

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5. A Resolution Requesting all Student Organizations, Co-curricular, and Extracurricular Organizations in Xavier University Ateneo de Cagayan to Present Publicly a Semestral Financial Report (0005-1314) STATUS: On-the-Process REMARKS: As of November 5, 2013, only one (1) student organization was able to disclose its financial statements. Some organizations are still waiting for its validation from the CSG - Commission on Audit and SACDEV JPIA Audit Team. 6. A Resolution Requesting all the Faculty of Xavier University Ateneo de Cagayan to Ensure the Quality and the Maximum Use of Prescribed Textbooks (0006-1314) STATUS: Completed REMARKS: The CSG had already lobbied the said resolution to the Academic Council. The Council said that they will remind all the academic departments in the university about the matter concerning the maximum use of prescribed textbook and other educational materials. 7. A Resolution Reminding the Xavier University Confederated Parent-Faculty Association to follow the Payment System for Siblings Enrolled in the Same College (0007-1314) STATUS: On-the-Process REMARKS: The Directorate had already sent a formal letter to the XUCPFA or the university confederated Parents-Faculty Association. No concrete response is given yet to the Directorate. 8. A Resolution Adopting the Parliamentary Rules for the Conduct of Xavier University Ateneo de Cagayan Central Student Government Directorate Meetings (0008-1314) STATUS: Completed
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REMARKS: The Directorate is already adopting parliamentary procedures during their sessions. 9. A Resolution Reminding the Offices under the Student Services and Formation Units of Xavier University Ateneo de Cagayan to Follow Official Office Hours (0009-1314) STATUS: Completed REMARKS: The Directorate had already sent a formal letter to the Human Resource Office. The CSG Vice President (Directorate Convener) also had a conversation with the student ethics Head from the Office of Student Affairs, Ms. Darling Dampor. After their talk, a meeting (OSA and HR) was set the following day to discuss the matter at hand. The result came and that the HR Office issued a memorandum to all units in the university regarding the universitys official office hours. 10. A Resolution Confirming the Executive Unit Appointments of Ms. Princess Kimberly V. Ubay-ubay, XU-CSG President for A.Y. 2013-2014 (0010-1314) STATUS: Completed REMARKS: The Directorate confirmed already the executive appointees of the CSG President, Ms. Princess Ubay-ubay. 11. A Resolution Confirming the Appointment of the Students Rights and Welfare Chief Commissioner (0011-1314) STATUS: Completed REMARKS: The Directorate had already confirmed the appointment of Mr. Abdul Hakeem Lomondot as the STRAW Chief Commissioner. 12. A Resolution Confirming the Appointment of the STRAW Associate

Commissioner by the STRAW Chief Commissioner, Mr. Abdul Hakeem Lomondot (0012-1314) STATUS: Completed
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REMARKS: The Directorate had already confirmed Mr. Lomondots appointee, Mr. Datu Moden Talandig, as the STRAW Associate Commissioner. 13. A Resolution to Form an Implementing Body to Enforce the Guidelines on the Use of Faber Hall (0013-1314) STATUS: On-the-Process REMARKS: Due to the sanitation issue in the student organizations residence, the Directorate had passed the said resolution. As of the moment, there is still no implementing body established by the residents of the Faber Hall. 14. A Resolution Confirming the Appointment of the Audit Secretary by the COA Chief Commissioner, Ms. Gizelle P. Labial (0014-1314) STATUS: Completed REMARKS: The Directorate had already confirmed Ms. Labials appointee, Ms. Farah Gorgod, as the Audit Secretary. 15. A Resolution Requesting the Crusader Publication to Send a Representative to Sit as an Audience in Every Regular Meeting of the Directorate (0015-1314) STATUS: Completed REMARKS: A representative from the Crusader Publication has been sent during the session. Unfortunately, the Crusader Publication has sent a representative only once due to time conflict with the schedule of their representative and the schedule of the sessions. 16. A Resolution Approving the Appointment of the Supreme Constitutional Court Chief Justice (0016-1314) STATUS: Completed REMARKS: The Directorate had already approved Mr. Dennis T. Dominguez as the new Chief Justice of the CSG Supreme Constitutional Court. 17. A Resolution Requiring All College Councils to Conduct a Representatives Summit, or its Equivalent Activity, in their Respective College (0017-1314)
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STATUS: Completed REMARKS: The output of every college councils representative summit was used as the agenda of the 2013 Xavier Congress.

18. A Resolution Requiring All Recognized Student Organizations of Xavier University-Ateneo de Cagayan to Create and/or Submit a Copy of Their Organizations Charter to the XU-CSG Office of the Vice President (0018-1314) STATUS: On-the-Process REMARKS: As of the moment, only few organizations have complied with the said resolution. The deadline was set on the 16th of November 2013. 19. A Resolution Requesting All College Councils to Promote the Health Services Offered by the University (0019-1314) STATUS: Completed REMARKS: College Councils had started already their promotions about the health services offered by the university. 20. A Resolution Acknowledging Ms. Russel Anne P. Dela Pea as the New President of the School of Business and Management Student Council and as a Member of the 20th Directorate (0020-1314) STATUS: Completed REMARKS: The resolution was crafted after the resignation of Mr. Jan Rogie G. Macandili as the SBMSC President. 21. A Resolution Delegating the Post for the Director of Student Services and Welfare to Ms. Russel Anne P. Dela Pea, the New President of the School of Business and Management Student Council (0021-1314) STATUS: Completed REMARKS: The post was already delegated. 22. A Resolution Acknowledging Ms. Joan Allene R. Cavalida as the New VicePresident of the School of Business and Management Student Council and as
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the Convener of the Central Committee, the Local Legislative Body of the SBMSC (0022-1314) STATUS: Completed REMARKS: The aforementioned was already acknowledged. 23. A Resolution Supporting the Initiative of the Office of Scholarships and Financial Aid (OSFA) of Xavier University Ateneo de Cagayan on the Creation of the Scholars Association (0023-1314) STATUS: Completed REMARKS: The Directorate had already met with the OSFA Director, Prof. Estrella Borja, to discuss about the creation of the Scholars association. College councils had also sent their representatives to act as members of the interim executive body of the said association. 24. A Resolution Appropriating the Funds of the Xavier University Central Student Government, for its Operations, for the 1st Semester, School Year 2013-2014 (0024-1314) STATUS: Completed REMARKS: The funds were already appropriated. 25. A Resolution Adopting the 2013 Xavier Congress Resolution Entitled, A Resolution Requesting the Xavier University Academic Council for the Strict Compliance of the Students Waiting Time Policy for Teachers (0025 -1314) STATUS: Completed REMARKS: The CSG had already lobbied the said resolution to the Academic Council. College councils were also tasked by the CSG Vice President to monitor their respective colleges about the said policy. 26. A Resolution Adopting the 2013 Xavier Congress Resolution Entitled, A Resolution Requesting the Security Office to Properly Implement the University Dress Code (0026-1314)
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STATUS: Completed REMARKS: The Directorate had already sent a formal letter to the Security Office. The office gave a positive response thru e-mail. They also clarified that the inconsistencies made by some of their personnel came from those newly-hired security guards. Rest assured, according to Col. Sotto, that they will orient the new personnel with the university dress code. 27. A Resolution Adopting the 2013 Xavier Congress Resolution Entitled, A Resolution
Requesting the Various Academic Departments in the University to Secure the Availability of the Subjects Offered by the Respective Departments Prior to Enrolment (0027-1314) STATUS: Completed REMARKS: The CSG had already lobbied the said resolution to the

Academic Council. College councils were also tasked by the CSG Vice President to monitor their respective colleges about the matter. 28. A Resolution Adopting the 2013 Xavier Congress Resolution Entitled, A Resolution Requesting the Xavier University Confederated Parents-Faculty Association (XUCPFA) and its Equivalent in Each of the Schools and Colleges to Release their Semestral Financial Statements to the Public (0028 -1314) STATUS: On-the-Process REMARKS: The Directorate had already sent a formal letter to the XUCPFA or the university confederated Parents-Faculty Association. They said that they will be releasing their financial statements because it has been their tradition and also its one of their thrust to be transparent. Unfortunately, limited copies of their financial statements are only available. For those who have queries, they may visit XUCPFAs office.

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LAW(S) PASSED
Directorate Bill No. 001-1314 Anti-Vandalism Act of 2013 An Act Prohibiting Vandalism in the Campus and Imposing Penalties Thereto Introduced by: Mr. Harold John M. Laborte, 20th Directorate Convener Third Reading Date of Approval: September 30, 2013 Voting Results: 8 voted for its approval; none voted for its rejection; 1 was absent. Date Signed by the President: October 1, 2013 Summary: Xavier University already has an anti-vandalism policy but it was just an adaptation from the national legislation. The bills intentions are to solidify the policy adapted by the university, to impose penalties to the violators (as prescribed in the university student handbook) and to establish a sustainable committee that will oversee the implementation of the policy.

PENDING BILLS
Research and Constituents Insights Act of 2013 An Act Institutionalizing a Unit on Research and Constituents Insi ghts in the Xavier University Central Student Government and in its Local Government Units Introduced by: Mr. Harold John M. Laborte, 20th Directorate Convener STATUS: 2nd Reading Green Campus Act of 2013 An Act Institutionalizing an Ecological Management Program by Providing the Necessary Mechanisms for its Operations Introduced by: Ms. Krysthal J. Vasallo, Director of Environmental Affairs STATUS: 2nd Reading Disaster Risk and Management Networking Act of 2013 An Act Institutionalizing the Xavier University-Central Student Government Disaster Risk Management Network Introduced by: Ms. Krysthal J. Vasallo, Director of Environmental Affairs STATUS: 2nd Reading
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ASC Charter Change An Act Revising the Charter of the Aggie Student Council of Xavier University Ateneo de Cagayan Introduced by: Ms. Krysthal J. Vasallo, Director of Environmental Affairs STATUS: 2nd Reading AECO Charter Change An Act Revising the Charter of the Assembly of Extra-Curricular Organizations of Xavier University Ateneo de Cagayan Introduced by: Ms. Dawn C. Acebedo, AECO Convener STATUS: 2nd Reading 2013 Omnibus Election Code An Act Amending the 2011 Omnibus Election Code of Xavier University - Central Student Government Introduced by: Mr. Mario Alejandro Jacinto M. Neri, Director of Political Affairs STATUS: 2nd Reading Constituents Initiative Bill To be introduced by: Mr. Mario Alejandro Jacinto M. Neri, Director of Political Affairs STATUS: 1st Reading Magna Carta for Scholars To be introduced by: Mr. Harold John M. Laborte, 20th Directorate Convener STATUS: Drafting Magna Carta for Student Athletes To be introduced by: Mr. Harold John M. Laborte, 20th Directorate Convener STATUS: Drafting Magna Carta for Student Assistants To be introduced by: Mr. Harold John M. Laborte, 20th Directorate Convener STATUS: Drafting

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